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R-2018-5660 - 7/26/2018 RESOLUTION NO. R-2018-5660 WHEREAS, the City of Round Rock ("City") purchased the Commons office park where Dr. William Montreuil had a dentist office that was approved for relocation in connection with the RM 620 Project; and WHEREAS, a Claim for Actual Moving Expenses has been submitted for the relocation of Dr. Montreuil's dental office; and WHEREAS, the City desires to approve the Claim for Actual Moving Expenses, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council hereby approves the Claim for Payment of Moving Expenses for the relocation of Dr. William Montreuil's dental office in connection with the RM 620 Project, a copy of which is attached hereto as Exhibit "A". The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 26th day of July, 2018. /, A Z, CRAIGtORG , Mayor City ofund R ck, Texas ATTEST: SARA L. WHITE, City Clerk 0112.1804;00405332 � 000uoignEnvelope ID:sB1oo4eo-3Fo1-47oc~A7oo-7u1o4uouarno EXHIBIT Form ROW-R-99 (Rev,07111) Page I of I CLAIM IF,011 ACJUALMOV0NG EXREN8E8 Print GrTy^ I,Narno of C111irnint(s) Project No.: El Residence F El El sim 2.Address or Propci-ty Acquired by State: 3.Address Moved To: 0 Wier— 901 Round Rock-Ave.,STE, 102.Round Rock-.IN, M681 1050 Meadow Drive 11-306.Round Rock.'FX 7R681 CIO 1,16-9080 4.Occupancy of Property Acquired by Slate: From(Datt�): lo(Date of Nlovc): 7.MoNcr*9 Name and Address: 00 121/0 L112 0 0 6 11/33/2017 6.Controlline Dates lo. Day Yr. a. 'irst Offer in Negotiation b.Dale Property Acquired a Movin,Expenses c.Date ReQuired to Move b. Reestablislitnent Expenses 3.Property S(orave(attl ell explanation) Place Stored and Address): d. TwIgible Property I-oss $ el Storage S 10 Temporary I,odginby.(attach explanation) Tempp Pro'))(DAte):N/A To(Date of MOVeYN/A Total Amount If All njnot1llL,7sI1o�vll it,Block9�itrc nceessary-tind reasonableand are supported by attached receipts.Payof this c1iiiin is requesied I certify t1lat I ll-,lve noE stibmitted any other clairl,flor.or received reimbursernent ror,an itern of expellse I.11 this claim,and that I will 1101 acccpt reiniNimillent or cotillicilsitloll kom ally 0111cr soul-cc ror any itent of cxpeos(:paid pursuatit to this cinini,I rurther certify dintall PmporLy%vas moved and hmalled at Ille ^ ' ' , x ; / ces submitted and agreed terms of the move and Ill,"'-111 illrormatioti submitted herewith or included hercin is trucand correct. CIMmant Date CJFCI.Iim: ccificy Ulat Spaces Below to be by State/City of Itound Rock llttve exatnined this claini and substantiating documentation attacticd here%vitil, * ava found it to be true ajid correct and to conibrm ivith and 11, ICAPPitcable provisions orSlaLe law.All items are considered to be necessLiry reasonable expenses und 1his uIllim is recommended for payment as rallows. (old 661K.? Docuftned by, **See note below** / NOTE: Displacement occurred before state's project. The City of Round Rock lease escrowed $75^000 to cover relo expenses. For uniform Act compliance' TxooT will reimburse all eligible expenses exceeding $75'800. �� 3' I Lw� RELOCATION ADVISORY ASSISTANCE-PARCEL RECORD or Ttxupofarbn Form ROW»R-96 (RCM.02/12) (Ingo I of 2 Use Separate Form for Each Displaced Family Unit or Business/Farm/Non-Profit(Print or Type All Information) Displacee's Name(Include Spouse's Name): ROW CSJ: eq j County: j•/ ,7; r W l 1 A n, rM o r'tTpt u;1.o Parcel No: Project No.: Original Address.(Place of Displacement): New Address: CIO 1 ptc t(, /)tro 4100 /t% I: F.onn Row-R-96 (Rev.01112) Page 2 of 2 i lniy(continued) Relocation AgentUse.O i Date of Occupancy: Date Required to Move: Actual Date of Move: Distance of Move: 12/01/06 10/2017 10-21-17 thru 11-3-2017 0.5 Miles Date Notified of Availability of Relocation Payments and Assistance(Services): Date ! '! Dis lacee Offered Assistance in Locating Replacement Housing or Operating Facility: Name of Other Agencies Assisting in Relocation: N/A Date of 90 day notice: Method used to determine eligibility: I i l Date of 30 day notice: Date of initiation of negotiations: Method used to verify income: Translator needed?: [)Yes No 3 Language of displacee: English I Date and Substance of Follow-up Contacts(Use extra pages if necessary): 1/25/18-Received phone call from Dr.Montreuil,we set up an appointment for Friday,January 26,2018 at 10:00 ata. 1/26/18-I met with Dr.Montreull at his new replacement office approx.a half a mile a way from his old office on RM.620. I explained the relocation program and benefits and gave Dr.Montreuil a Relocation Brochure. We went through all of the relo paperwork and Dr, Montreuil signed all the necessary documents. We then began to go over receipts and invoices that he had and discussed if they they would be reimbursable and I told him the majority of them are and that there may be some that are not but I will not know for sure until I am able to sit down and sort everything out and put everything into a spreadsheet. Some of the items we went over still needed some back up documents so Dr.Montreuil and I agreed to meet again next Saturday,February 3,2018,same time and place to go over his searching expenses and back up documents and to receive the last of the receipts,canceled checks and invoices. ' 2/3/2018-Met with Dr.Montreuil,we went over the back up documents for his searching expenses and the additional invoices,canceled checks and receipts. We discussed how long all of this would take and I told the Doctor that it would take a few days for the to go through everything and sort it out,put into a spread sheet and assemble all the back up documents and then I would submit to City and TXDOT for { approval;I told him I really could not give him a time line and he said he.understood. I did say that I would submit the searching expenses tirst so so that he could have some money coming back soon.He was happy to hear that. i 2/4/18-Dr.Montreuil exchanged a few text messages about some of the dates lie had. I prepared the claim tbrm for searching and sent to Dr.Montreuil for his signature. i 2/9/18-1 contacted Dr.Montreuil about his claim form and he said that he had emailed it to me but i told him i did not receive would he mind resending it. He did later that afternoon. I i i i i 1 1 ' f 1 I i I i E TABULATION OF EXPENSES RM 620 Parcel Number Dental Office Dr. Montreuil Date Invoice Number Payee Description Amount Remarks 10--22-17 973599156-001 Office Depot Lateral File Two Drawer $97.89 Not reimbursable-Capital Assets 10-21-17 973559696-0101 Office Depot Desk Magellan Executive $233.81 Not reimbursable-Capital Assets 10-21-17 973560040-001 Office Depot Hutch Magellan Performance $92.00 Not reimbursable-Ca itaI Assets .......... .. 10-26-17 005373 Master Burglar Alarm Move stem Company y $70.36 Move Expenses 10-30-17 27800 ldeal Si ns install,Awning and Signage $371.88 Move Expenses 2/11/17 4569 Ideal Signs ar Marquee Decal $138.13 Move Expenses Hewitt.Dental Equipment, Disconnection, move and 3111/17 R227466 Service and Supply reconnection of Dental $6,1$6.49 Move Expenses Equipment Hewitt Dental Equipment,.. _ _ 11-15-17 822791 Service and Su l Correct In station Deficiencies $106.36 Move Expenses Hewitt Dental Equipment, _ 1-19-18 R22994 Service and u 1 Correct Instillation Deficiencies $105.54 Move Expenses 10/21-11-3- N/A Dr. Montreuil and Packing and Moving 17 Em la ees 9 $880.80 Move Expenses $7,859.56 12/111/17 #1 Home De ofLino Metal $ eedtile $83�19 eestbbrsrnert. . , 11-27:17 #2 Hoge Depot T7 White Shelf 48 $28,10 Reestablishment Foundations 2�Hand[e Bar 9111/17 3 Home n e Dept $8,8.84 Reestablishment Faucet/Black Foam Ta.e . W21117 #4 Horne Depot 80 grit;sand paper/Plug p Protectors/Mini Roller Tra $13.75 Reestablishment Speaker Wirei oil Tubing/Elect 9/1811:7 #6 Home Depot $187.68 �eestablishment oVAnti-Short Bushing Lyndall Single Post Toilet Paper _ _ 10124/17 # Home Depot $21.62 Reestablishment Phone jack Installation Kit/CAT5 10127/17 #8 Home Depot $57.76 Reestablishment Cable 1012511 #9 Horne Depot Fluorescent Li ht Bulb 4 f $10.79 Reestablishment H120117jnh� I21.I�17 #10 Horne Depot Cat 6 Cable $114.61 eestabus meet Home De of Electric Box/Swififer het $26.48 Reestablishment. TABULATION OF EXPENSES RM 626 Parcel Number Dental Office Dr. Montreuif Date Invoice Plumber Payee Description Amount Remarks "101,29/1.7 #12 Norrie Qe of Dishwasher connectors $4.95Reestablishment 912211 dome Depot Cat 5 Cable $19,99 Reestablishment 10111117 #14 Home Qe bt Electrical Boxes/ $6,4$ —-Reestablishment 9/26/17 # Nouse Depot Electrical Boxes $ F 1 Reestablishment #16 Home Lie of _ AC Filters $x.72 Reestablishment 10/20117 Home Depot Cabinet Handles $121,01 Reestablishment 11312 117 #18 Home De of Paint $21.65 _ ._Reestablishment 11/511 #19 Horny Depot Cabinet Handl $1,2.96 Re6stabli nrnent 1:11 l #26 Home Depot Burn ers and Door Std s 26,�f� _Ree teblis�merst Dishwasher ElbolBrass -_ 10129/17 #21 Home Depot $45,27 Reestablishment ftti iCabirxet Handles 10/1212017 #1 Lowes _In-wall Speaker Volume Control _$ Reestablishment 10/2912017 #2 Lewes Hose Washer $1.0` reestablishment ter ing Windham White WaterSense Labeled Elongated 10/24120/7 #3 Lowes Chair height 2-piece $381.36 Reestablishment Toilet/KOHLER Lilyfield Brushed Nickel 1-Handle Single Hole/4-in Centerset Bathroom Faucet 9/20/1-2.017 #4._ La ren In- all Speaker Volume Control $104.15 Ri6establishment �`�tec'1Dsn C�rainer<'Dontact 1(3124117 #`l Wal-Mart $22.20 Reestablishment Paper 10126117 #2 Wal-Mart Mood Glue/ i aloe Bags/Felt Bum ers $34.26 Reestablishment -2017 N/A Round Rack Test Disc. see remarks _ 25SQ9 Reestablishment 10-24_17 N/A CounterIkea Tops s 107.'I7 Reestablishment 1-0-27-11 262 ? Ikea Counter Tops $214.34 Reestablishment 10-29-4 7 266688396 Ikeaounter Tops 214.34 Reestablishment Build-but(Painting. Drywall 11-13-1 2158 nrge ona{e Texture Installation of cabinets and shelving, Installation of data 9,500.00 Re-establishment lines '16i1'It3 Gilbert Gracia Build-out(Door Installation) $1.,700.60-71— Re-establishment TABULATION OF EXPENSES P.M 620 Parcel Number Dental Office Dr. Montreuif Bate Invoice Number Payee Description amount Remarks Build-out(Add interior Walls, Replace Ceiling Tiles, Lower 7-25-17 578772 Gerardo Herrera Ceiling r.3rid, adjust A/C Grills, $17.000.00 Reestablishment Install Sheetrock, and Debris r m gal Build-�Out Counter Tod and 1/1281/7 N/A cardo Salmeror� $3,609,00 Ree I stablishment. Stainless Steel Sink lnstallabon) 10-17-172799 3 Plumbing. LLC Build-out Plumbin $�6�f .�l2 __ Reestablishment 'l Q- 'l-1 2818 G3 Pitimbinq, LLC Build-taut_Plumb'ire $65� a�1� Reestablishment -28-17 l Franciso lila ales Build-out leC Tical $7,430.00 Re-establihmer t. l-lerrnen Mondragon 'l C -17 N/A Cabinet Installation $5,300.001 Reestablishment Cabinets Rolondos Carpet and Build-out(installation of Vinyl 10-27-17 N/A $3,400M Reestablishment Flooring Company Floorin $61,030.94 $68,890.50 1219117 E22491 Flewitt Dental Equipment, Vatech Pax Primo $18,711.01 To be determined Service and Su I Displacee: Lu n-rT_e..'t(r -M5 RA ((x,-,-rAL Address: lcso read Pn Lr- #3of,, RM 620 Project R r i—.e}. A^c k l K _7,b o%) (Fo•r--DioiZI r.=ulGi fLc c Vz�10 L Phone: 'Timsheet Log Zq6 " ©1 (Actual/Personal Property Moves) Date Nance Description of Activity Mileage Hours Hourly Wage Total ra�2, w1 LL1 Rr� �rn�ifCCat.tcl'f s b 0c�S$,-r1 ws e.aG S'1�A 4 y l 2-x 2 t-c�ts toy b i c C kc.�^s 5.3 5' 10 x 1 SK o '�•U 5 rte (ta-i s a.-�o� -1,e�+`!.�-. � 5 la z,s (7 LL A, F(A Vs r�r�'v,rG Ot►'Chiwoj. �axas �a �t'`i r � j8_� L-�'I.�. �� S iafzq 1 W}�.t.tar-, � cr '�`r%cr►$Fr- a4 Cats int+ \J,, L4 Ll i' yv� ! 30 1,7 *L i L_u a." c7 3 Stctf,& books . of-4'.0- s t.ti U i s L4 x IS-z L l 1 1 f'7 U.rl U_%n Z 1`7 t..a t tL.q,-n tm��cz, -1 r - `r� 1 zx Z �3. D.-z G'L z�'"tC'J i 'r i r�a 1,.. � f� � 1 � ►rt a�. i'h1 s t. Ydc rr�, Li �L�• � �'t ,S Totals: . 5V. Signature: Date: Personal Property Moves Only Section 2-Types of Mo,•ing Options Actual Cost Moves: The displaces must provide an itemized certificate accounting of the number of hours spent on the move and the claimed hourly wage rate. The hourly wage rate is fimited to that charged by bonded commercial movers for moves of similar property- Include paid receiptsfdocumentation with copies of cancelled checks. I 1 E Move Mileage and Hour Rate I' t! E Hourly rate Hours Worked Total Total Mila a and Hours Worked � Y 9 F $10.50 4 $42.00 $44.14 $10.50 40 $420.00 $425.35 is $10.50 8 $84.00 $87.21 $10.50 4 $42.00 $44.14 $10.50 8 $84.00 $86.14 $10.50 8 $84.00 $86.14 $10.50 2 $21.00 $22.07 $10.50 4 $42.00 $43.07 3 $10.50 4 $42.00 $42.54 Totals 82 $861.00 $880.80 Mila a Rate Miles Driven Total $0.5350 4 $2.14 $0.5350 10 $5.35 $0.5350 6 $3.21 $0.5350 4 $2.14 i $0.5350 4 $2.14 $0.5350 4 $2.14 $0.5350 2 $1.07 $0.5350 2 $1.07 0.5350 1 Totals 37 $19.26 i E E i I I i i i