CM-2019-0083 - 3/29/2019City of Round Rock
221 East Main Street
Round Rock, Texas
� 78664
TE ASD ROCK Signature Copy
City Manager Item: CM -2019-0083
File Number: CM -2019-0083
Consider executing a purchase order to Vigilant Solutions, LLC for the purchase of
automated license plate readers for the Police Department.
The Department has successfully utilized Automated License Plate Readers (ALPR) for
several years and seeks to replace and update existing equipment and software. This
purchase will outfit three vehicles and one Department -owned speed trailer with ALPR
cameras. The software portion of the purchase provides improves the existing systems, and it
provides access to a full commercial database, advanced officer notifications, and
connectivity with officers' cell phones.
ALPR systems use cameras mounted on vehicles or fixed locations to automatically capture
an image of a vehicle's license plate coming into the camera's field of view. ALPR data for
license plates and image locations, dates, and time are stored in a database and an officer
can be notified in seconds if a vehicle is stolen, is involved in criminal or terrorism activities, or
wanted individuals are associated with it. ALPR is also useful in the location of vehicles
associated with AMBER alerts or missing persons cases.
This purchase combines the original two-year phase-in - for which the Department has
received new program funding in the past two fiscal years - into a single procurement.
r
City Manag¢r e Date
:e
City of Round Rock Page 1 Printed on 3/29119
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCILICITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: Ponce Project Name: Automated License Plate Readers
Project MgrlResource: chief Banks Contractor/Vendor.. vigilant Solutions. LLC
Council Action:
ORDINANCE RESOLUTION
Agenda Wording
Fx-xlcity Manager Approval
wviA woraing
Consider executing a purchase order to Vigilant Solutions, LLC for the purchase of automated license plate readers for the Police
Department.
Attorney A proval
Attorney
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PROJECT QUOTATION
We at Vigilant Solutions are pleased to quote the following systems for the above referenced project:
Qty
Vigilant Solutions, LLC
Be smart. Be safe.
(1)
1152 Stealth Street
Intelligence Led Policing Package w/ 3 -Camera Mobile LPR Hardware - Up to 200 Sworn -
IGILANT
v(V
Livermore, California 94551
Be Vigilant.
P 214.505.1138 F 925-398.2113
• 3 -Camera Mobile LPR system - Quantity = 2 LPR Systems
Attention: Round Rock TX Police Date
1/2/2019
Project Name: I Round Rock TX ILP—Revision Jan 2 2019 1 Quote Number:
JAS -0905-04
PROJECT QUOTATION
We at Vigilant Solutions are pleased to quote the following systems for the above referenced project:
Qty
Item #
Description
(1)
VS-ILP-TIER-2WRE
Intelligence Led Policing Package w/ 3 -Camera Mobile LPR Hardware - Up to 200 Sworn -
CDM -3 -234 -RE
Annual Subscription
• 3 -Camera Mobile LPR system - Quantity = 2 LPR Systems
o Power over Ethernet (POE) LPR cameras
o Lens configuration to be confirmed by customerattime of order
• CarDetector Mobile LPR Software for MDC Unit
o Includes Mobile Hit Hunter Data Access Feature
• LEARN Software as a Service (SaaS) including:
o LEARN Data Analytic Tools
o Unlimited Commercial LPR data Access
o Hosting, data and system managementofLPR data
o LEARN -Mobile Companion SmartPhone application (Android & iPhone)
• First year Standard Service Package for hosted LPR server access
Subtotal Price (Excluding sales tax)
$11,275.00
• FaceSearch Hosted Facial Recognition
o Imagegalleryof upto 20,0001mages
Subtotal Price (Excluding sales tax)
1$34,250.00
Qty
Item #
Description
(1)
Mobile LPR SYS -1
Mobile LPR 3 -Camera System w/ Integrated Processor (Expandable to 4 Cams)
CDM -3 -234 -RE
Hardware:
• Qty=1 Combination IR/ Color LPR Camera - 25mm lens package
• Qty=1 Combination IR /Color LPR Camera - 35mm lens package
• Qty=1 Combination IR/Color LPR Camera - 50mm lens package
• Cameras w/Integrated solid state DSPs (No moving parts)
• Wiring harness w/ Ignition control (Direct to Battery)
o Single pointpower connection
• Field installed GPS receiver for MDC (USB Connect)
Software:
• CarDelectorMobile LPR software application for MDC unit
o LPR vehicle license plate scanning/real time alerting
o Full suite of LPR tools including videotool set
Subtotal Price (Excluding sales tax)
$11,275.00
Page 1 of 4
Qty
Item #
Description
(1)
Fixed Camera LPR
Vigilant Fixed LPR Camera with Integrated Smart Processor
Subtotal Price (Excluding sales tax)
SYS -1
Hardware:
(2)VSF->=-H-RE
• Integrated (Internal) solid state DSP Smart processorunits -No moving parts
o Plug-N-PlaylP based camera with Power Over Ethernet (POE)
Subtotal Price (Excluding sales tax)
$0.00
• Includes field installed J -Box
Subtotal Price (Excluding sales tax)
$2,520,00
• Combination IR and Color lens config to be selected at time of order
o Includes RAM mounting bracket
Software:
• Direct connect to Vigilant's nationallyhosted LEARN LPR data server
o Includes CarDetector LPR software for local server hosting
• LPR vehicle license plate scanning /real time alerting
o Full suite of LPR tools including data analytics
Subtotal Price (Excluding sales tax)
$12,500.00
Qty
Item #
Description
(3)
K-U-R-INTSUWSET
LPR Camera Mounting Kit for Interceptor SUV Roof
• Roof Mount Single LPR Camera Mounting Bracket - One per camera
Subtotal Price (Excluding sales tax)
$1,152.00
Qty
Item #
Description
(2)
CAM -HITCH -SET
CAM BALL HITCH SET
• RAM Ball Mount (No Magnet)
Subtotal Price (Excluding sales tax)
$86.00
Qty
Item #
Description
(1)
TAS -UL
Target Alert Service - LPR Alert Delivery Software - Unlimited User
• Real Time LPR notification and mapping software sends LPR alerts to any in -network PC
• Send Alerts over any communication protocol Including LAN, WAN, internet wireless, etc.
• Server Clientsoftware compatible with all VigilantCDFS applications
Subtotal Price (Excluding sales tax)
$0.00
Qty
Item #
Description
(1)
VSBSCSVC-01
Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
• Managed/hosted server account services by Vigilant
o Includes access to all LEARN or ClientPortai and CarDetectorsofiware updates
• Priced per camera peryear for up to 14 total camera units registered
. Requires new/existing Enterprise Service Agreement(ESA)
Subtotal Price (Excluding sales tax)
$2,520,00
Page 2 of 4
city
Item #
Description
(1)
VSPKlSVC-01
Vigilant LPR Standard Service Package for HostedlManaged LPR Deployments
• Optional Service Package Benefits
o Extended access to Vigllant'Private Data'via CarDetector Mobile Hit Hunter
Subtotal Price (Excluding sales tax)
$1,100.00
o Unlimited access to Vigilant's Mobile Companion LPR application forSmartphones
Subtotal Price (Excluding sales tax)
$4,200.00
• Priced per camera peryear for up to 14 total camera units
Subtotal Price (Excluding sales tax)
$1,100.00
• Requires Basic Service Package
Subtotal Price (Excluding sales tax)
$1,0$0.00
Qty
Item #
Description
(5)
SSU -SYS -COM
Vigilant System Start Up & Commissioning of 'in Feld' LPR system
• Mgilant technician to visit customersite
• Includes system startup, configuration and commissioning of LPR system
Subtotal Price (Excluding sales tax)
$1,100.00
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Subtotal Price (Excluding sales tax)
$4,200.00
Qty
Item #
Description
(1)
VS-TRNG
Vigilant End User Training for LPR Systems
• End usertraining forVigilant products
o Covers all clientpurchased applications
Subtotal Price (Excluding sales tax)
$1,100.00
o Includes classroom and field operation training
Subtotal Price (Excluding sales tax)
$4,449.60
. Vigilant certified technician to visit site and perform one training class
Subtotal Price (Excluding sales tax)
$1,100.00
Qty
Rem #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
• Vigilant certified technician to visit clientsite
• Includes all travel costs for onsite supportservices
Subtotal Price (Excluding sales tax)
$1,100.00
Qty
Item #
Description
(3)
CDMS31 HWW
3 -Camera Mobile LPR System - Extended Hardware Warranty -1 Additional Year
• Full mobile LPR hardware component replacement warranty
• Applies to 3 -Camera hardware system kit
Subtotal Price (Excluding sales tax)
1$1,008.00
• Valid for 1 year from warranty expiration
Subtotal Price (Excluding sales tax)
$4,449.60
Qty
item #
Description
(2)
CDFS-1 HWW
Fixed Camera LPR System - Extended Hardware Warranty -1 Additional Year
• Fixed LPR System LPR hardware component replacement warranty
• Valid for 1 year from warranty expiration
Subtotal Price (Excluding sales tax)
1$1,008.00
Page 3 of 4
Qty
item #
Description
(1)
VS-SHP-01
Vigilant Shipping & Handling Charges
Subtotal Price (Excluding sales tax)
$4,000.00
• Applies to each Mobile LPR System
• Shipping Method is FOB Shipping
Subtotal Price (Excluding sales tax)
$104.00
Qty
Item #
Description
(5)
LPR INSTALL
Vehicle Install and 2 Camera Trailer Install
Subtotal Price (Excluding sales tax)
$4,000.00
Qty
Item #
Description
(2)
VS-SHP-02
Vigilant Shipping & Handling Charges
• Applies to each fixed camera LPR System
• Shipping Method is FOB Shipping
Subtotal Price (Excluding sales tax)
$88.00
Qty
Item #
Description
(1)
VS -IDP -01
Discount for Pre -Paid IDP
• Paid $8370 for Data from 9/2018 until 9/2019
• Creditfor 6 months $4191
• Starting ILP with new hw purchase
Subtotal Price (Excluding sales tax) -$4,191.00
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. Orders requiring immediate shipment may be subject to a 15% QuickShip fee.
3. Vigilant Solutions purchasing schedule - HGAC Contract # EF04-17
4. All prices are quoted in USD and will remain firm and in effect until 12/31/2018.
Quoted by: Jason Cheshier -214-505-1138 -jason.cheshier@vigilantsolutions.com
Total Price (Excluding sales tax) 1 $74,691.60
Page 4 of 4
City of Round Rock
ROUNO ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing a purchase order to Vigilant Solutions, LLC for the
purchase of automated license plate readers for the Police Department.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 3/29/2019
Dept Director: Allen J. Banks
Cost: $74,691.60
Indexes: Traffic Safety Fund; General Self -Financed Purchases
Attachments: Vigilant CMAF, Vigilant Contract
Department: Police Department
Text of Legislative File CM -2019-0083
The Department has successfully utilized Automated License Plate Readers (ALPR) for several
years and seeks to replace and update existing equipment and software. This purchase will
outfit three vehicles and one Department -owned speed trailer with ALPR cameras. The
software portion of the purchase provides improves the existing systems, and it provides
access to a full commercial database, advanced officer notifications, and connectivity with
officers' cell phones.
ALPR systems use cameras mounted on vehicles or fixed locations to automatically capture an
image of a vehicle's license plate coming into the camera's field of view. ALPR data for
license plates and image locations, dates, and time are stored in a database and an officer can
be notified in seconds if a vehicle is stolen, is involved in criminal or terrorism activities, or
wanted individuals are associated with it. ALPR is also useful in the location of vehicles
associated with AMBER alerts or missing persons cases.
This purchase combines the original two-year phase-in - for which the Department has received
new program funding in the past two fiscal years - into a single procurement.
City of Round Rock Page 1 Printed on 3/29/2019