Contract - Partners Remodeling Restoration and Waterproofing LLC - 9/27/2018 CITY OF ROUND ROCK AGREEMENT
FOR PURCHASE OF GENERAL BUILDING CONSTRUCTION
TRADES SERVICES (CARPENTRY TRADE) FROM
PARTNERS REMODELING RESTORATION AND WATERPROOFING LLC
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS
This Agreement for on-site services in the nature of general building construction trades
services (carpentry) to be performed on and in various commercial and residential City-owned or
City-occupied buildings on a directed as-needed basis, and for related goods and services,
referred to herein as the "Agreement," is made and entered into on this the 2-W day of the
month of , 2018, by and between the CITY OF ROUND ROCK, TEXAS, a
home-rule municipality whose offices are located at 221 East Main Street, Round Rock, Texas
78664, referred to herein as the "City," and PARTNERS REMODELING RESTORATION
AND WATERPROOFING, LLC, referred to herein as "Partners." This Agreement supersedes
and replaces any previous agreements between the named parties, whether oral or written, and
whether or not established by custom and practice.
RECITALS:
WHEREAS, City desires to purchase certain on-site services in the nature of general
building construction trades services (carpentry) to be performed on and in various commercial
and residential City-owned or City-occupied buildings on a directed as-needed basis, and
associated goods and services, and City desires to purchase same from Partners; and
WHEREAS, City has issued its "Invitation for Bid" for the provision of said goods, and
City has selected the bid submitted by Partners; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
mutually agree as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Partners whereby
City is obligated to buy specified services and Partners is obligated to sell same. The Agreement
includes the following: (a) City's Invitation for Bid designated Solicitation Number 18-006 (b)
Partners' Response to IFB; (c) contract award; and (d) any exhibits, addenda, and/or
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amendments thereto. Any inconsistencies or conflicts in the contract documents shall be
resolved by giving preference in the following order:
(1) This Agreement;
(2) Partners' Response to IFB;
(3) City's Invitation for Bids, exhibits, and attachments.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and services mean the specified services, supplies, materials,
commodities, or equipment.
F. Partners means Partners Remodeling Restoration & Waterproofing, LLC or any
of its successors or assigns.
2.01 EFFECTIVE DATE, INITIAL TERM,AND ALLOWABLE RENEWALS
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect unless and until it expires by operation of the
term stated herein, or until terminated or extended as provided herein.
B. The term of this Agreement shall be for sixty (60) months from the effective date
hereof.
C. Prices shall be firm for the duration of this Agreement and for any renewal
periods. No separate line item charges shall be permitted for invoicing purposes, including but
not limited to equipment rental, demurrage, costs associated with obtaining permits, or any other
extraneous charges. City may permit "unit price" adjustments upwards only in accordance with
Part III, Item 6 of City's Invitation for Bid included as a part of Exhibit "A," attached hereto and
incorporated herein by reference for all purposes. Any price increase shall be requested by
Partners in writing and accompanied by the appropriate documentation to justify the requested
increase. Partners may offer price decreases at any time and in excess of any allowable
percentage changes.
D. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue.
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3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected Partners to supply the services as outlined in IFB Solicitation Number 18-
006; and Response to IFB submitted by Partners, all as specified in Exhibit "A." The intent of
these documents is to formulate an Agreement listing the responsibilities of both parties as
outlined in the IFB and as offered by Partners in its Response to the IFB.
The services which are the subject matter of this Agreement are described in Exhibit "A"
and, together with this Agreement, comprise the total Agreement and they are fully a part of this
Agreement as if repeated herein in full.
4.01 DUAL PROVIDERS OF SERVICES
The parties specifically acknowledge and agree that Partners shall be considered as one
of two (2) providers ("dual providers") of the specified goods and services (carpentry services).
Partners specifically further acknowledges and agrees that this Agreement is not an exclusive
agreement. City may, in its sole and unfettered discretion, elect to use either of the two providers
in whatever order it deems most advantageous to City's purposes. City may, in its sole and
unfettered discretion, elect to use any other providers. City is not obligated to use or purchase
any estimated annual quantity of goods, and no guarantee is made of any minimum or maximum
purchase.
5.01 ITEMS AWARDED
Only if, as, and when needed by City, carpentry services are awarded to Partners in
accordance with bid items shown on Attachment A—Bid Sheet of Exhibit "A," as follows:
Carpentry
Carpenter Regular Hourly Labor Rate $30.00 (no minimum hours)
Carpenter Overtime Hourly Rate $30.00 (no minimum hours)
Helper Hourly Labor Rate $22.50 (no minimum hours)
Helper Overtime Helper Hourly Labor Rate $22.50 (no minimum hours)
Materials (if on Cost-Plus basis)
Percentage Markup 15%
6.01 COSTS
A. Only if, as, and when needed by City, the bid costs listed on Attachment A—Bid
Sheet of Exhibit "A," which are specifically relevant to the referenced bid items, shall be the
basis of any charges collected by Partners.
B. Partners specifically acknowledges and agrees that City is not obligated to use any
estimated annual quantity of services, and City may not expend in excess of One Hundred
Fifty Thousand and No/100 Dollars ($150,000.00) per year for Partners' services combined
with the dual provider's services for a total not-to-exceed amount of Seven Hundred Fifty
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Thousand and No/100 Dollars ($750,000.00) for the term of this Agreement.
7.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of Partners;
B. Purchase Order Number;
C. Description and quantity of items received; and
D. Delivery dates.
8.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
Authority for local governments to contract with one another to perform certain
governmental functions and services, including but not limited to purchasing functions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter
F, Section 27 1.101 and Section 271.102.
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City of Round Rock's bid, with the consent and agreement of the successful
vendor(s) and Round Rock. Such agreement shall be conclusively inferred for the vendor from
lack of exception to this clause in the vendor's response. However, all parties hereby expressly
agree that the City of Round Rock is not an agent of, partner to, or representative of those outside
agencies or entities and that the City of Round Rock is not obligated or liable for any action or
debts that may arise out of such independently-negotiated "piggyback"procurements.
9.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Partners a written notice of termination at the end of its then-current fiscal year.
10.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be
made by City to Partners will be made within thirty (30) days of the date City receives goods
under this Agreement, the date the performance of the services under this Agreement are
completed, or the date City receives a correct invoice for the goods or services, whichever is
later. Partners may charge interest on an overdue payment at the "rate in effect" on September 1
of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
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Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to
payments made by City in the event:
A. There is a bona fide dispute between City and Partners, a contractor, subcontractor,
or supplier about the goods delivered or the service performed that causes the payment to be late;
or
B. There is a bona fide dispute between Partners and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed that causes the
payment to be late; or
C. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
D. The invoice is not mailed to City in strict accordance with any instruction on the
purchase order relating to the payment.
11.01 GRATUITIES AND BRIBES
City may, by written notice to Partners, cancel this Agreement without incurring any
liability to Partners if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Partners or its agents or
representatives to any City officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Partners may be subject to penalties stated in Title 8
of the Texas Penal Code.
12.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Partners's charges.
13.01 ORDERS PLACED WITH ALTERNATE VENDORS
If Partners cannot provide the services as specified, City reserves the right and option to
obtain same from another source or supplier(s).
14.01 INSURANCE
Partners shall meet all requirements as stated in Part II, Section 2 of the attached IFB
Solicitation Number 18-006.
15.01 CITY'S REPRESENTATIVE
City hereby designates the following representative(s) authorized to act in its behalf with
regard to this Agreement:
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Pete Dominguez, Facilities Manager
City of Round Rock
212 Commerce Cove
Round Rock, TX 78664
512-341-3144
pdominguez@roundrocktexas.gov
16.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
17.01 DEFAULT
If Partners abandons or defaults hereunder and is a cause of City purchasing the specified
services elsewhere, Partners agrees that it may be charged the difference in cost, if any, and that
it will not be considered in the re-advertisement of the service and that it may not be considered
in future bids for the same type of work unless the scope of work is significantly changed.
Partners shall be declared in default of this Agreement if it does any of the following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations
hereunder;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein; or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States.
18.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty(30) days' written notice to Partners.
B. In the event of any default by Partners, City has the right to terminate this
Agreement for cause, upon ten (10) days' written notice to Partners.
C. Partners has the right to terminate this Agreement only for cause, in the event of
material and substantial breach by City, or by written mutual agreement to terminate.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Partners, Partners shall
discontinue all services in connection with performance of this Agreement and shall proceed to
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cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after such termination notice, Partners
shall submit a statement showing in detail the goods and services satisfactorily performed
hereunder to the date of termination. City shall then pay Partners that portion of the charges, if
undisputed. The parties agree that Partners is not entitled to compensation for services it would
have performed under the remaining term of the Agreement except as provided herein.
19.01 INDEMNIFICATION
Partners shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of, or incident to, concerning or resulting from the fault of
Partners, or Partners' agents, employees or subcontractors, in the performance of Partners'
obligations under this Agreement, no matter how, or to whom, such loss may occur. Nothing
herein shall be deemed to limit the rights of City or Partners (including, but not limited to the
right to seek contribution) against any third party who may be liable for an indemnified claim.
20.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Partners, its agents, employees and subcontractors shall use best efforts to comply
with all federal and state laws, City's Charter and Ordinances, as amended, and with all
applicable rules and regulations promulgated by local, state and national boards, bureaus and
agencies.
B. Partners acknowledges and understands that City has adopted a Storm Water
Management Program (SWMP) and an Illicit Discharge Ordinance, Sections 14-139 through 14-
152 of the City's Code of Ordinances, to manage the quality of the discharges from its Municipal
Separate Storm Sewer System (MS4) and to be in compliance with the requirements or the Texas
Commission on Environmental Quality (TCEQ) and the Texas Pollutant Discharge Elimination
Systems (TPDES). JNA agrees to perform all operations on City-owned facilities in compliance
with the City's Illicit Discharge Ordinance to minimize the release of pollutants into the MS4.
Partners agrees to comply with the City's stormwater control measures, good housekeeping
practices and any facility specific stormwater management operating procedures specific to a
certain City facility. In addition, Partners agrees to comply with any applicable TCEQ Total
Maximum Daily Load (TMDL) Requirements and/or I-Plan requirements.
C. In accordance with Chapter 2270, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods and services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Israel during the term of this contract. The signatory executing this Agreement on behalf of
Partners verifies Partners does not boycott Israel and will not boycott Israel during the term of
this Agreement.
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21.01 ASSIGNMENT AND DELEGATION
The parties hereby bind themselves, their successors, assigns and legal representatives to
each other with respect to the terms of this Agreement. Neither party shall assign, sublet or
transfer any interest in this Agreement without prior written authorization of the other party.
22.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
A. When delivered personally to recipient's address as stated in this Agreement; or
B. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Partners:
Partners Remodeling Restoration & Waterproofing, LLC
3219 Harpers Ferry Lane
Austin, TX 78745
Notice to City:
City Manager Stephen L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Partners.
23.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
24.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Partners and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing, duly authorized by action of the City Manager or City Council.
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25.01 DISPUTE RESOLUTION
City and Partners hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14) or any applicable state arbitration statute.
26.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
such void provision shall be deemed severed from this Agreement, and the balance of this
Agreement shall be construed and enforced as if this Agreement did not contain the particular
portion or provision held to be void. The parties further agree to amend this Agreement to
replace any stricken provision with a valid provision that comes as close as possible to the intent
of the stricken provision. The provisions of this section shall not prevent this entire Agreement
from being void should a provision which is of the essence of this Agreement be determined to
be void.
27.01 MISCELLANEOUS PROVISIONS
Standard of Care. Partners represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Partners understands and agrees that time is of the essence and
that any failure of Partners to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. Partners shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to Partners' failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
Force Majeure.Neither City nor Partners shall be deemed in violation of this Agreement
if it is prevented from performing any of its obligations hereunder by reasons for which it is not
responsible as defined herein. However, notice of such impediment or delay in performance must
be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
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IN WITNESS WHEREOF, City and Partners have executed this Agreement on the dates
indicated.
City of Round Rock, Texas Partners Remodeling Restoration &
Waterproofing, LLC
By: By:
Printed Name: Pr nted ( : ,t• �;��
Title: Title: ��-GL��t�✓
Date Signed: Date Signed: ?/,23/ly
For City,Attest:
By: �-,
Sara L. White, City Clerk
For City, pproved as to Form:
By: !a L .
Step-la'Step-la'f L. Sheets, City Attorney
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Exhibit "A"
ROUND ROCK TEXAS
PURCHASING DIVISION
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
www.roundrocktexas.gov
INVITATION FOR BID (IFB)
CARPENTRY SERVICES
SOLICITATION NUMBER 18-006
MARCH 2018
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018
Ex4i "A"
GENERAL REQUIREMENTS
CARPENTRY SERVICES
PURPOSE: The City of Round Rock, herein after"the City"seeks an agreement with a qualified firm to provide on-
site Carpentry Services for various City owned or occupied buildings on an as needed basis.
The City intends to award one primary contract and one secondary contract based on the Best Value for
the City. The City may contact the Prime Contractor and/or Secondary Contractor to request a quote by
project and will select the Contractor that best mpPtc the needs of the Cit �" An n.,+„-ins+nrl +„+�i
. . u..a.v.Nuuu LV 6GVVIII QIr
award will be made by the City in an amount not to exceed $150,000 per year.
1. BACKGROUND: The City has approximately 800,000 square feet of maintained property and occupies
approximately 46 facilities. The buildings consist of both commercial and residential type structures. Facilities
that may require professional carpentry services include but are not limited to office buildings, fire stations,
parks facilities, police facilities and parking garages.
2. Facilities that may require professional carpentry services include but are not limited to office buildings, fire
stations, parks facilities, police facilities and parking garages.
3. SOLICITATION PACKET: This solicitation packet is comprised of the following:
Description Index
Part I —General Requirements Pages 2-5
Part II — Definitions, Standard Terms and Conditions Page 6
and Insurance Requirements
Part III —Supplemental Terms and Conditions Pages 7-9
Part IV—Specifications Pages 10-13
Attachment A—Bid Sheet Page 14
Attachment B—Reference Sheet Page 15
Attachment C—Prevailing Wage Page 16
Attachment D— Respondent Questionnaire Page 17
4. AUTHORIZED PURCHASING CONTACTS: For questions or clarification of specifications, you may contact:
Yvonne Hopkins, CTPM
Purchaser, Purchasing Division
City of Round Rock
E-mail: yhopkins a().roundrocktexas.gov
Revised 10/17 Page 2 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018
'hh'tt
11Acrification
The individuals listed above may be conta ibil foof the specifications only. No authority
is intended or implied that specifications may be amended or alterations accepted prior to solicitation opening
without written approval of the City of Round Rock through the Purchasing Department.
5. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below:
EVENT DATE
Solicitation released March 26, 2018
OPTIONAL Pre-Bid meeting Wednesday, April 4, 2018 @ 9:30AM, CST
Deadline for submission of questions April 9, 2018 @ 5:OOPM, CST
City responses to questions or addendums April 13, 2018 @ 5:OOPM, CST
Deadline for submission of responses April 19, 2018 @ 3:OOPM, CST
All questions regarding the solicitation shall be submitted in writing by 5:00 PM, CST on the due date noted
above. A copy of all the questions submitted and the City's response to the questions shall be posted on the
City's webpage in the form of an addendum at http://www.roundrocktexas.gov/bids.
Questions shall be submitted in writing to the "Authorized Purchasing Contacts". The City reserves the right to
modify these dates. Notice of date change will be posted to the City's website
http://www.roundrocktexas.gov/bids.
6. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
http://www.roundrocktexas.gov/bids for any updates pertaining to the solicitation described herein. Various
updates may include addendums, cancellations, notifications, and any other pertinent information necessary
for the submission of a correct and accurate response. The City will not be held responsible for any further
communication beyond updating the website.
7. OPTIONAL PRE-BID MEETING: An optional pre-bid meeting will be conducted to fully acquaint Respondents
with the specifications and bid submittal requirements. It will be conducted on the date specified in PART I,
Section 5—Schedule of Events. This pre-bid meeting is optional.
7.1 Attendance at the pre-bid meeting is optional. Respondents shall sign-in at the pre-bid meeting to
document their attendance.
7.2 Pre-Bid Meeting Location:
Executive Conference Room
221 East Main St
Round Rock, Texas 78664
On-Site Cell Phone: 512-534-1287
7.3 Respondents are strongly encouraged to bring a copy of the solicitation document with them to the
optional pre-bid meeting.
8. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3:OOPM, on the due date noted
in PART I, Section 5—Schedule of Events. Mail or hand deliver sealed responses to:
City of Round Rock
Attn: Yvonne Hopkins
Purchasing Department
221 E. Main Street
Round Rock, Texas 78664-5299
8.1 Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title, number,
due date and "DO NOT OPEN".
8.2 Facsimile or electronically transmitted responses are not acceptable.
8.3 Responses cannot be altered or amended after opening.
Revised 10/17 Page 3 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018 h ,(�
8.4 No response can be withdrawn afteForbWP ithoat bvritten approval from the City for an acceptable
reason.
8.5 The City will not be bound by any oral statement or offer made contrary to the written specifications.
8.6 Samples and/or copies shall be provided at the Respondent's expense, and shall become the property
of the City.
9. BIDDER RESPONSE REQUIREMENTS: The City of Round Rock makes no warranty that this checklist is a
full comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist
participating Respondents in compiling their final responses. Bidders are encouraged to carefully read the entire
solicitation.
Bidders shall submit one(1)evident signed"Original"and four(4)copies of the response requirements including
any required attachments and one(1)electronic copy of the IFB response on a flash drive. The samples and/or
copies shall be provided at the Respondent's expense, and shall become the property of the City.
This invitation for bid (IFB) does not commit the City to contract for any supply or service. Respondents are
advised that the City will not pay for any administrative costs incurred in response preparation to this IFB; all
costs associated with responding to this IFB will be solely at the interested parties' expense. Not responding
to this IFB does not preclude participation in any future RFP/RFQ/IFB.
For your bid to be responsive,the attachments identified below must be submitted with your proposal:
• ATTACHMENT A— BID SHEET: The bid response shall be submitted on itemized, signed Bid Sheet
provided in the solicitation packet. Failure to complete and sign the bid sheet may result in disqualification.
If there is a conflict between the unit price and extended price, the unit price will take precedence.
Submission of responses on forms other that the City's Solicitation Document may result in
disqualification of the response.
• ATTACHMENT B — REFERENCE SHEET: Provide the name, address, telephone number and E-MAIL
of at least three (3) valid Municipal, Government agencies or firms of comparable size that have utilized
services that are similar in type and capacity within the last two (2)years. City of Round Rock references
are not applicable. References may be checked prior to award. If references cannot be confirmed or if
any negative responses are received it may result in the disqualification of submittal.
• ATTACHMENT D — RESPONDENT QUSTIONNAIRE: Complete the respondent questionnaire and
submit with bid packet. Attach additional pages as needed. Failure to complete the respondent
questionnaire may result in disqualification.
• ADDENDUM(S)—All addendums will be posted to the City's website according to the Schedule of Events
in Part I, Section 5. All addendums must be returned signed and dated with your sealed proposal
response to the Purchasing Office. Failure to do so may automatically disqualify your response from
consideration for award.
10. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses, or to
accept any response deemed most advantageous, or to waive any irregularities or informalities in the response
received that best serves the interest and at the sole discretion of the City. All solicitations received may be
evaluated based on the best value for the City. In determining best value, the City may consider:
10.1 Purchase price;
10.2 Reputation of Respondent and of Respondent's goods and services;
10.3 Quality of the Respondent's goods and services;
10.4 The extent to which the goods and services meet the City's needs;
10.5 Respondent's past performance with the City;
10.6 The total long-term cost to the City to acquire the Respondent's goods or services;
10.7 Any relevant criteria specifically listed in the solicitation.
Respondents may be contacted for clarification of bid and/or to discuss details of the services they are
proposing. This may include a presentation and/or the request for additional material/information.
Revised 10/17 Page 4 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018
10.8 EVALUATION FACTORS: Exhibit „A„
Total 100 Points
• Cost: 60 Points
• Response to Attachment D—Respondent Questionnaire: 40 Points
o Training and development— 10 Points
o Vehicle and equipment—5 Points
o Company and individual work experience 25 Points
11. CONFIDENTIALITY OF CONTENT: As stated in Section 16 of City of Round Rock Purchasing Definitions,
Standard Terms and Conditions, all documents submitted in response to a solicitation shall be subject to the
Texas Public Information Act. Following an award, responses are subject to release as public information unless
the response or specific parts of the response can be shown to be exempt from the Texas Public Information
Act. Pricing is not considered to be confidential under any circumstances.
11.1 Information in a submittal that is legally protected as a trade secret or otherwise confidential must be
clearly indicated with stamped, bold red letters stating"CONFIDENTIAL"on that section of the document.
The City will not be responsible for any public disclosure of confidential information if it is not clearly
marked as such.
11.2 If a request is made under the Texas Public Information Act to inspect information designated as
confidential, the Respondent shall, upon request from the City, furnish sufficient written reasons and
information as to why the information should be protected from disclosure. The matter will then be
presented to the Attorney General of Texas for final determination.
12. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the
successful offeror to complete a Form 1295 "Certificate of Interested Parties"that is signed and notarized for a
contract award requiring council authorization. The "Certificate of Interested Parties" form must be completed
on the Texas Ethics Commission website, printed, signed and submitted to the City by the authorized agent of
the Business Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior
to final contract execution. Link to Texas Ethics Commission Webpage:
https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm.
Revised 10/17 Page 5 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018
Exob4411,"X
DEFINITIONS, STANDARD TERMS AND CONDITIONS
AND INSURANCE REQUIREMENTS
1. DEFINITIONS, STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation, the
Bidder agrees that the City's Definitions, Standard Terms and Conditions, in effect at the time of release of the
solicitation, shall govern unless specifically provided otherwise in a separate agreement or on the face of a
purchase order. Said Definitions, Terms and Conditions are subject to change without notice. It is the sole
responsibility of Bidders to stay apprised of changes.
The City's Definitions, Standard Terms and Conditions can be viewed and downloaded from the City's website
at: .https://www.roundrocktexas.gov/departments/r)urchasing/
2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard Insurance
Requirements. The City's Standard Insurance Requirements document can be viewed and downloaded from
the City's website at: https://www.roundrocktexas.gov/departments/purchasing/
Revised 10/17 Page 6 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018
ExPA01tiii"All
SUPPLEMENTAL TERMS AND CONDITIONS
1. AGREEMENT TERM:The terms of the awarded agreement shall include but not be limited to the following:
1.1 The term of the Agreement shall begin from date of award and shall remain in full force for sixty (60)
months.
1.2 Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions
of this agreement for such a period as is reasonably necessary to re-solicit and/or complete the project
up to 90 days.
2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. The Respondent
shall:
2.1 Be firms, corporations, individuals or partnerships normally engaged in providing commercial carpentry
services as specified herein and have adequate organization, facilities, equipment, financial capability,
and personnel to ensure prompt and efficient service to the City;
2.2 The selected respondent(s) shall provide all labor, supplies and materials required to satisfactorily
perform the services as specified herein and own or acquire at no cost to the City all construction aids,
appliances, and equipment Respondent deems necessary and maintain sole responsibility for the
maintenance and repair of Respondent's vehicles, equipment, tools and all associated costs. The City
shall not be responsible for any Respondent's tools, equipment or materials lost or damaged during the
performance of the services specified herein;
2.3 Commercial Business location from which work crews are dispatched is required to be within a 35-mile
radius of downtown Round Rock.
3. SUBCONTRACTORS: Respondent shall not subcontract or otherwise engage subcontractors to perform
required services. The City seeks to do business directly with a company experienced in commercial carpentry
services.
4. PREVAILING WAGE: Pursuant to Chapter 2258 of the Texas Government Code, a worker employed on a
public work project by a city must be paid: (1)not less than the general prevailing wage rate of per diem wages
for work of a similar character in the locality in which the work is performed; and (2) not less than the general
prevailing rate of per diem wages for legal holiday and overtime work. In accordance with Chapter 2258.022,
the City adopted through Resolution No. R-2016-3760 the wage rates set forth by the Texas Workforce
Commission for the Austin-Round Rock Area as the general prevailing wage rate for the City's public works
contracts.A contractor or subcontractor who is awarded a contract by the City shall pay not less than the rates
set forth in Attachment C—Prevailing Wage Rates and comply with all applicable sections of Chapter 2258.
Attachment C — Prevailing Wage Rates are posted in Solicitation Documents for IFB No. 18-006 Carpentry
Services on the City of Round Rock website at: httr)s://www.roundrocktexas.gov/businesses/solicitations/
5. PRICING:The Bidder shall determine and submit a fixed cost for the work and shall include all incidental costs,
labor, overhead charges,travel, payroll expenses,freight, equipment acquisition and maintenance, demurrage,
fuel surcharges, delivery charges, costs associated with obtaining permits, insurance, bonds and risk
management. No separate line item charges shall be permitted for either response or invoice purposes.
6. PRICE INCREASE: Contract prices for Carpentry Services shall remain firm throughout the initial twelve (12)
month term of the contract. A price increase to the agreement may be considered on the anniversary date of
the Contract each year and shall be equal to the consumer price index for that year, but at no time can the
increase be greater than 5%for any single line item.
6.1 Consumer Price Index(CPI): Price adjustments will be made in accordance with the percentage change
in the U.S. Department of Labor Consumer Price Index (CPI-U) for all Urban Consumers. The price
adjustment rate will be determined by comparing the percentage difference between the CPI in effect for
Revised 10/17 Page 7 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018
1the base year six-month average(Ja hAw J,OR July through December); and each(January
through June OR July through December six month average) thereafter. The percentage difference
between those two CPI issues will be the price adjustment rate. No retroactive contract price adjustments
will be allowed. The Consumer Price Index (CPI) is found at the Bureau of Labor Statistics, Consumer
Price Index website: http://www.bls.gov/cpi/.
6.2 Procedure to Request Increase:
6.2.1 Mail the written price increase request with the rate detail comparison and comprehensive
calculation and any supporting documentation to the designated City Contract Specialist a
minimum of 45 days prior to the annual Contract anniversary date. The detailed written
calculation will be verified and confirmed. All written requests for increases must include the City
of Round Rock contract number, solicitation reference information and contact information for the
authorized representative requesting the increase. Price increase requests shall be sent by mail
to:
City of Round Rock
Purchasing Department
Attn: Contract Specialist
221 East Main Street
Round Rock, TX 79664-5299
6.2.2 Upon receipt of the request, the City reserves the right to either, accept the escalation and make
change to the purchase order within 30 days of the request, negotiate with the Vendor or cancel
the agreement or purchase order if an agreement cannot be reached on the value of the increase.
7. PERFORMANCE REVIEW: The City reserves the right to review the awarded respondents' performance
anytime during the contract term.
8. ACCEPTANCE/INSPECTION: Acceptance inspection should not take more than five (5) working days. The
awarded respondent will be notified within the time frame if the services delivered are not in full compliance with
the specifications. In the event the services are not performed to the satisfaction of the City; the vendor shall
agree to reperform services to specification at no additional cost to the City. If any agreement or purchase order
is cancelled for non-acceptance, the needed services may be purchased elsewhere and the vendor may be
charged liquidated damages.
9. ORDER QUANTITY:The quantities shown on the solicitation are estimates only. No guarantee of any minimum
or maximum purchase is made or implied. The City will only order the services/goods needed to satisfy
requirements within budgetary constraints, which may be more or less than indicated.
10.WORKFORCE: Contractor shall:
10.1 Ensure Respondent's employees perform the services in a timely, professional and efficient manner;
10.2 Ensure Respondent's employees wear a company uniform that clearly identifies them as the
Respondent's employee while working on City property;
10.3 Employ all personnel for work in accordance with the requirements set forth by the United States
Department of Labor. The City reserves the right to verify citizenship or right to work in the United States;
10.4 Provide background checks on all employees assigned to a project prior to commencement of work to
the City's designated representative;
10.5 The City will provide the Contractor,the Designated Contact person, and any employees required for the
work, access to the sites where services are required upon approval of the City's designated
representative. The City's designated representative shall issue security badges to all Respondent's
employees assigned to a project. All employees shall be required to wear the badge in a visible manner
at all times while on City property.
Revised 10/17 Page 8 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018 ��(��hl Ary
1. PERMITS: The Contractor shall verify and'akft 0�TI'r��cepermits, licenses, and/or certificates required
by federal, state and local laws, ordinances, rules or regulations for the completion of the services as specified
if required for the project.
12. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single award, split
award, primary and secondary award, non-award, or use any combination that best serves the interest and at
the sole discretion of the City. Award announcement will be made upon City Council approval of staff
recommendation and executed agreement. Award announcement will appear on the City's website at
http://www.roundrocktexas.gov/bids.
13. POST AWARD MEETING:The City and Successful Respondent(s)may have a post award meeting to discuss,
but not be limited to the following:
13.1 The method to provide a smooth and orderly transition of services performed from the current contractor;
13.2 Provide City contact(s) information for implementation of agreement;
13.3 Identify specific milestones, goals and strategies to meet objectives.
14. POINT OF CONTACT/DESIGNATED REPRESENTATIVE:
14.1 Contractor's point of contact: In order to maintain consistent standards of quality work performed
across the City, the City shall be provided with a designated and identified point of contact upon award
of the contract to include contact information. The City's designated representative shall be notified by
the Respondent immediately should the point of contact change.
14.2 The City's designated representative shall be:
Pete Dominguez
Facility Maintenance Manager
General Services
Phone: 512-801-4547
E-mail: pdominguezCd-)roundrocktexas.gov
15. INTERLOCAL PURCHASING AGREEMENTS
15.1 The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the
Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. The Contractor agrees to offer
the same price and terms and conditions to other eligible agencies that have an interlocal agreement with
the City.
15.2 The City does not accept any responsibility or liability for the purchases by other government agencies
through an interlocal cooperative agreement.
Revised 10/17 Page 9 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018
ExWW. "A"
V
SPECIFICATIONS
I. HISTORY:The City has approximately 800,000 square feet of maintained property and occupies approximately
46 facilities.The buildings consist of both commercial and residential type structures. Facilities maintained vary
and can include but are not limited to office buildings, Police department, Fire stations, Parks facilities and
Parking garages.
Projects vary and are under the supervision of the City's designated representative:
Pete Dominguez, Facilities Maintenance Manager
Phone#: 512-801-4547
Email: pdominguez(a�_roundrocktexas.gov
2. SCOPE OF WORK: The Contractor shall provide on-site services including all materials and labor necessary
to perform maintenance, repair, renovations, installation or alteration for various City owned or occupied
locations on an as needed basis for Carpentry Services.
• Services shall consist of repairs and miscellaneous projects.
• Services performed shall require prior authorization from the City's Facility Maintenance Department.
Only services meeting the herein mentioned specifications on workmanship(See PART III, Paragraph 2)
will be accepted.
3. WORKMANSHIP: Only first-class work shall be performed and all materials furnished in carrying out this
agreement shall be of character and quality as required by the project specifications. Where no standard is
specified, for such work or materials, they shall be the best of their respective trade and be compliant with all
applicable code requirements.
3.1 All materials used in any project shall be new unless pre-approved by the City's designated
representative.
3.2 At the conclusion of each project the Contractor shall demonstrate to the City's designated representative
that the work is fully operational and in compliance with contract specifications and codes. Any
unsatisfactory work done or materials furnished at whatever time they may be discovered shall be
promptly and permanently corrected at the sole expense of the Contractor prior to final acceptance of
work when notified to do so by the authorized City representative.
3.3 The Contractor shall at all times keep the adjacent areas of the work site free from rubbish and the
accumulation of any waste materials. It is the Contractor's responsibility to properly dispose of all rubbish
and waste materials according to applicable federal, state, and local health, safety, and environmental
laws, ordinances, rules and regulations. Should the Contractor neglect or refuse to remove such
unsatisfactory work or materials within forty-eight (48) hours notice by the City, or if they fail to make
satisfactory progress in doing so, the City may cause said work or materials to be removed and
satisfactorily replaced by contract or otherwise and the expense thereof shall be charged to the
Contractor. Such expense shall be deducted from any monies due or shall become due to the City by the
Contractor under the agreement.
4. WORKFORCE: Contractor and all employees shall perform the services in a timely, professional and efficient
manner. The City reserves the right to remove any employee from City property for violation of federal, state,
and local health, safety and environmental laws, ordinances, rules and regulations.
4.1 The Contractor shall employ all personnel for work in accordance with the requirements set forth by the
United States Department of Labor. The City reserves the right to verify citizenship or right to work in the
United States.
4.2 The Respondent shall provide background checks on all employees assigned to a project prior to
commencement of work to the City's designated representative. The background check method will be
approved by the City in advance.
Revised 10/17 Page 10 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018
4.3 The City will provide the Contractor, E'MiOld'Aotactperson, and any employees required for the
work, access to the sites where services are required upon approval of the City's designated
representative. The City's designated representative shall issue security badges to all Respondent's
employees assigned to a project. All employees shall be required to wear the badge in a visible manner
at all times while on City property.
5. CARPENTER REQUIREMENTS: The following contains the minimum requirements and experience for
Carpentry Services required by the City. The Contractor shall ensure that all personnel are skilled and qualified
to perform the services as requested.
5.1 The functions shall include but not be limited to layouts, rough framing, finish work and other carpentry
work as described by the project manager.
5.2 Contractor must be familiar with and have a working knowledge of all tools and equipment applicable to
the carpentry trade, and have extensive knowledge of building materials.
5.3 Contractor must be able to work unsupervised and run a crew.
5.4 Contractor shall have at least five (5) years' experience and a minimum of three (3) years' commercial
carpentry experience and possess all the necessary tools required to complete projects specified by the
City.
5.5 It is the responsibility of the Contractor to supervise their employees and to assure that the work crew
acts in a professional manner in regards to conduct, dress and language. Employees that are found to
be non-compliant with these requirements shall be removed by the Contractor from City property.
6. DESIGNATED CONTACT PERSON: In order to maintain consistent standards of quality work performed across
the City, the City shall be provided with a designated and identified crew leader/point of contact upon award of
the contract.
6.1 The City shall be provided with the designated person's name and telephone number.
6.2 This contact person shall remain the same throughout the term of the contract or upon termination of the
contact person. If a change has been made in the contact person due to termination,the City's designated
representative shall be notified by the Contractor immediately at the time of the change. NO substitutions
of key personnel shall be permitted without written approval of the authorized City's designated
representative.
6.3 Answering machines are unacceptable as a point of contact.
6.4 The contact person shall be identified on the Solicitation document and may be required to attend an oral
presentation to the selection team prior to award of contract.
7. WARRANTY: Successful Respondent shall provide a one (1) year warranty on all workmanship and parts
including but not limited to manufacturer's warranty, workmanship defects, and installation. All warranty work
shall be completed within five (5)working days from notice of defect.
8. RESPONSE TIME: Response times shall be as follows:
8.1 Regular Business Hours shall be from 7:OOAM to 6:OOPM.
8.2 Non-Emergency Service Calls: Successful Respondent shall respond and provide a written estimate
for non-emergency service calls within two (2) days and begin work within five (5) days of the original
request.
9. REGULAR AND OVERTIME WORK HOURS: Regular business hours are 7:OOAM to 6:OOPM, Monday through
Friday. Overtime pay consisting of hours outside the designated regular business hours, will be allowed by the
City if deemed necessary and approved by the City's designated representative in advance of work. Overtime
work performed in excess of regular work hours or on weekends or holidays shall be based on the rate of
regular labor not to exceed one and one half(1 '/2)times the fixed hourly rate for the tradesman performing the
Revised 10/17 Page 11 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018 F ���NhXte
service. Respondent shall submit a total ho�?i�r->�d price for labor that includes, but is not limited
to all costs for labor, overhead charges, travel, and payroll expenses.
10. SAFETY: The Successful Respondent and their respective employees are required and shall comply with all
Occupational Safety and Health Administration (OSHA), State and City Safety and Occupational Health
Standards and any other applicable federal,state,and local health, safety,and environmental laws,ordinances,
rules and regulations in the performance of the services. All Successful Respondents shall be held responsible
for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any
persons or property within and around the work site area under this contract. In case of conflict, the most
stringent safety requirement shall govern. The Successful Respondent shall indemnify and hold the City
harmless from and against all claims, demands, suits, actions,judgments, fines, penalties and liability of every
kind arising from the breach of the Successful Respondent's obligations under this paragraph.
10.1. Material Safety Data Sheets: Successful Respondent shall be required to have in their possession at
the location of each project and available upon request, material safety data sheets applicable to
hazardous substances.
11. ESTIMATES: Contractor shall provide a non-binding written "Not to Exceed" estimate on all projects at no
charge to the City upon request. It is the Contractor's responsibility to ensure that all information is complete to
provide an accurate estimate.The City will not incur charges from the Contractor until the Contractor arrives on
site and begins work. In certain circumstances, a sample of materials to be used in a project may be requested
by the City's designated representative for approval before work commences. Any single project shall not
exceed $50,000.
11.1 Each written estimate shall include the following information:
11.1.1 Department name and location of the project;
11.1.2 Contractor's designated contact name and telephone number;
11.1.3 Breakdown of Labor costs (Number of workers, hourly rate);
11.1.4 Materials(Detailed description, quantity, unit price and extended price amounts);
11.1.5 Cost of Equipment rented to complete project;
11.1.6 Total Cost(Labor and materials);
11.1.7 Description specifying work to be done;
11.1.8 Time projected to complete the project.
12. SITE INSPECTION: It shall be the responsibility of the Contractor to visit and inspect the locations prior to the
submittal of a proposal. No variation in price or conditions shall be permitted based on claims of not being
knowledgeable, aware, or informed of all requirements and specifications for a job assignment. Submittal of
the proposal is evidence the Contractor has familiarized himself with the nature and extent of the work and any
local conditions that may, in any manner, affect the scope of the work to be done and the equipment, materials
and labor required. Inspection must be scheduled by contacting the City's designated representative.
13. DELIVERY AND STORAGE: It shall be the responsibility of the Contractor to make all arrangements for
delivery, unloading, receiving and storing carpentry materials and supplies for each project. The City will not
assume any responsibility for receiving these shipments. The Contractor shall verify with the City's designated
representative and make necessary arrangements for security and storage space in the building during the
project.
14.WORK REPORTS: Respondent shall complete and furnish a work report for each project. A copy of each work
report shall be presented with time and material used. Reports shall include, at a minimum, the following
information:
14.1 Location of the worksite;
14.2 Date and time of arrival at worksite;
14.3 Time spent for repair;
Revised 10/17 Page 12 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018 F�yy� h
14.4 Date and time work at location is cor�'1p&b,i b i+` "A"
14.5 Part(s) ordered and Equipment rented, if necessary;
14.6 A detailed description of all the completed repair work certifying the location is in working order, shall be
signed by the City's designated representative at the time the work is performed.
15. ORDER QUANTITY:The quantities shown on the solicitation are estimates only. No guarantee of any minimum
or maximum purchase is made or implied. The City will only order the services needed to satisfy requirements
within budgetary constraints, which may be more or less than indicated.
15.1 Bids per project shall not exceed 10% waste expectation on all quantities.
15.2 Prices for materials may be on a cost-plus basis.The percentage(%), if any, of markup will be designated
by the Respondent on the Solicitation Document. Invoices for work performed, shall require a copy of
supplies receipt to be included. Failure to provide the cost-plus percentage (%) on an invoice may result
in payment at cost.
16. INVOICE REQUIREMENTS: Each project shall be invoiced separately. The Contractor shall include the
following detailed information on each invoice:
16.1 The total hours worked and hourly rate for labor. Labor hours hour shall include costs of labor, overhead
charges, travel, and payroll expenses.
16.2 Supplies and materials: The cost of supplies and materials shall be listed separately from labor. A
maximum percentage markup, as indicated on Attachment A—Bid Sheet, will be allowed for material.
16.3 Invoices shall have attached a copy of paid materials receipt from the supplier.
Revised 10/17 Page 13 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018
ATTAC !t'B 1 D'tS H E E T
60 Points
1. ATTACHMENT A— BID SHEET is posted in Solicitation Documents for IFB No. 18-006 Carpentry Services in
an Excel format on the City of Round Rock website at:
https://www.roundrocktexas.gov/businesses/solicitations/
1.1 In order to be considered responsive, Attachment A — Bid Sheet must be completed, signed by an
authorized representative, and returned by the deadline for submission of response indicated in Part I
Section 5—Schedule of Events.
1.2 The Respondent, by submitting and signing Attachment A— Bid Sheet, acknowledges that he/she has
received and read the entire document packet sections defined above including all documents
incorporated by reference, and agrees to be bound by the terms therein.
1.3 In order to do business with the City of Round Rock you must be registered with the City's Vendor
Database. To register, go to: https:Hroundrock.munisselfservice com/Vendors/default asr)x.
1.4 By the signature affixed on Attachment A— Bid Sheet, the Respondent hereby certifies that neither the
Respondent nor the entity represented by the Respondent, or anyone acting for such entity has violated
the antitrust laws of this State, codified in Section 15.01 et seq., Texas Business and Commerce Code,
or the Federal antitrust laws, nor communicated directly or indirectly, the response made to any
competitor or any other person engaged in such line of business.
1.5 The Respondent agrees, if this Offer is accepted within 120 calendar days after the Due Date, to fully
comply in strict accordance with the Solicitation, specifications and the amounts shown on bid sheet.
Revised 10/17 Page 14 of 17
Attachment A - Bid Sheet
CARPENTRY SERVICES
�IFFB�No. 18t-006/�
The Respondent represents by their s gnature below that he/she is submitting a b ding offer and is authorized to b nd the respondent to fully y comply with the
solicitation documents contained in IFB No 18.006 Carpentry Services. The Respondent acknowledges that he/she has rece ved and read the entire
solicitation packet, attachments and all documents incorporated by reference, and agrees to be bound by the terms therein An anticipated total contract
award will be made by the City in an amount not to exceed$150,000 per year
Special Instructions. All prices must be quoted in order to be considered responsive Be advised that exceptions taken to any portion of the solicitation may
jeopardize acceptance of the bid
Signature required on this Bid Sheet.
Cost- Up to 60 Points
No. Description Unit Unit Cost
1 Carpenter Regular Hourly Labor Rate Per Hour $ 30
00
Carpenter Overtime Hourly Labor Rate
2 The overtime rate shall not exceed one and one half times(1 '/2) Per Hour $ `
the regular hourly rate. 3
3 Carpenter Helper Regular Hourly Labor Rate Per Hour $
Carpenter Helper Overtime Hourly Labor Rate.
4 The overtime rate shall not exceed one and one half times(1 '/2) Per Hour $ C�
the regular hourly rate. U
Information Only:
Prices for Material shall be on a cost-plus basis Percentage
5 The Percentage(%)if any,of markup will be: Markup
Attachment D - Respondent Questionnaire
Up to 40 Points
10 Points for staff training and development
5 Points for vehicle and equipment list
25 Points for company and individual work experience
_P COMPANY NAME 1J {� �l pn_3F
SIGNATURE OF AUTHORIZED REPRESENTATIVE c
PRINTED NAME:
PHONE NUMBER: t' (2- �`� 33 5�
EMAIL ADDRESS: h6l f1 16 bL r [,ti Dom.`
I of 1
City of Round Rock
Carpentry Services
11`13 No. 18-006
Class/Item:910-51
March 2018 Exhibit "A"
ATTACHMENT B
REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER:
RESPONDENT'S NAME: DATE:
Provide the name, address, telephone number and E-MAIL of at least three (3) valid Municipal, Government
agencies or firms of comparable size that have utilized services that are similar in type and capacity within the last
two (2) years. City of Round Rock references are not applicable. References may be checked prior to award. If
references cannot be confirmed or if any negative responses are received it may result in the disqualification of
submittal.
1. Company's Name Aml
Name of Contact •����� ��
Title of Contact MIAt
E-Mail Address —'--
f�
Present Address �lUApayPC S�
City, State, Zip Code 1a '7eflsl -
Telephone Number ( c��Z, } �cn,�5 Fax Number: ( )
2. Company's NamerJ.�-��-
Name of Contact
Title of Contact --
1G11131�S iM�AGi�
E-Mail Address .�A Q.rL. L �
1 N0 S
Present Address �u -
City, State, Zip Code A/5V
Telephone Number (zlll )q-76-143i_ Fax Number: ( }
3. Company's Name •- 1 1'1J1P f UAe CQMrnISS`4 AJ
Name of Contact
Title of Contact
E-Mail Address
Present Address 101
Qj it rA S�
City, State, Zip Code
Telephone Number Fax Number: ( )
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
Revised 10 17 Page 15 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018
�#C
PREVAILING WAGE
I. ATTACHMENT C—Prevailing Wage Rates are posted in Solicitation Documents for IFB No. 18-006 Carpentry
Services on the City of Round Rock website at:
https://www.roundrocktexas.gov/businesses/solicitations/
2. PREVAILING WAGE: Pursuant to Chapter 2258 of the Texas Government Code, a worker employed on a
public work project by a city must be paid: (1) not less than the general prevailing wage rate of per diem wages
for work of a similar character in the locality in which the work is performed; and (2) not less than the general
prevailing rate of per diem wages for legal holiday and overtime work. In accordance with Chapter 2258.022,
the City adopted through Resolution No. R-2016-3760 the wage rates set forth by the Texas Workforce
Commission for the Austin-Round Rock Area as the general prevailing wage rate for the City's public works
contracts. A contractor or subcontractor who is awarded a contract by the City shall pay not less than the rates
set forth in Attachment C and comply with all applicable sections of Chapter 2258.
Revised 10/17 Page 16 of 17
City of Round Rock
Carpentry Services
IFB No. 18-006
Class/Item:910-51
March 2018 Exhibit "A"
ATTACHMENT D
RESPONDENT QUESTIONNAIRE
40 Points
Name of Business:
Physical Address of Headquarters (HQ):
Physical Address of Serving Branch:
(if different address from HQ)
1. On a separate sheet of paper, describe training and development provided to staff. (10 Points)
2. EQUIPMENT LIST: Attach a separate sheet of paper that describes the type of vehicles and equipment that
will be used to support this contract. (5 Points)
3. Number of full time employees that are eligible to work on City of Round Rock projects:
Number of Employees:
4. How many years has your company been in the Commercial Carpentry Business?
Number of years in the commercial
Carpentry business: 11-1
5. EXPERIENCE: On a separate sheet of paper describe relevant company and individual experience for the
personnel who will be actively engaged in the performance of this contract. (25 Points)
• Company work experience: Describe recent company work experience(2 years or less)for at least two
(2) commercial contracts for Carpentry Services.
• Individual Work Experience: Include the resume of the owner and lead personnel, as well as supporting
documentation as applicable, such as certifications, licenses and years of experience.
Revised 10 17 Page 17 of 17
rr Partners Remodeling,Restoration and Waterproofing LL C
Exh " "
Partners Remodeling, Restoration and Waterproo >c gi L .
Company Bio
Partners Remodeling Restoration and Waterproofing LLC is a local family owned business located out of
South Austin Texas.We have been in business for 20 years and have over 100 years of combined
experience in the municipality construction industry. We have 3 owners; one of the owners will be the
superintendent of the projects and will oversee all stages of construction.Another will plan and coordinate
with City of Round Rock project manager to keep the project on time and on budget.With owners on site
and project managing we have built a reputation exceeding customer expectations by completing projects
on time,on budget, and to specification.We pride in doing our projects RIGHT THE FIRST TIME. We
typically work on projects up to 1 million, on multiple types of structures including; commercial buildings,
government building,and residential building and homes. With our broad spectrum of services we provide
and the different type of structure's we work on,we have gained invaluable experience. We are confident
we can accomplish any and all scopes of work in the construction industry. Our craftsman each have a
MINIMUM 10 years' experience in construction industry.
We have completed many projects for City of Round Rock the past years including the previous multiyear
masonry contract and would embrace the opportunity to sign a multiyear carpentry contract with the City
of Round Rock.We are currently under a multiyear carpentry contract with Texas Department of Health
and Human Services.We complete their projects on time, usually on a couple days notice,and on budget. I
guarantee the City of Round Rock will continue to be completely satisfied with our team and quality of
work as we put our customer and quality of work above all everything.
Respectfully Submitted,
ex
Pat Besa
Co-Owner
3219 Harpers Ferry Lane Austin, Texas 78745 Phone: 512-297-7032 Fax: 512-291-5451
Partners Remodeling,Restoration and Waterproofing L 1.0
Partners Remodeling, Restoration and Wat bit f 'I,L'C.
References
A list of some of our clients with a short description of some work we have performed, and dollar amounts of
the prod ects.
State Preservation Board- Capitol of Texas, Bob Bullock Museum, Bob Cash, Executive Director, 512-413-
4505, Bob.cash a tspb_state.tx.us. Work Completed: Capitol of Texas Senate Chamber restoration project
$275,000. Bob Bullock Museum IMAX Theater Concession Stand and Museum Remodel Project$270,000.
Capitol of Texas Representative session office restoration project $25,000.
Bob Bullock Museum- Kevin Koch, Kevin.koch@the storyoftexas.com,project manager, La Belle Ship Project
at Bob Bullock Museum. Project cost $365,000
Cily of Round Rock- Pete Dominguez General Services Manager, 512-801-4547. Work Completed. Various
projects. Currently have a 5 year contract in place. Over$750,000 in work completed.
Washinaton Prime Group (WPG)- Luis Chavez, Operations Director, 512-541-5605. Work Completed. ADA
ramp, paver re-set. Coating the entire The Shops at Arbor Walk for$280,000, TEX-COTE project.
State of Texas- Criss Cole Rehabilitation Center, Hector Garcia, Facilities Manager, 512-773-9447,
hector. arcia" dars.state.tx.us, Work completed: Brazilian Walnut(IPE) Pedestrian Bridge Project$150,000.
Replace ceiling grid and tiles project $145,000, Replace serving line for kitchen over$175,000. Retrofit
electrical lighting in parking lot $245,000. Other smaller projects including re tiling sauna room, caulking
residential bathrooms, seal leaking basement etc. We have completed over $1,000,000 of work for the Criss
Cole Rehabilitation Center.
TXDOT- Texas Department of Transportation- Frank Boss, facilities manager, 512-825-7597,
Frank.bos a txdot.aov. We completed a multi annual painting contract with them valued at over$250,000
University of Texas- GA, Ga a utexas.edu, we have completed multiple of projects for the University including;
painting, texturing, coating, cabinetry, tiling, and much more. Over$350,000 work completed
City of Round Rock- Katie Baker, Park development specialist, 512-341-3355, kbaker;'ci;roundrocktexas. pv,
Work completed: multi year concrete contract, floor coatings at Old Settlers Park and Rockin River, foundation
piling to support building, park renovations, and more. Over$1,000,000 work completed.
Texas Workforce Commission- Criss Cole Rehabilitation Center. Waterproofing 4 ADA Complete Bathroom
Remodel. Shower Pan Waterproofing. Capitol schedule of values4 Office Build Outs and 2 Bedrooms Marti
Carlson 512-552-3902 martin.carlsonn c�c.state.tx.us
Texas Parks and Wildlife- McKinney Falls Headquarters Waterproofing Don Hudson 512-627-4190. $107,000
More reference can be provided upon request
3219 Harpers Ferry Lane Austin, Texas 78745 Phone: 512-297-7032 Fax: 512-291-5451
Exhibit "A"
Juan Manuel Besa
3219 Harpers Ferry Ln
Austin, Texas 78745
512-947-6114
Objective:
To oversee projects for Partners Remodeling Restoration and Waterproofing, and to make sure they are
completed on time,on budget, and to product specifications.
Skills and Accomplishments: I have been in the construction industry for over 40 years. Have
seen all things possible. Restored the capital in the 1980's. Managed projects over a million dollars. I
don't let anything stop me from completing a project.A list of skills I can perform are as follows:
Building, Framing, Waterproofing, Restoration, Painting Restoration, Coatings, Concrete Restoration,
Caulking, Epoxy Injections, Epoxy Flooring, Demolition, Powerwashing, Tile Work,Siding, Fiberglass Pans,
Trim, Window Installation, Door Installations, Staging.
Education:
College at South West Texas Jr. College Assoicates in Business
Experience:
Partners Remodeling Restoration and Waterproofing LLC
1999—Present Co-Owner
Small list of prominent projects completed recently as Superindentent
- Residential additions and complete remodels
-State of Texas Capitol Senate Chamber painting/restoration project
-State of Texas Capitol representative office's painting project. Multiple sessions.
- Multiyear TXDOT painting contract
- Multiyear City of Round Rock concrete contract
Exhibit "A"
-Multiple painting projects at University of Texas at Austin
-Criss Cole Rehabilitative Services. Multiple projects, including,waterproofing, painting, coating,
commercial kitchen renovation, ipe bridge construction, ceiling the replacement.
-State Hospital. Multiple projects including, painting, coating, caulking,glazing,window replacement,
door replacement, and carpentry.
March 1996-January 1999
Taylor Waterproofing(Superintendent)
100%commercial building
-Coatings
-Waterproofing
-Caulking
-Glazing
-Powerwashing
January 1992—March 1996
Millsap Waterproofing(Superintendent)
100%commercial building
-Coatings
-Waterproofing
-Caulking
-Glazing
-Powerwashing
May 1988-January 1992
Exhibit "A"
Mid Continental (Superindendent)
100%commercial building
-Coatings
-Waterproofing
-Caulking
-Glazing
-Powerwashing
March 1984-May 1988
Western Waterprooing(Foreman)
100%commercial building
-Coatings
-Waterproofing
-Caulking
-Glazing
-Powerwashing
August 1981-May 1984
Camberlin Waterproofing(Foreman)
100%commercial building
-Coatings
-Waterproofing
-Caulking
-Glazing
-Powerwashing
Exhibit "A"
Daniel Hilario Besa
3219 Harpers Ferry Ln
Austin, Texas 78745
512-825-3950
Objective:
To help grow Partners Remodeling Restoration and Waterproofing and make it one of the most reliable
construction companies in Austin,Texas
Skills and Accomplishments:
Very good at managing small to large projects.Scheduling to keep projects moving is my greatest skill.
Very personable. Handles tough situations and finds solutions.Very hand on, can run an office and be
hands on.A list of what I can do: Building, Waterproofing, Coatings, Restoration, Painting, Concrete
Restoration, Caulking, Epoxy Injections, Epoxy Flooring, Demolition, Powerwashing,Tile Work, Siding,
Fiberglass Pans,Trim, Window Installation, Door Installations,Staging.
Education
Bachelors of Science Degree Texas Lutheran University December 2007
Experience
May 2003—Present Owner
Partners Remodeling Restoration and Waterproofing
Oversee projects up to$1 million
Make sure everything is running smoothly (project scheduling)
Maintain a great work environment
Top priority is safety
Exhibit "A"
Pat Besa
3219 Harpers Ferry Lane
Austin, TX 78745
Home: 512-291-5451
Cell: 297-7032
E-mail: Pbesa1ii.�ahoo.com
Objective: To secure a supervisor position in construction management that allows me to
use my skills and work experience.
Work Experience:
August 2004 — Present Co-Owner
Partners Remolding Restoration and Waterproofing (PRRW)
Austin TX
• Restore and remodel homes to customer specifications
• Water proof and maintain commercial buildings and homes
• Over see five employees
January 2004- August 2004 Sales Representative
Micro Communications Incorporated(MCI)
Austin TX
• Tele-market new phone services and products
• Reach quota bi weekly by at least 120%
• Great phone communications with customers
May 2003-August 2003 Caulker
May 2002-August 2002
• American Restoration
• Austin TX
• Water proof commercial buildings
• Lots of experience in caulking and glazing
Education:
Diploma Davy Crockett High School
1
/// Partners Remodeling,Restoration and Waterproofing
� t;
Partners Remodeling, Restoration and Wate
Aw4it "A"
Equipment
Partners Remodeling Restoration and Waterproofing has commercial vehicles with commercial
insurance along with multiple trailers. All trailers are equipped with all the necessary equipment
to complete any type of carpentry work. Partners also has accounts will several mills should the
project require any special materials.
Empl. ogees
Juan Besa
Daniel Besa
Patsquinel Besa
Bertino Rodriguez
Manuel Dej oya
Jose Salazar
Jose Martin
Carlos Martinez
Should there be a larger project, Partners is able to add more employees to the staff in a
moment's notice.
Thanks,
a..
Daniel Besa Co- wner
3219 Harpers Ferry Lane Austin,Texas 78745 Phone: 512-297-7032 Fax: 512-291-5451
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business.
Partners Remodeling Restoration and Waterproofing 2018-388793
Austin,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/06/2018
being filed.
City of Round Rock Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
Trades Services Carpentry
Provide Carpentry Services to the City of Round Rock per contract.
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
My name is and my date of birth is I oc4 J j44/
My address is k o l4nlj(,-F (� S
(street) (city) (state) (zip code
(country)
I declare under penalty of perjury/that the foregoing is true and correct.
Executed in V(� County, State of c� �.
on the � day of_/1 iJ 5 20—LL
(month) (year)
Sigi'iatu auth d agent o racting business entity
(Declaran
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.6711
CERTIFICATE OF INTERESTED PARTIES FORM 1.295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business.
Partners Remodeling Restoration and Waterproofing 2018-388793
Austin,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/06/2018
being filed.
City of Round Rock Date Acknowledged:
09/25/2018
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
Trades Services Carpentry
Provide Carpentry Services to the City of Round Rock per contract.
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street)) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of ,20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.6711