Contract - Alan Plummer Associates, Inc. - 7/26/2018 STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. I
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: ALAN_PLUMMER ASSOCIATES,INC. ("Engineer")
ADDRESS: 6300 La Calma, Suite 400,Austin, TX 78752
PROJECT: BCRWWTS East WWTP Expansion
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Alan Plummer Associates, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 10th day of August, 2017 for the BCRWWTS East WWTP
Expansion Project in the amount of$1,662,593.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by$500,000.00 to a total of$2,162,593.00;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
Il.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$500,000.00 the lump sum amount payable under the Contract for a total of$2,162,593.00, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[signature pages follow]
Supplemental Contract Rev.06/16
0199.1730-2;00404214 84275
ALAN PLUMMER ASSOCIATES,INC.
By:
Pr 1 A e-t.04,
-7/z hg,
Date
Supplemental Contract Rev.06/16
0199.1730-2;00404214 84275
2
CITY OF R UND ROCK APP D AS TO RM:
By:
Craig ran ayor Stephan . Sheets, City Attorney
Date
Supplemental Contract Rev.06/16
0199.1730-2;00404214 84275
3
ADDENDUM TO EXHIBIT B
Engineering Services
Project Understanding
The Brushy Creek Regional East Wastewater Treatment Plant (East Plant) is owned by the
Brushy Creek Regional Wastewater System (BCRWWS)who are the Cities of Round Rock,
Cedar Park, and Austin. The City of Leander currently contracts treatment service from the
plant and plans on becoming an owner with this expansion. The City of Round Rock is the
managing partner for the East Plant Expansion project. The plant is currently operating under a
phase in their permit that allows the treatment and discharge of an annual average flow of 21.5
million gallons per day (MGD) and an average two-hour peak of 52,083 gallons per minute (75
MGD). The effluent quality required for the discharge in the existing TPDES permit is 10
milligrams per liter(mg/L) carbonaceous biochemical oxygen demand (CBOD), 15 mg/L total
suspended solids (TSS), and 2 mg/L ammonia-nitrogen (NH3).
The partner cities are currently experiencing rapid growth within their drainage basins.
Additional treatment capacity will be required to accommodate this growth. The partner cities
retained the Alan Plummer Associates, Inc. (APAI)team to provide Professional Engineering
Services in connection with the expansion of the East Plant. A Preliminary Engineering Phase
was completed in June 2018. Based on the results of that Study, the partners are interested in
proceeding to the Design Phase of an expansion to a capacity of 30 MGD.
The partners have further indicated a desire to use Pre-Selection of equipment during the
Design/Bidding Phase. The use of Pre-Selection provides the designers with a better
understanding of the design requirements for the equipment being installed. Pre-Selection of
equipment can result in a lengthening of the Design Phase as limited design can take place until
the equipment is selected. As the schedule for the completion of the expansion is important to
the partners, the partners have expressed a desire to control the schedule as much as possible.
It is anticipated that the full Design/Bidding Phase Engineering Contract will not be ready until
the October 2018 time-frame.
In order to make the best use of the time before October 2018, the partners requested that a
Supplemental Amendment to the existing contract be prepared so that Pre-Selection and other
activities can be pursued while the full Design/Bidding Engineering contract is being prepared.
Upon authorization of this Supplemental Amendment, the following services will be provided
and then folded into the full Design/Bidding Engineering contract.
SCOPE OF SERVICES
The following scope of services is not intended to be "all inclusive". It is intended to provide a
description of the types of tasks to be undertaken under the Supplemental Amendment. A
comprehensive scope of services for the project will be presented with the Design/Bidding
Phase proposal and the money authorized under this Supplemental Amendment will be
deducted from the approved fee for the Design/Bidding Phase Agreement.
1
TASK 1. EQUIPMENT PRE-SELECTION
Equipment pre-selection task will include development of one equipment pre-selection package,
including front-end documents, technical specifications, and supporting drawings, as well as
bidding assistance. The Equipment Pre-Selection task will include the following
1.1. Identify Equipment for Pre-Selection
Prepare a preliminary list of equipment needed for the project as identified in the Design Basis
Memoranda. Review the equipment needs for the project with the Partners to develop a list of
equipment recommended for pre-selection. Meet with project partners to finalize the list of
equipment.
1.2. Pre-selection Front Ends
Develop front-end documents for one equipment pre-selection package in conjunction with the
Partners for obtaining equipment bids. The front-end documents will identify the method to be
used for equipment selection; low equipment cost versus best value. The benefits of each will be
discussed with the partners in a meeting.
1.3. Pre-selection Specifications
Develop equipment specifications for equipment to be preselected. Develop performance
requirements and information necessary for evaluating bids with Partner's input. Specifications
will identify acceptable manufacturers based on project experience and needs. Up to three
suppliers will be evaluated for each piece of equipment.
1.4. Pre-selection Drawings
Develop supporting drawings for the equipment pre-selection package. Drawings will include
process and instrumentation diagrams as well as site layouts. The drawings are intended to
provide suppliers with information concerning the environment in which their equipment will be
placed and the role that the equipment will play in the overall treatment process.
1.5. Pre-selection Bidding Assistance
1.5.1. Assist the Partners during advertisement for equipment proposals. Respond to
requests for information and prepare addendum items.
1.5.2. Attend pre-bid meeting and proposal evaluation meeting with the Partners.
1.5.3. Perform proposal reviews for conformance to the specifications and contract
documents.
1.5.4. Prepare proposal review summary memorandum and selection recommendation
letters for each equipment item.
Meetings: Pre-selection Workshop 1 — Task Kickoff and Package definition; Pre-selection
Workshop 2 — Front Ends; Pre-selection Workshop 3 — Draft Pre-selection Document
Review, Pre-selection Pre-bid meeting, Pre-selection Package Bid Opening.
2
TASK 2. TOPOGRAPHIC SURVEYS
Prepare a topographic survey, which will be used to complete the design of the site plan. The
topographic survey will be based on an on-the-ground survey and will be produced at a one (1)-
foot interval. A point cloud survey will be conducted of existing facilities that require modification.
The results will be incorporated in the engineering construction plans.
Using the survey information, prepare an existing conditions site map to identify above ground
features and utilities that will play a part in the design of the project.
TASK 3. FIELD GEOTECHNICAL SURVEYS
Perform field investigations/testing to determine the existing site conditions and proper methods
of demolition and construction. Provide geotechnical investigation services to characterize the
subsurface soils for the areas affected by the Project. The results shall be formalized in a report
and sealed by a registered professional engineer.
Submit an electronic copy of the report to PARTNERS PROJECT MANAGER. The Geotechnical
Data Report supplied by the Geotechnical sub-consultant will be reviewed and evaluated.
3
ADDENDUM TO EXHIBIT C
Work Schedule
Attached Behind This Page
ATTACHMENT C
SUPPLEMENTAL AMENDMENT SCHEDULE
BRUSHY CREEK EAST WWTP EXPANSION
Aug-18 Sep-18 Oct-18 Nov-18 Dec-18
Task 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4
1.1 Identify Equipment for pre-selection
1.2 Pre-Selection front end documents
1.3 Pre-Selection specifications
1.4 Pre-Selection drawings
1.5 Pre-Selection bidding assistance
2.1 Topographic survey
3.1 Geotechnical survey
ADDENDUM TO EXHIBIT D
Fee Schedule
Total Total Other
Task Labor Hours Loaded Labor Cost Direct Costs Subconsultants' TOTALS
Task 1: Equipment Pre-Selection 1,950 $ 307,000 $ 3,000 $ 50,000 $ 360,000
Task 2: Topographic Survey 90 $ 15,000 $ 2,500 $ 60,000 $ 77,500
Task 3: Geotechnical Survey 50 $ 10,000 $ 2,500 $ 50,000 $ 62,500
LUMP SUM TOTAL: 2,090 $ 332,000 $ 8,000 $ 160,000 $ 500,000
1.Subconsultant fees will be reconciled in the Design/Bidding Phase.
CERTIFICATE OF INTERESTED PARTIES FORM 1295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-374218
Alan Plummer Associates, Inc.
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 06/28/2018
being filed.
City of Round Rock Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
R-2017-4680
Brushy Creek East WWTP Expansion Project.
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Tucker,Alan Dallas,TX United States X
Hunt, Rex Austin,TX United States X
Coonan, Steve Austin,TX United States X
Davis,Alan Fort Worth,TX United States X
Gudal, David Fort Worth,TX United States X
McDonald, Ellen Fort Worth,TX United States X
Young, Chris Fort Worth, TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Tammy Kilhullen and my date of birth is (tJ 1 4 flq 12,
My address is 1320 S.University Dr. Fort Worth TX 76107 USA
(street) (city) (state) (zip code
(country)
declare under penalty of perjury that the foregoing is true and correct.
Executed in Tarrant County, State of Texas ,on the 28 day of June ,20 18
(month) (year)
Sig t e authorized agent o c ting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-374218
Alan Plummer Associates, Inc.
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 06/28/2018
being filed.
City of Round Rock Date Acknowledged:
07/25/2018
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
R-2017-4680
Brushy Creek East WWTP Expansion Project.
4
Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Tucker,Alan Dallas,TX United States X
Hunt, Rex Austin,TX United States X
Coonan, Steve Austin,TX United States X
Davis,Alan Fort Worth,TX United States X
Gudal, David Fort Worth,TX United States X
McDonald, Ellen Fort Worth,TX United States X
Young,Chris Fort Worth,TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is ,
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.5523