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Contract - Cap Metro - 11/8/2018 1 AMENDMENT 1 TO THE INTERLOCAL AGREEMENT BETWEEN CITY OF ROUND AND CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY AND THE CITY OF ROUND ROCK (Contract Transit Services) This Amendment ("Amendment 1") is between Capital Metropolitan Transportation Authority, a rapid transit authority and political subdivision of the State of Texas organized under Chapter 451 of the Texas Transportation Code (" Capital Metro"), and the City of Round Rock, a home rule city and municipal corporation,organized under Chapter 9 of the Local Government Code("City"),each individually referred to as "Party" and collectively referred to as "Parties", pursuant to the provisions of the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. RECITALS WHEREAS, the City and Capital Metro entered into an Interlocal Agreement ("Agreement"), dated effective May 4, 2017, for fixed route and commuter service into Austin and reverse commuter service to Round Rock("Transit Services"); WHEREAS, the City desires to add additional service hours to the Agreement and make changes to the reporting procedures and holiday hours; WHEREAS, the terms of this amendment are in addition to, and construed together with,the terms of the Agreement. In the event of conflict in any language in the Agreement,the language in Amendment 1 will control; and, In consideration of the mutual covenants and agreements herein, Capital Metro and the City agree as follows: AGREEMENT 1. Scope of Services. Attachment SOS-1, Scope of Services of the Agreement is deleted and replace in its entirety by the Attachment SOS-1, Scope of Services attached to this Amendment 1. The Attachment SOS-1, Scope of Services attached to this Amendment 1 reflects changes in the hours of service, vehicle requirements for Round Rock Tech Ridge Limited, holiday language and reporting requirements. 2. Fees. Attachment SFP-1, Schedule of Fees and Payment, of the Agreement is deleted and replace in its entirety by the Attachment SFP-1, Schedule of Fees and Payment attached to this Amendment 1. The total fees under the Agreement shall not exceed $4,858,242 and shall be based on the Attachment SFP-1, Schedule of Fees and Payments attached to this Amendment 1. 12.-7--17(19 (00k, Amendment 1 Capital Metro/City of Round Rock(Contract Transit Services) Page 1 of 2 CERTIFICATIONS The Parties certify that:(a)the Transit Services specified herein are necessary and essential and are properly within the statutory functions of the affected governmental entity; (b)the proposed arrangements serve the interest of efficient and economical administration of the governmental function; (c)the Transit Services, supplies or materials contracted for are not required by paragraph 21 of Article 16 of the Constitution of Texas to be supplied under an Agreement given to the lowest responsible bidder not is this Agreement prohibited by Chapter 791 of the Texas Government Code; and (d) this Agreement neither requires nor permits either Party to exceed its duties and responsibilities or the limitations of its authority. IN WITNESS WHEREOF,the Parties have caused this Amendment 1 to be executed by their respective undersigned duly authorized as of the last signature date below. Capital Me politan Trans rtation Authority City of R.and Rock By: By: Randy Cla e . President/CEO Printed Name: NIS' A rmi.. , Title: MA\1612—. Date: / /7, '7cgDate: II . .(qo) • Approved as to Form:,)(V9\l4Lit LApproved as to Fo''nido"' ^ tJ Attachments: ATTACHMENT SOS-1 Scope of Services ATTACHMENT SFP-1 Schedule of Fees and Payments Amendment 1 Capital Metro/City of Round Rock(Contract Transit Services) Page 2 of 2 0 l ATTACHMENT- SOS-1- Scope of Services 1. GENERAL PURPOSE This Scope of Services documents the requirements related to the operation of fixed route and commuter express services by Capital Metro for the City of Round Rock: 1.1. Capital Metro shall provide an operationally dependable vehicle service for passenger use, equipped for maximum passenger comfort in a cost-effective manner, and continually maintained and operated in a safe condition as described herein. 1.2. Capital Metro must obtain all required licenses and permits to operate in the Capital Metro's service area within the scope of this contracted service. 1.3. Capital Metro shall furnish all supervision, personnel, passenger vehicles, fuel, materials, supplies, storage and maintenance facilities, tools, equipment, insurance, and incidentals as required to perform an operationally dependable public transportation service. 2. VEHICLE HOURS Round Rock service will begin with four(4) routes: Round Rock Howard Station, Round Rock Circulator, Round Rock—Austin Express and Round Rock Tech Ridge Limited. The estimated vehicle hours for these routes are: Estimated Vehicle Route Hours per Service Year* Round Rock Howard Route#50 7,084 Round Rock Circulator Route#51 3,036 Round Rock-Austin Express Route#980 759 Round Rock Tech Ridge Limited Route#52 1,012 Vehicle hours for the Round Rock — Austin Express will be shared with Capital Metro service from the Howard Express Station. Round Rock is responsible for the vehicle hours from Round Rock to Howard Express Station. Capital Metro is responsible for vehicle hours from Howard Express Station to downtown Austin. The vehicle hours in the figure above represent only vehicle hours for which Round Rock is responsible. *Service year is August 1 to July 31. 3. VEHICLE REQUIREMENTS 3.1. Two peak vehicles are required for Route#50, Round Rock Howard Station route. Vehicles shall be an accessible and capable of transporting at least thirty-five (3 5) seated persons. Page 1 of 5 3.2. One peak vehicle is required for Route # 51, Round Rock Circulator. Vehicle shall be an accessible vehicle with the ability to transport at least twelve (12) seated persons. 3.3. Two peak vehicles are required for Route#980, Round Rock–Austin Express route. Vehicles shall be an accessible and capable of transporting at least forty-six(46)seated persons. 3.4. One peak vehicle is required for Route #52, Round Rock Tech Ridge Limited. Vehicle shall be an accessible and capable of transporting at least thirty-five(35) seated persons. 4. SERVICE PERIOD The service period shall operate as follows: 4.1. Route #50, Round Rock Howard Station route: between approximately 6:30 a.m. — 8:30 p.m. (times may vary within this window,based on the specific route schedule) on weekdays only. 4.2. Route #51, Round Rock Circulator: between approximately 6:30 a.m. – 6:30 p.m.. (times may vary within this window, based on the specific route schedule)on weekdays only. 4.3. Route#52,Round Rock Tech Ridge Limited:between approximately 6:15 a.m–8:15 a.m.and 3:45 p.m. – 5:45 p.m. (times may vary within this window, based on the specific route schedule) on weekdays only. 4.4 Route #980: between approximately 5:30 a.m. – 7:30 a.m. and 5:00 p.m. – 7:00 p.m. (times may vary within this window, based on the specific route schedule)on weekdays only. 4.5 Holidays: The City will not provide service on the following holidays: • New Year's Day • Martin Luther King Jr Day • Memorial Day • Independence Day • Labor Day • Thanksgiving Day • Christmas Day 5. VEHICLES 5.1. Fixed route and commuter express vehicles shall have adequate heating and air conditioning; two-way radios,not on citizen band frequency; fare box; adequate interior lighting; interior and exterior signage; and padded, comfortable seating for passengers. All vehicles shall be wheelchair accessible, capable of handling two wheelchair positions. 5.2. All vehicles shall be painted in accordance with Capital Metro's branding program. The City may elect to coordinate with Capital Metro on representation of the City's service inside and outside the buses. Capital Metro must approve the branding. 5.3. All vehicles shall be cleaned inside daily prior to being placed into service. Vehicle exteriors and windows shall be washed weekly. Vehicle interiors shall at all times be kept free of exhaust fumes and engine odors. The interior of the vehicles shall be maintained free from roaches and other vermin. Page 2 of 5 5.4. Vehicles shall have illuminated destination and block signs that are highly visible and in compliance with ADA regulations. 5.5. Vehicle destination signs shall display the route name of the route operated. The destination signs on routes operated within Round Rock will reflect that service is Round Rock service. All destination signs shall be illuminated for night operation. 5.6. Vehicles shall be equipped with passenger notice holders, and passenger discharge bells. 5.7. Vehicle bodies, frames, and components shall be in sound condition, and free of all damage. Vehicles shall comply with safety and mechanical standards of all state, federal and local governments. All mechanical, electrical, and hydraulic securement systems shall be maintained in proper working condition at all times. 5.8. All vehicles shall be equipped to permit inward and outward wheelchair boarding. Ramps and lifts will comply with ADA standards. Securement for mobility devices shall consist of four securement belts. Additionally, a lap belt will be provided, if desired by the customer. 5.9. The vehicles' air conditioning system shall be of sufficient size and capacity to maintain an inside temperature of 75 degrees Fahrenheit or 20 degrees lower than the outside temperature, whichever is greater. The heating system shall have proportional controls and be of sufficient capacity to maintain an inside constant temperature of 68 degrees Fahrenheit throughout the vehicle. 6. EQUIPMENT CONDITION 6.1. Capital Metro shall maintain each bus in a clean condition throughout, both interior and exterior, at all times that the bus is in service for the City.All buses must be swept,mopped,interiors wiped down(i.e., dashboards, stanchions, bars, etc.). Each vehicle will be detailed at a minimum of once every forty-five (45)days. 6.2. All vehicles placed into revenue service shall have all safety items fully operational (i.e., lights, brakes, horn,tires, etc.). 6.3. Spare buses shall be available to replace any bus that may become disabled or otherwise unavailable for operations. 6.4. Capital Metro shall ensure regular and frequent maintenance checks of bus lifts and ramps and will keep all lifts and ramps are in good running condition. 7. REPORTING 7.1. Capital Metro shall notify the City of all accidents and incidents within 24 hours. Accident/Incident reports shall be provided to the City within 24 hours after Capital Metro receives the document. The City will be notified immediately,by e-mail, of passengers that receive medical attention. 7.1.1.Notification e-mails: • Caren Lee, clee@roundrocktexas.gov • Gary Hudder,ghudder@roundrocktexas.gov • Michael Bennett, mbennett(1roundrocktexas.gov 7.2. The City shall submit system information to the National Transit Database ("NTD") and FTA, as required by Section 5307. Page 3 of 5 7.3. Capital Metro shall collect data,keep records and provide reports sufficient to enable the City of Round Rock to meet its NTD reporting obligations as required by federal law and shall coordinate with the City of Round Rock to ensure the data is reported by the proper party and there is no double reporting of NTD data. 7.4. Capital Metro shall submit to the City of Round Rock the following information on a monthly basis: • Days of service • Number of passengers • Passengers per hour • Passengers per mile • Revenue hours • Revenue miles • Vehicle hours • Vehicle miles • Accident/Incident Reports 7.5. Capital Metro shall submit to the City of Round Rock the following information on a quarterly basis: • Boardings by Stop 7.6. Capital Metro shall submit to the City of Round Rock other reports as requested. 8. SERVICE ADJUSTMENTS 8.1. Service adjustments (i.e. changes to schedules)will occur three times per year, and must align with the scheduled service adjustments for all other Capital Metro services. 8.2. Modifications to services may include, but are not limited to, extending, deleting or adding routes, or parts of routes, and expanding or decreasing revenue hours. 8.3. The City may request service re-evaluation and service modifications for low-performing routes. Should low-performing routes be identified, Capital Metro and the City will coordinate to provide implementable options for increasing ridership. 9. TRAINING 9.1. All bus operators performing the service of the City will be properly trained to provide a high quality public transportation service Training will include, at a minimum,the following elements: 9.1.1. Defensive Driving 9.1.2. Customer service,including providing service to persons with disabilities and proper customer communication practices required for polite customer assistance. 9.1.3. Route specific training 9.1.4. Ongoing refresher training 9.2. The City shall have access to audit files upon request. Page 4 of 5 n 10. UNIFORM AND APPEARANCE 10.1. All bus operators will wear uniforms branded with Capital Metro logo and consistent with Capital Metro's Uniform Standards. 10.2. At all times while on duty, bus operators shall be well groomed, clean and in complete uniform. 11. PERSONNEL 11.1. Capital Metro shall furnish all operators,mechanics,dispatchers,supervisors,administrative personnel and other personnel services necessary for providing the Contracted Transit Services. 11.2. Capital Metro shall employ a street supervisor to monitor the Contracted Transit Services. Such supervision shall also include responses to and investigation of all accidents. 11.3. Capital Metro shall provide dispatch and radio monitoring personnel during hours of revenue service. Capital Metro shall be able to effectively dispatch assignments and provide prompt responses to driver and/or vehicle problems which could impact service. 11.4. The City shall have access to audit files upon request. 12. FARE COLLECTION 12.1. The City shall retain and deposit all revenues directly collected from sales by the City. Capital Metro shall retain and deposit all revenues directly collected from the sale of passes in the Capital Metro service area. 12.2. Capital Metro shall provide the City with fare media for Round Rock transit services, with the design approved by the City. Round Rock fare media shall be coded for Round Rock service. 12.3. All fares will be honored between the City's services and Capital Metro services. 12.4. All Round Rock proposed fares shall initially align with Capital Metro fares to provide a more seamless system for passengers. For routes that do not connect to Capital Metro services, changes to the fare structure shall be made at the discretion of the City,with a minimum 30-day notification of changes to Capital Metro. It is the ultimate goal of the City and Capital Metro to have a seamless fare structure. 13. MARKETING AND PUBLIC RELATIONS 13.1. Capital Metro and the City of Round Rock will coordinate to furnish all schedules, maps, tickets, transfers, passes and other printed materials required for marketing the service. Capital Metro and the City shall also coordinate to distribute appropriate materials for other routes and services that benefit customers of each service, such as passenger notices, cooperate and participate in marketing, promotion, advertising, public relations, and public education programs and projects. 13.2. All material for Round Rock service will specify that service is provided by the City of Round Rock and operated by Capital Metro. 13.3. Capital Metro will provide system-wide placards on all Capital Metro buses advertising the implementation of Round Rock transit service. Capital Metro and the City will coordinate on the most appropriate time to install the placards. 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