CM-2018-1903 - 10/15/2018City of Round Rock
- 221 East Main Street
Round Rock, Texas
78664
ROUNTEMROCK
5 Signature Copy
City Manager Item: CM -2018-1903
File Number: CM -2018-1903
Consider executing a Purchase Order to Insane Impact for the purchase of an LED Video
Display Trailer.
This item is for the purchase of a 12'xT LED Video Display Trailer. The trailer will be used at
most special events throughout the year and will add to the overall participant experience of
the events. PARD has previously rented displays for events (approximately $3,500 per event)
so this will purchase will save the City money after just two years.
Cost: 64,500.00
Source of Funds: General Self -Financed Purchases (Fund 551)
City Manager
Date v�
City of Round Rack page 1 Printed on 10111118
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RDUND ROrorCK TEXX`
ru.chm" nne
Award Recommendation
To: Oscar Wise
Contract Management
City of Round Rock
From: David Buzzed
Assistant Director of Parks and Recreation
Parks and Recreation
RE: IFB No. 18-035 -- LED Video Display Trailer
Date: September 20, 2018
A formal invitation for bid was solicited for the purchase of a video display trailer In accordance with
IFS No.18-035 — LED Video Display Trailer for the City of Round Rock —Parks and Recreation Department.
The IFB solicitation was advertised in the Austin Americans -Statesman newspaper and posted to the City
of Round Rock website with the City receiving one (1) bid response by the deadline for submittal of bids on
September 11, 2018 @ 3:00 p.m.
After review of the bid response, the Parks and Recreation Department recommends a contract award to
Insane Impact.
The award recommendation is based on the following criteria.
PART I, Section 9. Best Value Evaluation and Criteria: The City reserves the right to reject any or all
responses, or to accept any response deemed most advantageous, or to waive any irregularities or
Informalities in the response received that best serves the interest and at the sole discretion of the City. All
solicitations received may be evaluated based on the best value to the City. In determining the best value,
the City may consider:
9.1. Purchase price;
9.2. Reputation of the Bidder and of Bidder's goods and services;
9.3. Quality of the Bidder's goods and services;
9.4. The extent to which the goods and services meet the City's needs;
9.5. Bidder's past performance with the City;
9.6. The total long-term cost to the City to acquire the Bidder's goods or services; and
9.7. Any relevant criteria specifically listed in the solicitation.
Awarded Vendor:
Insane Impact
4673 121 at Street
Urbandale, IA 50323
Total Contract Amount: $64,500.00
Page 112
Approvals:
e:
Award Recommendation
(Continued)
Printed Name: Rick Atkins
Parks and Recreation Director
Parks and Recreation
zo ,
Date:
Purchasing Manager view
Printed Name: Teresa Reddy
Purchasing Manager, Finance
Date:
Page 212
ROUND ROCK °. � -'l
PURCHASING DIVISION
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
www. round rocktexas.gov
INVITATION FOR BID (IFB)
LED VIDEO DISPLAY TRAILER
SOLICITATION NUMBER 18-035
AUGUST 2018
City of Round Rock
LED Video Display Trailer
IFB No. 18-035
Class/Item: 840-62
August 2018
LED VIDEO DISPLAY TRAILER
PART
GENERAL REQUIREMENTS
1. PURPOSE: The City of Round Rock, herein after "the City" seeks bids from firms that sell LED Video Display
Trailers
2. BACKGROUND: The City of Round Rock Parks Departments is seeking bids for a LED Video Display Trailer
an optional Audio -Visual Add-on Package that can display Live TV, Movies Web Streaming, Public Messaging
Mobile Scoreboard or Camera Feeds at outdoor venues. One product that has been found to meet
specifications is the "Insane Impacts MAX Turnkey Mobile LED Display Solution". Bidder may bid a buyer
approved equal. The City reserves the right to determine equivalency.
3. SOLICITATION PACKET: This solicitation acket Is cornriled of the followin :
Description
Index
Part I — General Requirements
Page(s) 2-5
Part II — Definitions, Standard Terms and Conditions
and Insurance Requirements
Page 6
Part III — Supplemental Terms and Conditions
Page(s) 6-7
Part IV — Specifications
Page(s) 8-9
Attachment A — Bid Sheet
page 10
4. AUTHORIZED PURCHASING CONTACT: For questions or clarification of specifications, you may contact:
Michael Schurwon, CPPB, CTPM
Purchaser
Purchasing Division
City of Round Rock
Phone: 512-218-6882
E-mail: mschurwon0roundrocktexas.govv
The individual listed above may be contacted by e-mail for clarification of the specifications only. No authority
is intended or implied that specifications may be amended, or alterations accepted prior to solicitation opening
without written approval of the City of Round Rock through the Purchasing Department.
Revised 02 18 Page 2 of 10
City of Round Rock
LED Video Display Trailer
IFB No. 18-035
Class/Item. 840-62
August 2018
5. SCHED LE OF EVENTS: It is the City's intention to follow the solicitation timeline below.
EVENT
DATE
Solicitation released
August 28, 2018
Deadline for submission of questions
September 4, 2018 @ 5:00 PM, CST
City responses to questions or addendums
September 6, 2018 @ 4:00 PM, CST
Deadline for submission of responses
September 11, 2018 @ 3:00 PM, CST
All questions regarding the solicitation shall be submitted in writing by 5:00 PM, CST on the due date noted
above. A copy of all questions submitted and the City's response to the questions shall be posted on the City's
webpage in the form of an addendum at:
http§:L/www.roundrocklexas.gov/businesses/solicitations
Questions shall be submitted in writing to the "Authorized Purchasing Contact". The City reserves the right
to modify these dales. Notice of date change will be posted to the City's website:
hh .l/www.roundrocktexas. ov/bids
6. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
htto://www.roundrocktexas oov/bids for any updates pertaining to the solicitation described herein. Various
updates may include addendums, cancellations, notifications, and any other pertinent information necessary
for the submission of a correct and accurate response. The City will not be held responsible for any further
communication beyond updating the website.
7. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3;00 PM, on the due date noted
in PART I, Section 5 — Schedule of Events. Mail or hand deliver sealed responses to:
City of Round Rock
Attn: Michael Schurwon, CPPB, CTPM
Purchasing Department
221 E. Main Street
Round Rock, Texas 78664-5299
7.1 Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title, number
due date and "DO NOT OPEN".
7.2 Facsimile or electronically transmitted responses are not acceptable.
7.3 Responses cannot be altered or amended after opening.
7.4 No response can be withdrawn after opening without written approval from the City for an acceptable
reason.
7.5 The City will not be bound by any oral statement or offer made contrary to the written specifications.
7.6 Samples andlor copies shall be provided at the Respondent's expense and shall become the property
of the City.
Revised 02 18 page 3 of 10
City of Round Rock
LED Video Display Trailer
IFB No. 18-035
Class/Item: 840-62
August 2018
8. RESPONDENT REQUIREMENTS: The City of Round Rock makes no warranty that this checklist is a full
comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist
participating Respondents in compiling their final responses. Respondents are encouraged to carefully read
the entire solicitation.
Respondent shall submit one (1) evident signed "Original" and two (2) copies of the IFB response and one (1)
electronic copy of the IFB response on a flash drive. The submittal is required to include all addendums and
requested attachments. The bid response along with samples and/or copies shall be provided at the
Respondent's expense, and shall become the property of the City.
This invitation for bid (IFB) does not commit the City to contract for any supply or service. Respondents are
advised that the City will not pay for any administrative costs incurred in response preparation to this IFB; all
costs associated with responding to this IFB will be solely at the interested parties' expense. Not responding
to this IFB does not preclude participation in any future RFP/RFQ/IFB.
For Your bid to be responsive, addendums and the attachments identified below shall be submitted
with your proposal.
Addendums: Addendums may be posted to this solicitation. Bidders are required to submit signed
addendums with their sealed response. The Bidder shall be responsible for monitoring the City's website at
htlp://www.roundrocktexas.gov/bids for any updates pertaining to the solicitation.
Attachment A: BiD SHEET: The bid response shall be submitted on itemized, signed Bid Sheet provided in
the solicitation packet. Failure to com lete and sin the bid sheet may,result in disqualification. If there is a
conflict between the unit price and extended price, the unit price will take precedence. Submission of
responses on forts other that the City's Solicitation Document may result in disqualification of the response.
9. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses, or to
accept any response deemed most advantageous, or to waive any irregularities or informalities in the response
received that best serves the interest and at the sale discretion of the City. All solicitations received may be
evaluated based on the best value for the City. In determining best value, the City may consider.
9.1 Purchase price;
9.2 Reputation of Respondent and of Respondent's goods and services;
9.3 Quality of the Respondent's goods and services;
9.4 The extent to which the goods and services meet the City's needs;
9.6 Respondent's past performance with the City;
9.6 The total long-term cost to the City to acquire the Respondent's goods or services;
9.7 Any relevant criteria specifically listed in the solicitation.
Respondents may be contacted for clarification of bid and/or to discuss details of the services they are
proposing. This may include a presentation and/or the request for additional material/information.
10. CONFIDENTIALITY OF CONTENT: As stated in Section 16 of City of Round Rock Purchasing Definitions,
Standard Terms and Conditions, all documents submitted in response to a solicitation shall be subject to the
Texas Public Information Act. Following an award, responses are subject to release as public information
unless the response or specific parts of the response can be shown to be exempt from the Texas Public
information Act. Pricing is not considered to be confidential under any circumstances
10.1 Information in a submittal that is legally protected as a trade secret or otherwise confidential must be
clearly indicated with stamped, bold red letters stating "CONFIDENTIAL" on that section of the
document. The City will not be responsible for any public disclosure of confidential information if it is not
clearly marked as such.
Revised 02/18 Page 4 of 10
City of Round Rock
LED Video Display Trailer
IFB No. 18-035
Class/Item: 840-52
August 2018
10.2 If a request is made under the Texas Public Information Act to inspect information designated as
confidential, the Respondent shall, upon request from the City, famish sufficient written reasons and
information as to why the information should be protected from disclosure. The matter will then be
presented to the Attorney General of Texas for final determination.
11. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the
successful offeror to complete a Form 1295 "Certificate of Interested Parties" that is signed for a contract award
requiring council authorization. The "Certificate of Interested Parties" form must be completed on the Texas
Ethics Commission website, printed, signed and submitted to the City by the authorized agent of the Business
Entity with acknowledgment that disclosure Is made under oath and under penalty of perjury prior to final
contract execution. Link to Texas Ethics Commission Webpage:
httos:/Iwww.ethics.state.tx.us/whatsnewlelf info forml295 htrm
Revised 02118 Page 5 of 10
City of Round Rock
LED Video Display Trailer
IFB No. 18-035
Class/Item: 840-62
August 2018
PART II
DEFINITIONS, STANDARD TERMS AND CONDITONS
AND INSURANCE REQUIREMENTS
DEFINITIONS STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation, the
Respondent agrees that the City's Definitions, Standard Terms and Conditions, in effect at the time of
release of the solicitation, shall govern unless specifically provided otherwise in a separate agreement or on
the face of a purchase order. Said Definitions, Terms and Conditions are subject to change without notice. It
is the sole responsibility of Respondents to stay apprised of changes. The City's Definitions, Standard Terms
and Conditions can be viewed and downloaded from the City's website ate
https:tlwww.roundrocktexas. , o�partments/purchasina/
2. INSURANCE Insurance is not required for this solicitation.
PART III
SUPPLEMENTAL TERMS AND CONDITIONS
1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the following:
1.1 This is a one-time order. A Purchase Order will be issued to the successful Bidder upon acceptance and
approval of the bid by the City.
2. RESPOND ENLALIFICATI N : The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. The Respondent
shall:
2.1 Be firms, corporations, individuals or partnerships normally engaged in the sale of the equipment
specified herein and have adequate organization, facilities, equipment, financial capability, and
personnel to ensure prompt and efficient delivery and service to the City.
2.2 The City will only consider bids for the purchase of new equipment with full manufacturer's warranty from
directly from the Manufacturer or a Manufacturer's Authorized Distributor.
2.3 Be domiciled in or have a home office inside the United States. Respondents domiciled outside the
United States, or not having a home office inside the United States will not be included for consideration
in this procurement process.
3. ACCEPTANCEIINSPECTION: Acceptance inspection should not take more than five (5) working days. The
awarded respondent will be notified within the time frame if the products delivered are not in full compliance
with the specifications.
4. MATERIALS SPECIFiCATIONSIDESCRiPTIVE LITERATURE:
4.1 This solicitation refers to manufacturer's name and product, any Offeror offering products not referenced
in the solicitation must submit as part of their Offer materials specifications/descriptive literature for the
non -referenced product. Materials specificatlonsldescriptive literature must be identified to show the
item(s) in the Offer to which it applies.
4.2 Materials specifications/descriptive literature are defined as product manufacturer's catalog pages, "cut
sheets" applicable tests results, or related detailed documents that specify material construction
performance parameters, and any industrial standards that are applicable such as ANSI, ASTM, ASME,
Revised 02/18 Page 6 of 10
City of Round Rock
LED Video Display Trailer
IFB No. 18-035
Class/Item: 840-62
August 2018
SAE, NFPA, NBS, EIA, ESL, and NSA. The submitted materials specificationsldescriptive literature must
include the manufacturer's name and product number of the product being offered.
4.3 The failure of the materials specifications/descriptive literature to show that the product offered conforms
to the requirements of the Solicitation shall result in rejection of the Offer
4.4 Failure to submit the materials specifications/descriptive literature as pari of the Offer may subject the
Offer to disqualification from consideration for award.
5. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single award, split
award, primary and secondary award, non -award, or use any combination that best serves the interest and at
the sole discretion of the City. Award announcement will be made upon City Council approval of staff
recommendation and executed agreement. Award announcement will appear on the City's website at
htta://www round rocktexas.aov/bids.
6. POINT OF CONTACT 1 DESIGNATED REPRESENTATIVE:
6.1 The City's designated representative:
David Buzzell
Assistant Director
Parks and Recreation Department
Phone: 512-341-3345
E-mail: dbuzzell(Wroundrocktexas.00v
7. DELIVERY. Upon receipt of an authorized Purchase Order from the City of Round Rock the successful bidder
shall ship the LED Video Display Trailer to:
City of Round Rock
PARR Maintenance Yard
300 S. Burnet St.
Round Rock Texas 78664
Delivery shall be made in 60 days or less from the date of receipt of the Purchase Order from the City.
Revised 02 18 Page 7 of 10
City of Round Rock
LED Video Display Trailer
IF8 No. 1 "35
Class/Item: 840-62
August 2018
PART IV
SPECIFICATIONS
1. Purpose: The City of Round Rock, Texas herein after "City", is soliciting bids for a LED Video Display Trailer
with an Optional Audio/Visual Add -On Package for the Parks and Recreation Department. One product that
has been found to meet specifications is the "Insane Impacts MAX Turnkey Mobile LED Display Solution".
Bidder may bid a buyer approved equal. The City reserves the right to determine equivalency.
2. Requirements: The Base LED Video Display Trailer must meet the following minimum specifications as
outlined below:
2.1. LED Display Screen
2. 1.1 Screen Size (ft): 12' wide x 7' high
2.1.2 Resolution: 728 x 416p
2.1.3 LED: Surface -Mount Device LED Tiles
2.1.4 Pixel Pitch: 4.8mm
2.1.5 IP Rating: IP65
2.1.6 Rating: Outdoor, Waterproof Rating
2.1.7 Rotation: 360 -degree screen swivel
2.1.8 Height Adjustment: Screen attached to a hydraulic lift to adjust screen up to at least 8' above
ground to bottom of screen
2.1.9 Screen Cover. Outdoor rated, waterproof screen cover shall be provided for transport and storage
2.2. Trailer: Used to transport LED Video Display
2.2.1 Size (ft): Trailer shall be of sufficient size to accommodate screen, on -board generator,
audiolvisual component enclosure and associated appurtenances.
2.2.2 Rating: Trailer must meet Trailer Manufacturers Gross Vehicle Weight Rating (GVWR) for
the combined weight of the trailer and all associated equipment to be installed on
the trailer.
2.2.3 Stabilizers: Trailer must have a minimum of four (4) stabilizer jacks, one on each comer,
installed on the trailer rated for GVWR of the trailer.
2.3. On -Board Equipment
2.3.1 Generator: Silent, high-power Honda (or buyer approved equal) generator sized to power
screen to full brightness and all on -board equipment (controls, audio/visual
equipment, etc). Minimum generator size is 7,000 watt. Generator shall be
permanently mounted to trailer
2.3.2 Equipment Cabinet: Outdoor, weather-proof metal cabinet with lockable door sized to
accommodate all Base equipment and Audio/Visual Add -On Package
equipment. Cabinet shall also include pull-out drawer for storage, on-
board cooling fans for electronics, and rack space for all specified
audio/visual equipment (Base and Add -On Package)
2.3.3 Cables 8 Wires: All cabling and wiring for screen and on -board equipment must be outdoor
rated, securely mounted and hidden as much as possible from public view
2.3.4 Video Controller. Novastar VX4S LED digitizer or buyer approved equal
2.3.5 Laptop- Outdoor rated, durable SSD laptop for operation of the screen. Laptop shall be
capable of duplicating or extending the laptop's display to the LED screen.
2.3.6 Inputs: Video: HD -SDI In, HD -SDI Out, (4) HDMI
2.3.7 Audio: XLR In, XLR Out, 3.5mm Jack
Revised 0218 Page 8 of 10
City of Round Rock
LED Video Display Trailer
IFB No. 18-035
Class/Item: 840-62
Augus12018
2.4. Optional - Audio/Visual Ad - Package
The City is requesting pricing on an Optional Audio/Visual Add -On Package meeting the following
minimum specifications as outlined below:
2.4.1 Audio Package: Two (2) outdoor -rated SunBrite Soundbars, one located on each side of LED
screen, with Pioneer Elite AV Receiver or buyer approved equal
2.4.2 Satellite Package: Winegard Pathway X1 wl Dish Receiver/Box
2.4.3 Blu-Ray Package: Sony 4K HD Blu-Ray player or buyer approved equal
2.5. WARRANTY
The LED Video Display Trailer must meet the following minimum warran!y guarantees as outlined
below:
2.5.1 LED Panels: 3 Year Parts and Labor; includes replacement of modules, power supplies,
receiving cards & hub boards
2.5.2 Trailer. 3 Year Parts and Labor; includes replacement of any defective hardware, hydraulics
and outriggers
2.5.3 Electronics: 2 Year Parts and Labor, includes replacement of defective products including
computer, digitizer, satellite dish, amplifier, sound cars, cables and wires.
Revised 02: 18 Pagc 9 of 10
City of Round Rock
LED Video Display Trailer
IFB No. 18-035
Class/Item: 840-62
August 2018
ATTACHMENT A
BID SHEET
1. ATTACHMENT A — BID SHEET is posted in Solicitation Documents for IFB No. 18-035 LED Video Display
Trailer an Excel format on the City of Round Rock website at:
ht(r)s.1/www.roundrocklexas.gov/department§/Rurchasinglourchasing-active-solicitations/
1.1 In order to be considered responsive Attachment A- Bid Sheet must be completed, signed by an
authorized representative and returned by the deadline for submission of response indicated in Part I
Section 5 — Schedule of Events.
1.2 The Respondent, by submitting and signing Attachment A -- Bid Sheet, acknowledges that he/she has
received and read the entire document packet sections defined above including all documents
incorporated by reference, and agrees to be bound by the terms therein.
1.3 In order to do business with the City of Round Rock you must be registered with the City's Vendor
Database. To register, go to: https:llroundrock.munisselfservice.comAtendors/default.aspx.
1.4 By the signature affixed on Attachment A -Bid Sheet, the Respondent hereby certifies that neither the
Respondent nor the entity represented by the Respondent, or anyone acting for such entity has violated
the antitrust laws of this State, codified In Section 15.01 et seq., Texas Business and Commerce Code,
or the Federal antitrust laws, nor communicated directly or indirectly, the response made to any
competitor or any other person engaged in such line of business."
1.5 The Respondent agrees, if this Offer is accepted within 120 calendar days after the Due Date, to fully
comply in strict accordance with the Solicitation, specifications and the amounts shown on bid sheet.
Revised 02 18 Page 10 of 110
Iof1
Attachment A- Bid Sheet
LED Video Display Trailer
IFB-No.18-035
The Respondent represents by their signature below that he/she is submitting a b riding offer and is authorized to bind the respondent to
fully comply with the solicitation documents contained in IFB No. 18.035 LED Video Display Trailer. The Respondent acknowledges that
he/she has received and read the entire solicitation packet, attachments and all documents incorporated by reference, and agrees to be
bound by the terms therein.
Special Instructions: All prices Including options must be quoted n order to be considered responsive, be advised that exceptions
taken to any portion of the solicitation may jeopardize acceptance of the bid The City reserves the right to purchase more or less then
the quantities indicated below
No,
Description
Estimated
Quantity
Unit
Unit Cost
Insane MAX Turnkey Mobile LED Display Solution (or buyers
approved equal)
1
Name Make Model:_ 4x Trarn!�!q Maf.rk iZp D.
1
EA
$ 5511000
Optional: Audio Visual Package
2
1
EA
$ yQ00
Warranty
4
1
EA
s 45oa
Shipping
i
5
EA
$ low
Total
$ l04 500
Check Box If BO Day delivery requirement can be mel.
Check Box: If bidding a equivalent brand of LED Video Display Trai;er, Optional Audio Visual Package and Warranty; include
/ complete material specifications and warranty information with enough detail for the City to complete an evaluation to
V determine equivalency (Per. Part Ilf- Supplemental Terms and Conditions; Section 4, Materials Specifications/Descriptive
Literature)
COMPANY NAME: TRie'nG r>htl>
SIGNATURE OF AUTHORIZED REPRESENTATIVE ��•
PRINTED NAME I'hMJG 're, L%hGk
PHONE NUMBER [512 SGT — 5�8G
EMAIL ADDRESS TIC4 no11+19--I6414A& rn Co r•.
1d8v41c-r-'
Rmn, LED
Mlal I
spealcer —
swivel Mount -
Production
Enclosure
L -1ptop Or ewer
P0.4'e(switch
f3.0 -Ray Player
Di_h Receiver
LED Digitizer
Cooing Fins
Audio RPCerver
Video Input;. cox HDMl SD
insane .com 1 515.221.
SCREEN
`_,IZE 12 wide x 7 11,91,
PIXEL PM --.H .J 8mm
PRATIMC, IP65
RE5 72EX416P
SCREEM ROTATF)H 360 cleclree SWMA
AD_J� J$TABLE t El _ 111-} Hyclral.lk lift -1,P 10
75 fl in the air from ground
171111
UNIT
(iM •- _... ,._ <.:i-1' 2.650 lbs
TRAVEL Vi:
wlr-IH G'G"
L ENG -H 16'
POWER On -board Honda 7000 watt
generator
PROD, -TI,CH Novaslar VX6 dujdizer
00 Inspiron 7000 1-,)PtaP
-�-
Add -Ons
BLU -RAY PLAYER
SCREEN COVER
AUDIO PACKAGE 2 SunHnle soundb,ats
Pioneer Elite AV RFceiver
DISH PACKAGE W negard Palhway X1
SPARE TIRE
SPARE PARTS PACK
9
MAX - Turnkey Mobile LED Display Solutions
MAX Max A/
12 x 7' 15 x 8'
728 x 416p 936 x 520p
204 x 78 x log` (travel he ght)
iii
Hi -Res Screen
■■
®►
Btu -ray Player
t1410,
On -Board Power
r 9T
Laptop
224 x 98 x 133 Aravew he ghO
1410)} Audio
(w) Satetlite Dish
Screen Cover
aDisplay Control Hardware
3 YEAR WARRANTY 1 24/7 SUPPORT I FINANCING AVAILABLE!
Spare Parts Pack Info
Provided Spare Parts with Purchase of a Unit:
Product Option
Modules Receiving Cards Power Supplies Hub Cards
Max Light
8 4 3 2
Max
16 8 6 4
Max XL
24 12 9 6
Additional Spare Parts for Purchase (*at time of transaction)
Part Type Modules
Cost $ 100.00
Additional Spare Parts for Purchase anytime during lifespan of product.
Part Type Receiving Cards Power Supplies Hub Cards
Cost $ 40 00 $ 85.00 1 $ 55.00
Contents Contained in this warranty will be as follows:
Serial / VIN Number Identification
LED Commercial Pack Listing
Copies of the following Manufacturer warranties:
(Computer, Digitizer, Generator, Amp, Sound Bars, Satellite Dish, Wifi, Blue Ray)
Technical Support: Insane Impact certified technician team that will handle technical requests.
LED Technician Hotlines:
1st Call
Home Office
Sam-5pm CST M -F
515.221.2924
Ask For Technician
2nd Call
Brad Veach
Sam-9pm CST 5-S
515.210.1080
Dir. of Technology
3rd Call
Bronson Volk
8am-9pm CST S -S
563.340.3880
GM. Operations
4th Cali
Alec Burke
8am-9pm CST S -S
563.505.2197
GM. Operations
Insane Impact LLC insaneimpact.com 515.221.2924 4673 121st St, Urbandale, IA 50323
m�i�
mpact
I I A w.
Standard Warranty
Insane Impact stands by its warranty to ensure the product and the service
is in place for end user buying confidence. Our manufacturer relationships
are In place to ensure product sustainability and longevity.
Any MAX family of products carries the following Warranty
3 Year Parts and Labor
LED Panels * Includes replacement of modules, power supplies, receiving card & hub boards
Trailer * Any defects including hardware, hydraulics, and outriggers.
2 Year Parts and Labor
Electronics * Includes replacement of defective products only.
Computer, Digitizer, Satellite Dish, WIFI Extender, Amp, Sound Bars & Cables
Generator *Repair of any manufacturer defects handled by Honda Warranty (attached)
Must be routinely maintained and charted to be eligible for warranty
1 Year Parts and Labor
Protective Cover *Replacement for defective product only. Allow 2-3 weeks for replacement.
Additional Warranty For Purchase
An optional Extended warranty can be purchased of up to 2 additional years for the below assets.
LED Panels * Includes replacement of modules, power supplies, receiving card & hub boards
Trailer * Any defects including hardware, hydraulics, and outriggers.
Price for 2 Year Extension $ 3,000.00
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COMPTROLLER.TEXAS.GOV
Q Purchasing
Debarred Vendor List
Debarred Vendor List
Glenn Hegar
Texas Comptroller of Public Accounts
The following vendors shown below are debarred from doing business with the State of Texas,
effective from the date of debarment for the length of time indicated. Whether they are listed below or
not, the debarred vendors include the vendors' successors in interest as defined in TAC 34 20.585.
Vendor ID Number
Vendor Name/Address
Date of Debarment
Length of Debarment
1562456928900
Smith Housewares and Re
November 12, 2014
5 Years
staurant Supplies
500 Erie Blvd.
Syracuse, NY 13202
1760677671800
Texas Code Blue
October 24, 2016
5 Years
5550 Eastex Fwy, Suite # L
Beaumont, TX 77708-5300
Download Debarred Vendor List [comptroller.texas.gov/purchasing/docs/debarred-vendor-list.pdq.
Federal Exclusion
Agencies and Texas Smartbuy members may wish to check the list of vendors excluded from doing
business on the federal level. The System for Award Management, or SAM, can be used as a
resource for purchasing entities.
According to Statewide Procurement Division rules, other debarment activities from other entities may
be considered as possible indicators of vendor responsibility.
Vendor Information on Payments
The Search State Payments Issued application provides vendors with payment details.
They can also sign up in the application for Advance Payment Notification.
Texas Government Code §2155.077
Texas Administrative Code, 34 TAC §20.101, §20.102, §20.105, §20.106 and §20.107.
hhps:llcomptroller.texas.gov/purchasing/programslvondor--performance-tracking/debarred-vendors.php ill
City of Round Rock
ROUND ROCK
TCXX Agenda Item Summary
Agenda Number:
Title: Consider executing a Purchase Order to Insane Impact for the purchase of an
LED Video Display Trailer.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 10/12/2018
Dept Director: Rick Atkins, Director
Cost: $64,500.00
Indexes: General Self -Financed Purchases
Attachments: Legal Request Form for LED Video Trailer, IFB No. 18-035 LED Video
Display Trailer Award Recommendation, LAF - Insane Impact - LED Screen
(10.05.2018) (00411067xA08F8), Bid Tab
Department: Parks and Recreation Department
Text of Legislative File CM -2016-1903
Consider executing a Purchase Order to Insane Impact for the purchase of an LED Video
Display Trailer.
This item is for the purchase of a 12'x7' LED Video Display Trailer. The trailer will be used
at most special events throughout the year and will add to the overall participant
experience of the events. PARD has previously rented displays for events (approximately
$3,500 per event) so this will purchase will save the City money after just two years.
Cost: 64, 500.00
Source of Funds: General Self -Financed Purchases (Fund 551)
Cily o/ Round Rock Page 1 Printed on 10/11/2018