R-2019-0110 - 2/14/2019 RESOLUTION NO. R-2019-0110
WHEREAS, the City of Round Rock ("City") desires to purchase two (2) new pumps needed
to replace non-functioning pumps at the East Wastewater 'Treatment Plant; and
WHEREAS, said pumps are necessary for critical daily operations of the East Wastewater
Treatment Plant, and
WHEREAS, the City has an obligation to protect the health, safety, and welfare of its citizenry
by procuring eqUipulent necessary to effectively operate the East Wastewater 'Treatment Plant; arid
WHEREAS, the City is under no statutory obligation to advertise for bids for the Purchase of'
equipment needed for critical daily operations of the East Wastewater Treatment Plant, as such
purchase falls under the general exemption to competitive bidding requirements cited in the Texas
Local Government Code Section 252.022(a)(2) regarding procurements necessary to preserve or
Protect the public health or safety ofthe City's residents; and
WIIIEREAS, in addition, the City is under no statutory obligation to advertise for bids for the
purchase of equipment necessary because of unforeseen damage to public machinery, equipment, or
other property, as such ftIllS under the general exemption to competitive bidding requirements cited in
the 'Texas Local Government Code Section 252.022(a)(3); and
WHEREAS, this procurement is made in accordance with Sections 252.022(a)(2) and (3) of'
the Texas Local Government as both a Public Health and Safety exemption and Unforeseen Carnage to
Public Machinery exemption; and
WHEREAS, Precision pump Systems has submitted its proposal to provide two (2) pumps at
reasonable pricing, and
WHEREAS, the City Council wishes to issue a, purchase order to precision Pump Systems for
the purchase of two (2) pumps, Now "Therefore
01[2 00417793
BE rr RESOLVED BY THF. COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Council finds that the purchase of two (2) water pumps for the East Wastewater
Treatment Plant is necessary to preserve or protect the public health or safety of the residents of the
City and is the result of unforeseen damage to public machinery, equipment, or other property, and,
Such purchase falls under the general exemptions to competitive bidding requirements in Section
252.022(a)(2) and (3).
That the City Manager is hereby authorized and directed to issue a purchase order to Precision
Pump Systems for the purchase oftwo (2) pumps at the East Wastewater Treatment Plant.
'File City Council hereby finds and declares that written notice of the date, hour, place and
subJect of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and fon-nally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government ("ode, as amended.
RESOLVE,I) this 14th day off`ebruary, 2019.
CRAIQ MOR Mayor
C A'Round
IZ
ock�, 'I'exas
Round
ATTFST:
SARA L. WHHT', City Clerk
2
01
........... A
4
r 9,
-...........
A "A"
;J i
PO. Box 73149 Houston Texas 77273
Phone: 713-783-8530 Fax: 713-783-1221
Attn: City of Round Rock Date: 1/23/18
Project: Brushy Creek VVWTP main lift pump replacement
Engineer: NA
Quote Number CL1271 81
Thank you for the opportunity to submit our proposal for your equipment needs.
Precision Pump Systems appreciates your confidence in us to supply the best equipment and service
available in the industry today.
Ecluipmerit Scope &Services Included
2ea Sulzer submersible pump model XFP500U-CH3/PE2800/81460. Unit is 20" discharge,890
RPM, 375 HP, 60' power cable, premium efficient,explosion proof, closed loop cooling jacket,
1.3 SF, 480 volt, 78%efficient and passes an 8" x,5" solid.
Unit is rated for 12,400 GPM @ 71' TDH, uses existing guiderail system and is a 100% direct
drop in replacement for the existing AFP5002IM2800/8 with no modifications necessary.
Unit comes with a 5 year pro-rated warranty with the first three years at 100% parts and labor
coverage.
NET: $241,800.00 includes freight. Current lead time is 20 weeks ARO.
Notes/Exceptitans: Unless specifically mentioned in this proposal for inclusion with proposed items, PPS has not
included any ctheriterns or services. Items quoted are standard corstruction end paint unle,ss othenvise noted. Motors sent
in for rebuild that are'Listed tvlbtors"ie. UL, FX etc, wX not be re-certified runless specifically stated at time of repair, Any
sale of goods is based on out,"Standard terms&Conditions of Sales",request copy if needed.Proposal is limited to the
items and quantities listed. Neither verbal nor handwritten changes are acceptable.Any revision to proposal Witt be provided
in a re-typed"revised"proposal.
The equipment is quoted with freight.Current estimated delivery of items is running 20 weeks after receipt of approved
submittal drawings. Submittals can be furnished approximately 4 to 6 weeks after receiving acceptable purchase order. One-
day start-up supervision is included in the above qUoted price.
We look forward to working with YOU on this and any fUture projects. If you have any questions or
thoughts, please do not hesitate to call.
i,,(Tns are neat 30,upon apprnved cediL No taxes are induded,Prices,flim for 10 days only,Note:F'Zelainers are rxAconsdesed as partof the terms of ftie
quutatkvi.PPS Wit turnish Lisuiance C&Omate upon request,The awvu quolabon ks stkt�ect to Pps's Mansard condtions of safe anti any party's acceptarce
to purcnase iterns,(a cost noted hereby signify that they trive read aml urdef staml liose wridtttons and agree to tern,'Tnese said terms&wnditions shat'l
have assolute,& overriding authority of any agreement txtween PPS & O*r parties unlesss spemfcaOy noted o9lervise t)y PPS in w6ig,Novethat Of
1131KIMItOn(JIMIgO'S b this proposal shall be accc,,phble,urMass vAthin revised wrifti proposal provided.This offer is rvt a Bill of Sale.Customer must supply
%�,,Wtpn notice of any ordi-rcancOificn and is s&,4y rva,onsible for All casJ assodarndvAhany oater cnnceilatiDn tcluested
� M14"
IL-V
-Canny
�'c"trt A A 1`5
W!,
al i2"111
A
�z
PO. Box 73149 Houston Texas 77273
Phone: 713-783-8530 Fax: 713-783-1221
Sincerely,
Corey Lewis
210-819-9213
Torms are rat 30,upon approvcA crKlit.No taxes are inckxled.Pktz firm for 30 days only.r,4ote:netsimers are rwt considered as partof the tears Ofthe
quotation.PPS*It furn:sh Insurance Certificate upon reqLg�st.The above quotation s scat ject to PPS's standard,conditons of scale arKI awry partys acceptance
to purchase items( cost noted hereby signify that they have read and understand dose r;orylikns and agree to lhemThane said terms&coryJdons sha1
have absolute &ovemdiry) awthority of any agreement between PIPS &other p8tIkS Urlexs specifically noted otherMse by PPS in writng� No verbal or
handwritten changes to this proposal shall be acceptable,unless within revised voitten proposal proVidGd,This offer is not a Bill of Sale.Customer must SuPpllY
wriVen notice of any crdar cancellation arid Is safety responsible frirAlcostassociatedwth any ordercarrAlrition rerjunstod,
6j
ROUNDROCKTEXAS
Award Recommendation
To: Marilyn Jackson
Contract Management
City of Round Rock
From: Michael Thane
Director
Utility& Environmental Services
Date: January 24, 2019
Re: Purchase of Two(2)-20"Sulzer Submersible Pumps
Precision Pump Systems
This award recommendation is being made in accordance with Texas Local Government Code Chapter
252.022 as both a Public Health and Safety exemption and Unforeseen Damage to Public Machinery
exemption for the City of Round Rock—Utilities and Environmental Services Department for the purchase
of two (2) - 20" Sulzer submersible pumps needed for critical daily operations of the East Wastewater
Treatment Plant Precision Pump Systems is the Manufacturer's recommended Distributor for the sale and
installation of the pumps.
Awarded 'Vendor: Precision Pump Systems
PO Box 73149
Houston,Texas 77273
Contract Term: One (1)Time Purchase
Amount: $241,800
APRLOvals:
sF
>
ez-
Departmen Approval
Printed N a : Michael Thane
Director, Utility&Environmental Services Director
Date:
Purchasing Manager Review
Printed Mame: Teresa Reddy
Purchasing Manager, Finance Department
Date: -- Pagea g e 1
Monique Adams
From: Pam Arnold
Sent: Friday, January 25, 2O1q2:45PK4
To: Monique Adams
Subject: TIME OFF
| wanted toask off for April 1Dand 1q (Thursday& Friday) before | forget. it's for afamily wedding inFtWorth.
Thanks,
Pam
1
CERTIFICATE OF INTERESTED PARTIES FORM 1295
10fl
Complete Nos,I-4 and 6 K there are interested parties. OFFICE USE ONLY
Complete Nos,1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2019-445322
Zone Industries dba Precision Pump Systems
Spring,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract,
000000
Pumps
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I intermediary
5 Check only if there is NO Interested Party. nX
6 UNSWORN DECLARATION
My name is C I,1r11V-_-1 and my date of birth is
My address is ti-, ">C�<- VA'C", - "�16 ,��—v—Sn,
(street) \ (cityr, (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct,
Executed in C County, State of C on the'��day of—-xkN v4,.ik,20-�L
(month) (year)
----(—$Iqature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx,us Version V11,28ab6150
CERTIFICATE OF INTERESTED PARTIES FORM 1295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY =
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business, 2019-445322
Zone Industries dba Precision Pump Systems
Spring,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/25/201
being filed.
City of Round Rock Date Acknowledged:
01/31/2019
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
000000
Pumps
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I intermediary
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is I -
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the_day of ,20_____
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.28ab6150