CM-2018-1839 - 9/7/2018STATE OF TEXAS §
COUNTY OF WILLLAMSON §
SUPPLEMENTAL CONTRACT NO.3
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CP&Y, INC. ____ ("Engineer")
ADDRESS: 13809 Research Boulevard Suite 300 Austin TX 78750
PROJECT: Southeast GST Pump Improvements & S81 Elevated Tank.Putnp Station
This Supplemental Contract No. 3 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and CP&Y, Inc., hereinafter called
the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 12th day of November, 2015 for the Southeast GST Pump
Improvements & S81 Elevated Tank Pump Station Project in the amount of $149,833.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on August 11, 2016
to amend the Contract to modify the provisions for the scope of services and to increase the
compensation by $332,629.00 to a total of $482,462.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on April 6, 2018 to
amend the Contract to modify the provisions for the scope of services and to increase the
compensation by $24,248.20 to a total of $506,710.20; and
WHEREAS, it has become necessary to amend the Contract to increase the compensation by
$17,508.00 to a total of $524,218.20;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C. Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D. Fee Schedule shall be amended by increasing by
$17,508.00 the maximum amount payable under the Contract for a total of $524,218.20, as
shown by the attached Addendum to Exhibit D.
Supplemental Contract Rev.06 16
0199.1552;00407889 84275
em'-4wg-1 f39 1
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[signature pages follow]
Supplemental Contract Rev.06 16
0199.1552; 00407889 84275
CPQ
By:
—Anglisr 27, 20 8
Date
Supplemental Contract Rcv.06/16
0199 1552,!H]4:17889 84275
CITY OF WUND ROCK APP EDA TO F RM:
r
By.
Laurie Hadley, Civbfinager 0 Stepha L. Sheets, City Attorney
Date —
Supplemental Contract Rev.06 16
0199.1553;00398198 84275
ADDENDUM TO EXHIBIT B
Engineering Services
GENERAL
In addition to the original scope and Supplemental Contract No. 2 for the Southeast (SE) Ground Storage Tank (GST)
and South 81 E(e%ated Storage Tank (EST) Pump Station Improvements project, dated No%ember 17, 3015, August 11,
2016, and April 6, 2018 the engineer shall provide additional support services as fully described below.
TASK I
11. SPECIAL SERVICES
D. CONSTRUCTION PHASE SERVICES
I. CONSTRUCTION PHASE SERVICES
(a) Engineer will attend monthly construction progress meetings at the request of the Owner. Engineer
will attend a ma-dinum of three (3) meetings; fee is based on this number of meetings.
(b) The Engineer will make periodic visits (typically combined with progress meetings) to the Project
sites al intervals appropriate to the various stages of construction to observe the progress and duality
orthe Contractor's work. Engineer %%ill visit the sites up to once a month, two (2) hours per visit,
for a total of three (3) months. Based on the information obtained during such visits, the Engineer
will endeavor to determine if lite Contractor's work is proceeding in accordance with the Contract
Documents. The purpose of such project site visits and such observations is to keep the Owner
generally informed of the progress of the Contractor's work and to determine if the completed %kork
of the Contractor conforms in general to the design concept indicated in the Construction Contract
Documents. On the other hand, the Engineer shall not, during such visits or as a result ofsuch
observations, supervise, direct, or have control over the Contractor's work nor shall the Engineer
have authority over or responsibility for the means, methods, techniques, sequences or procedures of
construction selected by the Contractor, for safety precautions and programs incident to the work of
the Contractor or for any failure of the Contractor to comply with rules, regulations, ordinances,
codes or orders applicable to the Contractor's performance of the work. The Contractor shall have
sole authority over and responsibility for:
(i) the means, methods, techniques, sequences, and procedures of construction
(ii) safety precautions and programs incident to the construction, and
(iii) compliance with rules, regulations, ordinances, codes and orders applicable to the construction.
The Engineer neither guarantees the performance of the Contractor nor assumes any
retiponsibility for the Contractor's failure to Furnish and perform its work in accordance with the
Construction Contract Documents.
(c) Issue necessary clarifications and interpretations of the Construction Contract Documents as
appropriate to the orderly completion of the Contractor's work. Such clari fications and
interpretations will be consistent with the intent and reasonably inferable from the Construction
Contract Documents. Up to 4 Requests for Information (RFls) are included.
(d) Make recommendations to the Owner regarding change orders as appropriate and when directed by
the Owner, and prepare up to I Change Order as reasonably required. Preparation of Change
Orders, which result from significant changes in the scope, extent, or character of the Project
designed by the Engineer, is not included in this scope of services.
8 52018
1 of 2
(c) Review samples, catalog data, schedules, submittals, shop drawings, laboratory, shop and mill tests
of material and tett equipment and other data as required by the Construction Contract Documents,
but only liar cont'ormance with the design concept indicated in the Construction Contract
Documents. Such rcvicwti will not extend to incans, Methods, techniques, sequences or procedures
of construction or to safety precautions and programs incident thereto. Up to 15 submittals OCMs
are included.
(t) Review samples, catalog data, schedules, submittals, stoup drawings, laboratory, shop and mill tests
of material and test equipmcnl and other data as required by the Construction Contract Documents,
but only for conformance with the design concept indicated in the Construction Contract
Documents. Such reviews will not extend to means, methods, techniques, sequences or procedures
of construction or to safety precautions and programs incident thereto. Up to 8 second re -
submittals O&Ms are included.
8 152018
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Exhibit C
8 152018
ADDENDUM TO EXHIBIT C
Work Schedule
Task Duration (Days) Completion Date
Construction Extension 70 Dec 13, 2018
I of 1
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
Exhibit D Fee Schedule
Southeast GST and Sauth 81 EST Pump Station Impravements Project
Cit of Round Rock
Task Description
Total Labor Haus Total Loaded Labor Cast
D CONS R—UCTICN PHASE SERVICES
1aS $ 17 508.00
SUB -TOTAL SPECIAL SERVICES a
165 5 17.506.
TOTAL BASIC & SPECIAL SERVICES & EXPENSES
17,508.00
SUBTOTAL ADDITIONAL SERVICES
-...I
GRAND TOTAL (BASIC, SPECIAL 6 ADDITIONAL SERVICES,
EXPENSES
tl508.00
4.0 EXHIBIT D Southeast and South 81 Pump Stations x sx Page 1 of 2
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City of Round Rock
ROUND ROCK Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Contract No. 3 with CP&Y, Inc, for the
Southeast GST Pump Improvements & S81 Elevated Tank Pump Station
Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 9/7/2018
Dept Director: Michael Thane, Director of Utilities and Environmental Services
Cost: $17,508.00
Indexes: Self -Financed Water Construction
Attachments: SC No.3.pdf, L4F.pdf
Department: Utilities and Environmental Services
Text of Legislative File CM -2018-1839
Consider executing Supplemental Contract No. 3 with CP&Y, Inc. for the Southeast GST
Pump Improvements & S81 Elevated Tank Pump Station Project.
This project consists of replacing equipment at the Southeast Ground Storage Tank (GST)
Pump Station and adding a pump station to the South 81 Elevated Tank Site (EST). At the
Southeast GST site, the pumps were refurbished by Smith Pump, new motors and motor
control centers (MCC's) were installed, a new surge valve and flow control meter were
installed, and the pump building skin and insulation were replaced. At the South 81 EST
site, a pump station is currently being constructed with two new pumps with motors and an
electrical building needed to protect the Variable Frequency Drives (VFD's) and control
panels.
Equipment procurement and site shutdown restrictions have caused unforeseen delays in
the project and it will cause the project to extend past the substantial and final completion
dates stated in the contract. CP&Y, the City's design engineering firm, has depleted their
contract budget. The City's Utility Staff would like to extend CP&Y's construction phase
services portion of this contract to mid-November with Supplemental Agreement (SA) No.
3 for $17,508.
Cf1y of Round Rock Page 1 Printed an 9WO18
Agenda Item Summary Continued CM -2048-1839
The Utility Staff requests the City Manager to approve SA No. 3 for $17,508. This
modifies the total contract amount to $524,218.20.
Cost: $17,508
Source of Funds: Self -Financed Water Construction
City of Round Rock Page 2 Printed on 9/6/2018