CM-2018-1787 - 7/23/2018TERM RENEWAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK AGREEMENT FOR PURCHASE OF GRAPHIC
DESIGN SERVICES FOR MONTHLY NEWSLETTER °NEWSFLASH' FROM
DESIGNWRITE STUDIOS INC."
CITY OF ROUND ROCK }
STATE OF TEXAS } KNOW ALL BY THESE PRESENTS:
}
COUNTY OF WILLIAMSON )
COUNTY OF TRAVIS }
This Term Renewal Agreement No. 1 to "City of Round Rock Agreement for Purchase of
Graphic Design Services for Monthly Newsletter 'Newsflash' from Designwrite Studios, Inc.,"
hereinafter called the "Renewal Agreement," is made by and between the City of Round Rock,
Texas, a Texas home -rule municipality, whose offices are located. at 221 East Main Street,
Round Rock, Texas 78664-5299, hereinafter called "City," and Designwrite Studios, Inc., whose
offices are located at 2126 Jefferson Avenue, St. Paul, Minnesota 55145, hereinafter called
"Vendor."
WHEREAS, City and Vendor previously executed the referenced "Agreement for
Purchase of Graphic Design Services for Monthly Newsletter `Newsflash' from Designwrite
Studios, Inc.," for purchase of graphic design services for the City's "Newsflash" publication,
hereinafter called the "Agreement;" and
WHEREAS, pursuant to Section 2.01 of the Agreement, the initial term of the
Agreement was for sixty (60) months with two (2) allowable successive twelve (12) month
renewal periods from the effective date of the Agreement; and
WHEREAS, the initial term of the Agreement expires on July 27, 2018; and
WHEREAS, the parties desire to extend the term of the Agreement for the first of two
(2) allowable consecutive twelve (12) month renewal terns; and
NOW THEREFORE, premises considered, and in consideration of the mutual promises
and obligations in the Agreement and this Renewal Agreement, the City and Vendor agree as
follows:
I.
Pursuant to Section 2.41(5) of the Agreement, the term of the Agreement is renewed for
the first allowable twelve (12) month renewal period. The twelve (12) month renewal term shall
commence upon expiration of the initial term of the Agreement.
00401403/ss2
00-2044717
H.
This Renewal Agreement embodies the first of two (2) allowable twelve (12) month
renewal periods and shall extend the original Agreement as to time only with no other changes in
terms or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and Vendor have executed this Renewal
Agreement to be effective as of the last date of due execution by both parties.
CITY ROUND RO"a'
K,TEXAS
By:
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PrintedNa : r- VF 5
Title: A5.4 .
Date Signed: 21 U
ATTEST:
By: jL"W h i t Le, &
FOR CITY, APPROVED AS TO .
By:
phari . Shcass, i Att mey
DESICNWRITE STUDIOS, INC.
By:
Printed Name:
Title: Czegriv
Date Signed:
City of Round Rock
ROUND ROM Agenda Item Summary
Agenda Number:
Title: Consider executing Term Renewal Agreement No. 1 with Designwrite
Studios, Inc. for the purchase of graphic design services for "Newsflash," the
City's monthly newsletter.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 7/20/2018
Dept Director: Will Hampton, Communications and Marketing Director
Cost: $13,725.00
Indexes:
Attachments: tAF Designwrite, Designwrite Renewal Agreement
Department: Communications and Marketing Department
Text of Legislative File CM -2018-1767
Consider executing Term Renewal Agreement No. 1 with Designwrite Studios, Inc. for the
purchase of graphic design services for "Newsflash," the City's monthly newsletter.
Newsflash is the City of Round Rock's monthly newsletter distributed with the City's
utility bill each month. This method of communication reaches residents in
approximately 26,000 homes. According to the most recent Citizen Survey, 45 percent of
residents receive information about the City through this newsletter, which ranked it
second behind Community Impact as a source of news about the City. Newsflash is an
easy way to quickly learn about City projects and upcoming events with its full color,
double -sided design. Designwrite Studios has consistently produced a fast turnaround
time, ensuring that the latest news can be included in this monthly publication, and has
done an exceptional job of designing the newsletter to fit City of Round Rock's brand.
Cost: $2101a month or $13,725 over 5 years.
Source of Funds: General Fund
City of Round Rock Page i . Printed on 711812019