Contract - Sheridan Environmental, LLC - 9/27/2018 CITY OF ROUND ROCK
AGREEMENT FOR THE TRANSPORTATION OF
WASTEWATER TREATMENT FACILITY SLUDGE
WITH
SHERIDAN ENVIRONMENTAL,LLC
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THAT THIS Agreement for the transportation of wastewater treatment facility sludge for
the City of Round Rock, Texas (referred to herein as the "Agreement"), is made and entered into
on this the day of the month of September, 2018, by and between the CITY OF ROUND
ROCK, TEXAS, a home-rule municipality whose offices are located at 221 East Main Street,
Round Rock, Texas 78664 (referred to herein as the "City") and SHERIDAN
ENVIRONMENTAL, LLC whose offices are located at 3600 FM 973, Austin, Texas 78725
(referred to herein as the "Vendor").
RECITALS:
WHEREAS, City desires to purchase wastewater treatment facility sludge transportation
services, and City desires to procure same from Vendor; and
WHEREAS, City has issued its "Invitation for Bid" for the provision of said goods and
services, and City has selected the Bid submitted by the Vendor; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, sufficiency and receipt of which are hereby acknowledged, it is mutually
agreed between the parties as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City is obligated to buy specified services and Vendor is obligated to pay for said services. The
Agreement includes the following: (a) City's Invitation for Bid, designated Solicitation Number
18-032; (b) Vendor's Response to the IFB; (c) contract award; and (d) any exhibits, addenda,
and/or amendments thereto. Any inconsistencies or conflicts in the contract documents shall be
resolved by giving preference in the following order:
00406660/ss2
(1) This Agreement;
(2) Vendor's Response to IFB;
(3) City's Invitation for Bids, exhibits, and attachments.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and services mean the specified services, supplies, materials,
commodities, or equipment.
2.01 EFFECTIVE DATE; TERM
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect, unless and until it expires by operation of the
term stated herein, or until terminated as provided herein.
B. The term of this Agreement is for sixty months (60) months from the effective
date hereof. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement, with or without cause, or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected Vendor to supply the services as outlined in the IFB and Response to IFB
submitted by Vendor, all as specified in Exhibit "A," attached hereto and incorporated herein by
reference. The intent of these documents is to formulate an Agreement listing the
responsibilities of both parties as outlined in the IFB and as offered by Vendor in its Response to
the IFB.
The services which are the subject of this Agreement are described in Exhibit "A" and,
together with this Agreement, comprise the total Agreement and they are fully a part of this
Agreement as if repeated herein in full.
2
4.01 ITEMS AWARDED; SCOPE OF WORK
A. All bid items listed on "Attachment A—Bid Sheet" in Exhibit"A" are awarded to
Vendor.
B. For purposes of this Agreement, City has issued documents delineating the
required services (specifically IFB 18-032). Vendor has issued its response agreeing to provide
all such required service in all specified particulars. All such referenced documents are included
in Exhibit "A." When taken together with the appended exhibits, this Agreement shall evidence
the entire understanding and agreement between the parties and shall supersede any prior
proposals, correspondence or discussions.
C. Vendor shall satisfactorily provide all services described under the attached
exhibits within the contract term specified in Section 2.01. Vendor's undertakings shall be
limited to performing services for the City and/or advising City concerning those matters on
which Vendor has been specifically engaged. Vendor shall perform its services in accordance
with this Agreement, in accordance with the appended exhibits, in accordance with due care, and
in accordance with prevailing industry standards for comparable services.
5.01 COSTS
A. Only if, as, and when needed by City, the bid costs listed on Attachment A—Bid
Sheet of Exhibit "A," which are specifically relevant to the referenced bid items, shall be the
basis of any charges collected by Vendor.
B. Vendor specifically acknowledges and agrees that City is not obligated to use any
estimated quantity of services, and City may not expend in excess of Four Hundred Ninety-
Nine Thousand Two Hundred and No/100 Dollars ($499,200.00) per year for Vendor's
services for a total not to exceed amount of Two Million Four Hundred Ninety-Six Thousand
and No/100 Dollars ($2,496,000.00) for the term of this Agreement.
6.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of Vendor;
B. Purchase Order Number;
C. Description and quantity of items received or services provided; and
C. Delivery or performance dates.
3
7.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
Authority for local governments to contract with one another to perform certain
governmental functions and services, including but not limited to purchasing functions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter
F, Section 27 1.101 and Section 271.102.
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City's bid, with the consent and agreement of the successful vendor(s) and
the City. Such agreement shall be conclusively inferred for the vendor from lack of exception to
this clause in the vendor's response. However, all parties hereby expressly agree that the City is
not an agent of, partner to, or representative of those outside agencies or entities and that the City
is not obligated or liable for any action or debts that may arise out of such independently-
negotiated"piggyback"procurements.
8.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Vendor a written notice of termination at the end of its then current fiscal year.
9.01 PROMPT PAYMENT POLICY
In accordance with Chapter 225 1, V.T.C.A., Texas Government Code, payment to
Vendor will be made within thirty (30) days of the day on which City receives the performance,
supplies, materials, equipment, and/or deliverables, or within thirty (30) days of the day on
which the performance of services was complete, or within thirty (30) days of the day on which
City receives a correct invoice for the performance and/or deliverables or services, whichever is
later. Vendor may charge interest on an overdue payment at the "rate in effect" on September 1
of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b); however, this Policy does not apply to payments made
by City in the event:
A. There is a bona fide dispute between City and Vendor, a contractor, a
subcontractor or supplier about the goods delivered or the service performed that
cause the payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal fiends; or
C. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
4
that causes the payment to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
10.01 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or
otherwise were offered or given by Vendor or its agents or representatives to any City officer,
employee or elected representative with respect to the performance of this Agreement. In
addition, Vendor may be subject to penalties stated in Title 8 of the Texas Penal Code.
11.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
12.01 ORDERS PLACED WITH ALTERNATE VENDORS
If Vendor cannot provide the goods as specified, City reserves the right and option to
obtain the products or services from another supplier or suppliers.
13.01 INSURANCE
Vendor shall meet all requirements as stated in the attached IFB Number 18-032,
including all attachments and exhibits thereto, and Vendor's bid response.
14.01 CITY'S REPRESENTATIVE
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
Michael Thane
Director of Utilities and Environmental Services
2008 Enterprise Drive
Round Rock, Texas 78664
512-218-3236
mthane a roundrocktexas.gov
15.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perfonn hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
5
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
16.01 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City purchasing
the specified goods elsewhere, Vendor agrees that it may be charged the difference in cost, if
any, and that it will not be considered in the re-advertisement of the service and that it may not
be considered in future bids for the same type of work unless the scope of work is significantly
changed.
Vendor shall be declared in default of this Agreement if it does any of the following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance"section herein; or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States.
17.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty(30) days' written notice to Vendor.
B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause,upon ten(10) days' written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City or by mutual agreement to terminate evidenced
in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the perfonnance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement to the date of termination. City shall then pay Vendor that portion of the
charges, if undisputed. The parties agree that Vendor is not entitled to compensation for services
it would have performed under the remaining term of the Agreement except as provided herein.
6
18.01 INDEMNIFICATION
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of, or incident to, concerning or resulting from the fault of Vendor,
or Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations
under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or Vendor (including, but not limited to the right to seek
contribution) against any third party who may be liable for an indemnified claim.
19.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and
national boards,bureaus and agencies.
B. Vendor acknowledges and understands that City has adopted a Storm Water
Management Program (SWMP) and an Illicit Discharge Ordinance, Sections 14-139 through 14-
152 of the City's Code of Ordinances, to manage the quality of the discharges from its Municipal
Separate Storm Sewer System (MS4) and to be in compliance with the requirements of the Texas
Commission on Environmental Quality (TCEQ) and the Texas Pollutant Discharge Elimination
System (TPDES). The Vendor agrees to perform all operations on City-owned facilities in
compliance with the City's Illicit Discharge Ordinance to minimize the release of pollutants into
the MS4. The Vendor agrees to comply with of the City's stonnwater control measures, good
housekeeping practices and any facility specific stormwater management operating procedures
specific to a certain City facility. In addition, the Vendor agrees to comply with any applicable
TCEQ Total Maximum Daily Load(TMDL) Requirements and/or I-Plan requirements.
C. In accordance with Chapter 2270, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods and services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2)will not boycott
Israel during the term of this contract. The signatory executing this Agreement on behalf of
Vendor verifies Vendor does not boycott Israel and will not boycott Israel at any term of this
Agreement.
20.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
7
21.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Vendor:
Sheridan Environmental, LLC
3600 FM 973
Austin, Texas 78725
Notice to City:
City Manager Stephen L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
22.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
23.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing, duly authorized by action of the City Manager or City Council.
24.01 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14) or any applicable state arbitration statute.
8
25.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
26.01 MISCELLANEOUS PROVISIONS
Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Vendor understands and agrees that time is of the essence and
that any failure of Vendor to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. Vendor shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to Vendor's failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
Force Majeure. Neither City nor Vendor shall be deemed in violation of this Agreement
if it is prevented from performing any of its obligations hereunder by reasons for which it is not
responsible as defined herein. However, notice of such impediment or delay in performance
must be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
[Signatures are on the following page.]
9
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Rou d Rock,Texas Sheridan Environmental, LLC
By: By:
Printed Name: Printed Nam
Title: Title: c(h,�,�,��
Date Signed: Date Signed:
Attest:
By: 5q"z�. A#Jbw
Sara White, City Cler
For City, p roved as to Form:
By:
Stephan . Sheets, City Attorney
10
t
E
i
Exhibit "A"
mPURCHUND RCC TEM'
ASfNG DIVISION
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78864-6299
www.roundrocktexas.gov
INVITATION FOR BID (IFB)
TRANSPORTATION OF WASTEWATER TREATMENT
PLANT SLUDGE
SOLICITATION NUMBER 18-032
E
3
i
S
JULY 2018
i
City of Round Rock
Transportation of Wastewater Treatment PlanP_fflibit
rr nA rr
IFB No. 18-032
Class/Item: 968-71/962-39
JULY 2018
TRANSPORTATION OF WASTEWATER TREATMENT PLANT SLUDGE
PART I
GENERAL REQUIREMENTS
1. PURPOSE: The City of Round Rock, herein after "the City" seeks a bid from firms experienced in the
transportation of wastewater treatment plant sludge.
2. BACKGROUND: Currently the Brushy Creek East Regional Wastewater Treatment System (BCRWS) is
operated by the Brazos River Authority (BRA). In Fall of 2018 the City of Round Rock will take over plant
operations and will require a contract with a qualified company to transport wastewater sludge produced at the
plant to a disposal facility approved by the City of Round Rock on a regular basis. The disposal facilities are
required to be located within 35 miles of BCRWS located at 3939 Palm Valley Blvd. Round Rock Texas,
3. SOLICITATION PACKET: This solicitation packet is comprised of the following:
Description.; Index
Part I—General Requirements Page(s)2-5
Part II—Definitions, Standard Terms and Conditions Page 6
and Insurance Requirements
Part iII--Supplemental Terms and Conditions Page(s)7-9
Part IV—Specifications Page(s) 10-11
Attachment A—Bid Sheet Page 12
Attachment B--Reference Sheet Page 13
Attachment C—Subcontractor Information Form Page 14
4. AUTHORIZED PURCHASING CONTACT: For questions or clarification of specifications, you may contact:
Michael Schurwon, CPPB, CTPM
Purchaser
Purchasing Division
City of Round Rock
Phone: 512-218-6682
E-mail: mschurwon@roundrocktexas.gov
The individual listed above may be contacted by e-mail for clarification of the specifications only. No authority
is intended or implied that specifications may be amended or alterations accepted prior to solicitation opening
without written approval of the City of Round Rock through the Purchasing Department.
Revised 02/I8 Page 2 of 14
i
City of Round Rock
Transportation of Wastewater Treatment Plan�,�X l� rr ll udgee� i� �� nA��
IFB No. 18-032
Class/Item: 968-71/962-39
JULY 2018
5. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below.
EVENT DATE
Solicitation released July 25,2018
Optional Pre-Bid meeting/site visit August 2, 2018 @ 9:00 AM, CST
Deadline for submission of questions August 6,2018 @ 12:00 PM, CST
City responses to questions or addendums August 8, 2018 @ 5:00 PM, CST
Deadline for submission of responses August 16, 2018 @ 3:00 PM, CST
All questions regarding the solicitation shall be submitted in writing by 5:00 PM, CST on the due date noted
above.A copy of all questions submitted and the City's response to the questions shall be posted on the City's
webpage in the form of an addendum at:
https://www.roundrocktexas.gov/businesses/solicitations/.
Questions shall be submitted in writing to the"Authorized Purchasing Contact". The City reserves the right to
modify these dates. Notice of date change will be posted to the City's website:
http://www.roundrocktexas.gov/bids.
6. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
http://www.roundrocktexas..qov/bids for any updates pertaining to the solicitation described herein. Various
updates may include addendums, cancellations, notifications, and any other pertinent information necessary
for the submission of a correct and accurate response. The City will not be held responsible for any further
communication beyond updating the website.
7. OPTIONAL PRE-BID MEETING/SITE VISIT AND INSPECTION:A pre-bid meeting/site visit, and inspection
will be conducted to fully acquaint Respondents with the facilities, difficulties and/or restrictions inherent in the
services specified. The pre-bid meeting/site visit will be conducted on the date specified in PART I Section 5-
Schedule of Events.
7.1 Attendance at the pre-bid meeting/site visit is optional. Respondents shall sign-in at the pre-bid meeting
to document their attendance. Immediately following the pre-solicitation meeting a site visit tour will be
conducted to enable Respondents to determine labor, equipment, supplies and materials necessary to
perform the services specified herein. The site visit tour shall take place at this location:
Brushy Creek Regional Wastewater Facility East
3939 Palm Valley Blvd.
Round Rock, Texas 78681
7.2 Respondents will be responsible for their own transportation for the site visit tour.
7.3 Respondents are strongly encouraged to bring a copy of the solicitation document with them to the pre-
bid meeting/site visit.
7.4 It is the responsibility of the Respondent to examine each facility and determine quantity, amounts, take
precise measurements, determine material requirements, equipment requirements, labor requirements
and other solicitation related details during said inspections.
8. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3:00 PM, on the due date noted
in PART I, Section 5—Schedule of Events. Mail or hand deliver sealed responses to:
City of Round Rock
Attn: Michael Schurwon
Purchasing Department
221 E. Main Street
Round Rock, Texas 78664-5299
Revised 02/18 Page 3 of 1.4
City of Round Rock
Transportation of Wastewater Treatment Planibit
11A-6(�u�gen ��
IFB No. 18-032 C x j 1
Class/item: 968-71/962-39
JULY 2018
8.1 Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title, number,
due date and"DO NOT OPEN".
8.2 Facsimile or electronically transmitted responses are not acceptable.
8.3 Responses cannot be altered or amended after opening.
8.4 No response can be withdrawn after opening without written approval from the City for an acceptable
reason.
8.5 The City will not be bound by any oral statement or offer made contrary to the written specifications.
8.6 Samples and/or copies of bid responses shall be provided at the bidder's expense and shall become
the property of the City.
9. RESPONDENT REQUIREMENTS: The City of Round Rock makes no warranty that this checklist is a full
comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist
participating Respondents in compiling their final responses. Respondents are encouraged to carefully read the
entire solicitation.
Respondent shall submit one(1)evident signed"Original"and three(3)copies of the IFB response and one(1)
electronic copy of the IFB response on a flash drive. The submittal is required to include all addendums and
requested attachments. The bid response along with samples and/or copies shall be provided at the
Respondent's expense and shall become the property of the City.
This invitation for bid (IFB) does not commit the City to contract for any supply or service. Respondents are
advised that the City will not pay for any administrative costs incurred in response preparation to this IFB; all
costs associated with responding to this IFB will be solely at the interested parties'expense. Not responding to
this IFB does not preclude participation in any future RFP/RFQ/IFB.
For your bid to be responsive, addendums and the attachments identified below shall be submitted
with your proposal.
Addendums:Addendums may be posted to this solicitation. Bidders are required to submit signed addendums
with their sealed response. The Bidder shall be responsible for monitoring the City's website at
http://www.roundrocktexas.gov/bids for any updates pertaining to the solicitation.
Attachment A: BID SHEET: The bid response shall be submitted on itemized, signed Bid Sheet provided in
the solicitation packet. Failure to complete and sign the bid sheet may result in disqualification. If there is a
conflict between the unit price and extended price,the unit price will take precedence.Submission of responses
on forms other that the City's Solicitation Document may result in disqualification of the response.
Attachrnent B: REFERENCE SHEET: Provide the name,address, telephone number and E-MAIL addresses
of at least three(3)valid Municipal/Government agencies or firms of comparable size that have utilized services
that are similar in type and capacity within the last two (2) years. City of Round Rock references are not
applicable. References may be checked prior to award. If references cannot be confirmed or if any negative
responses are received it may result in the disqualification of submittal.
Attachment C: SUBCONTRACTOR INFORMATION FORM: If subcontracting, bidder shall provide a signed
copy of the Subcontractor Information Form,
10. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses, or to
accept any response deemed most advantageous, or to waive any irregularities or informalities in the response
received that best serves the interest and at the sole discretion of the City. All solicitations received may be
evaluated based on the best value for the City. In determining best value, the City may consider:
10.1 Purchase price;
10.2 Reputation of Respondent and of Respondent's goods and services;
10.3 Quality of the Respondent's goods and services;
10.4 The extent to which the goods and services meet the City's needs;
Revised 02/18 'age 4 of 14
City of Round Rock
Transportation of Wastewater Treatment Planlud �����
IFB No. 18-032 Vlxhibit
Class/Item: 968-71/962-39
JULY 2018
10.5 Respondent's past performance with the City;
10.6 The total long-term cost to the City to acquire the Respondent's goods or services;
10.7 Any relevant criteria specifically listed in the solicitation.
Respondents may be contacted for clarification of bid and/or to discuss details of the services they are
proposing.This may include a presentation and/or the request for additional material/information.
11. CONFIDENTIALITY OF CONTENT: As stated in Section 16 of City of Round Rock Purchasing Definitions,
Standard Terms and Conditions, all documents submitted in response to a solicitation shall be subject to the
Texas Public Information Act.Following an award,responses are subject to release as public information unless
the response or specific parts of the response can be shown to be exempt from the Texas Public Information
Act. Pricing is not considered to be confidential under any circumstances
11.1 Information in a submittal that is legally protected as a trade secret or otherwise confidential must be
clearly indicated with stamped,bold red letters stating"CONFIDENTIAL"on that section of the document.
The City will not be responsible for any public disclosure of confidential information if it is not clearly
marked as such.
11.2 If a request is made under the Texas Public Information Act to inspect information designated as
confidential, the Respondent shall, upon request from the City, furnish sufficient written reasons and
information as to why the information should be protected from disclosure. The matter will then be
presented to the Attorney General of Texas for final determination.
12. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the
successful offeror to complete a Form 1295"Certificate of Interested Parties"that is signed for a contract award
requiring council authorization. The "Certificate of Interested Parties" form must be completed on the Texas
Ethics Commission website, printed, signed and submitted to the City by the authorized agent of the Business
Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior to final
contract execution. Link to Texas Ethics Commission Webpage:
https://www.ethics.state,tx.us/whatsnew/elf info form1295.htm
Revised 02/18 Page 5 of 14
City of Round Rock
Transportation of Wastewater Treatment Planlud e "A"11713No. 18-032 I±xnibit
Class/Item: 968-71/962-39
JULY 2018
PART II
DEFINITIONS, STANDARD TERMS AND CONDITONS
E
AND INSURANCE REQUIREMENTS
1. DEFINITIONS,STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation,the
Respondent agrees that the City's Definitions, Standard Terms and Conditions, in effect at the time of release
of the solicitation, shall govern unless specifically provided otherwise in a separate agreement or on the face
of a purchase order. Said Definitions,Terms and Conditions are subject to change without notice. It is the
sole responsibility of Respondents to stay apprised of changes.The City's Definitions, Standard Terms and
Conditions can be viewed and downloaded from the City's website at:
https://www.roundrocktexas.qov/departments/purchasing/
2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard
Insurance Requirements.The City's Standard Insurance Requirements document can be viewed and
downloaded from the City's website at: https://www.roundrocktexas.,qov/departments/purchasinq/.
Revised 02/18 Page 6 of 14
i
E.'
City of Round Rock
i' Transportation of Wastewater Treatment Plan lu e•blf r� ff
IFB No. 18-032
ffll
Class/item:968-711962-39
? JULY 2018
i PART iII
SUPPLEMENTAL TERMS AND CONDITIONS
i
1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the following:
1.1 The term of the Agreement shall begin from date of award and shall remain in full force for sixty (60)
months.
1.2 Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions
of this agreement for such a period as is reasonably necessary to re-solicit and/or complete the project
i
up to 90 days.
}i
f 2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. The Respondent
shall:
2.1 Be firms, corporations, individuals or partnerships normally engaged in providing sludge/roll-off
i containers and transportation services of those filled containers as specified herein and have adequate
organization, facilities, equipment, financial capability, and personnel to ensure prompt and efficient
service to the City;
i
2.2 Provide all labor,supplies and materials required to satisfactorily perform the services as specified herein
and own or acquire all trucks and equipment the Respondent deems necessary to provide the services
at no cost to the City. The Respondent has the sole responsibility for the maintenance and repair of
Respondent's vehicles, equipment, tools and all associated costs. The City shall not be responsible for
any Respondent's tools, vehicles, equipment or materials lost or damaged during the performance of the
services specified herein;
2.3 Have a legal residence or home office in the United States,
2.4 Operate, at all times during the duration of the agreement, a minimum of two trucks with 20 or 25 cubic
yard roll off containers capable of holding and safely transporting wastewater treatment plant sludge from
! the wastewater treatment plant to the required destination on a routine basis. Trucks shall be operated
by drivers meeting all Texas commercial licensing requirements. Proof of licensing and registration of
trucks and/or drivers shall be provided to the City upon request.
3. SUBCONTRACTORS: If Subcontractors will be used the Respondent is required to complete and submit with
their bid response Attachment C: Subcontractor Information Form. The Contractor shall be fully responsible to
the City for all acts and omissions of the Subcontractors just as the Contractor is responsible for the Contractors
own acts and omissions. The Contractor shall
3.1 Require that all deliverables provided by the Subcontractor be provided in strict accordance with the
provisions, specifications and terms of the Contract;
3.2 Require that all Subcontractors obtain and maintain, throughout the term of their agreement, primary
insurance in the type and amounts specified for the Vendor, with the City being named as an additional
insured;
3.3 Require that the Subcontractor indemnify and hold the City harmless to the same extent as the Contractor
is required to indemnify the City; and
3.4 Submit a list of all subcontractors for approval by the City prior to use of any subcontractors throughout
the term of the contract.
4. SAFETY:The City reserves the right to remove any employee from City property for violation of federal, state,
and local health,safety and environmental laws, ordinances, rules and regulations. The Respondent shall:
4.1 Ensure that all employees comply with all Occupational Safety and Health Administration (OSHA), State
and City safety and occupational health standards and other applicable federal, state, and local health,
safety, and environmental laws ordinances, rules and regulations in the performance of these services;
Revised 02/18 Page 7 of 14
I
i
i
City of Round Rock
Transportation of Wastewater Treatment Plan l�u�lg`ei bit "All nll
IFB No. 18-032
Class/Item: 968-71/962-39
I' JULY 2018
i
4.2 Be held responsible for the safety of their employees and unsafe acts or conditions that may cause injury
' or damage to any persons or property within and around the work site. In case of conflict, the most
stringent safety requirement shall govern;
4.3 indemnify and hold the City harmless from and against all claims, demands, suits, actions,judgments,
E fines penalties and liability of every kind arising from the breach of the Successful Respondents'
obligations under this paragraph.
5. WORKFORCE: Successful Respondent shall:
5.1 Ensure Respondent's employees perform the services in a timely, professional and efficient manner;
c
5.2 Ensure Respondent's employees, while working on City property, wear a company uniform that clearly
i
identifies them as the Respondent's employee;
5.3 Employ all personnel for work in accordance with the requirements set forth by the United States
I' Department of Labor. The City reserves the right to verify citizenship or right to work in the United States.
i
I
j 6. PRICING:The Respondent shall determine and submit a fixed cost for the work and shall include all incidental
k costs, labor, overhead charges, travel, payroll expenses, freight, equipment acquisition and maintenance,
demurrage, fuel surcharges, delivery charges, costs associated with obtaining permits, insurance, bonds and
risk management. No separate line item charges shall be permitted for either response or invoice purposes.
7. PRICE INCREASE: Contract prices for the transportation of wastewater sludge shall remain firm throughout
the initial twelve(12)month term of the contract. A price increase to the agreement may be considered on the
anniversary date of the Contract each year. The adjusted Contract price using the area CPi will be based on
the accumulated percentage rate of the increase of the most current Consumer Price Index, as published by
the United States Statistics-All Urban Consumers-Geographically South Urban Area. The percentage increase
in compensation is to be calculated using the following formula:
Current Price x Index Change=Adjustment
(Percentage change in most recent available annual CPI)
7.1 Procedure to Request Increase:
( 7.1.1 Mail the written price increase request with the rate detail comparison and comprehensive
calculation and any supporting documentation to the designated City Contract Specialist a
minimum of 45 days prior to the annual Contract anniversary date. The detailed written
calculation will be verified and confirmed. All written requests for increases must include the City
of Round Rock contract number,solicitation reference information and contact information for the
authorized representative requesting the increase. Price increase requests shall be sent by mail
to.
City of Round Rock
Purchasing Department
Attn: Contract Specialist
221 East Main Street
Round Rock,TX 796645299
7.1.2 Upon receipt of the request,the City reserves the right to accept the escalation and make change
to the purchase order within 30 days of the request, negotiate with the Vendor, or cancel the
agreement or purchase order if an agreement cannot be reached on the value of the increase.
8. PERFORMANCE REVIEW: The City reserves the right to review the awarded respondents' performance
anytime during the contract term.
9. ORDER QUANTITY:The quantities shown on the solicitation are estimates only. No guarantee of any minimum
or maximum purchase is made or implied. The City will only order the services/goods needed to satisfy
requirements within budgetary constraints,which may be more or less than indicated,
Revised 02/18 Page 8 of 14
s
I
City of Round Rock
i Transportation of Wastewater Treatment Planl � I �� n ��IFB No. 18-032P-0 /y
Class/Item: 968-71/962-39
3 JULY 2018
i
10. PERMITS: The Successful Respondent shall verify and obtain all necessary permits, licenses, and/or
certificates required by federal, state and local laws, ordinances, rules or regulations for the completion of the
services as specified if required for the project.
11. AWARD:The City reserves the right to enter into an Agreement or a Purchase Order with a single award, split
award, primary and secondary award, non-award, or use any combination that best serves the interest and at
the sole discretion of the City. Award announcement will be made upon City Council approval of staff
recommendation and executed agreement. Award announcement will appear on the City's website at
http://www.roundrocktexas.gov/bids.
12. POST AWARD MEETING: The City and Successful Respondent(s)may have a post award meeting to discuss,
but not be limited to the following:
12.1 The method to provide a smooth and orderly transition of services performed from the current contractor.
12.2 Provide City contact(s) information for implementation of agreement.
92.3 Identify specific milestones, goals and strategies to meet objectives.
13. POINT OF CONTACT/DESIGNATED REPRESENTATIVE:
13.1 Contractor's point of contact: To maintain consistent standards of quality work performed across the
City,the City shall be provided with a designated and identified point of contact upon award of the contract
to include contact information. The City's designated representative shall be notified by the Respondent
immediately should the point of contact change.
13.2 The City's designated representative:
Kim Lutz
Environmental Services Manager
Utilities and Environmental Services
Phone: 512-341-3333
E-mail: kiml@roundrocktexas.gov
14. INTERLOCAL PURCHASING AGREEMENTS
14.1 The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the
Interlocal Cooperation Act, Chapter 791 of the Texas Government Code.The Contractor agrees to offer
the same price and terms and conditions to other eligible agencies that have an interlocal agreement with
the City.
14.2 The City does not accept any responsibility or liability for the purchases by other government agencies
through an interlocal cooperative agreement
Revised 02/18 Page 9 of 14
I
City of Round Rock
Transportation of Wastewater Treatment Plan�lu�ig�e l_I1 �� n It
! IFB No. 18-032 ,�X r,ibit H
Class/item: 968-71/962-39
JULY 2018
PART IV
SPECIFICATIONS
1. PURPOSE: The City of Round Rock, herein after "the City," seeks a bid from firms experienced in the
transportation of wastewater treatment plant sludge.
2. BACKGROUND:Currently the Brushy Creek East Regional Wastewater Treatment Plant(BCRWS)is operated
by the Brazos River Authority(BRA). In Fall of 2018,the City of Round Rock will take over plant operations and
will require a contract with a qualified company to transport wastewater sludge produced at the plant to a
disposal facility approved by the City of Round Rock on a regular basis.The BCRWS produces approximately
40,000 cubic yards(28 tons)of municipal wastewater treatment sludge per year with average solids of between
15%and 19%.
3. GENERAL REQUIREMENTS:
3.1 The Contractor shall furnish sludge containers/roll-offs which shall be between 20 and 25 cubic yards
in capacity, as required to permit the efficient removal of sludge and grit/influent screenings. The City
shall load the sludge into the sludge container/roll-off using a hopper or conveyor.The Contractor shall
ensure that ail containers loaded with sludge are properly covered and sealed from the time the
containers leave the BCRWS until the containers reach the disposal site.
3.2 The Contractor is responsible for providing all labor and equipment needed for the safe transportation
of sludge.The Contractor shall transport and dispose of all grit, trash and influent screening at a Texas
Commission on Environmental Quality(TCEQ)permitted refuse disposal facility as directed by the City.
The Contractor shall transport dewatered sludge to either a TCEQ permitted landfill or TCEQ permitted
composting site for beneficial use as directed by the City.
3.3 The Contractor shall be responsible for all sludge loaded onto vehicle during transportation to disposal
site.
3.4 The Contractor shall be responsible for containing all spillage of products including liquid and belt
pressed solids,fuels and lubricants,polymers,and return water of the belt press.Sludge containers/roll-
offs shall be properly designed and adequately maintained by the Contractor to minimize the possibility
of leaks and/or spillage. The containers/roll-offs shall be maintained by the Contractor so they roll
( properly and can be maneuvered.
3.5 The Contractor shall ensure that all spills or damages caused by spillage are corrected immediately at
his own expense. Correction of spills or damages shall be executed in a manner approved by a
representative of the City.
3.6 The City reserves the right to inspect the Contractor's truck prior to and after the actual loading of the
sludge.
3.7 The amount of sludge the Contractor will be required to transport will vary. There are no
minimums/maximum quantities of sludge guaranteed under the contract.
3.8 The Contractor shall be responsible for damages to the BCRWS facility, equipment, other on-site
vehicles or equipment, or the buildings and their contents, by its work, negligence in its work and its
personnel. The Contractor shall be responsible and liable for the safety, injury, and health of its
employees while performing services under this contract.
3.9 The Contractor is responsible for any moving violations, vehicular accidents, or other infractions that
occur while performing the transport services.
3.10 The sludge shall always be disposed of at a TCEQ approved site. Changes to the location or method
of disposal must be approved by the City in writing before the change is made.
3.11 If services to be provided are not furnished or are deficient, the City reserves the right to employ other
firms for the removal and/or disposal of sludge. Repeated deficiencies or failure to furnish required
equipment, trucks and services may be considered a breach of contract by the City.
Revised 02/18 Page 10 of 14
i
i
City of Round Rock
Transportation of Wastewater Treatment Planu e
IFB No. 18-032 rz*xnibit "A"
C lass/item: 968-71/962-39
JULY 2018
is
R 4. SCHEDULE AND INVOICING REQUIREMENTS:
4.1 The time for pickup and delivery of roll-off containers shall be as follows:
• Up to Six(6)days per week Monday-Saturday, including holidays
i
i
Pick-up/Drop-off of up to six(6) roll-off containers per day between the hours of 7:00 a.m. and 5:00
p.m.
i
• Times of Pick-up/Drop-off of the roll-off containers shall be scheduled by the City and provided to the
Contractor with a minimum if one(1)days'notice.
• The Contractor shall be on 24-hour emergency call,365 days per year and shall provide an emergency
phone number,
4.2 The Contractor shall be responsible for submitting all completed sludge disposal manifests within fourteen
j (14) days of completion to the City.
4.3 Payment for transporting sludge shall be made on a per ton basis as measured by the disposal site and
documented by the weight tickets. The Contractor shall ensure that each truck utilized for pick-up is visually
affixed with the exact volume and weight.The Contractor shall be paid monthly upon the submission of an
invoice with all proper backup documentation (weight tickets). All backup documentation shall be legible,
dated,signed by the Contractor and disposal site representative. Backup documentation shall also include
vehicle tare weight,vehicle weight plus contents and shall specify the site used in the disposal of the sludge.
1
I
i
I
Revised 02/18 Page 11 of 14
City of Round Rock
Transportation of Wastewater Treatment Plan "A""A"IFB No. 18-032rz�eKibit
Class/Item: 968-71/962-39
JULY 2018
ATTACHMENT A
BID SHEET
1. ATTACHMENT A— BID SHEET is posted in Solicitation Documents for IFB No. 18-032 —Transportation of
Wastewater Treatment Plant Sludge in an Excel format on the City of Round Rock website at:
https://www.roundrocktexas.gov/departments/purchasing/purchasing-active-solicitations/
1.1 To be considered responsive Attachment A- Bid Sheet must be completed, signed by an authorized
representative and returned by the deadline for submission of response indicated in Part I Section 5—
Schedule of Events.
1.2 The Respondent, by submitting and signing Attachment A— Bid Sheet, acknowledges that he/she has
received and read the entire document packet sections defined above including all documents
incorporated by reference, and agrees to be bound by the terms therein.
1.3 To do business with the City of Round Rock you must be registered with the City's Vendor Database. To
register, go to: https://roundrock.munisselfservice.com/Vendors/default.aspx.
1.4 By the signature affixed on Attachment A-Bid Sheet, the Respondent hereby certifies that neither the
Respondent nor the entity represented by the Respondent, or anyone acting for such entity has violated
the antitrust laws of this State, codified in Section 15.01 et seq., Texas Business and Commerce Code,
or the Federal antitrust laws, nor communicated directly or indirectly, the response made to any
competitor or any other person engaged in such line of business."
1.5 The Respondent agrees, if this Offer is accepted within 120 calendar days after the Due Date, to fully
comply in strict accordance with the Solicitation, specifications and the amounts shown on bid sheet.
Revised 02/18 Page 12 of 14
Exhibit "A"
ilt F��•'�.� Ir��.
H
L: RIDAN
ENS rx�o
MENTA
i
City of Round Rock
1 FB No: 18-032
Transportation of Wastewater Treatment Plant Sludge
Due 8/23/18
I
j 3:00 P.M.
i
i
i
i
i
i
c(�3lI�
3600 North FM 973
i b it "A'"
Austin,TX 78725
y � "ERI (512)927-1977
ENVIRONMENTAL Phillip@S-Enviro.com
iI 8/23/18
j Michael Schurwon
!
Purchaser
i Purchasing Division
I City of Round Rock
i
i
Mr.Schurwon,
i
I This letter was prepared as an attachment the City of Round Rock IFB#18-032 Transportation
` t fhof
I Wastewater Treatment Plant Sludge.The purpose of this letter is to outline Sheridan Environmental's
vision for the sludge disposal at the Brushy Creek Regional WWTP.
!
Sheridan Environmental became the sludge hauler for the BCRWWTP in May 2012.Since then we have
been able tto provided uninterrupted service,We currently have a fleet of 12 sludge trucks that are
available;to operate?4.hours per day.We currently haul 15-20 loads from the plant per day,Monday
through Friday.Through our sister company,Walker Aero Environmental,we are able to dispose of all
the daily sludge produced-the'same day.
The BCRWWTP.has a few Iogistical challenges,Sheridan would like to address.
I. Roll"o Container area wear
I
The concrete on the "old side" has become severely worn where the boxes are moved when loaded.The
wheels of the boxes have worn the concrete up to 4 Inches in spots. The worn concrete makes It
extremely hard for the tractor to move the loaded boxes. Often times the boxes will jerk free and roll
down the driveway without warning.This is a very dangerous problem.The grooved concrete also rips
wheels off of the rolloff boxes. Below are pictures of the concrete.
I
J.
M.
1
t
i t "•
I
�4 Y
,� \ice 't 47 t �f- �. f� •�. . ••,/,•40...:"
, ..SIS l4_rt{ • � '.s sqF {t'j Y :" =:..�
�j t {of{�i'�\ fit' •msµ '
' .. ��f'�E � � \?±\' ..,,,.gyp y. y rY jr. •• �='•
+!': �ti.Y;t•',x � _ �+ � �. is •iii
�y .. ...;t Z .i .f..,.•,..• a
t •,.a•...�` !.. t- �a+�•�L,•.7�; ate \, ,
.. " ,r a 7t �L t....�y,�_;••�•tt t.i ,•.•_..':-.•i�arp.`j� + -..-r.-- t t .
r+ �w�a�iFi�'.�2 N .. t t •��L;.1'4't. a•�.^-'\ >:a� • .
.. r• net •'a�.;�i�`� f i •..j}�+;t ++�' +1 c \3 �- !-
• ",Aai��t�ii >}y�`.-�4l'•�:, :�'� aS J�(^( �' �s�• Y'��';ii:w:
..• 7 ✓�-•••`•+" 411. --•L ..•`=�:.J ?.. .�:,�7:ti.�• ..:1i:.
. r i�. MP
s�YT+ Ta •:ro J •.
At
"`•— :� t
-r .iis• • s 11 t PQ$ !,'¢t`�'•^-.. Y �Y tAZCj' 's:.:. 1 y 7e•..=T
.r!'^t •t � •.�, �•,• �,� Rr '�lt,`t� Sr"ra t' '' °w r;,,r'6`�
Avit• .
.. •� .w•,..-'1° ••S„^+7r i.Y tat• 't ♦` •t ��� t�'.'�.r,,'eta, L.f?+.•
• .•• - � -t _ •� .,.�•v fes{ a 7`y;'•CC '
� � :'�•'•' „';.:.-•'�••� -'s.�.. :•� � SPS\ A� �•
- -J' ". `l;y ♦Tt J t \tt": •,� t�t7{�':r•'l•r } 1`•'T7;
��r ,i•; / �'' .s•,,,�.'^•e J•�,N+� rhyt t,'T.l�C^:t`��� Z 1�j:`el Lt
nJ mL .fi
- +a` '.!.•,.a,r�L:\•{�,i•,:�:•�.�:"••�wxd.f�•t` .";a,y St e'T•.y. t.v�.t.�'
i
'r
is
r
{
3600 North FM 973
i b it "A" Austin,TX 78725
SHERIU
(512)927-1977
ENVIRONMENTAL Phdlxp@s-Envuo.com
E
f
Roll off boxes also create a weight challenge.It Is very easy to overload a roll off box beyond the legal
and physical limits of the trucks.A driver often cannot tell if the box is loaded 2-3 tons over the limit
when loading the box.
Sheridan Environmental would like to eliminate the roll off boxes completely.Many of our customer
have a concrete bunker where the sludge Is contained on a pad until It is loaded into a truck.The City of
I Austin,City of Georgetown,City of i"flugerville and City of Marble Falls all use this method with great
success.
Sheridan Environmental would like to repour the concrete under the conveyor belt to make a smooth
surface.We would then us concrete block 2'x2'x4'to build 6'high containment walls on three sides to
create a sludge bunker.The sludge would come off the conveyor belt and create a pile in the bunker.
Sheridan Environmental would have a wheel loader on site for our drivers to operate and load their
trucks.Sheridan Environmental will pay the materials and labor for the construction of the bunker.
City operators would not need to monitor the sludge pile as they currently do with the roll off boxes.
There Plsow,ould be no need for a city tractor to move roll off boxes.The city would have no liability due
to ovde-I&Ailed•trust -itvvould also eliminate boxes that are caught in sudden downpours.The bunker
woul 1`'`'
i ,emptied= d�cleaned daffy.
''���• i`'`:=.tiny..
2. "New Sid �'�' - r••_ ;�.t. - �• �,, ,,. �,y ��'��
e'�:Chute design�iff�,,
11.4% tt1.t ;i}: • 1 J.:1~ {`) •:t ZY rr t/ �"',' Q..
.i:''. i•�,.i. .:.r 1 1:�. +'� ''t ij irT �`'.'•=f�:S�• j�k: 1. rS�y
Tliehptes.bn.he"NewS.ider+:are-roblematic'Wlien;th sled i _� `:� '�4
ge;.is t=ob dry,•T.h—&%Wdivrduai ch es0ecom
impacted with dry sludge as it fills.When the doors open little to no sludge falls out.The sludge then
needs to be sprayed with water to create a large hole allowing the weight of the sludge to collapse, Load
time can exceed 1 hour per truck when this happens.BRA installed vibrators to help loosen the
Impacted sludge.The vibrators helped, but ultimately the operators made the sludge more wet to allow
it to slide out of the chute.
Sheridan Environmental would like to paint the Inside of the chutes with a mastic direct to metal paint.
We use this paint to coat the Inside of our boxes.It helps to protect the metal from corrosion,but also
creates a slick surface for the sludge.Our boxes dump much easier and quicker than before, Sheridan
Environmental will pay for the prep and painting of the chutes.
The city could slow ail the belt presses down and achieve a percent solid of 20%+if the sludge releases
from the chutes.
1�
.$lpgj�i
I. T.
3600 North FM 973
��• ��� i b i l "Al r Austin,TX 78725
SHERILj (512)9�7-1977
II((i
ENVIRONMENTAL PbMp@S-Enviro.com
F
F
3.Sludge Management
i
Sheridan Environmental manages the sludge for the City of Kyle and the City of Jarrell.We provide
operators and mobile belt presses to process their sludge. In the past we managed sludge dewatering
operations for Southwest Water and the City of Manor.Recently we acquired a dewateringfacllity in
r Brenham,Texas where we will process 2 million gallons a month of brown foodrease and septic.
K p Our
sister company Walker Aero Environmental processes 2 million gallon a month of grease,septic and
liquid sludge.We also operate a 100,GOG-gallon waste water plant at the compost facility.
Sheridan Environmental could provide an operator to manage the belt press operation at the Brushy
Creek facility.Sheridan Environmental would provide a full-time operator Monday through Friday 7am-
5pm.Our operator would start the presses,manage the septic trucks,perform routine maintenance,
manage the sludge trucks,complete daily records and shutdown every day.We would pressure wash
the dewatering belts once per month with a heated pressure washer, A replacement operator would
be provided In the absents of the main operator.The monthly rate would be$6,000,00 per month.
4.He.ZW acility Ma lenance
Shertifa�'?�EnvironmeN&ca)Ap ma opbett- ress re ai
�r ; -, erform }„_� .p .p rs•if needed?forrar�d,hourly rate plus�;�� f
material. i-
l�•z•iL. tih. fs: +.i' 1�' �••1• •r:.•. ';�k {•}� •" -'•( �u't r13f
i• sn�: _s` �1 .. r .� ? ;rL is s•'• A
Sheridan nvfronmental is�ve f }
ry familiar with the operation and challenges of the Brushy Creek Regional
Waste Water Facility.We have been the only sludge hauler since 2012.We successfully assisted the City
of Kyle and the City of Georgetown with their transition of their waste water operations.We are
confident we can continue to manage the needs of the City of Round Rock.We have 24/7 access to the
disposal facility, If In the future the sludge production becomes a 24 hour operation,we can
accommodate.
i
Thank you for allowing us to submit this bid for your sludge transport needs,
f
r
APhillriMcCammon
Sheridan Environmental LLC, President
f
i
E
f
loft
Exhibit "A"
Attachment A-Bid Sheet, Revised 08114/18
Transportation of Wastewater Treatment Plant Sludge
IFB No, 18-032
j The Respondent represents by their signature below that he/she is submitting a binding offer and is authorized to bind the respondent to fully comply with
I the sollcitation documents contained in I1713 No,18-032_Transportation of Wastewater Treatment Plant Sludge.The Respondent acknowledges that
i
he/she has received and read the entire solicitation packet,attachments and all documents incorporated by reference,and agrees to be bound by the
i
terms therein.
Special Instructions: All prices must be quoted in order to be
ons taken to any
may jeopardize acceptance of the bid. The City reserves the right to purchase more dered eor less vthan the ised tquantitiJ s Indicated belowortion of the solicitation
:.
Na
i
DeScr�ptton
Un:t t U
::..:;'r ::, ._:•.:::.;: Ar�rt Q t ,..r:.... nitR.
T #al
r
ctst
a
.... ... .5.s..:`•'t .., .....' .::r:'�.1,�:.. eft t rl. `' R7'•`2.L� 4� '.
1
Transportation of Wastewater Treatment Plant Sludge An 00 Tons $12,48
$499,200
4- Tra�sper#atiet�-e€Wastawater�aatmar�t-Want--Studgo--
2"08 TGAs $ g
f
Annual Total
$ 499,200.00
COMPANY NAME; Sheridan Environmental LLC
j SIGNATURE OF AUTHORIZED REPRESENTATIVE""'
EPRESENTATIVElrll�[ /�--r--•'r
PRINTED NAME: Phillip Mccarnmon
PHONE NUMBER: 512-599432
EMAIL ADDRESS: Ph1Il1p(a7S-Envlro,com
f
i
f
l
�rryy
4
'bit rr /� rr
iP
ROUND ROCK TEXAS
PURtIUIitKQ cw=,
CITY OF ROUND ROCK
INVITATION FOR BID
FOR
i TRANSPORTATION OF WASTEWATER TREATMENT PLANT SLUDGE
IFB No.18-032
Addendum No.1 Date:08/14/18
Addendum No. 1, dated 08114118, is being Issued to extend the bid opening date, address changes to the bid
Specifications and to respond to all questions submitted and the pre-bid meeting on August 2, 2018, and
questions submitted by the deadline on 08106118, c@ 12:00 p.m. for IFB No. 18-032 — Transportation of
Wastewater Treatment Plant Sludge as outlined below:
The following are changes regarding the bid opening date and Attachment A: Bid Sheetfor IF
( Transportation of Wastewater Treatment Plant Sludge as outlined below; B No. 18-032
Chance No.1—Bid Opening,Date
I CHANGE BID OPENING DATE FROM: AUGUST 16, 2018 @ 3:00 P.M,to AUGUST 23, 20'18 @ 3:00 P.M.
i
Change No2—Bid She : ttac men
Change quantity on Attachment A: Bid Sheet from 28,0001 tons to 40,004 tons,
I
Change No-3--PART IV Item 4:Sch dole and fnv loin Re uir men s S ctlon 4.3 Pam nt
Item 4., Section 4,3. shall now read as follows:"Payment for transporting sludge shall be made on a per ton basis
as measured by the disposal site and documented by the weight tickets. The Contractor shall ensure that each
"12piDlillne utilized for pick-up Is visually affixed with the exact volume and weight. The Contractor shall be paid
monthly upon the submission of an Invoice with all proper backup documenta#ion (weight tickets), All backup
documentation shall be legible, dated, signed by the Contractor and disposal site representative. Backup
documentation shall also include vehicle tare weight, vehicle weight plus contents and shall specify the site used
f in the disposal of the sludge."
QUgSTIQNS:
The following are answers to questions submitted at the optional pre-bid meeting on August 2, 2018 and received
by the deadline for questions on August 6,2018.
Q1 When will the City of Round Rock take over operations of the Brush Creek East
Regional Wastewater Treatment Plant(SCRWS)? y
Al: October 1,2018
f
' Q2: Is the pick-up/drop-off of up to six(6)roll-off containers per day stated In Section 4.,4.1—
Schedule and Invoicing Requirements, page 11 of 14, the total number of pick-upsldrop offs per day?
A2: Yes.
Q3: Will the awarded Contractor be expected to swap out roll-off containers at night?
A3: No. Non-emergency container swap outs will be between 7:00 AM and 6:00 PM.
4
Page 1 of
I U17`al r�
I
i
t
I
i
04: Will the pick-up!drop-off times stated I Frsxbjcc►ledule and Invoicing Requirements,page 11
of 14,fluctuate from the stated pick-up 1 drop-off times of 7:00 a.m.--5:00 p,m,
A4: No,not unless there Is an emergency.
05: When do you expect the awarded Contractor to pick-up/drop off all rolloff containers as stated In Se ti
can
4.,4.1 -Schedule and Invoicing Requirements,page 11 of 14,on Monday—Saturday Including holidays?
{ A5: Pick-ups/drop-offs are typically dons In the morning and at the end of the day,
Q8: Can you please clarify what the second sentence of Section 4,, 4.1 -Schedule and Invoicing
Requirements, page 11 of 14,'The Contractor shall ensure that each"truck"utilized for pick-up is visually
affixed with the exact volume and weight?"
A6: Item 4., Section 4.3. shall now read as follows: "Payment for transporting sludge shall be made on a per
I ton basis as measured by the disposal site and documented by the weight tickets. The Contractor shall
ensure that each"container" ut#lized for pick-up Is visually affixed with the exact volume and weight The
Contractor shall be paid monthly upon the submission of an invoice with all proper backup documentation
(weight tickets). All backup documentation shall be legible, dated,signed by the Contractor and disposal
site representative. Backup documentation shall also Include vehicle tareweight, vehlele weight plus
contents and shall specify the site used in the disposal of the sludge."
Q7: What Is the average rot[-off container weight?
I A7: An empty twenty-yard container weighs between 4,000 and 6,000 pounds.A twenty-yard container full of
Isludge weighs approximately sixteen tons.
08: How many roll-off container pick-up/drop offs will there be per day?
A8: The estimated average roll-off container pick-up!drop offs per day Is two to four roll-off container pick-up
j /drop offs per day,
Q9: Will the pick-up volume be the same for Saturday roll-off container pick-ups 1 drop-offs?
I.
A9: No, Saturday will likely be less volume than Monday through Friday.
!
Q10: Does the City of Round Rock Wastewater Treatment Plant have an established pick-up 1 drop-off
is schedule?
i'
A10. Not yet.
Q11: Does the Contractor have to line all roil-off containers:
A11: No.The City does not require the Contractor to Ilne roll-off containers.
012: Is the City of Round Rock eligible for a franchise fee?
Al2: No,
Q13: What Is the volume ratio between cake and grit?
A13: Approximately 98%belt cake and 2%grit.
Q14: Who Is the current Contractor for the existing Wastewater Treatment Plant composting operations?
A14: The Creek East Regional Wastewater Treatment System(BCRWS) is operated by the Brazos River
Authority(BRA)who currently has a contract for Wastewater Treatment Plant Composting operations
with Walker Aero Environmental, Inc., [=led at 3600 North FM 573,Austln,Texas 78725,
I
i
is
Page Z of 3
u
I
II
I�
I
i
Q15: Does the City require all containers to V {{ �H?
Al a: please refer Part IV, Item 3.1 "...The�ntrac"hall
I ensure that all containers loaded with sludge are
properly covered and seated from the time the containers leave the BCRWS until the containers reach the
disposal site. The city will not be responsible for damages caused by improperly secured loads or bads
that leak,"
Q18: What Is the origin of the influent screening?
A16: Influent screening is from a bar screen and grit is from a grit removal system. The materials can be
disposed In the landfill or the compost facility.
Approved by: `7Y�,�,c�c.� P -��..:�.•-
Date: o -14
—1 F
Michael Schurwon,CPPB, CTPM
( Purchaser
I By the signatures affixed below this addendum Is hereby Incorporated Into and made a part of the above
referenced solicitation,
ACKNOWLEDGED
I Vendor Author ed Signature Detre
RETURN ONE SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR SEALED
PROPOSAL, FAILURE TO DO Sp MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM
CONSIDERATION FOR AWARD.
i
f
E
i
i
f
I
i
1
Page 3 of 3
4
I
I.
City of Round Rock
Transportation of Wastewater Treatment P1 I �� tf
l IFB No. 18-932
5M?bit A
I Class/item: 968-711962-39
,JULY 2018
ATTACHMENT 8:
REFERENCE SHEET
IF SUBCONTRACTING, PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION
RESPONSE
SOLICITATION NUMBER: 10-432 Transport Of Wastewater Sludge
RESPONDENT'S NAME: Sheridan Envirommnetal LLC DATE: 0$-23-2 R
�. ��._.
Provide the name, address, telephone number and E-MAIL addresses of at least three (3) valid Municipal,
i Government agencies or firms of comparable size that have utilized services that are similar In type and capacity
within the East two(2)years. City of Round Rock references are not applicable. References may be checked prior
to award. If references cannot be confirmed or if any negative responses are received it may result in the
disqualification of submittal.
I
1. Company's Name Brazos River Authority
Name of Contact Jay Middleton
Title of Contact Central Basin Water and Wastewater Superintendent
E-Mail Address
Jay.Middleton@Brazos.Org
Present Address 3939 Palm Valle BLVD
City, State,Zip Cade Round Rock Texas 78665
Telephone Number
{ 512 ) 850-9145 Fax Number:( 512 ) 255-6231
2, Company's Name GuadeIupe Blanco River Authority
Name of Contact Eduardo Montana
Title of Contact
Division Manager
E-Mail Address EMontana@GBRA.Org
i
j Present Address 4435 VLVI 20 East
i
City, State,Zip Code Lockhart TX 78644
i
Telephone Number {512 } 398-6391 Fax Number: ( 512 ) 398-2036
3. Company's Name City of Pflugerville
Name of Contact Wiley Webb
Title of Contact Utflity Superintendent
E-Mail Address WileyW@PflugerviUeTX.corn
Present Address 15540 Sunlight Near Way
City,State,Zip Code Pflugervlle TX 78961
Telephone Number ( 512 ) 990-6400 Fax Number: ( 512 )
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
Revised 02118 Page 13 of 14
i
l Ci#y of Round Rock
Transportation of Wastewater Treatment PI }�l� T� All
i
IFB No. 18-032
Class/item:968-71/962.39
JULY 2018
ATTACHMENT C
SUBCONTRACTOR INFORMATION FORM
COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER; 10-032 Transport of Wastewater Sludge
RESPONDENT'S NAME: Sheridan Environmental LLC PATE: 08/23/018
i
a. CIRCLE ONE- NO,I WILL NOT USE SUBCONTRACTORS ON THIS CONTRACT NO
i
f YES,I INTEND TO USE SUBCONTRACTORS ON THIS CONTRACT YES
If yes complete the Information below
s
t
3
i.
1. Subcontractor Name
Name of Contact
E-Mail Address
I
Address
City, State, Zip Code
Telephone Number
( ) Fax Number:( )
Describe work to be
f performed
Percentage of contract
work to be performed
E:
i
I:
2.
Subcontractor Name
i Name of Contact
Title of Contact
E-Mail Address
Address
City, State, Zip Code
Telephone Number ( ) Fax Number:
Describe work to be
performed
Percentage of contract
work to'be performed
Add addillonal pages as needed
f
I.
r
Revised 02/18 Page 14 of 14
CERTIFICATE OF INTERESTED PARTIES FORM 1295
I of I
Complete Nos.I-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
I Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-400036
SHERIDAN ENVIRONMENTAL
AUSTIN,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/05/2018
being filed.
City of Round Rock Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
Transport of WWTP Sludge
Transport Waste Water Treatment Sludge from the Brushy Creek East WWTP to the Walker Aero Environmental Compost Facility
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
-
5 Check only if there is NO Interested Party. M
6 UNSWORN DECLARATION
"R 0 � -tl
My name is UCAMivlo r- and my date of birth is
Myaddress is )'S00 �Oovltt -Vk
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in -County, State of (X5 on the day of *$Ck*lpt( 20
(month) (year)
SignAture of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.6711
CERTIFICATE OF INTERESTED PARTIES
FORM 1Z9J
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2018-400036
SHERIDAN ENVIRONMENTAL
AUSTIN,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 09/05/2018
being filed.
City of Round Rock Date Acknowledged:
09/05/2018
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
Transport of WWTP Sludge
Transport Waste Water Treatment Sludge from the Brushy Creek East WWTP to the Walker Aero Environmental Compost Facility
4
Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.6711