R-2018-6060 - 11/8/2018 RESOLUTION NO. R-2018-6060
WHEREAS, the City of Round Rock has previously entered into an Interlocal Agreement with
the Capital Metropolitan Transportation Authority (the "CMTA") for fixed route and commuter service
into Austin and reverse commuter service to Round Rock, and
WHEREAS, the City now desires to enter into Amendment No. 1 to the Interlocal Agreement
with CMTA to add additional service hours to the Agreement and make changes to the reporting
procedures and holiday hours,Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Amendment
No. 1 to the Interlocal Agreement with the Capital Metropolitan Transportation Authority, a copy of
same being attached hereto as Exhibit"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 8th day of November, 2018.
CRAI MOR N, Mayor
City of Round ock, Texas
ATTEST:
SARA L. WHITE, City Clerk
0112.1804;00412188
CMTA 08-27-18 EXHIBIT
AMENDMENT 1
TO THE INTERLOCAL AGREEMENT
BETWEEN
CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY
AND
THE CITY OF ROUND ROCK
(Contract Transit Services)
This Amendment ("Amendment 1") is between Capital Metropolitan Transportation Authority, a rapid
transit authority and political subdivision of the State of Texas organized under Chapter 451 of the Texas
Transportation Code ("Capital Metro"), and the City of Round Rock, a home rule city and municipal
corporation,organized under Chapter 9 of the Local Government Code("City"),each individually referred
to as "Party" and collectively referred to as "Parties", pursuant to the provisions of the Interlocal
Cooperation Act,Chapter 791 of the Texas Government Code.
RECITALS
WHEREAS, The City and Capital Metro entered into an Interlocal Agreement ("Agreement"), dated
effective May 4, 2017, for fixed route and commuter service into Austin and reverse commuter service to
Round Rock("Transit Services").
WHEREAS, The City desires to add additional service hours to the Agreement and make changes to the
reporting procedures and holiday hours.
WHEREAS, the terms of this amendment are in addition to, and construed together with, the terms of the
Agreement. In the event of conflict in any language in the Agreement,the language in Amendment 1 will
control.
In consideration of the mutual covenants and agreements herein, Capital Metro and the City agree as
follows:
AGREEMENT
1. Scope of Services. Attachment SOS-1, Scope of Services of the Agreement is deleted and replaced in
its entirety by the Attachment SOS-1, Scope of Services attached to this Amendment 1. The
Attachment SOS-1, Scope of Services attached to this Amendment 1 reflects changes in the hours of
service, vehicle requirements for Round Rock Tech Ridge Limited, holiday language and reporting
requirements.
2. Fees. Attachment SFP-1, Schedule of Fees and Payment, of the Agreement is deleted and replaced in
its entirety by the Attachment SFP-1, Schedule of Fees and Payment attached to this Amendment 1.
The total fees under the Agreement shall not exceed$4,858,242 and shall be based on the Attachment
SFP-1, Schedule of Fees and Payments attached to this Amendment 1.
Amendment 1 Capital Metro/City of Round Rock(Contract Transit Services)
Page 1 of 2
CMTA 08-27-18
CERTIFICATIONS
The Parties certify that:(a)the Transit Services specified herein are necessary and essential and are properly
within the statutory functions of the affected governmental entity; (b)the proposed arrangements serve the
interest of efficient and economical administration of the governmental function; (c) the Transit Services,
supplies or materials contracted for are not required by paragraph 21 of Article 16 of the Constitution of
Texas to be supplied under an Agreement given to the lowest responsible bidder not is this Agreement
prohibited by Chapter 791 of the Texas Government Code; and (d) this Agreement neither requires nor
permits either Party to exceed its duties and responsibilities or the limitations of its authority.
IN WITNESS WHEREOF,the Parties have caused this Amendment 1 to be executed by their respective
undersigned duly authorized as of the last signature date below.
Capital Metropolitan Transportation Authority City of Round Rock
By: By:
Date: Date:
Attachments:
ATTACHMENT SOS-1 Scope of Services
ATTACHMENT SFP-1 Schedule of Fees and Payments
Amendment 1 Capital Metro/City of Round Rock(Contract Transit Services)
Page 2 of 2
ATTACHMENT- SOS-1-Scope of Services
1. GENERAL PURPOSE
This Scope of Services documents the requirements related to the operation of fixed route and commuter
express services by Capital Metro for the City of Round Rock:
1.1. Capital Metro shall provide an operationally dependable vehicle service for passenger use,equipped for
maximum passenger comfort in a cost-effective manner, and continually maintained and operated in a
safe condition as described herein.
1.2. Capital Metro must obtain all required licenses and permits to operate in the Capital Metro's service area
within the scope of this contracted service.
1.3. Capital Metro shall furnish all supervision, personnel, passenger vehicles, fuel, materials, supplies,
storage and maintenance facilities, tools, equipment, insurance, and incidentals as required to perform
an operationally dependable public transportation service.
2. VEHICLE HOURS
Round Rock service will begin with four(4)routes: Round Rock Howard Station, Round Rock Circulator,
Round Rock—Austin Express and Round Rock Tech Ridge Limited. The estimated vehicle hours for these
routes are:
Estimated Vehicle
Route Hours per Service
Year*
Round Rock Howard 79084
Route#50
Round Rock Circulator
Route#51 3,036
Round Rock-Austin Express 759
Route#980
Round Rock Tech Ridge Limited 19012
Route#52
Vehicle hours for the Round Rock — Austin Express will be shared with Capital Metro service from the
Howard Express Station. Round Rock is responsible for the vehicle hours from Round Rock to Howard
Express Station. Capital Metro is responsible for vehicle hours from Howard Express Station to downtown
Austin. The vehicle hours in the figure above represent only vehicle hours for which Round Rock is
responsible.
*Service year is August 1 to July 31.
3. VEHICLE REQUIREMENTS
3.1. Two peak vehicles are required for Route#50,Round Rock Howard Station route. Vehicles shall be an
accessible and capable of transporting at least thirty-five(35)seated persons.
3.2. One peak vehicle is required for Route # 51, Round Rock Circulator. Vehicle shall be an accessible
vehicle with the ability to transport at least twelve(12)seated persons.
Page 1 of 6
3.3. Two peak vehicles are required for Route#980,Round Rock–Austin Express route. Vehicles shall be
an accessible and capable of transporting at least forty-six(46)seated persons.
3.4. One peak vehicle is required for Route #52, Round Rock Tech Ridge Limited. Vehicle shall be an
accessible and capable of transporting at least thirty-five(35)seated persons.
4. SERVICE PERIOD
The service period shall operate as follows:
4.1. Route #50, Round Rock Howard Station route: between approximately 6:30 a.m. — 8:30 p.m. (times
may vary within this window,based on the specific route schedule)on weekdays only.
4.2. Route #51, Round Rock Circulator: between approximately 6:30 a.m. – 6:30 p.m.. (tunes may vary
within this window,based on the specific route schedule)on weekdays only.
4.3. Route#52,Round Rock Tech Ridge Limited:between approximately 6:15 a.m–8:15 a.m.and 3:45 p.m.
– 5:45 p.m. (times may vary within this window, based on the specific route schedule) on weekdays
only.
4.4 Route #980: between approximately 5:30 a.m. – 7:30 a.m. and 5:00 p.m. –7:00 p.m. (times may vary
within this window,based on the specific route schedule)on weekdays only.
4.5 Holidays: The City will not provide service on the following holidays:
• New Year's Day
• Martin Luther Ding Jr Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Christmas Day
5. VEHICLES
5.1. Fixed route and commuter express vehicles shall have adequate heating and air conditioning; two-way
radios,not on citizen band frequency; fare box; adequate interior lighting;interior and exterior signage;
and padded, comfortable seating for passengers. All vehicles shall be wheelchair accessible, capable of
handling two wheelchair positions.
5.2. All vehicles shall be painted in accordance with Capital Metro's branding program. The City may elect
to coordinate with Capital Metro on representation of the City's service inside and outside the buses.
Capital Metro must approve the branding.
5.3. All vehicles shall be cleaned inside daily prior to being placed into service. Vehicle exteriors and
windows shall be washed weekly. Vehicle interiors shall at all times be kept free of exhaust fumes and
engine odors.The interior of the vehicles shall be maintained free from roaches and other vermin.
5.4. Vehicles shall have illuminated destination and block signs that are highly visible and in compliance
with ADA regulations.
Page 2 of 6
5.5. Vehicle destination signs shall display the route name of the route operated. The destination signs on
routes operated within Round Rock will reflect that service is Round Rock service. All destination signs
shall be illuminated for night operation.
5.6. Vehicles shall be equipped with passenger notice holders,and passenger discharge bells.
5.7. Vehicle bodies, frames, and components shall be in sound condition, and free of all damage. Vehicles
shall comply with safety and mechanical standards of all state, federal and local governments. All
mechanical, electrical, and hydraulic securement systems shall be maintained in proper working
condition at all times.
5.8. All vehicles shall be equipped to permit inward and outward wheelchair boarding. Ramps and lifts will
comply with ADA standards. Securement for mobility devices shall consist of four securement belts.
Additionally,a lap belt will be provided,if desired by the customer.
5.9. The vehicles' air conditioning system shall be of sufficient size and capacity to maintain an inside
temperature of 75 degrees Fahrenheit or 20 degrees lower than the outside temperature, whichever is
greater.The heating system shall have proportional controls and be of sufficient capacity to maintain an
inside constant temperature of 68 degrees Fahrenheit throughout the vehicle.
6. EQUIPMENT CONDITION
6.1. Capital Metro shall maintain each bus in a clean condition throughout,both interior and exterior, at all
times that the bus is in service for the City.All buses must be swept,mopped,interiors wiped down(i.e.,
dashboards, stanchions,bars, etc.). Each vehicle will be detailed at a minimum of once every forty-five
(45)days.
6.2. All vehicles placed into revenue service shall have all safety items fully operational(i.e., lights,brakes,
horn,tires,etc.).
6.3. Spare buses shall be available to replace any bus that may become disabled or otherwise unavailable for
operations.
6.4. Capital Metro shall ensure regular and frequent maintenance checks of bus lifts and ramps and will keep
all lifts and ramps are in good running condition.
7. REPORTING
7.1. Capital Metro shall notify the City of all accidents and incidents within 24 hours. Accident/Incident
reports shall be provided to the City within 24 hours after Capital Metro receives the document. The
City will be notified immediately,by email,of passengers that receive medical attention.
7.1.1.Notification emails:
• Caren Lee, clee(a�roundrocktexas.gov
• Gary Hudder,0,iudderLibroun.drocktexas.gov
• Michael Bennett,mbenriett(ibroundrocktexas.gov
7.2. The City shall submit system information to the National Transit Database ("NTD") and FTA, as
required by Section 5307.
Page 3 of 6
7.3. Capital Metro shall collect data,keep records and provide reports sufficient to enable the City of Round
Rock to meet its NTD reporting obligations as required by federal law and shall coordinate with the City
of Round Rock to ensure the data is reported by the proper party and there is no double reporting of NTD
data.
7.4. Capital Metro shall submit to the City of Round Rock the following information on a monthly basis:
• Days of service
• Number of passengers
• Passengers per hour
• Passengers per mile
• Revenue hours
• Revenue miles
• Vehicle hours
• Vehicle miles
• Accident/Incident Reports
7.5. Capital Metro shall submit to the City of Round Rock the following information on a quarterly basis:
• Boardings by Stop
7.6. Capital Metro shall submit to the City of Round Rock other reports as requested.
8. SERVICE ADJUSTMENTS
8.1. Service adjustments (i.e. changes to schedules)will occur three times per year, and must align with the
scheduled service adjustments for all other Capital Metro services.
8.2. Modifications to services may include, but are not limited to, extending, deleting or adding routes, or
parts of routes, and expanding or decreasing revenue hours.
8.3. The City may request service re-evaluation and service modifications for low-performing routes. Should
low-performing routes be identified, Capital Metro and the City will coordinate to provide
implementable options for increasing ridership.
9. TRAINING
9.1. All bus operators performing the service of the City will be properly trained to provide a high quality
public transportation service Training will include,at a minimum,the following elements:
9.1.1. Defensive Driving
9.1.2. Customer service,including providing service to persons with disabilities and proper customer
communication practices required for polite customer assistance.
9.1.3. Route specific training
9.1.4. Ongoing refresher training
9.2. The City shall have access to audit files upon request.
Page 4 of 6
10. UNIFORM AND APPEARANCE
10.1. All bus operators will wear uniforms branded with Capital Metro logo and consistent with Capital
Metro's Uniform Standards.
10.2. At all times while on duty,bus operators shall be well groomed,clean and in complete uniform.
11. PERSONNEL
11.1. Capital Metro shall furnish all operators,mechanics,dispatchers,supervisors,administrative personnel
and other personnel services necessary for providing the Contracted Transit Services.
11.2. Capital Metro shall employ a street supervisor to monitor the Contracted Transit Services. Such
supervision shall also include responses to and investigation of all accidents.
11.3. Capital Metro shall provide dispatch and radio monitoring personnel during hours of revenue service.
Capital Metro shall be able to effectively dispatch assignments and provide prompt responses to driver
and/or vehicle problems which could impact service.
11.4. The City shall have access to audit files upon request.
12. FARE COLLECTION
12.1. The City shall retain and deposit all revenues directly collected from sales by the City. Capital Metro
shall retain and deposit all revenues directly collected from the sale of passes in the Capital Metro
service area.
12.2. Capital Metro shall provide the City with fare media for Round Rock transit services,with the design
approved by the City. Round Rock fare media shall be coded for Round Rock service.
12.3. All fares will be honored between the City's services and Capital Metro services.
12.4. All Round Rock proposed fares shall initially align with Capital Metro fares to provide a more seamless
system for passengers. For routes that do not connect to Capital Metro services, changes to the fare
structure shall be made at the discretion of the City,with a minimum 30-day notification of changes to
Capital Metro. It is the ultimate goal of the City and Capital Metro to have a seamless fare structure.
13. MARKETING AND PUBLIC RELATIONS
13.1. Capital Metro and the City of Round Rock will coordinate to furnish all schedules, snaps, tickets,
transfers,passes and other printed materials required for marketing the service. Capital Metro and the
City shall also coordinate to distribute appropriate materials for other routes and services that benefit
customers of each service, such as passenger notices, cooperate and participate in marketing,
promotion,advertising,public relations,and public education programs and projects.
13.2. All material for Round Rock service will specify that service is provided by the City of Round Rock
and operated by Capital Metro.
13.3. Capital Metro will provide system-wide placards on all Capital Metro buses advertising the
implementation of Round Rock transit service. Capital Metro and the City will coordinate on the most
appropriate time to install the placards.
Page 5 of 6
[Page Intentionally Left Blank]
Page 6 of 6
SFP-1-Schedule of Fees and Payments
Service Year 1
Annual Hourly Farebox Annual Vehicle Total Annual
Route Operating Total Rate Recovery
Hours Cost per TAM Cost
Rate Credit
Local RR to Howard Rail Station 6,072 $ 75.00 $ 455,400 $ 50,094 $ 68,160 $ 4731466
Local RR Circulator 3,036 $ 75.00 $ 227,700 $ 25,047 $ 24,180 $ 226,833
RR to Howard Express 506 $ 75.00 $ 37,950 $ 4,175 $ 3,847 $ 37,623
RR Tech Ridge Limited 1,012 $ 75.00 $ 75,900 $ 8,349 $ 34,080 $ 101,631
Total Annual Estimated Cost $ 796,950 $ 87,665 $ 130,267 $ 839,553
Service Year 2
Annual Hourly Farebox
Annual Vehicle Total Annual
Route
Operating Total Rate Recovery
Hours Cost per TAM Cost
Rate Credit
Local RR to Howard Rail Station 7,084 $ 77.63 $ 549,931 $ 60,492 $ 69,936 $ 559,375
Local RR Circulator 3,036 $ 77.63 $ 235,685 $ 25,925 $ 24,816 $ 234,575
RR to Howard Express 759 $ 77.63 $ 58,921 $ 6,481 $ 3,948 $ 56,388
RR Tech Ridge Limited 1,012 $ 77.63 $ 78,562 $ 8,642 $ 34,968 $ 104,888
Total Annual Estimated Cost $ 923,098 $ 101,541 $ 133,668 $ 955,226
SFP-1-Schedule of Fees and Payments
Service Year 3
Annual Hourly Farebox Annual Vehicle Total Annual
Route Operating Total Rate
Hours Recovery Credit Cost per TAM Cost
Rate
Local RR to Howard Rail Station 7,084 $ 80.35 569,199 $ 62,612 71,736 $ 578,323
Local RR Circulator 3,036 $ 80.35 243,943 $ 26,834 25,464 $ 242,573
RR to Howard Express 759 $ 80.35 60,986 $ 6,708 4,050 $ 58,327
RR Tech Ridge Limited 1,012 $ 80.35 81,314 $ 8,945 35,868 $ 108,238 LI I -
Total Annual Estimated Cost $ 955,441.85 $ 105,099 $ 137,118.00 $ 987,461
Service Year 4
Annual Hourly Farebox
Route Annual Vehicle Total Annual
Operating Total Recovery
Hours Cost per TAM Cost to RR
Rate Credit
Local RR to Howard Rail Station 7,084 $ 83.16 $ 589,105 $ 64,802 $ 73,608 $ 597,912
Local RR Circulator 3,036 $ 83.16 $ 252,474 $ 27,772 $ 26,124 $ 2501826
RR to Howard Express 759 $ 83.16 $ 63,118 $ 6,943 $ 4,156 $ 60,331
RR Tech Ridge Limited 1,012 $ 83.16 $ 84,158 $ 9,257 $ 36,804 $ 111,705
Total Annual Estimated Cost $ 988,856 $ 108,774 $ 140,692 $ 1,020,773
SFP-1-Schedule of Fees and Payments
Service Year 5
Annual Hourly Farebox Annual Vehicle Total Annual
Route Operating Total Recovery
Hours Cost per TAM Cost to RR
Rate Credit
Local RR to Howard Rail Station 7,084 $ 86.07 $ 609,720 $ 67,069 $ 75,528 $ 618,179
Local RR Circulator 3,036 $ 86.07 $ 261,309 $ 28,744 $ 26,796 $ 259,361
RR to Howard Express 759 $ 86.07 $ 65,327 $ 7,186 $ 4,264 $ 62,405
RR Tech Ridge Limited 1,012 $ 86.07 $ 87,103 $ 9,581 $ 37,764 $ 1151286
Total Annual Estimated Cost $ 1,023,458 $ 112,580 $ 144,352 $ 1,055,230
Total Cost Estimate $ 4,858,242