Contract - Austin Armiture Works, LP - 2/14/2019 J.RCUKO:R=Ca TEXAS City of Round Rock Purchasing
Justification Form
Department Utilities and
Date: 01/18/19 Name: Environmental
Services
To: Purchasing RequestorName: Brandon Rainer
Phone 512-218-5570
Number.
Instructions: Complete this form for all purchases that will exceed $3,000 and will be exempted
from competition as prescribed in Texas Local Government Code Chapter 252.022.Attach
additional information as needed to support the exemption request.
The City declares the competitive bidding procedures in Texas Local Government Code Chapter
252 to be exempt for this procurement. This Justification Form is executed and filed with the
Purchasing Division as follows:
1. The undersigned Is authorized and certifies that the following exemption Is applicable to this
purchase.
Please check the criteria listed below that applies to this purchase request:
❑ Sole Source (check one)
❑Items that are available from only one source because of patents, copyrights, secret
process, or natural monopolies.
•Films, manuscripts or books.
❑Gas, water and other utilities.
❑Captive replacement parts or components for equipment
•Books, papers and other library materials for a public library that are available only from
the persons holding the exclusive rights to the materials
❑ Public Calamity
o A procurement made because of a public calamity that requires the Immediate
appropriation of money to relieve the necessity of the municipality's residents or to
preserve the property of a municipality.
❑ Public Health and Safety
o A procurement necessary to preserve or protect the public health or safety of the
municipality's residents.
® Unforeseen Damage
o A procurement necessary because of unforeseen damage to public machinery, equipment,
or other property.
D
Personal, Professional or Planning Services
1 � Page
R-20 Oocf s
o A procurement of personal, professional, or planning services
2. Justification: Describe in detail below why an exemption according to Section 252.022 of the
Local Government Code is being submitted for this purchase. (Attach additional pages if needed)
On 02/27/18 the Brazos River Authority issued purchase order 13410 to Austin Armature Works LP to
repair a large 400 HP pump used at the East Waste Water Treatment Plant, The BRA PO was issued
for$57,746.70. On 10/01/18 the City of Round Rock took over operations of the plant and obligations
to pay for goods or services completed at the wastewater treatment plant after 09/30/18. The pump
repair was not completed and invoiced on 11/16/18.The responsibility of paying the invoice for the
order initiated by BRA has transferred to the City of Round Rock.
3. Attach and submit the following documentation that supports this justification as applicable.
• Vendor's proposaUquote.
If sole source a Manufacturer's letter declaring the purchase is sole source and why. The
letter should be no older than 6 months old and signed by an authorized representative on
company letterhead.
4. Because the above facts and supporting documentation the City of Round Rock exempts this
procurement from LGC Chapter 252 and intends to contract with:
Vendor Name: Austin Armature Works, LP
Description: Repair of large wastewater treatment plant pump
5. Check the purchase type and fill in the dollar amount and purchase term as applicable
CK This is a one-time purchase request for $ 57,74&70
E3 This is a term contract request for (# ,months) in the amount of$
Recommended rO YN do v1
By Req uestor Date
Approved Jt�- ..>< t / �, � ,�/
By Depart ent Manager, Asst Director, or Director ate
Purchasing Office
Review Purchaser Date
Purchasing Office ' a
Management Review Pu basing Manager( ver$50,00 Date
2Page
Invoice
Customer Number Invoice Number
2FIAAW
Pumas motors Controls
Austin Armature Works,LP Contact Omer Date Shipped Data Invoice Date
496 Commercial drive,Buda,TX 78610 _.fin FTeaps ii67 0 ' 11T13FZ8i8 i 1tttEt20t8
Phone(612)312 0088 Fax(612)312 0988
gill To p�'o
CITY OF ROUND ROCK t gRA
Attn:ACCTS PAYABLE Attn:John Heaps
221 E MAIN STREET 3939 E Palm Valley Rd
ROUND ROCK,TX 76664 ROUND ROCK,TX 78665
(512)218-5400 x (512)563.0417 x
Ship Via Terms Received By Customer PO Original Order s
aTesRorson�elivery Flet 30� $uoTsa'(1) ___13418 _. S�sss2
IOA6176 _.._..WUeltHFf FrequencONij60__..,��_
Make M RPM83—' )'+tax.Ambient Temp:40
Model 70� -- Rated V.4-40 - ----€ insulation Ciass'R
Serial#'09920557-000 Rated A.485 NEMA CodaE
Rating-403-- of Phases 3 -_. . .__ _..,.._ .............€ Weight(lbs.)�8334
Required Work
Disinfect
Disassemble
Inspect
Rewind motor
Replace seals,gaskets.cr=ngs,bearings,cables,cable seals,protes,any and all bolts,screws,or nuts that are too damaged to rouse.
Reassemble
Test
Product Ili Qty Ship Description Sales Price Total
Freight i 1 Freight 1,500.00 1,500.00
__._ 5,925.00 5925.00'
Labor 1 t t]uoted lobar for work
_,. _..
i 1 1 Materials for Quoted Wark 50.32170. 50,321.70
Reason for Repair
Quote repair
Lead time for parts 18-20 Wks
This order is scheduled to ship 6113 however the impeller is oit to 7113-
Buy Board#509.16
Comments
"Delivery of new Rail Adapter"
A Restocking Fee May Apply on Returns Subtotat: 57,746.70
Thero wilt be a 1.5%interest Charge par month on Tata invokes. Freight:¢ 0.00
Other.
0,0000% Sales Tax 1:} 0.00
0,0000% Sales Tax 2: -WO
Ch3-90 Care. .. .._Exp Oars:
Total: 57,748.70
f Olf
Your Ta 10
T� '
~��Q ���f�O��DtV
Original
Purchase Order Page: 1 of
13410 Date: 2/2712018
Ship Terms: FOB-Destination
Vendor: 6278 Ship To:
AUSTIN ARMATURE WORKS LP BCR8S'EAST PLANT
3O4COMMERCIAL DRIVE BRAZOS RIVER AUTHORITY
8UDA. TK78G1O 3Q3QEAST PALM VALLEY BLVD
ROUND ROCK, TX78GGG
Contact: RANDY SHULTZ Deliver To* John Heaps
Phone: 512312'ODB8 Contact Stas!Vance
Fax: 512 312'0988 Phone, (512)218'2OOO
Terms: Net 30
Line Item Number/Description Quantity Price Amount
1
REPAIR C}FILS PUMP
REPAIR OFILS PUMP
REPAIR OFILS PUMP
Deliver on3/13/2o18 57.74610 1.00 $57.74670
Acct Unit/Account: 2435' 57OO Sub Acct:O Activity: Acct Cat:
Od To\ $57.746.70
��� ____'_
Authorized Signature
Purchasin
*Purchase order numbers must be shown on all shipping tickets, bills of lading and invoices.
'- -----'--'------'---'---------'----'-------------'' --------
~A8 original invoices should be mailed to: 'The BRA Is o tax exempt organization:
BRA Tax[D#74'6025O92
Accts Payable °Purnhaseorder numbers must bashown onall
P,O. Box 7555 shipping tickets, bills o?lading and invoices.
Waco, TX 76714-7555 'Only one PO number per invoice.
*Terms are Net 30 ^Ono PO may cover many sites and only one site
per invoice.
4800Cobbs Drive ` P.O. Box 7555 ^ Waco,Texas 76?l4'7S55
254'781'8100 ^ FAX 254'781'3215
Quo#el
Customer ID Quote Date ! • Number
: 211AAWBumps Motors Controls I 00O291 2A12018 SRQ3A63
Austin Armature Works,LP Attn cc Job Number
!
496 Commercial drive,Buda,TX 78610 John Heaps
Phone(612)312 0088 Fax(512)312 0888 SRS692
Customerr • • To Information Quote By: Lana Piercy
BRAZOS RIVER AUTHORITY BRA PO —
PO BOX 7565 3939 E Palm Valley Rd RFQ S:
WACO,TX 76714-7556 ROUND ROCK,TX 78665
Salesperson: Charles Moore Jr
Phone:
Fax:
Terms: Net 30
'Nameplate • •
ID!A6176 Rated A. 483
Make'ABS 9 of Phases,3
Model 706787 Frequency(Hz) 60
Seriat S 09920557-000 Max.Ambient Temp. ,40
Rating 403 Insulation Class H
HP Unit'HP NEMA Code;E
RPM 890 Weight(Ibs.) j8334
Rated V. 480 Custom 1 'PUMP no:3102
Head 71 Feet GPM;12400
Impeller Size 655 mm
!Quote Information �
Reason Sent For Repair.Quote repair
Lead time for parts 18-20Wks
Buy Board#509.16
Reouirod Work:101sinfect
Disassemble
Inspect
(Rewind motor
lRepiace seals,gaskets.orings,bearings,cables,cable seals,probes,any and all bolts,scews,or nuts that too damaged
Pceassemble
reuse.
est
Labor Unit Price Ext Price
Total for Labor: 5,925.00
Material Unit Price Fact Price
1 Freight 1,500.00 1,500.00
Total for Material: li_ 51,821.70'
SIGNATURE. DATE:
PO#(IF NOT ALREADY ISSUED): Ship Via:@ESTWIAY -- _ ! Pop r cr 2
- AAW
Customer ID Quote DateQuote
'� • Number
Pumps Motors Controls 000291 2%7tzoig sRC3483
Austin Armature Works LP Attn _ cc •
488 Commercial drive,Buds.N 78610John Heaps I — SR6692
Phone(612)112 0088 Fax(612)712 0988 _
Quote By: Lance Plercy -
Customer • • • To Information
BRAZOS RIVER AUTHORITY BRA PO 9:
PO BOX 7556 2939 E Palm Valley Rd RFQ d:
WACO,TX 76714-7666 ROUND ROCK,TX 78665 - -
Salesperson: harlee Moore Jr
Phone:
Fax -- -- – _�
Tents:INe130
Subtotal: 57,746.70
Tax: 0.00
Total for Quote SRQ3463:I 67,746.70
Quote Is valid for 30 days
SIGNATURE: DATE:
PO#(IF NOT ALREADY ISSUED): Ship Via:BESTWAY Pw a or 2
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CERTIFICATE OF INTERESTED PARTIES
FORM 1.295
10f l
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2019-444263
Austin Armature Workd
Buda,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party tot the contract for which the form is 01/23/2019
being filed.
City of Round Rock Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
13410
Repair of AFP 5002 M 2800/8-82.60FM pump.
4
Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is_ t G r�'1 1 1 y�"i�{' and my date of birth is 07—/Y- 7 7
My address is (7 /e 6au.a Lsit -7r& oa 61
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct. C,
Executed in_/moo}�S County, State of on the � day of7""^'` 20�(_.
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.28ab6150
CERTIFICATE OF INTERESTED PARTIES
FORM 1.295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2019-444263
Austin Armature Workd
Buda,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/23/2019
being filed.
City of Round Rock Date Acknowledged:
01/31/2019
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
13410
Repair of AFP 5002 M 2800/8-82.60FM pump.
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of ,20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.28ab6150