Contract - Motorola - 7/26/2018 JRU�UNqD ROCK TEXAS
Award Recommendation
To: E.E. (Ric)Bowden, CPPB, CTCM
Contract Management
City of Round Rock
From: Shane Glaiser
Assistant Fire Chief,Fire Department
for Fire Chief Robert Isbell, Fire Department
Date: June 1, 2018
Re: Radio Replacement for Fire Department
HGAC Cooperative Contract No.RA05-15
This award recommendation is for the City of Round Rock-Fire Department's request for the purchase of
new radio equipment in accordance with the HGAC Cooperative Contract No. RA05-15 with Motorola for
$365,187,48.
Motorola is under contract with HGAC to supply these products statewide as a result of competitive bidding
process.
Awarded Vendor: Motorola
2120 W Braker Ln
Suite P
Austin,TX 78768
Approvals:
Fire Department Approval
Printed Name: Assistant Fire Chief Shane Glaiser for Fire Chief Robert Isbell
Fire Department
301
Purchasing Manager eview
Printed Name: Teresa Reddy
Purchasing Manager, Finance
Date: I'T/I
f
P a g e
..a
Motorola Confldential 5/24/2018 Page 1
Account Manager.Clay Cassard Date: 05/23/18
2120 W Breaker Lane Suite P Quote#: scc4318b
Austin Texas 78758 Contract Number: HGAC RA05-15
Prepared For: Angelo Luna Ship to Address: Bill to Address:
Phone Number: TBD TBD
Email:
Agency: City of Round Rock
Customer#:
Item Qty Description Model List Price Contract Price Extended
APX6500 71800 MHZ MID POWER MOBILE
21 APX6500 7/800 MHZ MID POWER MOBILE M25URS9PW1 N $2,438.00 1,730.98 36,350.58
21 ENH:ASTRO DIGITAL CAI OP APX G806 $595.00 365.65 7,678.65
21 ENH:SMARTZONE OPERATION APX6500 G51 $1,200.00 852.00 17,892.00
21 ADD:ADVANCED SYSTEM KEY-HARDWARE KEY QA01648 $5.00 3.55 74.55
21 ADD:TDMA OPERATION GA00580 $450.00 225.00 4,725.00
21 ADD:GROUP SERVICES GA09008 $150.00 75.00 1,575.00
21 ADD:P25 TRUNKING SOFTWARE G361 $300.00 213.00 4,473.00
21 ADD:APX 05 CONTROL HEAD G442 $432.00 306.72 6,441.12
21 ADD:CONTROL HEAD SOFTWARE G444 $0.00 0.00 0.00
21 ADD: DASH MOUNT G66 $125.00 88.75 11863.75
21 ADD:ANT 3DB LOW-PROFILE 762-870 G174 $43.00 30.53 641.13
21 ADD:KEYPAD MIC GCAI W20 $180.00 127.80 2,683.80
21 ADD:SPKR 15W WATER RESISTANT G831 $60.00 42.60 $94.60
21 ENH:OVER THE AIR PROVISIONING G996 $100.00 50.00 1,050.00
21 ADD:RS232 PACKET DATA INTERFACE INCLUDED $0.00 0.00 0.00
21 ADD:APX6500 RADIO AUTHENTICATION GA01767 $100.00 50.00 1,050.00
21 ADD:MULTIPLE KEY ENCRYPTION OPERATION W969 $330.00 234.30 41920.30
21 MULTIKEY CREDIT CREDIT ($330.00) -330.00 -6,930.00
21 ADD:5 YEAR SERVICE FROM THE START LITE GA00318 $246.00 246.00 5,166.00
21 RADIO MANAGEMENT SOFTWARE T7914 $100.00 71.00 1,491.00
21 RM DELIVERY OPTION-EMAIL Catherine Roberts UA00049AA $0.00 0.00 0.00
Motorola Confidential 5/24/2018 Pagel
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Motorola Confidential 5/24/2018 Page 2
TOTAL 929040.48
APX6000 700/800 MODEL 3.5 PORTABLE
54 APX6000 7001800 MODEL 3.5 PORTABLE H98UCH9PW7BN $3,455.00 2,453.05 132,464.70
54 ENH:APX6000XE RUGGED RADIO QA02008 $800.00 568.00 309672.00
54 ALT:APX 8000 HOUSING GREEN QA01427 $25.00 17.75 958.50
54 ADD:ASTRO DIGITAL CAI OPERATION Q806 $515.00 365.65 19,745.10
54 ADD:SMARTZONE OPERATION H38 $1,200.00 852.00 46008.00
54 ADD:P25 9600 BAUD TRUNKING Q361 $300.00 213.00 11,502.00
54 ADD:TDMA OPERATION QA00580 $450.00 319.50 179253.00
54 ADD:ADVANCED SYSTEM KEY-HARDWARE KEY QA01648 $5.00 3.55 191.70
54 ADD:PROGRAMMING OVER P25(OTAP) G996 $100.00 71.00 3,83400
54 ADD:P25 LINK LAYER AUTHENTICATION QA01767 $100.00 71.00 3,834.00
54 ADD:DIGITAL TONE SIGNALING QA09000 $150.00 106.50 51751.00
54 ADD:GROUP SERVICES QA09008 $150.00 106.50 5,751.00
54 ADD:APX Personnel Accountability Q445 $150.00 1.00 54.00
54 ENH:MULTIKEY H869 $330.00 234.30 12,652.20
54 MULTIKEY CREDIT CREDIT ($330.00) -234.30 42,652.20
54 ADD:5 YEAR SERVICE FROM THE START LITE Q887 $162.00 162.00 81748.00
54 BLUETOOTH INCLUDED
54 RADIO MANAGEMENT SOFTWARE T7914 $100.00 71.00 3,834.00
54 RM DELIVERY OPTION-EMAIL Catherine Roberts UA00049AA $0.00 0.00 0.00
54 ADD:MANDOWN OPERATION QA01843 $150.00 0.00 0.00
RADIO ACCESSORIES _
BATTERY PACK,LITHIUM ION,APX TIA4950 STD NNTN8930 $155.00
54 BATTERY 116.25 61277.50
XE500 REMOTE SPEAKER MICROPHONE W/O CH CTRL PMMN4107A $550.00
54 412,50 22,275.00
TOTAL 319,153.50
Motorola Confidential 5/24/2018 Page 2
Motorola Confidential 5/24/2018 Page 3
Radio Accessories
CHARGER,SINGLE-UNIT, IMPRES 2,3A, 100-240VAC, NNTN8863A $170.00
19 US/NA PLUG 127.50 2,422.50
CHARGER,MULTI-UNIT, IMPRES 2,6-DISP, NA/LA- NNTN8844A $1,250.00
4 PLUG,ACC USB CHGR 937.50 3,750.00
1 Programming Cable Portable PMKN4021 B $77.00 57.75 57.75
1 Programming cable Mobile HKN6184C $52.00 39.00 39.00
1 APX Software CPS HKVN4289A $299.00 224.25 224.25
53 XE500 REMOTE SPEAKER MICROPHONE W/O CH CTRL PMMN4107A $550.00 412.50 21,862.50
53 TRADE IN ON OLD MIC-Valid if PO received by 4-25-18 PROMO ($550.00) -412.50 -21,862.50
53 DIGITAL SMARTZONE-Upgrade for Existing Radios T7664 $0.00 0.00 0.00
ADD:MANDOWN OPERATION-upgrade for existing QA01843AB
53 radios $173.00 0.00 0.00
ACCESSORY TOTAL 6,493.50
TOTAL 417,687.48
75 REGIONAL PROMO -300.00 -22,500.00
75 TRADE IN -400.00 -30,000.00
GRAND TOTAL 365,187.4$
Motorola Confidential 5/24/2018 Page 3
Houston-Galveston Area Council
AI)ri 130,2018
Mr.Doug Adams
Deputy Chief
The Woodlands Township
10001 Woodloch Forest Drive#600
The Woodlands,TX 77380
RE: Contract Extension for Contract RA05-15
Dear Mr.Adams:
H-GAC received your request for the extension of the above referenced contract so that
you may complete the purchase of communications equipment from Motorola Solutions,Inc.
Since the request was received prior to the April 30,2018 midnight central time
expiration date,H-GAC is approving an extension of the contract until July 31,2018 to the
Township for the specific purchase listed above. Although the expiration date has been extended
to the end of July,please process your order as soon as possible.
Sincerely,
Jack Steele
Executive Director
B/tIll
Mailing Address Physical Address
PO Box 22777 4M, 3555 Timmons Lane,Suite 120
Houston,Taxes 77227.2777 to A Houston,Texas 77027-6465
Phone 713-627-3200 p4x.:'r-�d Piton 713-527-3200