Contract - Ingram Library Services - 1/10/2019 CITY OF ROUND ROCK AGREEMENT FOR
PURCHASE OF LIBRARY MATERIALS
WITH
INGRAM LIBRARY SERVICES,INC.
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THAT THIS AGREEMENT for the purchase of materials for the City's Public Library
(referred to erein as the "Agreement"), is made and entered into on this the day of the
month of Q14M , 2019 by and between the CITY OF ROUND ROCK, a Texas home-
rule municipality, whose offices are located at 221 East Main Street, Round Rock, Texas 78664-
5299 (referred to herein as the "City"), and INGRAM LIBRARY SERVICES, INC., whose
offices are located at Mail Stop 623, One Ingram Boulevard, La Vergne, Tennessee 37086
(referred to herein as "Vendor").
RECITALS:
WHEREAS, City desires to purchase materials for the City's Public Library, and City
desires to procure same from Vendor; and
WHEREAS, Vendor agrees to provide City with library materials; and
WHEREAS, City is a member of Texas Smartbuy Cooperative and Vendor is an
approved Texas Smartbuy Cooperative Vendor; and
WHEREAS, the City desires to purchase certain goods from Vendor through Texas
Smartbuy Cooperative Contract No. 715-M2 to receive pricing as set forth herein; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
00414623/ss2 fA I
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
Vendor is obligated to sell specified goods and City is obligated to pay for said goods. The
Agreement includes the attached exhibit.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods mean the specified supplies, materials, commodities, or equipment.
2.01 EFFECTIVE DATE; TERM
A. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto, and shall remain in full force and effect unless and until it expires by operation
of the term indicated herein, or is terminated as provided herein.
B. This Agreement shall expire on August 31, 2019.
C. City reserves the right to review the relationship with Vendor at any time, and
may elect to terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
The goods which are the subject of this Agreement are described in Exhibit"A," attached
hereto and incorporated herein by reference for all purposes. Exhibit "A," together with this
Agreement, comprise the total Agreement and they are fully a part of this Agreement as if
repeated herein in full.
4.01 ITEMS AWARDED
When taken together with the appended Exhibit "A," this Agreement shall evidence the
entire understanding and agreement between the parties and shall supersede any prior proposals,
correspondence or discussions. Vendor shall satisfactorily provide all goods described under the
attached Exhibit "A" at the sole request of the City. Vendor shall provide the goods in
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accordance with this Agreement, in accordance with the appended exhibits, in accordance with
due care, and in accordance with prevailing industry standards for comparable services.
5.01 CONTRACT AMOUNT
In consideration for the goods set forth in Exhibit "A," City agrees to pay Vendor an
amount not-to-exceed One Hundred Twenty-Five Thousand Dollars and No/100 Dollars
($125,000.00) for the term of this Agreement.
6.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of Vendor;
B. Purchase Order Number;
C. Description and quantity of items received; and
D. Delivery dates.
7.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the goods as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Vendor a written notice of termination at the end of its then current fiscal year.
8.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Vendor will be made within thirty (30) days of the day on which City receives the performance,
supplies, materials, equipment, and/or deliverables, or within thirty(30) days of the day on which
the performance of services was complete, or within thirty (30) days of the day on which City
receives a correct invoice for the performance and/or deliverables or services, whichever is later.
Vendor may charge interest on an overdue payment at the "rate in effect" on September 1 of the
fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b); however, this Policy does not apply to payments made
by City in the event:
A. There is a bona fide dispute between City and Vendor, a contractor, subcontractor
or supplier about the goods delivered that cause the payment to be late; or
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B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered that causes the payment
to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on the
purchase order or the Agreement or other such contractual agreement.
9.01 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or otherwise
were offered or given by Vendor or its agents or representatives to any City officer, employee or
elected representative with respect to the performance of this Agreement. In addition, Vendor
may be subject to penalties stated in Title 8 of the Texas Penal Code.
10.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
11.01 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS
If Vendor cannot provide the goods as specified, City reserves the right and option to
obtain the products from another supplier or suppliers
12.01 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
Michelle Cervantes
Library Director
216 East Main Street
Round Rock, Texas 78664
(512) 218-7010
13.01 INSURANCE
Vendor shall meet all City of Round Rock Insurance Requirements as set forth at:
http://www.roundrock-texas.gov/wp-content/uploads/2014/12/cori- insurance 07.20112.pdf.
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14.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
15.01 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City purchasing
the specified goods elsewhere, Vendor agrees that it may be charged the difference in cost, if any,
and that it will not be considered in the re-advertisement of the service and that it may not be
considered in future bids for the same type of work unless the scope of work is significantly
changed.
Vendor shall be declared in default of this Agreement if it does any of the following:
A. Fails to fully, timely and faithfully perform any of its material obligations
under this Agreement;
B. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein; or
A. Becomes insolvent or seeks relief under the bankruptcy laws of the United
States.
16.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty(30) days' written notice to Vendor.
B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause, upon ten (10) days' written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City, or by mutual agreement to terminate
evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement to the date of termination. City shall then pay Vendor that portion of the
charges, if undisputed. The parties agree that Vendor is not entitled to compensation for services
it would have performed under the remaining term of the Agreement except as provided herein.
17.01 INDEMNIFICATION
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of, or incident to, concerning or resulting from the fault of Vendor,
or Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations
under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or Vendor (including, but not limited to the right to seek
contribution) against any third party who may be liable for an indemnified claim.
18.01 CONFIDENTIALITY
Each party agrees that it will not disclose to any third party or unauthorized personnel any
information concerning the customers, trade secrets, methods, processes, procedures or any other
confidential, financial or business information of the other party which it learns during the course
of its performance of this Agreement, without the prior consent of the other party unless such
disclosure is required by law. The parties recognize and understand that City is subject to the
Texas Public Information Act and its duties run in accordance therewith
19.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies.
B. In accordance with Chapter 2270, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods and services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Israel during the term of this contract. The signatory executing this Agreement on behalf of
Vendor verifies Vendor does not boycott Israel and will not boycott Israel at any time during the
term of this Agreement.
20.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
21.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Vendor:
Ingrain Library Services, Inc.
Mail Stop 623
One Ingram Boulevard
La Vergne, Tennessee 37086
Notice to City:
City Manager Stephen L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
22.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
23.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing, duly authorized by action of the City Manager or City Council.
24.01 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14) or any applicable state arbitration statute.
25.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
26.01 MISCELLANEOUS PROVISIONS
Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perforin all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Vendor understands and agrees that time is of the essence and
that any failure of Vendor to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. Vendor shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to Vendor's failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
Force Majeure. Neither City nor Vendor shall be deemed in violation of this Agreement
if it is prevented from performing any of its obligations hereunder by reasons for which it is not
responsible as defined herein. However, notice of such impediment or delay in performance
must be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Ro nd Rock, Texas Ingram Library Services,Inc.
IN
By: By: 1. 9;JL
Printed Name: Printed Name: Pamela R. Smith
Title: Title: Vice President and General Manager
Date Signed: Date Signed: December 12, 2018
Attest:
By: Qgm�-� M
Sara L. White, City Clerk
For City, p roved as to)- .; orm:
By:
Stephan . Sheets, City Attorney
Exhibit "A"
CPA Statewide Procurement Division
Contract Category No. 715-M2
Publications, Audiovisual Materials, Books And Cataloging Services (Prepared Materials Only)
City of Round Rock, Texas
Price Sheet
Ingram Library Services
Texas Smartbuy Cooperative Contract # 715-M2
The City of Round Rock would like to enter into a contract with Ingram Library Services per the terms of Texas Smartbuy cooperative contract#715-
M2.The City intends to purchase from this contract Publications,Audiovisual materials, Books,and Cataloging Services(Prepared Materials Only).
The contract shall not exceed$125,000.00 per year for a total not to exceed amount of$125,000.00
Contract Term:The agreement shall be effective on the date it is signed by both parties and shall expire on August 31,2019 per the terms of the
Contract#715-M2.
Pricing will be in accordance with the pricing terms set forth in the Texas Smartbuy Contract. For ease of reference,the Ingram Library Services
Average discounts from List Price for Texas Smartbuy Contract #715-M2 is set forth below
Web link address for Price List:www.IngramContent.com
CATEGORY DISCOUNTS
Category Description Contractor Contractor Web Site Public Libraries Category
Discount%
Category 1: Baker&Taylor, LLC http://www.btol.com 25
Music/Audio Compacts Disc Average 5%:
Pre-Recorded Complete Book&Media Supply, Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 25
Midwest Tape, LLC http://www.midwesttapes.com 20
Proquest, LLC www.ingramcontent.com
Taped Editions, Inc. http://www.tapededitions.com 5
Category 2: Baker&Taylor, LLC http://www.btol.com 45.5
Spoken Word/Audio Compact Disc Pre-Recorded Brodart Co. http://www.brodartbooks.com 40
Exhibit "A"
Abridged Average 5%:
Complete Book& Media Supply, Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 45.5
Proquest, LLC www.ingramcontent.com
Category 3: Baker&Taylor, LLC http://www.btol.com 45.5
Spoken Word/Audio Compact Disc Pre-Recorded Brodart Co. http://www.brodartbooks.com 40
Un-Abridged Average 5%:
Complete Book& Media Supply, Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 20
Proquest, LLC www.ingramcontent.com
Taped Editions, Inc. http://www.tapededitions.com 20
Category 4: Baker&Taylor, LLC http://www.btol.com 45.5
Spoken Word/Audio MP3 Format Pre-Recorded Brodart Co. http://www.brodartbooks.com 40
Un-Abridged Average 5%:
Complete Book&Media Supply, Inc. https://www.completebook.com Trade up to 45/0:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 20
Midwest Tape, LLC http://www.midwesttapes.com 20
Proquest, LLC www.ingramcontent.com
Taped Editions, Inc. http://www.tapededitions.com 20
Category 5: Average 5%:
Digital Audio Books Complete Book&Media Supply, Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 20
Category 6: Baker&Taylor, LLC http://www.btol.com 20
Digital Pre-Loaded Brodart Co. http://www.brodartbooks.com 22
All-in-One Audio Books Findaway World, LLC http://www.findawayAgrid.com 25
Ingram Library Services LLC www.ingramcontent.com 20
Proquest, LLC www.ingramcontent.com
Taped Editions, Inc. http://www.tapededitions.com 17
Category 7: Findaway World, LLC http://www.findawayworld.com 10
Digital Pre-Loaded Ingram Library Services LLC www.ingramcontent.com 20
All-in-One Audio Book Pack Kits Proquest, LLC www.ingramcontent.com
Taped Editions, Inc. http://www.tapededitions.com 16
Category 8: Findaway World, LLC http://www.findawayworld.com 10
Digital Pre-Loaded Taped Editions, Inc. http://www.tapededitions.com 16
Category 9: Baker&Taylor, LLC http://www.btol.com 46.5
Adult Trade Brodart Co. http://www.brodartbooks.com 46.5
Exhibit "A"
Fiction/Non-Fiction Hardbound Average 5%:
Complete Book&Media Supply, Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 47
Midwest Library Service http://www.midwestls.com 33
Proquest, LLC www.ingramcontent.com
Textbook Warehouse https://www.tbwarehouse.com 37
Category 10: Baker&Taylor, LLC http://www.btol.com 40.5
Adult Trade Brodart Co. http://www.brodartbooks.com 40
Fiction/Non-Fiction Paperback Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 41
Midwest Library Service http://www.midwestls.com 33
Proquest, LLC www.ingramcontent.com
Textbook Warehouse https://www.tbwarehouse.com 37
Category 11: Baker&Taylor, LLC http://www.btol.com 46.5
Juvenile Trade Brodart Co. http://www.brodartbooks.com 46.5
Fiction/Non-Fiction Hardbound Average 5%:
Complete Book&Media Supply, Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 47
Midwest Library Service http://www.midwestls.com 33
Proquest, LLC www.ingramcontent.com
Textbook Warehouse https://www.tbwarehouse.com 37
Category 12: Baker&Taylor, LLC http://www.btol.com 40.5
Juvenile Trade Brodart Co. http://www.brodartbooks.com 40
Fiction/Non-Fiction Paperback Average 5%:
Complete Book&Media Supply, Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 41
Midwest Library Service http://www.midwestis.com 33
Proquest,LLC www.ingramcontent.com
Textbook Warehouse https://www.tbwarehouse.com 37
Category 13: Baker&Taylor, LLC http://www.btol.com 40.5
Mass Market Paperback Brodart Co. http://www.brodartbooks.com 40
Rack Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 41
Midwest Library Service http://www.midwestis.com 10
Exhibit "A"
Proquest, LLC www.ingramcontent.com
Textbook Warehouse https://www.tbwarehouse.com 37
Category 14: Baker&Taylor, LLC http://www.btol.com 8
Non-Trade Publication Brodart Co. http://www.brodartbooks.com 12
Hardbound Average 5%:
Complete Book&Media Supply, Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 10
Midwest Library Service http://www.midwestls.com 15
Proquest, LLC www.ingramcontent.com
Category 15: Baker&Taylor, LLC http://www.btol.com 8
Non-Trade Publications Brodart Co. http://www.brodartbooks.com 12
Paperback Average 5%:
Complete Book&Media Supply, Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 10
Midwest Library Service http://www.midwestls.com 15
Proquest, LLC www.ingramcontent.com
Category 16: Baker&Taylor, LLC http://www.btol.com 28.5
Audiovisual DVD Pre-Recorded Ingram Library Services LLC www.ingramcontent.com 31.5
Feature/Non-Feature Films Midwest Tape, LLC http://www.midwesttapes.com 20
Proquest, LLC www.ingramcontent.com
Category 17: Baker And Taylor, Inc. http://www.btol.com 21.5
Adult Library Library Bound Brodart Co. http://www.brodartbooks.com 23
Fiction/Non-Fiction Average 5%:
Complete Book&Media Supply, Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 15.5
Midwest Library Service http://www.midwesttapes.com 20
Proquest, LLC www.ingramcontent.com
Category 18: Baker&Taylor, LLC http://www.btol.com 21.5
Juvenile Library Bound Brodart Co. http://www.brodartbooks.com 23
Fiction/Non-Fiction Average 5%:
Complete Book& Media Supply, Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 15.5
Midwest Library Service http://www.midwestls.com 20
Proquest, LLC www.ingramcontent.com
Category 19: Baker&Taylor, LLC http://www.btol.com 10
Exhibit "A"
Pre-Bound Hardbound Average 5%:
Complete Book&Media Supply, Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 30
Midwest Library Service http://www.midwestls.com 10
Proquest, LLC www.ingramcontent.com
Textbook Warehouse https://www.tbwarehouse.com 37
Category 20: Baker&Taylor, LLC http://www.btol.com 10
Pre-Bound Paperback Brodart Co. http://www.brodartbooks.com 23
Average 5%:
Complete Book&Media Supply, Inc. httPs://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 41
Midwest Library Service http://www.midwestis.com 10
Proquest, LLC www.ingramcontent.com
Textbook Warehouse https://www.tbwarehouse.com 37
Category 21: Baker&Taylor, LLC http://www.btol.com g
University Press Ingram Library Services LLC http://www.brodartbooks.com 12
Average 5%:
Complete Book&Media Supply, Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services Inc www.ingramcontent.com 10
Midwest Library Service http://www.midwestls.com 15
Proquest, LLC www.ingramcontent.com
Exhibit "A"
CPA Statewide Procurement Division
Contract Category No. 715-M2
Publications,Audiovisual Materials, Books And Cataloging Services (Prepared Materials Only)
SERVICES
Service Description CONTRACTOR UOM
Contemporary Trend Service I Minimal I Level l I Level 2 Level 3 I
Service Service Service Service Service
Hardbound Cataloging Services Baker And Taylor,Inc. Each $1.78 $1.48 $0.25 N/A
Brodart Co.,By Nubro Inc.,General Part Each $1.45-$4.05 $1.10-$4.50 $0.25
$1.50 $1.50 N/A
Ingram Library Services Inc Each $1.66 $1.53 $0.25 $0.25
$0.25 $1.20
Midwest Library Service Each $3.20 $3.00 $0.75
$0.00 $0.75 $0.45
Midwest Tape,LLC. Each No Charge
Proquest,LLC Each $1.41 $1.28 $1.00-$20.00 $0.00-$1.00] $1.20 3.15
Paperback Cataloging Services Baker And Taylor,Inc. Each $2.14 $1.84 $0.25 N/A
Brodart Co. I Each $3.45 $3.10
$0.25 $1.50 $1.50 N/A
Ingram Library Services Inc Each $2.80 $2.67
$0.25 $0.25 $0.25 $1.20
Midwest Library Service Each $4.25 $4.05
$0.75 $0.00 $0.75 $0.45
Midwest Tape,LLC Each No Charge
Proquest,LLC Each $2.51 $2.42 $1.00-$20.00 0.00-1.00 $1.20 N/A
DVD/CD Cataloging Services Baker And Taylor,Inc. Each $2.68 $2.58 $0.40 N/A
Ingram Library Services Inc Each $2.60 $2.65
$0.25 $0.25 $1.20 $1.20
Midwest Tape,LLC + Each $0.00 $3.75
$0.00 $0.25 $1.20 $6.50
MP3 Cataloging Services Baker And Taylor,Inc. Each $3.74 $3.44 $0.25 N/A
Ingram Library Services Inc Each $2.60 $2.65
$0.25 $0.25 $1.20 $1.20
Midwest Tape,LLC Each $0.00 $3.75
$0.00 $0.25 $1.20 $6.50
Digital Audio/Video Cataloging Baker And Taylor,Inc. Each N/A N/A $0.00 No Charge N/A
Services Findaway World,LLC Each N/A $0.99 N/A
Midwest Tape,LLC Each No Charge
N/A=Not Available
No Charge=No Additonal Charge
Exhibit "A"
CPA Statewide Procurement Division
Contract Category No. 715-M2
Publications, Audiovisual Materials, Books And Cataloging Services (Prepared Materials Only)
SERVICE DESCRIPTIONS
Cataloging Services:
a. Contemporary
1. Mylar jacket for dust covers
2. Flexible adhesive cover for paperbacks
3. Inflexible adhesive cover-ups
4. Re-packaging of audio-visual formats
5. Security strip inserted
6. Barcode affixed to customer's specifications
7. Spine label with Dewey or local call number attached
8. Complete Machine Readable Cataloging(MARC) bibliographic record
b. Trend:
1. Mylar jacket for dust covers
2. Plastic adhesive for paperbacks
3. Re-packaging of audio-visual formats
4. RFID device programmed and attached
5. Spine label with Dewey or local call number attached
6. Complete MARC bibliographic record
c. Minimal: Complete MARC bibliographic record
Cataloging Levels:
a. Level 1: No Customized Service
b. Level 2: Item Conversion Only
No cataloging required.
Requires the online linking of item level, copy specific information to existing appropriate bibliographic records.
May involve adding an additional ISBN so that a paperback edition may be added to MARC record.
C. Level 3: No Charge
Contractor's catalogers will overlay a brief order record with a fully cataloged bibliographic record,
using either OCLC or the Contractor's own bibliographic utility as the source of the record.
Contractor will also perform item conversion.
Exhibit "A"
Electronic on-line ordering:
May include but not be limited to the following:
a. Real time inventory counts
b. Ability to build, manage,edit and archive selection lists or Book Carts and to export these lists in MARC format
for import into local systems.
c. Searching capabilities by:
1. Title
2. Author
3. Dewey
4. ISBN/ISSN
5. Publisher
6. Series
7. Keyword
8. Duplicate Check
9. Subject
10. Category
d. Clear descriptions of publication availability
1. Backordered( BO)
2. Not Yet Published (NYP)
3. Out of Print(OP)
4. Out of Stock(OS)
Exhibit "A"
CPA Statewide Procurement Division
Contract Category No.715-M2
Publications,Audiovisual Materials,Books And Cataloging Services(Prepared Materials Only)
City of Round Rock,Texas
Price Sheet
Ingram Library Services
Texas Smartbuy Cooperative Contract#715-M2
The City of Round Rock would like to enter into a contract with Ingram Library Services per the terms of Texas Smartbuy cooperative contract#715-
M2.The City intends to purchase from this contract Publications,Audiovisual materials,Books,and Cataloging Services(Prepared Materials Only).
The contract shall not exceed$125,000.00 per year for a total not to exceed amount of$125,000.00
Contract Term:The agreement shall be effective on the date it is signed by both parties and shall expire on August 31,2019 per the terms of the
Contract#715-M2.
Pricing will be in accordance with the pricing terms set forth in the Texas Smartbuy Contract.For ease of reference,the Ingram Library Services
Average discounts from List Price for Texas Smartbuy Contract #715-M2 is set forth below
Web link address for Price List:www.IngramContent.com
CATEGORY DISCOUNTS
Category Description Contractor Contractor Web Site Public Libraries CategoryDiscount
Category 1: Baker&Taylor,LLC httwww.btol.com 25
Music/Audio Compacts Disc Average 5%:
Pre-Recorded Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 25
Midwest Tape,LLC http://www.midwesttapes.com 20
Proquest,LLC www.ingramcontent.com
Taped Editions,Inc. httwww.ta ededitions.com 5
Category 2: Baker&Taylor,LLC htt : www.btol.com 45.5
Spoken Word/Audio Compact Disc Pre-Recorded Brodart Co. http://www.brodartbooks.com 40
Exhibit "A"
Abridged Average 5%:
Complete Book&Media Supply,Inc. htt_ps://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 45.5
Proquest,LLC www.ingramcontent.com
Category 3: Baker&Taylor,LLC httwww.btol.com 45.5
Spoken Word/Audio Compact Disc Pre-Recorded Brodart Co. htta:L/www.brodartbooks.com 40
Un-Abridged Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
QtV.Discounts may appIV
Ingram Library Services LLC www.ingramcontent.com 20
Proquest,LLC www.ingramcontent.com
Taped Editions,Inc. http://www.tapededitions.com 20
Category 4: Baker&Taylor,LLC htt www.bto1.com 45.5
Spoken Word/Audio MP3 Format Pre-Recorded Brodart Co. http://www.brodartbooks.com 40
Un-Abridged Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 20
Midwest Tape,LLC httwww.midwestta es.com 20
Proquest,LLC www.ingramcontent.com
Taped Editions,Inc. http://www.tapededitions.com 20
Category 5: Average 5%:
Digital Audio Books Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontept.com 20
Category 6: Baker&Taylor,LLC http://www.btol.com 20
Digital Pre-Loaded Brodart Co. http://www.brodartbooks.com 22
All-in-One Audio Books Findaway World,LLC http://www.findaw@yworld.com 25
Ingram Library Services LLC www.ingr@mcontent.com 20
Proquest,LLC www.ingramcontent.com
Taped Editions,Inc. http://www.tapededitions.com 17
Category 7: Findaway World,LLC http://www.findawayworld.com 10
Digital Pre-Loaded Ingram Library Services LLC www.ingramcontent.com 20
All-in-One Audio Book Pack Kits Proquest,LLC www.ingramcontent.com
Taped Editions,Inc. http://www.tapededitions.com 16
Category 8: Finclaway World,LLC http://www.findawayworld.com 10
Digital Pre-Loaded Taped Editions,Inc. http://www.tapededitions.com 16
Category 9: Baker&Taylor,LLC htt : www.btol.com 46.5
Adult Trade Brodart Co. http://www.brodartbooks.com 46.5
Exhibit "A"
Fiction/Non-Fiction Hardbound Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 47
Midwest Library Service http://www.midwestis.com 33
Froquest,LLC www.ingramcontent.com
Textbook Warehouse https://www.tbwarehouse.com 37
Category 10: Baker&Taylor,LLC htt : www.btol.com 40.5
Adult Trade Brodart Co. http://www.brodartbooks.com 40
Fiction/Non-Fiction Paperback Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 41
Midwest Library Service httwww.midwestls.com 33
Proquest,LLC www.ingramcontent.com
Textbook Warehouse https://www.tbwarehouse.com 37
Category 11: Baker&Taylor,LLC httwww.btol.com 46.5
Juvenile Trade Brodart Co. http://www.brodartbooks.com 46.5
Fiction/Non-Fiction Hardbound Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 47
Midwest Library Service http://www.midwestls.com 33
Proquest,LLC www.ingramcontent.com
Textbook Warehouse https://www.tbwarehouse.com 37
Category 12: Baker&Taylor,LLC httwww.btol.com 40.5
Juvenile Trade Brodart Co. http://www.brodartbooks.com 40
Fiction/Non-Fiction Paperback Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 41
Midwest Library Service http://www.midwestls.com 33
Froquest,LLC www.ingramcontent.com
Textbook Warehouse https://www.tbwarehouse.com 37
Category 13: Baker&Taylor,LLC httwww.btol.com 40.5
Mass Market Paperback Brodart Co. httwww.brodartbooks.com 40
Rack Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
In ram Li rary Services LLC www.ingramcontent.com 41
Midwest Library Service http://www.midwestls.com 10
Exhibit "A"
Proquest,LLC www.ingramcontent.com
Textbook Warehouse https://www.tbwarehouse.com 37
Category 14: Baker&Taylor,LLC http:/Zwww.btol.com 8
Non-Trade Publication Brodart Co. http://www.brodartbooks.com 12
Hardbound Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 10
Midwest Library Service http://www.midwestls.com 15
Proquest,LLC www.ingramcontent.com
Category 15: Baker&Taylor,LLC http://www.btol.com 8
Non-Trade Publications Brodart Co. http://www.brodartbooks.com 12
Paperback Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 10
Midwest Library Service http://www.midwestls.com 15
Proquest,LLC www.in ramcontent.com
Category 16: Baker&Taylor,LLC htt www.btol.com 28.5
Audiovisual DVD Pre-Recorded Ingram L brary Services LLC www.ingramcontent.com 31.5
Feature/Non-Feature Films Midwest Tape,LLC http:l/www.midwesttapes.com 20
Proquest,LLC www.ingramcontent.com
Category 17: Baker And Taylor,Inc. hn2j/www.btol.com 21.5
Adult Library Library Bound Brodart Co. http://www.brodartbooks.com 23
Fiction/Non-Fiction Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 15.5
Midwest Library Service http://www.midwesttaggs.com 20
Proquest,LLC www.in ramcontent.com
Category 18: Baker&Taylor,LLC htt www.btol.com 21.5
Juvenile Library Bound Brodart Co. hup_j www.brodartbooks.com 23
Fiction/Non-Fiction Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingramcontent.com 15.5
Midwest Library Service http://www.midwestls.com 20
Proquest,LLC www.ingramcontent.com
Category 19: Baker&Taylor,LLC http://www.btol.com 10
Exhibit "A"
Pre-Bound Hardbound Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.insramcontent.com 30
Midwest Library Service http://www.midwestls.com 10
Proquest,LLC www.ingramcontent.com
Textbook Warehouse https://www.tbwarehouse.com 37
Category 20: Baker&Taylor,LLC httww-w.btol.com 10
Pre-Bound Paperback Brodart Co. http://www.brodartbooks.com 23
Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services LLC www.ingyramcontent.com 41
Midwest Library Service http://www.midwestls.com 10
Proquest,LLC www.ingramcontent.com
Textbook Warehouse httUL.ZZwww.tbwarehouse.com 37
Category 21: Baker&Taylor,LLC httwww.btol.com 8
University Press Ingram Library Services LLC http://www.brodartbooks.com 12
Average 5%:
Complete Book&Media Supply,Inc. https://www.completebook.com Trade up to 45%:
Qty.Discounts may apply
Ingram Library Services Inc www.ingramcontent.com 10
Midwest Library Service http://www.midwestls.com 15
Proquest,LLC www.ingramcontent.com
Exhibit "A"
CPA Statewide Procurement Division
Contract Category No.715-M2
Publications,Audiovisual Materials,Books And Cataloging Services(Prepared Materials Only)
SERVICES
Contemporary Minimal Levell Leve12 Level3l
Service Description CONTRACTOR LIOM Trend Service
Service Service Service service Service
Hardbound Cataloging Services Baker And Taylor,Inc. Each $1.78 $1.48 $0.25 N/A
Brodart Co.,By Nubro Inc.,General Part Each $1.45-$4.05 $1.10-$4.50 $0.25 $1.50 $1.50 N/A
Ingram Library Services Inc Each $1.66 $1.53 $0.25 $0.25 $0.25 $1.20
Midwest Library Service Each $3.20 $3.00 $0.75 $0.00 $0.75 $0.45
Midwest Tape,LLC. Each No Charge
Proquest,LLC Each $1.41 $1.28 $1.00-$20.00 $0.00-$1.00 $1.20 1 3.15
Paperback Cataloging Services• Baker And Taylor,Inc, Each $2.14 $1.84 $0.25 N/A
Brodart Co. Each $3.45 $3.10 $0.25 $1.50 $1.50 N/A
Ingram Library Services Inc Each $2.80 $2.67 $0.25 $0.25 $0.25 $1.20
Midwest Library Service Each $4.25 $4.05 $0.75 $0.00 $0.75
Midwest Tape,LLC Each No Charge
Proquest,LLC Each $2.51 $2.42 $1.00-$20.00 0,00-1.00 $1.20 N/A
DVD/CD Cataloging Services Baker And Taylor,Inc. Each $2.68 $2.58 $0.40 N/A
Ingram Library Services Inc Each $2.60 $2.65 $0.25 $0.25 $1.20 $1.20
Midwest Tape,LLC Each $0.00 $3.75 $0.00 $0.25 $1.20 $6.50
MP3 Cataloging Services Baker And Taylor,Inc. Each 1 $3.74 $3.44 $0.25 N/A
Ingram Library Services Inc Each $2.60 $2.65 $0.25 $0.25 $1.20 $1.20
MldwestTape,LLC Each $0.00 $3.75 $0.00 $0.25 $1.20 $6.50
Digital Audio/Video Cataloging Baker And Taylor,Inc. Each N/A N/A $0.00 No Charge N/A
Services Findaway World,LLC Each N/A $0.99 N/A
Midwest Tape,LLC Each No Charge
N/A=Not Available
No Charge=No Additonal Charge
Exhibit "A"
CPA Statewide Procurement Division
Contract Category No.715-M2
Publications,Audiovisual Materials, Books And Cataloging Services(Prepared Materials Only)
SERVICE DESCRIPTIONS
Cataloging Services:
a. Contemporary
1. Mylar jacket for dust covers
2. Flexible adhesive cover for paperbacks
3. Inflexible adhesive cover-ups
4. Re-packaging of audio-visual formats
5. Security strip inserted
6. Barcode affixed to customer's specifications
7. Spine label with Dewey or local call number attached
8. Complete Machine Readable Cataloging(MARC)bibliographic record
b. Trend:
1. Mylar jacket for dust covers
2. Plastic adhesive for paperbacks
3. Re-packaging of audio-visual formats
4. RFID device programmed and attached
5. Spine label with Dewey or local call number attached
6. Complete MARC bibliographic record
c. Minimal:Complete MARC bibliographic record
Cataloging Levels:
a. Level 1: No Customized Service
b. Level 2: Item Conversion Only
No cataloging required.
Requires the online linking of item level,copy specific information to existing appropriate bibliographic records.
May involve adding an additional ISBN so that a paperback edition may be added to MARC record.
C. Level 3: No Charge
Contractor's catalogers will overlay a brief order record with a fully cataloged bibliographic record,
using either OCLC or the Contractor's own bibliographic utility as the source of the record.
Contractor will also perform item conversion.
Exhibit "A"
Electronic on-line ordering:
May include but not be limited to the following:
a. Real time inventory counts
b. Ability to build,manage,edit and archive selection lists or Book Carts and to export these lists in MARC format
for import into local systems.
c. Searching capabilities by:
1. Title
2. Author
3. Dewey
4. ISBN/ISSN
5. Publisher
6. Series
7. Keyword
8. Duplicate Check
9. Subject
10. Category
d. Clear descriptions of publication availability
1. Backordered(BO)
2. Not Yet Published(NYP)
3. Out of Print(OP)
4. Out of Stock(OS)