R-2018-5904 - 9/27/2018 RESOLUTION NO. R-2018-5904
WHEREAS, the City of Round Rock has duly advertised for bids to purchase HVAC services;
and
WHEREAS, Section 252.043 of the Texas Local Government Code requires a city to award a
contract to the lowest responsible bidder or to the bidder who provides goods or services at the best
value for the city based on criteria set forth in §252.043(b); and
WHEREAS, the City has determined that TDIndustries, Inc. will provide said goods and
services at the best value for the City; and
WHEREAS, the City Council wishes to accept the bid of TDIndustries, Inc.,Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an
Agreement for HVAC Services with TDIndustries, Inc., a copy of said Agreement being attached
hereto as Exhibit"A" and incorporated herein.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 27th day of September, 2018.
i
-/Z'41
CRAIG AORG ayor
City of Round ck, Texas
ATTEST:
C19442,4t,.
SARA L. WHITE, City C erk
0112.1804;00409592
EXHIBIT
„A„
CITY OF ROUND ROCK
AGREEMENT FOR.HVAC SERVICES
WITH
TDINDUSTRIES,INC.
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THAT THIS Agreement for purchase of HVAC services for the City of Round Rock,
Texas (referred to herein as the "Agreement"), is made and entered into on this the day of
the month of , 2018, by and between the CITY OF ROUND ROCK, TEXAS, a
home-rule municipality whose offices are located at 221 East Main Street, Round Rock, Texas
78664(referred to herein as the"City") and TDINDUSTRIES, INC.,whose offices are located at
2701 Gattis School Road, Building A, Suite 101, Round Rock, Texas 78664 (referred to herein
as the"Vendor").
RECITALS:
WHEREAS, City desires to purchase HVAC services, and City desires to procure same
from Vendor; and
WHEREAS, City has issued its "Invitation for Bid" for the provision of said goods and
services, and City has selected the Bid submitted by the Vendor•, and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights,duties, and obligations;
NOW,THEREFORE,WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, sufficiency and receipt of which are hereby acknowledged, it is mutually
agreed between the parties as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City is obligated to buy specified services and Vendor is obligated to pay for said services. The
Agreement includes the following: (a) City's Invitation for Bid, designated Solicitation Number
18-022; (b) Vendor's Response to the IFB; (c) contract award; and (d) any exhibits, addenda,
and/or amendments thereto. Any inconsistencies or conflicts in the contract documents shall be
resolved by giving preference in the following order:
00406660'ss2
(1) This Agreement;
(2) Vendor's Response to IFB;
(3) City's Invitation for Bids, exhibits, and attachments.
B. City means the City of Round Rock,Williamson and Travis Counties,Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. {Goods and services mean the specified services, supplies, materials,
commodities,or equipment.
2.01 EFFECTIVE DATE;TERM
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect, unless and until it expires by operation of the
term stated herein, or until terminated as provided herein.
B. The term of this Agreement is for sixty months (60) months from the effective
date hereof. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement, with or without cause, or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected Vendor to supply the services as outlined in the IFB and Response to IFB
submitted by Vendor, all as specified in Exhibit"A," attached hereto and incorporated herein by
reference. The intent of these documents is to formulate an Agreement listing the
responsibilities of both parties as outlined in the IFB and as offered by Vendor in its Response to
the IFB.
The services which are the subject of this Agreement are described in Exhibit "A" and,
together with this Agreement, comprise the total Agreement and they are fully a part of this
Agreement as if repeated herein in full.
4.01 PRIMARY AND SECONDARY PROVIDERS
The parties specifically acknowledge and agree that Vendor shall be considered as one of
the two (2) providers for specified goods and services set forth in the Contract Documents and
Vendor shall be considered the secondary provider. Vendor specifically further acknowledges
and agrees that this Agreement is not an exclusive Agreement. City may, in its sole and
unfettered discretion, elect to use either Vendor or secondary provider in whatever order it deems
to be the"best value" for the City. City is not obligated to use or purchase any estimated annual
quantity of goods, and no guarantee is made of any minimum or maximum purchase.
5.01 ITEMS AWARDED; SCOPE OF WORK
A. All bid items listed on"Attachment A—Bid Sheet"in Exhibit"A"are awarded to
Vendor.
B. For purposes of this Agreement. City has issued documents delineating the
required services(specifically Invitation for Bid Solicitation Number 18-022. Vendor has issued
its response agreeing to provide all such required service in all specified particulars. All such
referenced documents are included in Exhibit "A." When taken together with the appended
exhibits, this Agreement shall evidence the entire understanding and agreement between the
parties and shall supersede any prior proposals, correspondence or discussions.
C. Vendor shall satisfactorily provide all services described under the attached
exhibits within the contract term specified in Section 2.01. Vendor's undertakings shall be
limited to performing services for the City and/or advising City concerning those matters on
which Vendor has been specifically engaged. Vendor shall perform its services in accordance
with this Agreement, in accordance with the appended exhibits, in accordance with due care, and
in accordance with prevailing industry standards for comparable services.
6.01 COSTS
A. Only if, as, and when needed by City, the bid costs listed on Attachment A—Bid
Sheet of Exhibit "A," which are specifically relevant to the referenced bid items, shall be the
basis of any charges collected by Vendor.
B. Vendor specifically acknowledges and agrees that City is not obligated to use any
estimated quantity of services, and City may not expend in excess of Three Hundred Thousand
and No/100 Dollars ($300,00.00) per year for Vendor's services combined with the primary
provider's services for a total not to exceed amount of One Million Five Hundred Thousand
and No/100 Dollars($1,500,000.00) for the term of this Agreement.
7.01 INVOICES
All invoices shall include, at a minimum,the following information:
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A. Name and address of Vendor;
B. Purchase Order Number;
C. Description and quantity of items received or services provided; and
C. Delivery or performance dates.
8.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
Authority for local governments to contract with one another to perform certain
governmental functions and services, including but not limited to purchasing functions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter
F, Section 27 1.101 and Section 271.102.
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City's bid, with the consent and agreement of the successful vendor(s) and
the City. Such agreement shall be conclusively inferred for the vendor from lack of exception to
this clause in the vendor's response. However, all parties hereby expressly agree that the City is
not an agent of,partner to, or representative of those outside agencies or entities and that the City
is not obligated or liable for any action or debts that may arise out of such independently-
negotiated"piggyback"procurements.
9.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Vendor a written notice of termination at the end of its then current fiscal year.
10.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Vendor will be made within thirty (30) days of the day on which City receives the performance,
supplies, materials, equipment, and/or deliverables, or within thirty (30) days of the day on
which the performance of services was complete, or within thirty(30) days of the day on which
City receives a correct invoice for the performance and/or deliverables or services, whichever is
later. Vendor may charge interest on an overdue payment at the "rate in effect" on September 1
of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b); however, this Policy does not apply to payments made
by City in the event:
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A. There is a bona fide dispute between City and Vendor, a contractor, a
subcontractor or supplier about the goods delivered or the service performed that
cause the payment to be late;or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds;or
C. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
that causes the payment to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
11.01 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or
otherwise were offered or given by Vendor or its agents or representatives to any City officer,
employee or elected representative with respect to the performance of this Agreement. In
addition, Vendor may be subject to penalties stated in Title 8 of the Texas Penal Code.
12.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
13.01 ORDERS PLACED WITH ALTERNATE VENDORS
If Vendor cannot provide the goods as specified, City reserves the right and option to
obtain the products or services from another supplier or suppliers.
14.01 INSURANCE
Vendor shall meet all requirements as stated in the attached IFB Number. 18-022,
including all attachments and exhibits thereto,and Vendor's bid response.
15.01 CITY'S REPRESENTATIVE
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
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Pete Dominguez
Facilities Manager
212 Commerce Cove
Round Rock,Texas 78664
512-671-3144
domin uez,.oundrpckte,xas.opy
16.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
17.01 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City purchasing
the specified goods elsewhere, Vendor agrees that it may be charged the difference in cost, if
any, and that it will not be considered in the re-advertisement of the service and that it may not
be considered in future bids for the same type of work unless the scope of work is significantly
changed.
Vendor shall be declared in default of this Agreement if it does any of the following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance"section herein; or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States.
18.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty(30)days' written notice to Vendor.
B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause, upon ten(10) days' written notice to Vendor.
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C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City or by mutual agreement to terminate evidenced
in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement to the date of termination. City shall then pay Vendor that portion of the
charges, if undisputed. The parties agree that Vendor is not entitled to compensation for services
it would have performed under the remaining term of the Agreement except as provided herein.
19.01 INDEMNIFICATION
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of,or incident to, concerning or resulting from the fault of Vendor,
or Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations
under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or Vendor (including, but not limited to the right to seek
contribution)against any third party who may be liable for an indemnified claim.
20.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and
national boards,bureaus and agencies.
B. Vendor acknowledges and understands that City has adopted a Storm Water
Management Program(SWMP) and an Illicit Discharge Ordinance, Sections 14-139 through 14-
152 of the City's Code of Ordinances,to manage the quality of the discharges from its Municipal
Separate Storm Sewer System(MS4)and to be in compliance with the requirements of the Texas
Commission on Environmental Quality (TCEQ) and the Texas Pollutant Discharge Elimination
System (TPDES). The Vendor agrees to perform all operations on City-owned facilities in
compliance with the City's Illicit Discharge Ordinance to minimize the release of pollutants into
the MS4. The Vendor agrees to comply with of the City's stormwater control measures, good
housekeeping practices and any facility specific stormwater management operating procedures
specific to a certain City facility. In addition, the Vendor agrees to comply with any applicable
TCEQ Total Maximum Daily Load(TMDL) Requirements and/or I-Plan requirements.
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C. In accordance with Chapter 2270,Texas Government Code, a governmental entity
may not enter into a contract with a company for goods and services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and(2)will not boycott
Israel during the term of this contract. The signatory executing this Agreement on behalf of
Vendor verifies Vendor does not boycott Israel and will not boycott Israel at any term of this
Agreement.
21.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
22.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Vendor:
TDlndustries, Inc.
2701 Gattis School Road
Building A, Suite 101
Round Rock,Texas 78664
Notice to City:
City Manager Stephen L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock,TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
23.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
8
herein, exclusive venue for same shall lie in Williamson County,Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
24.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing,duly authorized by action of the City Manager or City Council.
25.01 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14)or any applicable state arbitration statute.
26.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a.provision which is of the essence of this Agreement be determined void.
27.01 MISCELLANEOUS PROVISIONS
Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Vendor understands and agrees that time is of the essence and
that any failure of Vendor to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. Vendor shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to Vendor's failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
Force Majeure. Neither City nor Vendor shall be deemed in violation of this Agreement
if it is prevented from performing any of its obligations hereunder by reasons for which it is not
9
responsible as defined herein. However, notice of such impediment or delay in performance
must be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together,shall constitute one and the same instrument.
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Round Rock,Texas TDIndust es,In ,
By: By: ,.
Printed Name: Printed N
Title: Title: 4
Date Signed: Date Signed: q 3 '
Attest:
By:
Sara White, City Clerk
For City,Approved as to Form:
By:
Stephan L. Sheets, City Attorney
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Exhibit "A"
BIND ROCK TEXAS
PURCHASING DIVISION
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78584-5299
www.roundrocktexas.gov
INVITATION FOR BID (IFB)
HVAC SERVICES
SOLICITATION NUMBER 18-022
June 2018
City of Round Rock
HVAC Services
IFS No. 16-022 Exhibit "Ate
Class/item:910-36
June 2018
HVAC SERVICES
PART
GENERAL REQUIREMENTS
1. PURPOSE: The City of Round Rock, herein after"the City"seeks an agreement with a qualified firm(s)to
provide on-site Heating,Ventilation and Air Conditioning(HVAC)System Installation, Repair and
Maintenance Services, hereafter known as HVAC Services, for various City owned or occupied buildings
on an as needed basis.
The City Intends to award one primary contract and one secondary contract based on the
Best Value for the City.The City may contact the Prime Contractor and/or Secondary Contractor
to request a quote by project and will select the Contractor that best meets the needs of the City.
An anticipated total contract award will be made by the City in an amount not to exceed$300,000
per year.
2. BACKGROUND:The City has approximately 800,000 square feet of maintained property and occupies
approximately 46 facilities.The buildings consist of both commercial and residential type structures.
Facilities that may require professional HVAC services include but are not limited to office buildings, fire
stations, parks facilities, police facilities and parking garages.
3. SOLCITATION PACKET: This solicitation packet Is comprised of the following:
Description Index
Part I—General Requirements Pages 2-5
Part 11—Definitions,Standard Terms and Conditions Page 6
and Insurance Requirements
Part III—Supplemental Terms and Conditions Pages 6-9
Part IV—Specifications Pages 10-14
Attachment A—Sid Sheet Page 15
Attachment 8—Reference Sheet Page 16
Attachment C—Prevailing Wage Page 17
Attachment D—Respondent Questionnaire Page 18
Attachment E- City HVAC Equipment listing Page 19
Revised 10/17 Page 2 of 19
City of Round Rock
HVAC Services
IFB No. 18-022 Exhibit "A"
Class/Item: 910-36
June 2018
4. AUTHORIZED PURCHASING CONTACT: For questions or clarification of specifications, you may
contact:
Oscar Wise, CTCM
Purchaser
Purchasing Division
City of Round Rock
Phone: 512-218-5456
E-mail: owise@roundrocktexas.gov
The individual listed above may be contacted by e-mail for clarification of the specifications only. No
authority is intended or implied that specifications may be amended or alterations accepted prior to
solicitation opening without written approval of the City of Round Rock through the Purchasing
Department.
5. SCHEDULE OF EVENTS:It is the City's intention to follow the solicitation timeline below.
EVENT DATE
Solicitation released June 41h 2018
Optional Pre-Bid meeting June 14th, 2018 @ 10:00 AM, CST
Deadline for submission of questions June 19th, 2018 @ 5:00 PM, CST
City responses to questions or addendums June 21 st, 2018 @ 5:00 PM, CST
Deadline for submission of responses June 28th, 2018 @ 3:00 PM, CST
All questions regarding the solicitation shall be submitted in writing by 5:00 PM, CST on the due date
noted above. A copy of all the questions submitted and the City's response to the questions shall be
posted on the City's webpage in the form of an addendum at: httg://www.roundrocktexas.q.Qv/bids
Questions shall be submitted in writing to the"Authorized Purchasing Contact". The City reserves the
right to modify these dates. Notice of date change will be posted to the City's website
http-_/t%vvw.roundrocktexas. oylbids .
6. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
http/fwww.roundrocktexas. ov/bids for any updates pertaining to the solicitation described herein.
Various updates may include addendums,cancellations,notifications,and any other pertinent information
necessary for the submission of a correct and accurate response. The City will not be held responsible
for any further communication beyond updating the website.
7. OPTIONAL PRE-BID MEETING: A pre-bid meeting will be conducted to fully acquaint Respondents with
the specifications and bid submittal requirements. The pre-bid meeting will be conducted on the date
specified in PART I Section 5-Schedule of Events.
7.1. Attendance at the pre-bid meeting is optional. Respondents shall sign-in at the pre-bid meeting to
document their attendance.
7.2. Executive Conference Room- City Hall
229 East Main St
Round Rock, Texas 78664
On-Site Cell Phone: 512-534-1287
7.3. Respondents are strongly encouraged to bring a copy of the solicitation document with them to the
pre-bid meeting.
Revised 10/17 Page 3 of 19
City of Round Rock
HVAC Services Exhibit "A"
IFB No. 18-022
Class/item: 910-36
June 2018
8. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3:00 PM,on the due date
noted in PART 1,Section 5—Schedule of Events. Mail or hand deliver sealed responses to:
City of Round Rock
Attn:Oscar Wise
Purchasing Department
221 E.Main Street
Round Rock,Texas 78664-6299
8.1. Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title,
number,due date and'DO NOT OPEN".
8.2. Facsimile or electronically transmitted responses are not acceptable.
8.3. Responses cannot be altered or amended after opening,
8.4. No response can be withdrawn after opening without written approval from the City for an
acceptable reason.
8-5. The City will not be bound by any oral statement or offer made contrary to the written specifications.
8.6. Samples and/or copies shall be provided at the Respondents expense, and shall become the
property of the City.
9. BIDDER RESPONSE REQUIREMENTS:-The City of Round Rock makes no warranty that this checklist
is a full comprehensive listing of every requirement specified in the solicitation. This list is only a tool to
assist participating Respondents in compiling their final responses. Bidders are encouraged to carefully
read the entire solicitation.
Bidders shall submit one(1)evident signed"Original" and four(4)copies of the response requirements
including any required attachments and one(1)electronic copy of the IFB response on a flash drive.The
samples and/or copies shall be provided at the Respondents expense,and shall become the property of
the City.
This invitation for bid (IFB)does not commit the City to contract for any supply or service. Respondents
are advised that the City will not pay for any administrative costs incurred in response preparation to this
IFB;all costs associated with responding to this IFB will be solely at the interested parties'expense. Not
responding to this IFB does not preclude participation in any future RFP/RFQ/IFB.
For your bid to be responsive, the attachments identified below shall be submitted with your
proposal.
Attachment A: BID SHEET:The bid response shall be submitted on itemized,signed Bid Sheet provided
in the solicitation packet Failure to complete and sign the bid sheet may result in disqualification. If there
is a conflict between the unit price and extended price, the unit price will take precedence.Submission of
responses on forms other that the City's Solicitation Document may result in disqualification of the
response.
Attachment B: REFERENCE SHEET: Provide the name, address, telephone number and E-MAIL of at
least three (3) valid Municipal, Government agencies or firms of comparable size that have utilized
services that are similar in type and capacity within the last two(2)years.City of Round Rock references
are not applicable. References may be checked prior to award. If references cannot be confirmed or if
any negative responses are received it may result in the disqualification of submittal.
Attachment D: RESPONDENT QUSTIONNAIRE: Complete the respondent questionnaire and submit
with bid packet. Attach additional pages as needed. Failure to complete the respondent questionnaire
may result in disqualification
Revised 10/17 Page 4 of 19
City of Round Rock
HVAC Services
IFB No. 18-022 Exhibit "A"
Class/Item:910-36
June 2018
10. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses,
or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the
response received that best serves the interest and at the sole discretion of the City. All solicitations
received may be evaluated based on the best value for the City. In determining best value, the City may
consider:
10.1. Purchase price;
10.2. Reputation of Respondent and of Respondent's goods and services;
10.3. Quality of the Respondent's goods and services;
10.4. The extent to which the goods and services meet the City's needs;
10.5. Respondent's past performance with the City;
10.6. The total long-term cost to the City to acquire the Respondent's goods or services;
10.7. Any relevant criteria specifically listed in the solicitation.
Respondents may be contacted for clarification of bid and/or to discuss details of the services they are
proposing. This may include a presentation and/or the request for additional material/information.
10.8. EVALUATION FACTORS
Total 100% Points
• Cost-60% Points
• Response to Attachment D—Respondent Questionnaire—40% Points
o Training and development 10% Points
o Vehicle and equipment list 5% Points
o Company and individual work experience 25% Points
11. CONFIDENTIALITY OF CONTENT:As stated in Section 16 of City of Round Rock Purchasing Definitions,
Standard Terms and Conditions, all documents submitted in response to a solicitation shall be subject to
the Texas Public Information Act. Following an award, responses are subject to release as public
information unless the response or specific parts of the response can be shown to be exempt from the
Texas Public Information Act. Pricing is not considered to be confidential under any circumstances
11.9.Information in a submittal that is legally protected as a trade secret or otherwise confidential
must be clearly indicated with stamped, bold red letters stating"CONFIDENTIAL" on that section
of the document. The City will not be responsible for any public disclosure of confidential
information if it is not clearly marked as such.
11.2.If a request is made under the Texas Public Information Act to inspect information designated as
confidential,the Respondent shall, upon request from the City, furnish sufficient written reasons
and information as to why the information should be protected from disclosure. The matter will
then be presented to the Attorney General of Texas for final determination.
12. CERTFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires
the successful offeror to complete a Form 1295°Certificate of Interested Parties"that is signed and
notarized for a contract award requiring council authorization. The"Certificate of Interested Parties"form
must be completed on the Texas Ethics Commission website, printed, signed and submitted to the City by
the authorized agent of the Business Entity with acknowledgment that disclosure is made under oath and
under penalty of perjury prior to final contract execution. Link to Texas Ethics Commission
Webpage:h tns.//wwvn, thics.state tx us/whatsnewlelf info form1295.htm
Revised 10/17 Page 5 of 19
City of Round Rock
HVAC Services l,,..1,,1th
lF8 No. 18-022 Exhibit "A"
Class/Item: 910-36
June 2018
PART II
DEFINITIONS, STANDARD TERMS AND CONDITONS
AND INSURANCE REQUIREMENTS
1. DEFINITIONS, STANDARD TERMS AND CONDITIONS: By submitting a response to this
solicitation, the Bidder agrees that the City's Definitions, Standard Terms and Conditions,in effect at
the time of release of the solicitation, shall govern unless specifically provided otherwise in a separate
agreement or on the face of a purchase order. Said Definitions, Terms and Conditions are subject to
change without notice. It is the sole responsibility of Bidders to stay apprised of changes.The City's
Definitions, Standard Terms and Conditions can be viewed and downloaded from the City's website
at:htt sp//www roundrocktexas. ovlde artmentsl urchas ngl
2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in
Standard Insurance Requirements. The City's Standard Insurance Requirements document can be
viewed and downloaded from the City's website at:
htt2s//www roundrocktexas aov/deyartmentslourchasing/
PART III
SUPPLEMENTAL TERMS AND CONDTIONS
1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the
following:
1.1 The term of the Agreement shall begin from date of award and shall remain in full force for sixty
(60) months.
1.2 Upon expiration of the contract term, the Contractor agrees to hold over under the terms and
conditions of this agreement for such a period as is reasonably necessary to re-solicit and/or
complete the project up to 90 days.
2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. The
Respondent shall:
2.1 Be firms,corporations, individuals or partnerships normally engaged in providing commercial HVAC
services as specified herein and have adequate organization, facilities, equipment, financial
capability, and personnel to ensure prompt and efficient service to the City;
2.2 The selected respondent{s}shall provide all labor, supplies and materials required to satisfactorily
perform the services as specified herein and own or acquire at no cost to the City all construction
aids, appliances, and equipment Respondent deems necessary and maintain sole responsibility
for the maintenance and repair of Respondent's vehicles,equipment,tools and all associated costs.
The City shall not be responsible for any Respondent's tools, equipment or materials lost or
damaged during the performance of the services specified herein;
2.3 Commercial Business location from which work crews are dispatched is required to be in a 35-mile
radius of downtown Round Rock.
3. SUBCONTRACTORS: Respondent shall not subcontract or otherwise engage subcontractors to
perform required services. The City seeks to do business directly with a company experienced in
commercial MVAC services.
Revised 10/17 Page 6 of 19
City of Round Rock
HVAC Services
IFB No. 18-022 Exhibit "A"
Class/Item: 910-36
June 2018
4. PREVAILING WAGE: Pursuant to Chapter 2258 of the Texas Government Code, a worker employed
on a public work project by a city must be paid: (1)not less than the general prevailing wage rate of per
diem wages for work of a similar character in the locality in which the work is performed; and (2) not
less than the general prevailing rate of per diem wages for legal holiday and overtime work. In
accordance with Chapter 2258.022, the City adopted through Resolution No. R-2016-3760 the wage
rates set forth by the Texas Workforce Commission for the Austin-Round Rock Area as the general
prevailing wage rate for the City's public works contracts. A contractor or subcontractor who is awarded
a contract by the City shall pay not less than the rates set forth in Attachment C and comply with all
applicable sections of Chapter 2258.
Attachment C-Prevailing Wage Rates are posted in Solicitation Documents for IFB No. 18-022
HVAC Services on the City of Round Rock website at:
h os__Ilmvw,roundrecktexas. o_vlde_oartmentskurchasinglpurchasin ,active-solicitations!
5. PRICING: The Bidder shall determine and submit a fixed cost for the work and shall include all
incidental costs, labor, overhead charges, travel, payroll expenses, freight, equipment acquisition and
maintenance, demurrage, fuel surcharges, delivery charges, costs associated with obtaining permits,
insurance, bonds and risk management. No separate line item charges shall be permitted for either
response or invoice purposes.
6. PRiCE INCREASE: Contract prices for HVAC Services shall remain firm throughout the initial twelve
(12) month term of the contract. A price increase to the agreement may be considered on the
anniversary date of the Contract each year and shall be equal to the consumer price index for that
year, but at no time can the increase be greater than 5%for any single line item.
6.1 Consumer Price Index(CPI): Price adjustments will be made in accordance with the percentage
change in the U.S. Department of Labor Consumer Price Index(CPi-U)for all Urban Consumers.
The price adjustment rate will be determined by comparing the percentage difference between the
CPI in effect for the base year six-month average (January through June OR July through
December); and each (January through June OR July through December six month average)
thereafter. The percentage difference between those two CPi issues will be the price adjustment
rate. No retroactive contract price adjustments will be allowed. The Consumer Price Index(CPI)
is found at the Bureau of Labor Statistics, Consumer Price Index website: ..- ,1/mvw.h vl .if
6.2 Procedure to Request Increase:
6.2.1 Mail the written price increase request with the rate detail comparison and comprehensive
calculation and any supporting documentation to the designated City Contract Specialist a
minimum of 45 days prior to the annual Contract anniversary date. The detailed written
calculation will be verified and confirmed. All written requests for increases must include
the City of Round Rock contract number, solicitation reference information and contact
information for the authorized representative requesting the increase. Price increase
requests shall be sent by mail to:
City of Round Rock
Purchasing Department
Attn: Contract Specialist
221 East Main Street
Round Rock,TX 79664-5299
6.2.2 Upon receipt of the request, the City reserves the right to either, accept the escalation and
make change to the purchase order within 30 days of the request,negotiate with the Vendor
or cancel the agreement or purchase order if an agreement cannot be reached on the value
of the increase.
Revised 10117 Page 7 of 19
City of Round Rock
HVAC Services
IFB No. 18-022 Exhibit "A"
Class/item: 910-36
June 2018
7. PERFORMANCE REVIEW: The City reserves the right to review the awarded respondents'
performance anytime during the contract term.
8. ACCEPTANCE/INSPECTION:Acceptance inspection should not take more than five(5)working
days. The awarded respondent will be notified within the time frame if the services delivered are not
in full compliance with the specifications. In the event the services are not performed to the
satisfaction of the City; the vendor shall agree to reperform services to specification at no additional
cost to the City. If any agreement or purchase order is cancelled for non-acceptance, the needed
services may be purchased elsewhere and the vendor may be charged liquidated damages.
9. ORDER QUANTITY: The quantities shown on the solicitation are estimates only. No guarantee of any
minimum or maximum purchase is made or implied. The City will only order the services/goods needed
to satisfy requirements within budgetary constraints,which may be more or less than indicated.
10.WORKFORCE: Contractor shall:
10.1 Ensure Respondent's employees perform the services in a timely, professional and efficient
manner;
10.2 Ensure Respondent's employees, wear a company uniform that clearly identifies them as the
Respondent's employee, while working on City property.
10.3 Employ all personnel for work in accordance with the requirements set forth by the United States
Department of Labor. The City reserves the right to verify citizenship or right to work in the United
States.
10.4 The Respondent shall provide background checks on all employees assigned to a project prior
to commencement of work to the City's designated representative.
10.5 The City will provide the Contractor,the Designated Contact person,and any employees required
for the work, access to the sites where services are required upon approval of the City's
designated representative. The City's designated representative shall issue security badges to
all Respondent's employees assigned to a project. All employees shall be required to wear the
badge in a visible manner at all times while on City property.
11. PERMITS: The Contractor shall verify and obtain all necessary permits, licenses, and/or certificates
required by federal, state and local laws, ordinances, rules or regulations for the completion of the
services as specified if required for the project.
12.AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single
award, split award, primary and secondary award, non-award,or use any combination that best serves
the interest and at the sole discretion of the City. Award announcement will be made upon City Council
approval of staff recommendation and executed agreement. Award announcement will appear on the
City's website at ttL.J/www_roundrocktexas. ovlbids.
13. POST AWARD MEETING: The City and Successful Respndent(s) may have a post award meeting to
discuss, but not be limited to the following:
13.1 The method to provide a smooth and orderly transition of services performed from the current
contractor;
13.2 Provide City contact(s)information for implementation of agreement.
13.3 Identify specific milestones, goals and strategies to meet objectives.
Devised 10/17 Page 8 of 19
City of Round Rock
HVAC services Exhibit "A"
IF8 No. 18-022
Class/Item:910-36
June 2018
14.POINT 4F CONTACT/DESIGNATED REPRESENTATIVE:
14.1 Contractor's point of contact: In order to maintain consistent standards of quality work
performed across the City, the City shall be provided with a designated and identified point of
contact upon award of the contract to include contact information. The City's designated
representative shall be notified by the Respondent immediately should the point of contact change.
14.2 The City's designated representative: The City's designated representative shall be:
Pete Dominguez
Facility Maintenance Manager
General Services
Phone: 512-501-4547
E-mail: pdominguez@roundrocktexas.gov
15. INTERLOCAL PURCHASING AGREEMENTS
15.1 The City has entered into Interlocal Agreements with other Governmental agencies pursuant to
the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. The Contractor
agrees to offer the same price and terms and conditions to other eligible agencies that have an
interlocal agreement with the City.
15.2 The City does not accept any responsibility or liability for the purchases by other govemment
agencies through an interlocal cooperative agreement.
Devised 10117 Page 9 of 19
City of Round Rock
HVAC Services Exhibit "
xhIbit !r A r r
IFB No. 18-022
Class/item: 910-36
June 2018
PART IV
SPECIFICATIONS
1. HISTORY:The City has approximately 800,000 square feet of maintained property and occupies
approximately 46 facilities.The buildings consist of both commercial and residential type
structures. Facilities maintained vary and can include but are not limited to office buildings, Police
department, fire stations, parks facilities and parking garages.
• Projects vary and are under the supervision of the City's designated representative:
Pete Dominguez, Facilities Manager
Phone*512-341-3144
Email: pdominguezroundrocktexas.gov
2. SCOPE OF WORK:The Contractor shall provide on-site services including all
materials and labor necessary to perform HVAC installation, repair and maintenance for various City
owned or occupied locations. Services performed shall require prior authorization from the City's
Facility Maintenance Department.
3. WORKMANSHIP:Only first-class work shall be performed and all materials furnished in carrying
out this agreement shall be of character and quality as required by the project specifications.
Where no standard is specified,for such work or materials, they shall be the best of their respective
trade and be compliant with all applicable code requirements.
3.1 All materials used in any project shall be°new°unless pre-approved by the City's designated
representative.All HVAC installation, repair and maintenance shall be in compliance with
manufactures specification.
3.2 At the conclusion of each project the Contractor shall demonstrate to the City's designated
representative that the work is fully operational and in compliance with contract specifications and
codes.Any unsatisfactory work done or materials furnished at whatever time they may be
discovered shall be promptly and permanently corrected at the sole expense of the Contractor
prior to final acceptance of work when notified to do so by the authorized City representative.
3.3 The Contractor shall at all times keep the adjacent areas of the work site free from rubbish and
the accumulation of any waste materials. It is the Contractor's responsibility to properly dispose of
all rubbish and waste materials according to applicable federal,state, and local health,safety,
and environmental laws, ordinances, rules and regulations.
Should the Contractor neglect or refuse to remove such unsatisfactory work or materials within
forty eight(48)hours of notice by the City, or if they fail to make satisfactory progress in doing so,
the City may cause said work or materials to be removed and satisfactorily replaced by contract
or otherwise and the expense thereof shall be charged to the Contractor. Such expense shall be
deducted from any monies due or shall become due to the City by the Contractor under the
agreement.
4. WORKFORCE: Contractor and all employees shall perform the services in a timely,professional and
efficient manner. The City reserves the right to remove any employee from City property for violation
of federal, state,and local health, safety and environmental laws, ordinances, rules and regulations.
4.1 The Contractor shall employ all personnel for work in accordance with the requirements set forth
by the United States Department of Labor. The City reserves the right to verify citizenship or right
to work in the United States.
4.2 The Respondent shall provide background checks on all employees assigned to a project prior to
commencement of work to the City's designated representative.The background check method
will be approved by the City in advance,
Devised 10/17 Page 10 of 19
City of Round Rock
HVAC Services Exhibit '�,�'�
I FB No. 18-022
Class/Item:910-36
June 2018
4.3 The City will provide the Contractor,the Designated Contact person,and any employees required
for the work, access to the sites where services are required upon approval of the City s
designated representative. The City's designated representative shall issue security badges to all
Respondent's employees assigned to a project, All employees shall be required to wear the
badge in a visible manner at all times while on City property.
S. HVAC CONTRACTOR REQUIREMENTS: The following contains the minimum requirements and
experience for HVAC installation, repair and maintenance services required by the City. The
Contractor shall ensure that all personnel are skilled and qualified to perform the services as
requested.
5.1 Contractor shall have a working knowledge of commercial and residential HVAC installation,
repair and maintenance work and be qualified to work on HVAC systems currently installed in City
locations.
5.2 Contractor shall be licensed to perform HVAC work as required by the Texas Department of
Licensing and Regulation as an air-conditioning and refrigeration Contractor. Respondents shall
submit a copy of the Contractor's license with the solicitation response.
5.3 The HVAC licensed Contractor shall have at least five(5)years of experience.
5.4 Only certified technicians shall perform, installation, repair or maintenance on City HVAC units.A
copy of the Technicians certifications shall be submitted by the Contractor with the response to
this IFB. If new Technicians are hired proof of certification shall be provided to the City before
work begins.
5.5 The HVAC functions shall include but not be limited to: installation, repair and regular
maintenance as scheduled by the City's Facilities Manager.
5.6 Contractor must be familiar with and have a working knowledge of all tools and equipment
applicable to the HVAC trade,and have extensive knowledge of HVAC operating systems.
5.7 It is the responsibility of the Contractor to supervise their employees and to assure that the work
crew acts in a professional manner in regards to conduct,dress and language. Employees that
are found to be non-compliant with these requirements shall be removed by the Contractor from
City property.
. DESIGNATED CONTACT PERSON: In order to maintain consistent standards of quality work
performed across the City,the City shall be provided with a designated and identified crew
leader/point of contact upon award of the contract.
6.1 The City shall be provided with the designated person's name and telephone number.
6.2 This contact person shall remain the same throughout the term of the contract or upon
termination of the contact person. If a change has been made in the contact person due to
termination,the City's designated representative shall be notified by the Contractor immediately
at the time of the change. NO substitutions of key personnel shall be permitted without written
approval of the authorized City's designated representative.
6.3 Answering machines are unacceptable as a point of contact,
6.4 The contact person shall be identified on the Solicitation document and may be required to attend
an oral presentation to the selection team prior to award of contract.
7. WARRANTY: Successful Respondent shall provide a five(5)year warranty on all workmanship and
parts including but not limited to manufacturers warranty,workmanship defects, and installation.All
warranty work shall be completed within five(5)working days from notice of defect.
Revised 10/17 Page 11 of 19
City of Round Rock
HVAC Services
IFB No. 18-022 Exhibit "A"
Class/Item: 910-36
June 2018
8. RESPONSE TIME: Response times shall be as follows:
8.1 Non-Emergency Service Calls: Successful Respondent shall respond and provide a written
estimate for non-emergency service calls within two(2)days and begin work within five(5)days
of the original request.
8.2 Emergency Calls:The City may require emergency HVAC repair,maintenance or replacement
services during regular business hours or after hours.
8.2.1 The Contractor shall respond to emergency calls within two(2)hours after being
contacted by the City.
8.2.2 The Contractor shall arrive onsite within four(4)hours of receiving work notification
from the City.
9. WORK HOURS:
9.1. Regular Business Hours:are 7:00 am to 6:00 pm Monday through Friday(excluding
weekends and holidays).
9.2. Overtime Hours: consist of hours outside the designated regular business hours will be
allowed by the City if deemed necessary and is approved by the City's designated
representative in advance of work. Overtime shall be based on the rate of regular labor not to
exceed 1 '✓2 times the fixed hourly rate for the tradesman performing the service.
9.3. Emergency Calls:Contractor shall only respond to an emergency call placed by the Facilities
Manager or his designee.
10. SAF 1 (: The Successful Respondent and their respective employees are required and shall comply
with all Occupational Safety and Health Administration(OSHA),State and City Safety and
Occupational Health Standards and any other applicable federal,state,and local health,safety, and
environmental laws, ordinances, rules and regulations in the performance of the services. All
Successful Respondents shall be held responsible for the safety of their employees and any unsafe
acts or conditions that may cause injury or damage to any persons or property within and around the
work site area under this contract. In case of conflict,the most stringent safety requirement shall
govern. The Contractor shall indemnify and hold the City harmless from and against all claims,
demands, suits, actions,judgments,fines, penalties and liability of every kind arising from the breach
of the Contractor's obligations under this paragraph.
10.1. Material Safety Data Sheets: Successful Respondent shall be required to have in their
possession at the location of each project and available upon request, material safety data
sheets applicable to hazardous substances.
11. SERVICEJREPAIR PARTS:At the time the City calls for services,and the Contractor
determines a location needs repairs:
11.1. Eighty-five percent(85%)of all parts shall be on-site within twenty-four(24)business hours;
11.2. All remaining parts shall be normally on-site within forty-eight(48)business hours;
11.3. The Facilities Manager shall be consulted when it is determined major components are in
need of replacement.A major component shall be considered any single item or part whose
estimated cost is in excess of$500.
Revised 10/17 Page 12 of 19
City of Round Rock
HVAC Services Exhibit "A"IFB No. 18-022
Classlitem: 910-35
June 2018
12. ESTIMATES:Contractor shall provide a non-binding written"Not to Exceed"estimate
on all projects at no charge to the City upon request. It is the Contractor's responsibility to ensure that
all information is complete to provide an accurate estimate.The City will not incur charges from the
Contractor until the Contractor arrives on site and begins work. In certain circumstances a sample of
materials to be used in a project may be requested by the City's designated representative for
approval before work commences.Any single project shall not exceed$50,000.
Each written estimate shall include the following information:
• Department name and location of the project;
• Contractor's designated contact name and telephone number;
• Breakdown of Labor costs(Number of workers, hourly rate);
• Materials(Detailed description, quantity, unit price and extended price amounts);
• Cost of Equipment rented to complete project,
• Total Cost(Labor and materials);
• Description specifying work to be done;
• Time projected to complete the project
13. SITE INSPECTION: It shall be the responsibility of the Contractor to visit and inspect the locations
prior to the submittal of a proposal. No variation in price or conditions shall be permitted based on
claims of not being knowledgeable, aware, or Informed of all requirements and specifications for a job
assignment. Submittal of the proposal is evidence the Contractor has familiarized himself with the
nature and extent of the work and any local conditions that may,in any manner, affect the scope of
the work to be done and the equipment, materials and labor required.
Inspection must be scheduled by contacting the City's designated representative.
14. DELIVERY AND STORAGE: It shall be the responsibility of the Contractor to make all arrangements
for delivery, unloading, receiving and storing HVAC units and parts for each project.The City will not
assume any responsibility for receiving these shipments. The Contractor shall verify with the City's
designated representative and make necessary arrangements for security and storage space in the
building during the project.
15. WORK REPORTS: Respondent shall complete and fumish a work report for each project. A copy of
each work report shall be presented with time and material used. Reports shall include,at a
minimum,the following information:
• Location of the worksite;
• Date and time of arrival at worksite;
• Time spent for repair;
• Date and time work at location is completed;
• Part(s)ordered and Equipment rented, if necessary
• A detailed description of all the completed repair work certifying the location is in working
order, shall be signed by the City's designated representative at the time the work is
performed.
Revised 10/17 Wage 13 of 19
City of Round Rock
HVAC Services
IFB No. 18-022 Exhibit "A"
Class/Item:910-36
June 2018
16. ORDER gUANTITY: The quantities shown on the solicitation are estimates only. No guarantee of
any minimum or maximum purchase is made or implied. The City will only order the services needed
to satisfy requirements within budgetary constraints,which may be more or less than indicated.
• Prices for materials may be on a cost-plus basis. The percentage(%), if any,of markup
will be designated by the Respondent on the Solicitation Document. Invoices for work
performed,shall require a copy of supplies receipt to be included. Failure to provide the
cost-plus percentage(%)on an invoice may result in payment at cost.
17. IWOICE REQUIREMENTS: Each project shall be invoiced separately;the Contractor shall include
detailed information on each invoice:
• The total hours worked and hourly rate for labor. Labor hours hour shall include costs of
labor, overhead charges, travel, and payroll expenses.
• Supplies and materials:The cost of supplies and materials shall be listed separately
from labor.A maximum percentage markup, as indicated on Attachment A-Bid Sheet,will
be allowed for material.
• Invoices shall have attached a copy of paid materials receipt from the supplier.
Revised 10/17 Page 14 of 19
City of Round Rock
HVAC Services Exhibit "A"
IFB No. 18-022
Class/Item: 910-36
June 2018
ATTACHMENT A
BID SHEET
1. ATTACHMENT A- BID SHEET is posted in Solicitation Documents for IFI3 No. 18-022 HVAC
Services in an Excel format on the City of Round Rock website at:
h ://www.ro ndrocktexas.a ov/de artments/ urch asincil purchasin -active-solicitations!
1.1 In order to be considered responsive Attachment A- Bid Sheet must be completed, signed by an
authorized representative and returned by the deadline for submission of response indicated in Part
I Section 5—Schedule of Events.
1.2 The Respondent, by submitting and signing Attachment A — Bid Sheet, acknowledges that he/she
has received and read the entire document packet sections defined above including all documents
incorporated by reference, and agrees to be bound by the terms therein.
1.3 In order to do business with the City of Round Rock you must be registered with the City's Vendor
Database.To register, go to: i�ttp //rflundr�ck.munisselfservice.cornNendorsldefault.as�x.
1.4 By the signature affixed on Attachment A-Bid Sheet,the Respondent hereby certifies that neither the
Respondent nor the entity represented by the Respondent, or anyone acting for such entity has
violated the antitrust laws of this State, codified in Section 15.01 et seq., Texas Business and
Commerce Code,or the Federal antitrust laws, nor communicated directly or indirectly, the response
made to any competitor or any other person engaged in such line of business.
1.5 The Respondent agrees, if this Offer is accepted within 120 calendar days after the Due Date,to fully
comply in strict accordance with the Solicitation, specifications and the amounts shown on bid sheet.
Revised 10/17 Page 15 of 19
Exhibit "A"
s d ROUND ROCK
TFXA'i
Attachment A-Bid Sheet
HVAC Services
IFB-No.18-022
The Respondent represents by their signature below that he/she is submitting a binding offer and is authorized to bind the
respondent to fully comply with the solicitation documents contained in IFB No.18-022 HVAC Services.The Respondent
acknowledges that he/she has received and read the entire solicitation packet,attachments and all documents incorporated
by reference,and agrees to be bound by the terms therein.An anticipated total contract award will be made by the City in an
amount not to exceed$300,000 per year.
Special Instructions: AN prices must be quoted in order to be considered responsive.Be advised that exceptions taken to
any portion of the solicitation may jeopardize acceptance of the bid.
Cost-Total 60%Points
No. Description Unit Unit Cost
1 Certified HVAC;Technician Hourly Labor Rate Per Hour $84.00
Certified HVAC Technician Overtime Hourly Labor Rate.
The overtime rate shalt not exceed one and one half times the
2 re utar hours rate. Per Hour $126.00
3 HVAC Hel r Regular Hourly Labor Rate Per Hour $72.00
HVAC Helper Overtime Hourly Labor Rate.
The overtime rate shalt not exceed one and one half times the
4 regular hourly rate. Per Hour $108.00
(Information Only)Prices for Material shall be on a cost-plus Percentage
5 basis.The Percentage(NJ if any,of markup will be- Markup 3035
Attachment D-respondent Questionnaire-Total 40%Points
'10%Points for staff training and development
"5%Points for vehicle and equipment list
25%Points for company and Individual work experience
COMPANY NAME_ TDIn e .In
SIGNATURE OF AUTHORIZED REPRESENTATIVE. A.
A
.-..
PRINTED NAME: Roger Catton
PHONE NUMBER: 512-2894907
EMAIL ADDRESS: r r rvirra"id routtas ir<rx
-! ! 1
tt
__
i
Exhibit "A"
w M ...
IROUNO ROCK
,XE
:Atyof Round Rock
4VAC Services
FB No.18-022
.iasslitem:910.36
tune 2018
ATTACHMENT 8:
BIDDERS REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
IOLICITATION NUMBER: 18-022
IESPONDENr&NAME: Matthew Thornton DATE: 6/28/2018
'rovide the name,address,telephone number and E-MAIL of at least three(3)valid Municipal,Government
3gencles or firms of comparable size that have utilized services that are similar in type and capacity within the
ast two(2)years.City of Round Rods references are not applicable. References may be checked prior to
ward. If references cannot be confirmed or If any negative responses are received It may result in the
lisquallfication of submittal.
1. Company's Name Texas Facilities Commission
Name of Contact Dan Simms
Tale of contact HVAC/Plumbing Supervisor
E-Mail Address dan.simms@tfc.state.tx.us
Present Address 1711 San Jacinto Boulevard
City,state,zip Code Austin, TX 78701
Telephone Number ( 512) 936-0647 Fax Number:(512 ) 236-6179
2 Company's Name Texas Department of Transportation
Name of Contact Allen Stroud
Title of contact Plumbing Supervisor
E-Mail Address allen.stroud@txdot.gov
Present Address 150 East Riverside Drive
City,State,zip Code Austin, TX 78701
Telephone Number (512 ) 832-7064 Fax Number.( }
3. Company's Name City of Austin
Name of contact Lynnette Hicks
Title of Contact Procurement Specialist
E-Mail Address lynnette.hicks@austintexas.gov
Present Address 124 West 8th Street
City,State,zip code Austin, TX 78701
Telephone Number (512 )974-3349 Fax Number.( )
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
r.,.._ ....... _....... _ ......_....... ... . ...........
I
City of Round Rock
HVAC Services
1FB No. 18-022 Exhibit "A"
Class/Item: 910-36
June 2018
ATTACHMENT C
PREVAILING IMAGE
1. Attachment C- Prevailing Wage Rates are posted in Solicitation Documents for IFB No. 18-
022 HVAC Services on the City of Round Rock website at:
htt s.//www,round rocktexa ou/de artmentsl urchasmc/gurchasino-active-solicitations/
2. PREVAILING WAGE: Pursuant to Chapter 2258 of the Texas Government Code, a worker
employed on a public work project by a city must be paid: (1) not less than the general prevailing
wage rate of per diem wages for work of a similar character in the locality in which the work is
performed; and(2)not less than the general prevailing rate of per diem wages for legal holiday and
overtime work. In accordance with Chapter 2258.022, the City adopted through Resolution No. R-
2016-3760 the wage rates set forth by the Texas Workforce Commission for the Austin-Round
Rock Area as the general prevailing wage rate for the City's public works contracts. A contractor
or subcontractor who is awarded a contract by the City shall pay not less than the rates set forth in
Attachment C and comply with all applicable sections of Chapter 2258.
Revised I0/17 Page 17 of 19
Exhibit "A"
a i
ROUND ROCK
TFXI+
ATTACHMENT C- PREVAILING WAGE
2016 ANNUAL TEXAS WORFORCE COMMISSION WAGE
RATES
Construction and Extraction Occupations Hourly $12.32
First-Line Supervisors of Construction Trades and Extraction Workers Hourly $18.79
Brickmasons and Blockmasons Hourly $20.94
Carpenters Hourly $13.28
Floor Layers,Except Carpet,Wood,and Hard Tile Hourly $12.00
Tile and Marble Setters Hourly $12.20
Cement Masons and Concrete Finishers Hourly $12.92
Construction Laborers Hourly $10.81
Paving,Surfacing,&Tamping Equipment Operators Hourly $12.41
Pile-Driver Operators Hourly $14.65
Operating Engineers and Other Construction Equipment Hourly $13.80
Drywall and Ceiling Tile Installers Hourly $14.28
Electricians Hourly $15.80
Glaziers Hourly $13.08
Insulation Workers,Floor,Ceiling,and Wall Hourly $13.29
Insulation Workers,Mechanical Hourly $14.52
Painters,Construction and Maintenance Hourly $12.25
Pi elayers Hourly $13.19
Plumbers,Pipefitters,and Steamfitters Hourly $14.46
Reinforcing Iron and Rebar Workers Hourly $13.87
Roofers Hourly $12.38
Sheet Metal Workers Hourly $13.25
Structural Iron and Steel Workers Hourly $14.75
Helpers-Brickmasons,Blockmasons,Stonemasons,and Tile and Marble Hourly $12.36
Setters
Helpers-Carpenters Hourly $8.17
Helpers-Electricians Hourly $8.78
Helpers-Pipelayers,Plumbers,Pipefitters,and Steamfitters Hourly $10.04
Helpers-Construction Trades,All Other Hourly $10.34
Construction and Building Inspectors Hourly $19.15
Fence Erectors Hourly $12.17
Hazardous Materials Removal Workers Hourly $12.98
Highway Maintenance Workers Hourly $13.44
Septic Tank Servicers and Sewer Pipe Cleaners Hourly $12.05
Construction and Related Works,All Others Hourly $13.34
Derrick Operators,Oil and Gas Hourly $10.38
Service Unit Operators,Oil,Gas and Mining Hourly $13.22
Earth Drillers,Except Oil and Gas Hourly $16.45
Rock Splitters,Quarry Hourly $10.65
Roustabouts,Oil and Gas Hourly $11.69
Installation,Maintenance,and Repair Occupations Hourly $12.59
First-Line Supervisors of Mechanics,Installers,and Repairers Hourly $19.61
E
W.
E 7 �
Exhibit "A"
PREVAILINGATTACHMENT C
<MOS
;
JRO��U�ND ROCK
/ •
ftob-
i
ATTACHMENT C- PREVAILING WAGE
2015 ANNUAL TEXAS WORFORCE COMMISSION WAGE RATES
Computer,Automated Teller&Office Machinery Repairers Hour! $10.93
Radio Mechanics Hourly $14.11
Telecommunications Equipment Installers and Repair Hourly $15.62
Electric Motor,Power Tool,and Related Repairs Hourly $13.76
Electrical and Electronics Repairers,Commercial and Residential Hourly $16.12
Electrical and Electronic Repairers,Powerhouse Substation,and Relay Hourly $22.18
Electronic Equipment Installers and Repairers,Motor Vehicles Hourly $13.30
Security and Fire Alarm Systems Installers Hourly $17.79
Aircraft Mechanic and Service Technicians Hourly $21.97
Automotive Body and Related Repairs Hourly $15.89
Automotive Glass Installers and Repairers Hourly $14.29
Automotive Service Technicians and Mechanics Hourly $13.38
Bus&Truck Mechanics&Diesel Engine Specialists Hourly $15.61
Farm Equipment Mechanics Hourly $11.52
Mobile Heavy Equipment,Except Engines Hourly $14.84
Motorboat Mechanics Hourly $13.38
Motorcycle Mechanics Hourly $1.0.79
Outdoor Power Equipment&Other Small Engine Mechanics Hourly $10.31
Recreational Vehicle Service Technicians Hourly $12.75
Tire Repairers and Changers Hourly $10.45
Control and Valve Installers and Repairers,Except Mechanical Door Hourly $14.82
Heating,Air Conditioning and Refrigeration Mechanics and Installers Hourly $16.15
Home Appliance Hourly $13.04
Industrial Machinery Mechanics Hourly $15.74
Maintenance Workers,Machinery Hourly $15.31
Millwrights Hourly $15.79
Electrical Power-Line Installers and Repairers Hourly $15.94
Telecommunications Line Installers and Repairers Hourly $13.68
Medical Equipment Repairers Hourly $19.05
Precision Instrument Repairers,Other Hourly $14.40
Maintenance and Repair Workers,General Hourly $11.42
Coin,Vending,and Amusement Machine Servicers and Repairers Hourly $10.00
Locksmiths and Safe Repairers Hourly $12.93
Helpers-Installation,Maintenance,and Repair Workers Hourly $8.30
Installation,Maintenance&Repair Workers,Other Hourly $10.61
Production Occupations Hourly $10.43
First Line Supervisors of Production and Operating Workers Hourly $19.08
Electrical and Electronic Equipment Assemblers Hourly $11.81
Electromechanical Equipment Assemblers Hourly $15.04
Structural Metal Fabricators and Fitters Hourly $14.88
Team Assemblers Hourly $9.19
Timing Device Assemblers,Adjusters&Calibrators Hourly $16.33
5,.
k
R: Exhibit "A"
i a
ter,
ROUND ROCK
'EEXAIS
pw
ATTACHMENT C-PREVAILING WAGE
2016 ANNUAL TEXAS WORFORCE COMMISSION WANE RATES
Assemblies and Fabricators,All other Hourly $10,10
Computer Controlled Machine Tool operators,Metal and Plastic Hourly $12.70
Numerical Tool and Process Control Programmers Hourly $20.26
Extruding and Drawing Machine Setters Hourly $12.14
Cutting,Punching,and Press Machine Setters,Operators Hourly $10.91
Grinding,La in ,Polishing and Buffing Machine Hourly $10.58
Lathe and Turning Machine Tool Setters,Operators Hourly $13.47
Machinists Hourly $14.96
..._.. . ... -. _..
Exhibit "A"
ITEXAS
UNDROCK
City of Round Rock
HVAC Services
IFB No. 18-022
Class/item:810.36
.lune 2018
ATTACHMENT D
RESPONDENT QUESTIONNAIRE
40% Points
Name of Business: TDlndustries, Inc.
Physical Address of Headquarters(HQ): 13850 Diplomat Drive
Dallas, TX 75234
Physical Address of Serving Branch: 2701 Gattis School Road, Bldg. A Ste, 101
(if different address from HQ) Round Rock, TX 78664
1. On a separate sheet of paper describe training and development provided to staff.(10%Points).
2. EQUIPMENT LIST:Attach a separate sheet of paper that describes the type of vehicles and equipment
that will be used to support this contract (5%Points)
3. Number of full time employees that are eligible to work on City of Round Rock projects:
Number of Employees: 18 Partners
4. How many years has your company been in the Commercial HVAC Business?
Number of years in the commercial 72 Years
HVAC business:
5. EXPERIENCE:On a separate sheet of paper describe relevant company and individual experience for
the personnel who will be actively engaged in the performance of this contract.(25%Points)
• Company work experience: Describe recent company work experience(2 years or less)for at least 2
commercial contracts for HVAC Services.
• Individual Work Experience-Include the resume of the owner and lead personnel as well as
supporting documentation as applicable;such as certifications, licenses and years of experience.
City of Round Rock
HVAC Services Exhibit
��I�i,� "A"IFB No. 18-022
Class/item: 910-36
June 2018
ATTACHMENT E
City HVAC Equipment Listing
1. Attachment E-City HVAC Equipment Listing is posted in Solicitation Documents for IFB No.
18-022 HVAC Services on the City of Round Rock website at:
https,://www roundrocktexas. ov/de artmentsl urchasin / urchasin -active-solicitations/
Revised 10/17 Page 19 of 19
Exhibit "A"
T� ROUND RACK
'AS
1. TDINDUSTRIES TRAINING AND DEVELOPMENT
TDlndustries recognizes continuous aggressive improvement as an integral component of our company's mission.
TDlndustries provides yearly training and certification opportunities for all HVAC service technicians on various
brands of HVAC equipment. TD has training and certifications on all major brands of DX Cooling Systems.
TD is also ABB Drive Certified. TD is certified to work on Liebert, Stulz, Data Aire CRAC(Computer Room Air
Conditioning) Units.
TDlndustries HVAC technicians receive the following training:
• Trane Intellipak Servant Leadership
• LG, Mitsubishi, and Daikin VRF(Variable Refrigerant • Seven Habits of Highly Successful People
Flow) Certified • Performance Management
• Trane Chiller Teardown
• Various Trane courses on Centrifugal, Air-Cooled, and • Goal Setting
Water-Cooled Chillers • Quality Assurance
• York Chiller Teardown • Personal Protection Equipment (PPE)
• York Optixview Training • CPR First Aid
• Carrier Flotronic
. TDINDUSTRIES EQUIPMENT
Each HVAC Service Technician has a 2015 or newer service van that carries all the equipment needed to perform
various HVAC services.
TOOLS AVAILABLE ON EACH VAN
• Torches
• Recovery Machine
• Micron Gauges
• Vacuum Pumps
• Leak Detector
• Along with the normal hand tools that an HVAC services partner will need to perform his or her daily tasks.
TOOLS READILY AVAILABLE IN TD'S ROUND ROCK OFFICE
• Duct Lifts
• Tube Brush Machine
...
_._....
Exhibit "A"
-!
+ ' ' ROUND ROCK
5. RELEVANT EXPERIENCE AND APPROACH TO HVAC SERVICE
TDindustries' vast experience enables us to handle every type of HVAC, and
'114EI'D DIFFERENCE mechanical trade service repair for the City of Round Rock HVAC Contract.
We have 18 local technicians and supervisors in the Austin area, and
additional resources in our surrounding offices that can be called upon for
0n deniand.'74/7
support on larger,more challenging projects, The City of Round Rock can
2-hour onsite response
rest assured that all of your needs will be met in both response and quality
of work to protect your assets.
HVAC
TD offers comprehensive services for boilers,
chillers and air handlers, pumping systems,
control systems and water treatment. Our The goals of this plan are as follows:
strength in commercial HVAC services is • Keep the HVAC equipment owned by the City of
based on long experience, broad expertise, Round Rock in excellent condition
high-level technology and the discipline to • Provide the City of Round Rock with the best
think ahead. That's why TD Partners (our value in terms of maintenance and repair of
employees) are often so quick to discover the mechanical equipment
root causes of system failures and to offer . Maintain the City of Round Rock's systems to
exceptional HVAC solutions, such as: increase the life-span of the equipment
• State-of-the-art leak-detection technology • Repair/replace equipment before breakdowns
for faster and less occur to reduce downtime and cost to the City of
disruptive repairs Round Rock.
• Vibration analysis that reduces your
equipment downtime and extends
equipment life
• Variety of service plans and agreements
to suit your particular situation, with no
manufacturer bias R
Our expertise with HVAC maintenance and
repair is respected throughout the industry,
simply because we employ all our skill
and all our technology to put you first. Our rg
service maintenance technicians know how
to keep your systems running and your assets
protected.
.._.....
..............
Exhibit "A"
A A
M • • ! E ' �' a 14 S I
outur�ROCK
S
. RELEVANT EXPERIENCE
• TD has been providing HVAC Services for commercial clients for more than 70 years.
° TD'S Austin office opened in 1986 with local technicians to live and work in the area.
• Large base of commercial only clients in the Central Texas area for whom we provide HVAC services
• Licensed technicians and supervisors
• Our robust training program encourages all of our employee (Partners) to take 32 hours of training
annually to retain the highest level of experience working on critical systems.
Highly skilled technicians that can service, replace, retrofit and provide system configurations with an
understanding of urgency when systems are inoperable,
• Experience with various types of equipment including small DX Cooling Systems, large Chillers, CRAC
units, AHU's, Compressors and Centrifugal and Inline Pumps.
• Types of customers include many mission critical facilities including hospitals, data centers, school
districts, municipalities and banks.
We understand that our TDlndustries has
• helped me streamline F
My maintenance and
response and provider
repairs with their service
that • • their issue technicians. Without their
quickly, safelyhelp my office complex
effective as possible, would not be able to
perform. We have several
hundred split systems
It is our goal provide that they maintain on a
added on every visit, - quarterly basis,
thatN • have
f vt l -TD Austen
r Service Customer
come to expect from us. City of Round Rock IFB 6k
3
440 PIZ-
1
s
Exhibit "A"
ROUND ROCK
5. RECENT
RELEVANT EXPERIENCE
LUMINEX CORPORATION
12112 Technology Blvd.
Austin, TX 78727 Lumfnex(,
TDlndustries provides bi-annual planned maintenance on five
(5) buildings HVAC Equipment.
Experience on these facilities and other commercial customers
includes:
Jason Scott
✓ All DX cooling systems (more than 100 units)
512-819-8020
✓ Exahust fans
✓ Ice machines
✓ Walk-in coolers/freezers
✓ Complete replacement of DX equipment and ductwork for office
and lab areas
CHATSWORTH PRODUCTS
3004 South Austin Ave.
Georgetown, Tx 78625 ' C N AT S W O R T H PRO®U C T S
TDlndustries provides quarterly planned maintenance on three
(3) buildings' HVAC equipment.
Experience on these facilities and other commercial customers
includes;
✓ All DX cooling systems (more than 50 units)
r M
w •
-6063
o ✓ Complete replacement of DX cooling systems
F
.. _ ...... ..............._ ............_........:
i<
Exhibit "A"
i b1aft ey
ROUND ROCK
i71
T�XAS
5. MANAGEMENT RESUMES
t--�hOGER rrESIDENT SERVICE
27 years property management and service experience
Education: Bachelor of Science Degree in Architectural Engineering: University of Texas Austin;OSHA 30
Training: Servant Leadership; Performance Management; Goal Setting; Total Quality Management
Roger has extensive experience leading teams on large projects. He has a proven track record of creating success
for his customers and will be available to help the team ensure the highest levels of service are provided for the
City of Round Rock.
JMATT i ACCOUNT N11ANAGER
10 years of service sales and management experience
Education: Bachelors in Management: University of Texas at Arlington
Training: Servant Leadership; Goal Setting
Matt will serve as the Contract Administrator for the City of Round Rock. He will ensure that customer
satisfaction levels are exceeded with the delivery of services by our team.
ORGANIZATIONAL CHART
The team we are proposing for the City of Round Rock's Plumbing Services Contract has significant experience with
this type of work. Our team is committed to being fully engaged, accountable, and willing to listen to your needs
to deliver service excellence. By combining the talents of our local senior managers, safety and quality managers
and the project delivery team we believe we can offer the City of Round Rock the best value. All of our assigned
technicians have the experience and meet the requirements necessary to deliver service excellence to the City of
Round Rock.
CITY O I� �ROUND I •,
RogerVICE PRESIDENT
• s
HVAC TECHNICIANS HVAC TECHNICIANS
. r
o r i
....... ._
.",Adalberto Camarenafl
Cody Jd-ckson
City of Round • M • 18-022 Page 12
....._......__ _.... d
Services, RoundRock,
Exhibit "A"
i !
ROUND ROCK
5. TDINDUSTRIES LEAD PERSONNEL RESUMES
Mine@ •` ' " F.11 IN 94 • ••
27 years experience
License/Certifications: TX Air Conditioning& Refrigeration Contractor's TACLA#27827C, Universal EPA
Certification
Training: EEW; First Aid and CPR; Lock-Out/Tag-Out; OSHA 10-Hour; OSHA 30-Hour
John is our Senior HVAC Service Manager and he will support the team to ensure our technicians are providing
responsive and consistent quality services City of Round Rock.
23 years experience
License/Certifications: Air Conditioning Technician Registered License # 9616, Universal EPA Certification
Training: Trane Teardown; York Teardown; York Optixview; Carrier Flotronic; Centrifugal, Air-Cooled and Water
Cooled Trane Chillers;OSHA 10-Hour; Fall Protection; Ladder Safety; EEW; First Aid and CPR; Lock-Out/Tag-Out
Antojuan will be one of the primary technicians responding to work orders for the City of Round Rock. He has 23
years in the industry and is familiar with a variety of systems including AHU's, pumps,compressors and CRAC
units. He dedicates himself to providing consist services and doing the job the right way, the first time.
SE SIF�UENTES - HVAC
• TECHNICIAN. ._..
14 years experience
License/Certifications: TDLR #44793; NATE HVAC Excellence #8461781; Universal EPA Certification
Training: Daikin, Trane, Mitsubishi Systems, Data Air Certified Training; EEW; First Aid and CPR; Lock-Out/Tag-
Out; OSHA 10-Hour
Jose will continue to be one of the primary technicians assigned to City of Round Rock contract. He is one of our
best troubleshooters and has experience with controls and critical data equipment. Jose likes to work with HVAC,
electrical and plumbing. He believes in continuing education, always up for expanding his knowledge in related
fields in order to grow his own technical skills and serve our customers better.
•M • TECHNICIAN,
12 years experience
Licenses/Certifications: TX Contractor's License #TACLB48729E, Universal EPA Certification
Training: Trane Inteilipak; Liebert; ABB Drive; Teco Drive; Lg Mini Split; Mitsubishi Mini Split; Superheat sub-
cool seminar; 06d Compressor Teardown class; Copeland Scroll Compressor; EEW; First Aid and CPR; Lock-Out/
Tag-Out
Cody will be one of the primary technicians assigned to the City of Round Rock contract. He brings 12 years of
industry experience to the team. He has been working for TDlndustries for 9 years and has proven to be a great
asset to the team, always willing to go the extra mile to provide quality work and keep our customers happy.
,T
..................
r Exhibit "A"
r
ROUND ROCK
Tt
5, TDINDUSTRIES PRIMARY TECHNICIANS RESUMES
t
13 years experience
Licenses/Certifications: Certified Air Conditioning and Refrigeration Technician #25126, Journeyman Plumber
J-3706; Trane Intellipack Certified; Liebert Certified; Dataire Certified; Universal EPA Certification
Training: CEF HVAC Commercial Service I & ll; Fall Protection; Ladder Safety; Lock-Out/Tag-Out; EEW; OSHA
10-Hour
Chris will be one of the primary technicians assigned to the City of Round Rock contract. He brings 13 years
of industry experience at TD to the team. Chris started as a plumbing apprentice working in Construction and
Service. Chris understands that relationships have to be nurtured and maintained. His customers frequently
request him specifically because of his excellent service knowledge and attitude.
t w R t HVAC TECHNI t
13 years experience
License/Certifications: Certified Air Conditioning and Refrigeration Technician #54145
Training: EEW; CPR and First Aid; Lock-Out/Tag-Out; OSHA 10-Hour; Daikin VRF Training; Mitsubishi VRF
Training
Emilio will be one of the primary technicians assigned to the City of Round Rock contract. He brings 13 years
HVAC/Sheetmetal industry experience at TD to the team. Emilio understands that relationships have to be
nurtured and maintained. His customers frequently request him specifically because of his excellent service
knowledge and attitude.
ADALBERTO CAMARENA Ii - HVAC TECHNICIAN
_...gin,.
An
5 years experience
License/Certifications: Certified Air Conditioning and Refrigeration Technician #24154
Training: EEW; CPR and First Aid; Lock-Out/Tag-Out; Daikin VRF Training; Mitsubishi VRF Training
Adalberto will be one of the primary technicians assigned to the City of Round Rock contract. He brings five
years HVAC/Sheetmetal industry experience at TD to the team. Adaalberto understands that relationships have
to be nurtured and maintained. His customers frequently request him specifically because of his excellent service
knowledge and attitude.
i
j
Exhibit "A"
ATTACHMENT
—w-
TDInCITY HVAC dustriesa_,AWRQUNp ROCK
Attachment E-HVAC Equipment Listing
City of Round Rock Facilities J HVAC Equipment listing
€aceiity Square Footage Make Mode)
City ball-4 units 24,000
RTU pl SU3803MZQSIIGB
RTU M2 5OA38020MXQ611GB
RTU 113 SCA38025MX0611GB
Mitsubishi CU p1 POY-A18NHA2
Buslness Center Complex-4 units Asw
RTU 91 SOA38027AEG01934
RTU It2 SOA38027AE601934
Mitsubishi CU N1 PUY-A18NHAZ
Mitsubishi CU#2 PUY•A18NHA2
Library-22 units 42,000
Carrier 25HBC36GA600
Carrier 251-18060A60O
Carrier 251,18C36WOO
Carrier 25HOC366A600
Carrier 38AUQA16AOA6AOAOAO
Carrier 25HOC36OA600
Carrier 3BAUQAO8AOA6A0A0AC
Carrier 38AUQr:OMAWADA0
Carrier 25HBC36OA600
Carrier 38AUQA0BADAWAOAO
Carrier 25HEC36QA600
Carrier 25HOC36OA600
Carder 251-16C51BA300
Carrier 25HOCSIBA300
Carrier 25HBC324A300
Carrier 25H0051BA300
Trane 25HOC336A600
Carrier 38AUQA08A0A6A0AOA0
Carrier 2TWA306OA400AA
Trane 27WA3060A400AA
Carrier 25HBC360AWO
Carrier 251,18024A300
Public Waris-8 malts 11,72
Carrier 48H1006-531
Carrier 48HJ006.531
Carrier 48H1DOA.531
Carrier I4ASO36DA320
Carrier 14AJA48A01
Trane 4TTR304RA1000AA
Trane 4TTR304BA1000AA
Friedrich MR3OC3F
General Services DMAGn-6 units 5,046
Lennox-Unit pl NO DATA
Lennox-Unit 02 NO DATA
Lennox-Unit 03 NO DATA
Lennox-Unit 04 NO DATA
Lennox-Unit 95 NO DATA
Lennox-Unit R6 NO DATA
Utill e Support L Storage Buildins-2units 4,250
Carrier Pag Un It SOGX•042-301A0
Rheem PRF036JAS
Vehicle MaintenanceFactii -4 units 91540
Rheem RAKS060CAI
17 City of;Roun� Rock IFB No18-022 Pagj� 15
.... + _ "a r itk TX
Exhibit "A"
• ROUND ROCS(
TEXAS
City of Round Rock Facilities/HVAC Equipment Listing
Facility Squire Fcotal[e Make Model
Rheem RAK8036CA1
Rheem RAKS060CAI
Lennox 13HPX-018-230-110
small Enjine Shop-i unit 1,500
American Standard
(WaIIPak� PTHCI201GCA
Water Treatment Plant Lib-Z unlb --�-•- C1202 _
2.435
Lennox HP29O601Y
Lennox HPZ W361Y
Water Plant Phase IN-7 units 14,876
York EIFDOIBS060A
Rheem RAKBO60DAZ
Rheem RAKBO60DAZ
York EIRA03OS06D
York EIR8048S46A
Carrier 3SYCCO60620
Carver SAHJBU622
Water Plant Phase V-5 units 14,576
Carrier 38AKSOI4621
Carrier 38CKC06070
Carrier 3OCKC048060
Carrier 38811C14330
Carrier 38CKCD60670
Police Fadli,-52-units 124,000
MAUTA FWA175/DJE20/0
MAUIE FWA175/D1E20/0
MAUIF FWA175/0)E20/0
RTU NIA LGA090HZBS3G
RTU NIB LGA06OH2552G
RTU NIC LGA090H2BS3G
RTU N10 NO DATA
RTU 02E NO DATA
RTU 111F LGAD6DH2BS2G
RTU 012A LGA0601-128W
RTU 1128 NO DATA
RTU 112C LGA12OH28MBG
RTU 1120 NO DATA
RTU 112E NO DATA
RTU NIF NO DATA
RTU 113A LGAOSOH26526
RTU 113B LGAG48HZBS36
RTU N3C NO DATA
RTU 113D LGA04BH2BS3G
PoSJrx Faeiti -52 units Cont � 124.-...�.,�...,..
RTU 113E LGAD48H2BS36 m-
RTU N3F LGAD90H28S3G
RTU N4A LGA04OH2653G
RTU N46 LGA06OH2652G
RTU 114C LGA06OH2BS2G
RTU N40 LCA04aH2D3G
RTU 114E LGA06OH28SIG
RTU 04F LGA090H2853G
RTU NSA LCA072HIHZBFIG
RTU NSB LGC156HZBSZG
City • Round `•HVAC Services, Roulld; ' •. hl. s
F
Rock,
Exhibit "A"
♦ l
# ° f ROUN13 ROCK
T;_XAr
City of Round Rock Facilities/HVAC Equipment Listing
Facility Square Footage Make Madel
RTUM5C LGA090H285,343
RTU MSO NO DATA
RTU USE LGA060HISS2G
RTU NSF LGA036H28S2G
RTU N6A LGA102H28S4G
RTU 06C LGA03SHT0526
RTU N6E EGA04ON2853G
RTU N6F LGAOWH2852G
RTU N7A LGAMH2953G
RTU We LG072S28H1G
RTU 970 NO DATA
RTU N7E NO DATA
RTU N7F LGAM285313
RTU MITA LGA072H28HIG
RTU MBF LGA03SH255IG
RTU#9A LGAO90H28S36
RTU N9F LCG07ZS2$H1G
RTU M10A LGA072HIOM
RTU 910f 1GA04BH2853G
RTU N11A LGAO90N28536
RTU NI IF LCC18OH28N1G
RTU 812A LCA036H28N1G
RTU N12F LCC180H28NIG
Control lire Station•7 units. 17,4611
Carrier 48HCDA0602MSA0X3M
Carrier 48HCDAOSZMSAOK3M
York 02NHO48N0902SA
Comfort Star CCH024CO-AlO
Trane 2A7N0036A1ODAA
Trane TWR036C100A2
Trane TMOMOWU
Fire Station No.2.3 units 7 677
Trane 2TT6304BA1000AA
Trane 2T183O48A100AA
Trane 2TTS3036AI00AA
Fire Station No.3-2 units 6. S0
- Carrier 24A88348A310
Carrier 24A88348A300
Fire Station No.4-2 units
Cartier 24AB0336A310
Carrier 24AIG36OA320
Ca,,_
Fire Station No.5.2 units � 6.500
Carrier 3MCD60310
_
Pira Station No.6•S units iLf50 Curier _. j6OYCD4f310
Lennox LGA04IM2553Y
Addison NO DATA
Lennox LGA072HZ13S24
Lennox LGA060H285Y
Lennox LGA04SA25SY
Fire Station No.7 3 units 6,5p0
Lennox SS8060H4S4IY
Lennox S58048HS41Y
Lennox 558036H4S41Y
Traffic Slinals i Signs-2 units 6,510
LennoxNO DATA
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Exhibit "A"
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TExAw
City of Round Rock Facilities/HVAC Equipment listing
Fadlt M., Swore Footage Make Model
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Trane TE0330MAKIMSOBC00FDHI00M0
Trine TED330MAXIC61)SOICOOF01-1100M0
Trane TE0330MAKICfi0S08CD0F0HJ00M0
Trane TE0330A4AKIC60SO8C00FDHJ00M0
Trane TED330MAKtC60506000FOHJ00M0
Trane TE0330MAKIC60S06CD0FDHJ00M0
Trane TE0330A4AKtC60SGBC00FDHJDGM0
Trane TE0330AAlAKIC6135060 OFDHIODMO
Trane TED330MAKIC61)MC00FDHI(0M0
Lennox IW03HN36
Lennox LCA120HM1G
Mitsubishi PU24EJK
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ChlorMstint lulidi i --units 21004 -
Bard 1waN mount) WL192-AOZEPXX31
Bard Iwaii rnoMnII WW42•AQZJPJIj
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Carrier 24ABS33CM10
Carrier 24A68330A310
Caviler 24ABB33CA310
Curler SOTC-012AZG"DAOAD
Carrier SGTC-012AZG6A0A0A0
Carrier SOPG-M07-A-60
Carrier SGPG-M07-A-60
Public Safety Training Center 55,615 N/A
2801 North Mays
City of Round Rock IFB a
. 1,18-022 Page Is
HVAC Services, Round Rock,TX
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Exhibit "A"
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IROUND ROCK
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City of Round Rock Facilities J HVAC Equipment Listing
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Aeon RM304t0Bii1-000X2
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Trane 2nVAo060A300AB
Allen R.Baca Senior Center.-Bldg.2.4 units 28,435
Carrier 48HGD016B•6AE
Carrier 4B41M009H•641R4
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Allen It.Baca Senior Center Par
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�xhibit "A"
1 • 1 , ROUND ROCK
TEXAS
ROUND ROCK 1 EXAS
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CITY OF ROUND ROCK
INVITATION FOR BID(iFB)
HVAC SERVICES
IFB No.18-422 Addendum No. 1 Date of Addendum:06121/18
Addendum No. 1,dated Thursday,06/21/18 is being issued to respond to all questions submitted
by the deadline on Tuesday,06/19/18 @ 5 p.m.for iFB No. 18-022—HVAC Services,as outlined
below:
SECTION A:QUESTIONS And ANSWERS:
1. Question` Warranty. Is this a 5(Five)year warranty on everything?
Answer: The 5(rive)year warranty is for new equipment parts and labor.
2. Question: Can we lock in pricing for the first 3(Three)years and propose an increase for
years 4(four)and 5(five)?
Answer: No. Per page 6,No. 6 of the solicitation, PRICE INCREASE:Contract prices
for HVAC Services shall remain firm throughout the initial twelve(12)month
term of the contract. A price increase to the agreement may be considered
on the anniversary date of the Contract each year and shall be equal to the
consumer price index for that year, but at no time can the increase be
greater than 5%for any single line item
3. Question: Page 2, section 1 —Purpose, it states award to one primary and one secondary
contract. Will all work be divided equally over the primary and secondary
contracts or is the secondary contract just a backup in case the primary cannot
perform the work?
Answer: The common practice will be to ask both vendors to quote on the job. The
vendor will be selected based on price and availability.The City reserves the
right to select either Vendor per job.
4. Question: On page 6,section 3—Subcontractors,are there exceptions to use subcontractors
for sheet metal fabrication and installation on equipment change outs and new installations?
Answer: No.
S. Question: On page 7,section 5—Pricing,it states the"fixed cost"shall include travel,freight.
equipment acquisition and maintenance, delivery charges and costs associated with permits.
Can you please clarify that the"fixed cost" is defined as the hourly rates (items 1-4) listed in
Attachment A—Bid Sheet
Answer: Yes,fixed costs Is defined as the hourly rates(items 1-4)listed in Attachment
A-Bid Sheet.
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Exhibit If/�"
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PF CITY
ADDENDUM
IOUND ROCK
XAS
6. Question: Does the City expect the quoted hourly rates to include costs for freight and delivery
charges for parts and material used, time taken to acquire (pickup)parts from local vendors
and permit fees charges by the City
Answer. Yes,the City expects the quoted hourly rues to include costs for freight and
delivery charges for parts and material used, time taken to acquire (pickup)parts from
local vendors and permit fees charges by the City
7. Question: On page 7,section 5—Pricing,will the awarded vendor be able to charge travel
time from vendor shop to City facility when responding to a service call?
Answer: No
8, Question: What about charging travel time from City facility to City facility when providing
HVAC services?
Answer: No
9. Question: On page 12,section 11—Service/Repair Parts,are Hotshot services(overnight or
same day delivery)pre-approved for"E call"jobs if 85%of parts need to be onsite within 24
business hours?
Answer: No
10. Question: On page 13,section 13—Site Inspection—is time spent by the vendor
performing a site inspection and/or meeting with City staff billable time that we can include in
our proposal?
Answer: No.
11. Question: Based on the past 5 years of historical data,how often does the HVAC contractor get
after-hour emergency calls from the City?
Answer: 10 to 15 calls per year.
12:Question:Does the City want awarded vendor to perform Preventative Maintenance on HVAC
units? If so,what frequency does the City want the preventative maintenance performed(i.e.
quarterly,semiannually,annually)?
Answer: No,preventive maintenance is not required at this time.
6}
Approved by: _ � Date:
Oscar Wise,Purchaser
By the signatures affixed below this addendum is hereby incorporated into and made a part of the
above referenced solicitation.
, g
ACKNOWLEDGED: '
Vendor Auth ri d i na re Date
RETURN ONE COPY SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE
WITH YOUR SEALED PROPOSAL. FAILURE TO DO SO MAY AUTOMATICALLY
DISQUALIFY YOUR RESPONSE FROM CONSIDERATION FOR AWARD.
X73
i
I
Exhibit "A"
I till IUUMFIM
At the Heart of Your Building
Contact:
Matt Thornton
cell: 737-529-5430
matt.thornton@tdindustries.com
2701 Gattis School Road
Building A, Suite 101
Round Rock, Texas, USA
78664-3820
www.tdindustries.com
City of Round Rock !FB 18-0322
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