R-2018-5773 - 8/23/2018 RESOLUTION NO. R-2018-5773
WHEREAS, Sec. 4.01(f) of the Round Rock Charter provides that the City Council may by
ordinance set the maximum amount for which the City Manager is authorized to execute contracts
and/or expend funds for budgeted items, and
WHEREAS, the City Council has previously adopted Sec. 2-326(b) of the Code of
Ordinances, which authorizes the City Manager to execute contracts and/or expend funds for budgeted
items in the maximum amount of$200,000.00 for budgeted items specifically approved in advance by
the Council, and
WHEREAS, the City Council wishes to authorize the City Manager to execute contracts
and/or expend funds for budgeted items in the maximum amount of $200,000.00 for those budgeted
items specifically approved in advance by the Council, which are listed in Exhibit A, attached hereto
and incorporated herein by reference,Now Therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS:
Pursuant to Sec. 2-326(b) of the Code of Ordinances, the city manager is hereby authorized to
execute contracts and/or to expend funds for budgeted items in the maximum amount of $200,000,
provided that all such contracts and expenditures are:
(1) specifically for items listed in Exhibit A attached to this Resolution, and
(2) in compliance with state laws requiring competitive bids.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 5 51, Texas Government Code, as amended.
0112.1804;ae8le99a-eaa6-426e-a8b3-4e66a6331197
RESOLVED this 23rd day of August, 2018.
A /q /'
CRAIG M GAN,$ayor
City of Round Roc , Texas
ATTEST:
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SARA L. WHITE, City Clerk
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EXHIBIT
AUTHORIZED PURCHASES LIST r�A»
FY 2018/19 Master Capital List
Mobile Equipment/Vehicles
Items over$50,000-$199,999 will be approved by the City Manager and will not return to Council unless a contract requiring the Mayor's
signature is needed:
Line items less than$50,000 are considered approved for purchase and will not return to Council
All City of Round Rock Purchasing Polices apply
Mobile Equipment/ Mobile Equipment/
Department Vehicle Purchase Vehicle Replaced Amount
CAPITAL LEASE
Fire-Admin Van Ford F-150 $ 50,000
General Services-BCFM Ford Escape Ford E-150 22,000
PARD-Admin Ford Escape Ford Explorer 22,000
PARD-Athletics/Aquatics Ford F-250 Ford F-250 30,000
PARD-CRMC Van Ford E-350 35,000
PARD-Forestry Ford F-350 Ford F-350 38,000
PARD-Forestry Ford F-150 Ford F-150 25,000
PARD-Forestry Ford F-550 Ford F-450 145,000
PARD-OSPV John Deere Toro 17,000
PARD-OSPV John Deere Toro 17,000
PARD-OSPV John Deere Toro 17,000
PARD-OSPV John Deere Toro 17,000
PARD-OSPV Ford F-250 Ford F-250 30,000
PARD-Parks 410L/430F John Deere 130,000
PARD-Parks Ford F-450 Ford F-450 50,000
PARD-Parks Ford F-250 Ford F-250 30,000
PARD-Parks Ford F-450 Ford F-450 30,000
PARD-Parks Ford F-250 Ford F-250 30,000
PARD-Parks Ford F-350 Chevrolet C-3500 40,000
PARD-Parks John Deere Toro 17,000
PARD-Parks John Deere Toro 17,000
PARD-Parks John Deere Toro 17,000
Planning Code Enforcement F-150 Ford Ranger 25,000
Police-CID Polaris Kawasaki 16,500
Police-CID Polaris Kawasaki 16,500
Police-CID Ford Explorer Ford Crown Victoria 52,000
Police-CID Ford Explorer Ford Explorer 52,000
Police-CID Ford Explorer Ford Crown Victoria 52,000
Police-CID Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Ford Crown Victoria 52,000
Police-Patrol Ford Explorer Chevrolet Tahoe 52,000
Police-Patrol Ford Explorer Chevrolet Tahoe 52,000
Police-Patrol Ford F-550 or F-750(SWAT) Ford Utility master 200,000
Police-Admin Ford Explorer Ford Crown Victoria 52,000
Police-Admin Ford Explorer Ford Crown Victoria 52,000
Police-Admin Ford F-250 Ford F-150 50,000
Transportation-Street Maintenance Magnum Magnum 16,500
Transportation-Street Maintenance Ford F-350 Ford F-350 38,000
Transportation-Street Maintenance Magnum Magnum 16,500
Transportation-Street Maintenance 410L/430F John Deere 130,000
AUTHORIZED PURCHASES LIST
FY 2018119 Master Capital List
Mobile Equipment/Vehicles
Items over$50,000-$199,999 will be approved by the City Manager and will not return to Council unless a contract requiring the Mayor's
signature is needed:
Line items less than$50,000 are considered approved for purchase and will not return to Council
All City of Round Rock Purchasing Polices apply
Mobile Equipment/ Mobile Equipment/
Department Vehicle Purchase Vehicle Replaced Amount
Transportation-Street Maintenance Freightliner Sterling 110,000
Transportation-Street Maintenance Case Boom Mower Ford 80,000
Transportation-Street Maintenance 410L/430F John Deere 130,000
Transportation-Street Maintenance Ingersoll Rand Bomag 60,000
Transportation-Traffic Signals Ford F-150 Chevrolet Colorado 25,000
Transportation-Traffic Signals Ford F-550 Ford F-750 145,000
$ 3,029,000
UTILITY FUNDS
Utilities-Water System Support Kohler Olympian $ 32,808
Utilities-Wastewater System Support Kohler Olympian 27,690
Utilities-Wastewater System Support Kohler Generac 42,000
Utilities-Wastewater System Support Kohler Olympian 31,523
Utilities-Wastewater Line Maintenance Magnum Magnum 16,500
Utilities-Wastewater Line Maintenance Magnum Okada 16,500
$ 167,021
DRAINAGE FUNDS
Drainage-Operations Magnum Big Tex $ 16,500
Drainage-Operations Magnum Big Tex 16,500
Drainage-Operations Freightliner Sterling 110,000
Drainage-Operations 410L/430F John Deere 130,000
$ 273,000
UTILITY FUNDS
Utilities-Wastewater System Support Kohler Olympian $ 55,580
Utilities-Water Line Maintenance 410L/430F John Deere 130,000
Utilities-Wastewater Line Maintenance 410L/430F John Deere 130,000
$ 315,580
GENERAL SELF FINANCE
Planning Code Enforcement F-150 Chief Building Official $ 30,000
Police-Patrol Marked Vehicle Police Officer 45,000
Police-Patrol Marked Vehicle Police Officer 45,000
PARD-Parks 1/2 Ton Super cab w/utility bed Park Ranger 30,000
PARD-Parks F450 Truck w/utility bed Irrigation Team 45,000
Transportation-Traffic Signals Ford F-150 Traffic Management Operator 25,000
$ 220,000
TOTAL
$ 4,004,601
AUTHORIZED PURCHASES LIST
FY 2018/19 Master Capital List
Items between $50,000 and $199,999
Items between$50,000 and$199,999 will be approved by the City Manager and will not return to Council unless a contract requires the Mayor's
signature.
All City Purchasing Policies apply.
Department Description Amount
DEPARTMENT OPERATIONS-Amounts are estimated
City Wide Equipment and Supplies(Grainger) $ 95,000
City Wide Copiers Contract 144,000
City Wide Office supplies 175,000
Communications Rhyme&Reason Design 50,000
Communications Community Impact Campaign 61,380
CVB Fiscal Impact Analysis Reporting(Tourism Study) 100,000
Finance Printing and Mailing-Utility Bills 100,000
Fire Public Safety Training Facility Equipment-(2)UTVs 50,000
Fire Public Safety Training Facility Equipment-Telehandler 100,000
General Services Entech Sales&Service -Fire and Security Equipment and Monitoring Services 80,000
General Services Equipment for John Deere Tractors,Bulldozers,Etc.-RDO 88,000
General Services Automotive Parts and Supplies-NAPA 150,000
General Services Rescue Vehicle Parts and Supplies-Siddons 165,000
General Services New Tires/Tubes and Installation Services -Goodyear 190,000
General Services HVAC Equipment and Repair-Carrier 195,000
PARD Progressive Commercial Aquatics-Pool Chemicals and Repairs 130,000
PARD LED Display Screen with Trailer 60,000
Planning Comprehensive Plan 2030 50,000
Police Automated License Plate Reader 56,300
Police Parking Cover for Tactical Vehicles 100,000
Police Annual Radio Dispatch and Equipment Maintenance(2 contracts) 109,000
Police GT Distributors-Public Safety Equipment 190,000
Transportation Sign Blades&Braille Tiles(Transit) 55,000
Transportation Asphalt(Asphalt Inc or Other) 70,000
Utilities Reoccurring Water System Fees(TCEQ) 84,340
Utilities New WWTP-Lab Equipment,Workstations,2-way Radios 139,000
$ 2,787,020
GENERAL SELF FINANCE
Facility Maintenance Repair and Replacement Fund-$750,000 allocation
Logistics Install A/C Unit $ 55,000
CMRC LED Lighting 55,000
Streets Small Remodel 75,000
Vehicle Shop Install A/C Unit 150,000
Luther Peterson Conference Room A/V 180,000
$ 515,000
GENERAL SELF FINANCE
Information Technology Repair and Replacement Fund-$750,000 allocation
Support Services Conference Room Upgrades $ 50,000
Support Services Fire-ESO Medical Records Software 50,000
Support Services VOIP Endpoint Hardware Refresh-Replacement of aging desktop phones 65,000
Support Services Security Camera Hardware Refresh-Replacement of aging facility security cameras 100,000
Support Services Smart Parking 100,000
Support Services Fiber/RRTX-WIFI Network Expansion-Expand City Fiber Network to City Parks and Facilities 125,000
Support Services Network Hardware\Datacenter Refresh-Replacement of aging edge network routing and datacenter infrastructure 200,000
$ 690,000
LAW ENFORCEMENT FUND
Police Integrating Transportation Cameras into the Police Det $ 92,000
$ 92,000
TOTAL $ 4,084,020
AUTHORIZED PURCHASES LIST
FY 2018/19 Master Capital List
Existing IT Support & Software
Items between$50,000 and$199,999 will be approved by the City Manager and will not return to Council unless a contract
requires the Mayor's signature.
All City Purchasing Policies apply
Department Description Amount
DEPARTMENT OPERATIONS-Amounts are estimated
Information Technology PerfectMind 2019 annual support $ 51,000
Information Technology Dell VMware 2019 annual support 51,000
Information Technology SHI HootSuite Software 2019 51,000
Information Technology Tyler Utility Billing 2019 55,000
Information Technology Trak It-Software Annual Support 55,000
Information Technology CityWorks 2019 annual support 65,000
Information Technology EST Compellent 2019 annual support 75,000
Information Technology 2019 Capital Datacenter Replacement Equipment 75,000
Information Technology ESRI GIS 2019 annual support 76,000
Information Technology PD Vehicle Camera/Router support L3 Mobile Vision,Inc. 80,000
Information Technology Technology for Education(TFE)-Fiber Optic Cable Services 90,000
Information Technology B&H Photo Video-Photographic Supplies 120,000
Information Technology Presidio 2019 Cisco SmartNet 139,000
Information Technology Presidio Networked Solutions-VolP and Network Support 190,000
Information Technology SHI Government -Citywide Software Support 190,000
TOTAL $ 1,363,000
AUTHORIZED PURCHASES LIST
FY 2018/19 Master Capital List
Dell Diamond
Items between$50,000 and$199,999 will be approved by the City Manager and will not return to Council unless a contract
requires the Mayor's signature
All City Purchasing Policies apply.
lFunding Source Description Amount
Repair and Maintenance Fund New Fun Zone playset&rubber surface(Play for All Ability style eui ment $ 140,000
TOTAL $ 140,000