Contract - Quality Counts, LLC - 3/28/2019CITY OF ROUND ROCK AGREEMENT FOR
TRAFFIC DATA COLLECTION SERVICES
WITH
QUALITY COUNTS, LLC
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS
That this Agreement for purchase of traffic data collection services, and for other related
services, referred to herein as the "Agreement," is made and entered into on this the day
of the month of , 2019, by and between the CITY OF ROUND ROCK,
TEXAS, a home -rule municipality whose offices are located at 221 East Main Street, Round
Rock, Texas 78664, referred to herein as the "City," and QUALITY COUNTS, whose office is
located at 15533 North Interstate 35, Suite 7, Pflugerville, Texas 78660, referred to herein as the
"Services Provider." This Agreement supersedes and replaces any previous agreements between
the named parties, whether oral or written, and whether or not established by custom and
practice.
RECITALS:
WHEREAS, City desires to purchase traffic data collection services, and City desires to
purchase said services from Services Provider; and
WHEREAS, City has issued its Invitation for Bid under Solicitation Number 19-005 for
the provision of said services, and City has selected the bid submitted by Services Provider; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
mutually agree as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Services Provider
whereby the City is obligated to buy specified services and Services Provider is obligated to
provide said services. The Agreement includes the following: (a) City's Invitation for Bid under
Solicitation Number 19-005; (b) Service Provider's Response to IFB; (c) contract award; and (d)
00418916/ss2
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any exhibits, addenda, and/or amendments thereto. Any inconsistencies or conflicts in the
contract documents shall be resolved by giving preference in the following order:
(1) This Agreement;
(2) Services Provider's Response to IFB;
(3) City's Invitation for Bid, exhibits, and attachments.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and services mean the specified supplies, materials, commodities, or
equipment, and the specified performance of services.
F. Services Provider means Quality Counts, LLC, and any successors or assigns.
2.01 EFFECTIVE DATE; TERM
A. This Agreement shall be effective upon the date on which it has been signed by
both parties hereto, and shall remain in full force and effect unless and until it expires by
operation of the term stated herein, or until terminated or extended as provided herein.
B. The term of this Agreement shall be for sixty (60) months from the effective date
hereof.
C. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected Services Provider to provide the services as outlined in City's Invitation for
Bid under Solicitation Number 19-005, and Response to IFB submitted by Services Provider, all
as specified in Exhibit "A" attached hereto and made a part hereof for all purposes. The intent of
these documents is to formulate an Agreement listing the responsibilities of both parties as
outlined in relevant documents and as offered by Services Provider in its Response to the IFB.
The services which are the subject matter of this Agreement are described in Exhibit "A"
and, together with this Agreement, comprise the total Agreement and they are fully a part of this
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Agreement as if repeated herein in full.
4.01 ITEMS AWARDED
A. All bid items on Exhibit "A" are awarded to Services Provider.
B. Services Provider specifically acknowledges and agrees that City is not obligated
to use or purchase any estimated annual quantity of goods and services. Only if, as, and when
needed by City, the bid costs listed on Exhibit "A" shall be the basis of any charges collected by
Services Provider.
5.01 COSTS
A. The bid costs listed on Attachment A — Bid Sheet of Exhibit "A," shall be the
basis of any charges collected by Services Provider.
B. In consideration for the items set forth in Exhibit "A," the City shall be authorized
to pay the Services Provider an amount not -to -exceed Forty -Five Thousand and No/100
Dollars ($45,000.00) per year for a total not to exceed amount of Two Hundred Twenty -Five
Thousand and No/100 Dollars ($225,000.00) for the term of this Agreement.
6.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of Services Provider;
B. Purchase Order Number;
C. Description and quantity of items received; and
D. Delivery dates.
7.01 INTERLOCAL COOPERATIVE CONTRACTING / PURCHASING
Authority for local governments to contract with one another to perform certain
governmental functions and services, including but not limited to purchasing functions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter
F, Section 271.101 and Section 271.102.
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City of Round Rock's bid, with the consent and agreement of the successful
Services Provider(s) and Round Rock. Such agreement shall be conclusively inferred for the
Services Provider from lack of exception to this clause in the Services Provider's response.
However, all parties hereby expressly agree that the City of Round Rock is not an agent of,
partner to, or representative of those outside agencies or entities and that the City of Round Rock
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is not obligated or liable for any action or debts that may arise out of such independently -
negotiated "piggyback" procurements.
8.01 NON -APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Services Provider a written notice of termination at the end of its then -current fiscal year.
9.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be
made by City to Services Provider will be made within thirty (30) days of the date City receives
goods under this Agreement, the date the performance of the services under this Agreement are
completed, or the date City receives a correct invoice for the goods or services, whichever is
later. Services Provider may charge interest on an overdue payment at the "rate in effect" on
September 1 of the fiscal year in which the payment becomes overdue, in accordance with
V.T.C.A., Texas Government Code, Section 2251.025(b). This Prompt Payment Policy does not
apply to payments made by City in the event:
A. There is a bona fide dispute between City and Services Provider, a contractor,
subcontractor, or supplier about the goods delivered or the service performed that
causes the payment to be late; or
B. There is a bona fide dispute between Services Provider and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the service
performed that causes the payment to be late; or
C. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
D. The invoice is not mailed to City in strict accordance with any instruction on the
purchase order relating to the payment.
10.01 GRATUITIES AND BRIBES
City may, by written notice to Services Provider, cancel this Agreement without incurring
any liability to Services Provider if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Services Provider or its agents or
representatives to any City officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Services Provider may be subject to penalties stated
in Title 8 of the Texas Penal Code.
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11.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Services Provider's charges.
12.01 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS
If Services Provider cannot provide the goods as specified, City reserves the right and
option to obtain the products from another supplier or suppliers.
13.01 INSURANCE
Services Provider shall in all respects comply with the insurance requirements delineated
in Part II, Item 2 of City's Invitation for Bid under Solicitation Number 19-005.
14.01 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act on its behalf:
Gary Hudder
Transportation Director
2008 Enterprise Drive
Round Rock, Texas 78664
(512) 218-5560
huddergroundrocktexas.gov
15.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
16.01 DEFAULT
If Services Provider abandons or defaults hereunder and is a cause of City purchasing the
specified goods elsewhere, Services Provider agrees that it may be charged the difference in cost,
if any, and that it will not be considered in the re -advertisement of the service and that it may not
be considered in future bids for the same type of work unless the scope of work is significantly
changed.
Services Provider shall be declared in default of this Agreement if it does any of the
following:
A. Fails to fully, timely and faithfully perform any material obligations hereunder;
B. Becomes insolvent or seeks relief under the bankruptcy laws of the United States;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein.
17.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' written notice to Services
Provider.
B. In the event of any default by Services Provider, City has the right to terminate
this Agreement for cause, upon ten (10) days' written notice to Services Provider.
C. Services Provider has the right to terminate this Agreement only for cause, that
being in the event of a material and substantial breach by City, or by mutual agreement to
terminate evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Services Provider,
Services Provider shall discontinue all services in connection with the performance of this
Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such
orders and contracts are chargeable to this Agreement. Within thirty (30) days after such notice
of termination, Services Provider shall submit a statement showing in detail the goods and/or
services satisfactorily performed under this Agreement to the date of termination. City shall then
pay Services Provider that portion of the charges, if undisputed. The parties agree that Services
Provider is not entitled to compensation for services it would have performed under the
remaining term of the Agreement except as provided herein.
15.01 INDEMNIFICATION
Services Provider shall defend (at the option of City), indemnify, and hold City, its
successors, assigns, officers, employees and elected officials harmless from and against all suits,
actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any
and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of
Services Provider, or Services Provider's agents, employees or subcontractors, in the
performance of Services Provider's obligations under this Agreement, no matter how, or to
whom, such loss may occur. Nothing herein shall be deemed to limit the rights of City or
Services Provider (including, but not limited to the right to seek contribution) against any third
party who may be liable for an indemnified claim.
19.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Services Provider, its agents, employees and subcontractors shall use best efforts
to comply with all applicable federal and state laws, City's Charter and Ordinances, as amended,
and all applicable rules and regulations promulgated by local, state and national boards, bureaus
and agencies.
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B. Services Provider acknowledges and understands that City has adopted a Storm
Water Management Program (SWMP) and an Illicit Discharge Ordinance, Sections 14-139
through 14-152 of the City's Code of Ordinances, to manage the quality of the discharges from
its Municipal Separate Storm Sewer System (MS4) and to be in compliance with the
requirements of the Texas Commission on Environmental Quality (TCEQ) and the Texas
Pollutant Discharge Elimination System (TPDES). The Services Provider agrees to perform all
operations on City -owned facilities in compliance with the City's Illicit Discharge Ordinance to
minimize the release of pollutants into the MS4. The Services Provider agrees to comply with of
the City's stormwater control measures, good housekeeping practices and any facility specific
stormwater management operating procedures specific to a certain City facility. In addition, the
Services Provider agrees to comply with any applicable TCEQ Total Maximum Daily Load
(TMDL) Requirements and/or I -Plan requirements.
C. In accordance with Chapter 2270, Texas Government Code, a governmental entity
may not enter into a contract with a company for services unless the contract contains written
verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel
during the term of this contract. The signatory executing this Agreement on behalf of Services
Provider verifies Services Provider does not boycott Israel and will not boycott Israel at any term
of this Agreement.
20.01 ASSIGNMENT AND DELEGATION
The parties hereby bind themselves, their successors, assigns and legal representatives to
each other with respect to the terms of this Agreement. Neither party shall assign, sublet or
transfer any interest in this Agreement without prior written authorization of the other party.
21.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
A. When delivered personally to recipient's address as stated in this Agreement; or
B. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Services Provider:
Quality Counts, LLC
15533 North Interstate 35, Suite 7
Pflugerville, TX 78660
Notice to City:
City Manager Stephan L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
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Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Services Provider.
22.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
23.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Services Provider and City. This Agreement may only be amended or supplemented by mutual
agreement of the parties hereto in writing, duly authorized by action of the City Manager or City
Council.
24.01 DISPUTE RESOLUTION
City and Services Provider hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act (9 USC Section 1-14) or any applicable state arbitration statute.
25.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision hereof or the occurrence of
any event rendering any portion or provision of this Agreement void shall in no way affect the
validity or enforceability of any other portion or provision of this Agreement. Any such void
provision shall be deemed severed from this Agreement, and the balance of this Agreement shall
be construed and enforced as if this Agreement did not contain the particular portion or provision
held to be void. The parties further agree to amend this Agreement to replace any stricken
provision with a valid provision that comes as close as possible to the intent of the stricken
provision. The provisions of this section shall not prevent this entire Agreement from being void
should a provision which is of the essence of this Agreement be determined to be void.
26.01 MISCELLANEOUS PROVISIONS
Standard of Care. Services Provider represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Services Provider understands and agrees that time is of the
essence and that any failure of Services Provider to fulfill obligations for each portion of this
Agreement within the agreed timeframes will constitute a material breach of this Agreement.
Services Provider shall be fully responsible for its delays or for failures to use best efforts in
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accordance with the terms of this Agreement. Where damage is caused to City due to Services
Provider's failure to perform in these circumstances, City may pursue any remedy available
without waiver of any of City's additional legal rights or remedies.
Force Majeure. Neither City nor Services Provider shall be deemed in violation of this
Agreement if it is prevented from performing any of its obligations hereunder by reasons for
which it is not responsible as defined herein. However, notice of such impediment or delay in
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
[Signatures on the following page.]
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IN WITNESS WHEREOF, City and Services Provider have executed this Agreement
on the dates indicated.
CITY OF ROUND ROCK, T A -S
By:
Printed Name:
Title: wVM V Q
Date Signed:
For City, Attest:
.11
By:
AW-01 � 2
Sara L. White, City Clerk
For City, Apprqved as to
Sheets, City Attorney
QUAL7, LC
By:
Printed Name:
Title: C60
Date Signed:
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:K TEXAS
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
www.roundrocktexas.gov
INVITATION FOR BID (IFB)
TRAFFIC DATA COLLECTION SERVICES
SOLICITATION NUMBER 19-005
January 2019
Exhibit "A"
City of Round Rock
TRAFFIC DATA COLLECTION SERVICES
IFB No. 19-005
Class/Item: 968-85
January 2019
TRAFFIC DATA COLLECTION SERVICES
PART I
GENERAL REQUIREMENTS
1. PURPOSE: The City of Round Rock, herein after "the City" seeks a bid from firms experienced in providing
traffic data collection services.
2. BACKGROUND: The City resides in two counties: Williamson County and Travis County. The City has
performed approximately 120+ various traffic studies in the past 5 years. Traffic volume data is used by the
City for various purposes by the Transportation and the Planning and Development Services departments.
This information is utilized for congestion management, traffic signal coordination, road maintenance and
planning studies, as well as for the preparation of environmental documents. In addition, community groups
and private developers may analyze this data relative to issues in community development.
3. SOLICITATION PACKET: This solicitation packet is comprised of the followina:
Description
Index
Part I — General Requirements
Page(s) 2-5
Part 11— Definitions, Standard Terms and Conditions
and Insurance Requirements
Page 6
Part III — Supplemental Terms and Conditions
Page(s) 7-9
Part IV — Specifications
Page(s) 10-11
Attachment A — Bid Sheet
Page 12
Attachment B — Reference Sheet
Page 13
Attachment C — City of Round Rock Monitoring Locations
Separate Attachment
(2 pages)
4. AUTHORIZED PURCHASING CONTACT: For questions or clarification of specifications, you may contact:
Amanda Crowell
Purchasing Technician
Purchasing Division
City of Round Rock
Phone: 512-218-5456
E-mail: acrowell(d)roundrocktexas.gov
The individual listed above may be contacted by e-mail for clarification of the specifications only. No authority
is intended or implied that specifications may be amended or alterations accepted prior to solicitation opening
without written approval of the City of Round Rock through the Purchasing Department.
Exhibit "A"
Page 2 of 13
City of Round Rock
TRAFFIC DATA COLLECTION SERVICES
IFB No. 19-005
Class/Item: 968-85
January 2019
5. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below.
EVENT
DATE
Solicitation released
January 9, 2019
Deadline for submission of questions
January 18, 2019 @ 5:00 PM, CST
City responses to questions or addendums
January 22, 2019 @ 5:00 PM, CST
Deadline for submission of responses
January 30, 2019 @ 3:00 PM, CST
All questions regarding the solicitation shall be submitted in writing by 5:00 PM, CST on the due date noted
above. A copy of all questions submitted and the City's response to the questions shall be posted on the City's
webpage in the form of an addendum at:
https://www.roundrocktexas..qov/businesses/solicitations/
Questions shall be submitted in writing to the "Authorized Purchasing Contact", The City reserves the right to
modify these dates. Notice of date change will be posted to the City's website:
http://www.roundrocktexas.gov/bids.
6. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
http://www.roundrocktexas.gov/bids for any updates pertaining to the solicitation described herein. Various
updates may include addendums, cancellations, notifications, and any other pertinent information necessary
for the submission of a correct and accurate response. The City will not be held responsible for any further
communication beyond updating the website.
7. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3:00 PM, on the due date noted
in PART I, Section 5 — Schedule of Events. Mail or hand deliver sealed responses to:
City of Round Rock
Attn: Amanda Crowell
Purchasing Department
221 E. Main Street
Round Rock, Texas 78664-5299
a. Sealed responses shall be clearly marked on the outside of packaging with the solicitation title, number,
due date and "DO NOT OPEN".
b. Facsimile or electronically transmitted responses are not acceptable.
c. Responses cannot be altered or amended after opening.
d. No response can be withdrawn after opening without written approval from the City for an acceptable
reason.
e. The City will not be bound by any oral statement or offer made contrary to the written specifications.
f. Samples and/or copies shall be provided at the Respondent's expense and shall become the property of
the City.
8. RESPONDENT REQUIREMENTS: The City of Round Rock makes no warranty that this checklist is a full
comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist
participating Respondents in compiling their final responses. Respondents are encouraged to carefully read
the entire solicitation.
Respondent shall submit one (1) evident signed "Original" and one (1) electronic copy of the complete IFB
response on a flash drive. The submittal is required to include all addendums and requested attachments. The
bid response along with samples and/or copies shall be provided at the Respondent's expense and shall
become the property of the City.
Exhibit "A"
Page 3 of 13
City of Round Rock
TRAFFIC DATA COLLECTION SERVICES
IFB No. 19-005
Class/Item: 968-85
January 2019
This invitation for bid (IFB) does not commit the City to contract for any supply or service. Respondents are
advised that the City will not pay for any administrative costs incurred in response preparation to this IFB; all
costs associated with responding to this IFB will be solely at the interested parties' expense. Not responding
to this IFB does not preclude participation in any future RFP/RFQ/IFB.
For your bid to be responsive, addendums and the attachments identified below shall be submitted
with your proposal.
❑ Addendums: Addendums may be posted to this solicitation. Bidders are required to submit signed
addendums with their sealed response. The Bidder shall be responsible for monitoring the City's website
at http://www.roundrocktexas.gov/bids for any updates pertaining to the solicitation.
❑ Attachment A: BID SHEET: The bid response shall be submitted on itemized, signed Bid Sheet provided
in the solicitation packet. Failure to complete and sign the bid sheet will result in disqualification. If there
is a conflict between the unit price and extended price, the unit price will take precedence. Submission of
responses on forms other that the City's Solicitation Document may result in disqualification of the
response.
❑ Attachment B: REFERENCE SHEET: Provide the name, address, telephone number and E-MAIL of at
least three (3) valid Municipal, Government agencies or firms of comparable size that have utilized services
that are similar in type and capacity within the last two (2) years. City of Round Rock references are not
applicable. References may be checked prior to award. If references cannot be confirmed or if any negative
responses are received it may result in the disqualification of submittal.
9. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses, or to
accept any response deemed most advantageous, or to waive any irregularities or informalities in the response
received that best serves the interest and at the sole discretion of the City. All solicitations received may be
evaluated based on the best value for the City. In determining best value, the City may consider:
a. Purchase price;
b. Reputation of Respondent and of Respondent's goods and services;
c. Quality of the Respondent's goods and services;
d. The extent to which the goods and services meet the City's needs;
e. Respondent's past performance with the City;
f. The total long-term cost to the City to acquire the Respondent's goods or services;
g. Any relevant criteria specifically listed in the solicitation.
Respondents may be contacted for clarification of bid and/or to discuss details of the services they are
proposing. This may include a presentation and/or the request for additional material/information.
10. CONFIDENTIALITY OF CONTENT: As stated in Section 16 of City of Round Rock Purchasing Definitions,
Standard Terms and Conditions, all documents submitted in response to a solicitation shall be subject to the
Texas Public Information Act. Following an award, responses are subject to release as public information
unless the response or specific parts of the response can be shown to be exempt from the Texas Public
Information Act. Pricing is not considered to be confidential under any circumstances
a. Information in a submittal that is legally protected as a trade secret or otherwise confidential must be clearly
indicated with stamped, bold red letters stating "CONFIDENTIAL" on that section of the document. The
City will not be responsible for any public disclosure of confidential information if it is not clearly marked as
such.
b. If a request is made under the Texas Public Information Act to inspect information designated as
confidential, the Respondent shall, upon request from the City, furnish sufficient written reasons and
information as to why the information should be protected from disclosure. The matter will then be
presented to the Attorney General of Texas for final determination.
Exhibit "A"
Page 4 of 13
City of Round Rock
TRAFFIC DATA COLLECTION SERVICES
IFB No. 19-005
Class/Item: 968-85
January 2019
11. SUSPENSION OR DEBARMENT CERTIFICATION: The provisions of the Code of Federal Regulations 2
CFR part 180 suspension and debarment may apply to this agreement. The City of Round Rock is prohibited
from contracting with or making prime or sub -awards to parties that are suspended or debarred or whose
principals are suspended or debarred from doing business with the Federal Government, State of Texas, or
the City of Round Rock.
12. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the
successful offeror to complete a Form 1295 "Certificate of Interested Parties" that is signed for a contract award
requiring council authorization. The "Certificate of Interested Parties" form must be completed on the Texas
Ethics Commission website, printed, signed and submitted to the City by the authorized agent of the Business
Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior to final
contract execution. Link to Texas Ethics Commission Webpage:
https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm
Exhibit "A"
Page 5 of 13
City of Round Rock
TRAFFIC DATA COLLECTION SERVICES
IFB No. 19-005
Class/Item: 968-85
January 2019
PART II
DEFINITIONS, STANDARD TERMS AND CONDITONS
AND INSURANCE REQUIREMENTS
1. DEFINITIONS, STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation, the
Respondent agrees that the City's Definitions, Standard Terms and Conditions, in effect at the time of release
of the solicitation, shall govern unless specifically provided otherwise in a separate agreement or on the face
of a purchase order. Said Definitions, Terms and Conditions are subject to change without notice. It is the
sole responsibility of Respondents to stay apprised of changes. The City's Definitions, Standard Terms and
Conditions can be viewed and downloaded from the City's website at:
https://www.roundrocktexas.gov/departments/purchasing/
2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard
Insurance Requirements. The City's Standard Insurance Requirements document can be viewed and
downloaded from the City's website at: https://www.roundrocktexas.gov/departments/purchasing/ .
Exhibit "A"
Page 6 of 13
City of Round Rock
TRAFFIC DATA COLLECTION SERVICES
IFB No. 19-005
Class/Item: 968-85
January 2019
PART III
SUPPLEMENTAL TERMS AND CONDITIONS
1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the following:
1.1 The term of the Agreement shall begin from date of award and shall remain in full force for (36) months.
1.2 Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions
of this agreement for such a period as is reasonably necessary to re -solicit and/or complete the project
up to 90 days.
2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. The Respondent
shall:
2.1 Be firms, corporations, individuals or partnerships normally engaged in providing traffic count data
collection services as specified herein and have adequate organization, facilities, equipment, financial
capability, and personnel to ensure prompt and efficient service to the City;
2.2 Provide all labor, supplies and materials required to satisfactorily perform the services as specified herein
and own or acquire at no cost to the City all construction aids, appliances, and equipment Respondent
deems necessary and maintain sole responsibility for the maintenance and repair of Respondent's
vehicles, equipment, tools and all associated costs. The City shall not be responsible for any
Respondent's tools, equipment or materials lost or damaged during the performance of the services
specified herein;
2.3 Be domiciled in or have a home office inside the United States. Respondents domiciled outside the
United States, or not having a home office inside the United States will not be included for consideration
in this procurement process.
3. SAFETY: The City reserves the right to remove any employee from City property for violation of federal, state,
and local health, safety and environmental laws, ordinances, rules and regulations. The Respondent shall:
3.1 Ensure that all employees comply with all Occupational Safety and Health Administration (OSHA), State
and City safety and occupational health standards and other applicable federal, state, and local health,
safety, and environmental laws ordinances, rules and regulations in the performance of these services;
3.2 Be held responsible for the safety of their employees and unsafe acts or conditions that may cause injury
or damage to any persons or property within and around the work site. In case of conflict, the most
stringent safety requirement shall govern;
3.3 Indemnify and hold the City harmless from and against all claims, demands, suits, actions, judgments,
fines penalties and liability of every kind arising from the breach of the Successful Respondents'
obligations under this paragraph.
4. WORKFORCE: Successful Respondent shall:
4.1 Ensure Respondent's employees perform the services in a timely, professional and efficient manner;
4.2 Ensure Respondent's employees, while working on City property, wear a company uniform that clearly
identifies them as the Respondent's employee;
4.3 Employ all personnel for work in accordance with the requirements set forth by the United States
Department of Labor. The City reserves the right to verify citizenship or right to work in the United States.
5. PRICING: The Respondent shall determine and submit a fixed cost for the work and shall include all incidental
costs, labor, overhead charges, travel, payroll expenses, freight, equipment acquisition and maintenance,
demurrage, fuel surcharges, delivery charges, costs associated with obtaining permits, insurance, bonds and
risk management. No separate line item charges shall be permitted for either response or invoice purposes.
Exhibit "A"
Page 7 of 13
City of Round Rock
TRAFFIC DATA COLLECTION SERVICES
IFB No. 19-005
Class/Item: 968-85
January 2019
6. PRICE INCREASE: Contract prices for Traffic Data Collection Services shall remain firm throughout the initial
twelve (12) month term of the contract. A price increase to the agreement may be considered on the anniversary
date of the Contract each year and shall be equal to the consumer price index for that year, but at no time can
the increase be greater than 15% for any single line item.
6.1 Consumer Price Index (CPI): Price adjustments will be made in accordance with the percentage change
in the U.S. Department of Labor Consumer Price Index (CPI -U) for all Urban Consumers. The price
adjustment rate will be determined by comparing the percentage difference between the CPI in effect for
the base year six-month average (January through June OR July through December); and each (January
through June OR July through December six month average) thereafter. The percentage difference
between those two CPI issues will be the price adjustment rate. No retroactive contract price adjustments
will be allowed. The Consumer Price Index (CPI) is found at the Bureau of Labor Statistics, Consumer
Price Index website: http://www.bis.gov/cpi/.
6.2 Procedure to Request Increase:
6.2.1 Mail the written price increase request with the rate detail comparison and comprehensive
calculation and any supporting documentation to the designated City Contract Specialist a
minimum of 45 days prior to the annual Contract anniversary date. The detailed written calculation
will be verified and confirmed. All written requests for increases must include the City of Round
Rock contract number, solicitation reference information and contact information for the authorized
representative requesting the increase. Price increase requests shall be sent by mail to:
City of Round Rock
Purchasing Department
Attn: Contract Specialist
221 East Main Street
Round Rock, TX 79664-5299
6.2.2 Upon receipt of the request, the City reserves the right to either, accept the escalation and make
change to the purchase order within 30 days of the request, negotiate with the Vendor or cancel
the agreement or purchase order if an agreement cannot be reached on the value of the increase.
7. PERFORMANCE REVIEW: The City reserves the right to review the awarded respondents' performance
anytime during the contract term.
8. ACCEPTANCE/INSPECTION: Acceptance inspection should not take more than five (5) working days. The
awarded respondent will be notified within the time frame if the services delivered are not in full compliance with
the specifications. In the event the services are not performed to the satisfaction of the City; the vendor shall
agree to reperform services to specification at no additional cost to the City. If any agreement or purchase
order is cancelled for non-acceptance the needed services may be purchased elsewhere and the vendor may
be charged liquidated damages.
9. ORDER QUANTITY: The quantities shown on the solicitation are estimates only. No guarantee of any minimum
or maximum purchase is made or implied. The City will only order the services/goods needed to satisfy
requirements within budgetary constraints, which may be more or less than indicated.
10. PERMITS: The Successful Respondent shall verify and obtain all necessary permits, licenses, and/or
certificates required by federal, state and local laws, ordinances, rules or regulations for the completion of the
services as specified if required for the project.
11. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single award, split
award, primary and secondary award, non -award, or use any combination that best serves the interest and at
the sole discretion of the City. Award announcement will be made upon City Council approval of staff
recommendation and executed agreement. Award announcement will appear on the City's website at
http://www.roundrocktexas.gov/bids.
12. POST AWARD MEETING: The City and Successful Respondent(s) may have a post award meeting to discuss,
but not be limited to the following:
Exhibit "A"
Page 8 of 13
City of Round Rock
TRAFFIC DATA COLLECTION SERVICES
IFB No. 19-005
Class/Item: 968-85
January 2019
12.1 The method to provide a smooth and orderly transition of services performed from the current
contractor;
12.2 Provide City contact(s) information for implementation of agreement.
12.3 Identify specific milestones, goals and strategies to meet objectives.
13. POINT OF CONTACT / DESIGNATED REPRESENTATIVE:
13.1 Contractor's point of contact: In order to maintain consistent standards of quality work performed
across the City, the City shall be provided with a designated and identified point of contact upon award
of the contract to include contact information. The City's designated representative shall be notified by
the Respondent immediately should the point of contact change.
13.2 The City's designated representative:
David Walther
Consultant
Transportation
Phone: 512-218-3248 Office
512-810-2536 Cell
E-mail: davidw(a)roundrocktexas.gov
14. INTERLOCAL PURCHASING AGREEMENTS
14.1 The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the
Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. The Contractor agrees to
offer the same price and terms and conditions to other eligible agencies that have an interlocal
agreement with the City.
14.2 The City does not accept any responsibility or liability for the purchases by other government agencies
through an interlocal cooperative agreement.
Exhibit "A"
Page 9 of 13
City of Round Rock
TRAFFIC DATA COLLECTION SERVICES
IFB No. 19-005
Class/Item: 968-85
January 2019
PART IV
SPECIFICATIONS
1. The City resides in two counties: Williamson County and Travis County. The City has performed approximately
120 various traffic studies in the past five years. Traffic volume data is used by the City for various purposes
by the Transportation and the Planning and Development Services departments. This information is utilized
for congestion management, traffic signal coordination, road maintenance and planning studies, as well as for
the preparation of environmental documents. In addition, community groups and private developers may
analyze this data relative to issues in community development.
2. The purpose of this contract is to assign all field traffic count activity performed to an independent contractor.
The City Staff shall receive traffic data provided by the contractor on a monthly basis. It will be the responsibility
of the Contractor to define a process and perform traffic data collections in accordance with the City's scope of
work.
3. Tasks/Requirements:
3.1 Contractor's Responsibilities
3.1.1 Annual Arterial Daily Traffic Count — Seventy-one (71) counts of two-day duration, recorded at
fifteen (15) minute intervals, midnight to midnight, at locations provided by the City (see
Attachment C- City of Round Rock Monitoring Locations). The City reserves the right to change
locations as needed due to the City's growth during the term of the contract.
3.1.2 Additional counts of varying types (i.e. volume, classification, peak -hour turning movement,
speed, video, ramp, etc.) on an as -needed basis, as directed by the Traffic Systems
Superintendent. The City anticipates up to forty (40) mechanical counts per year and up to
twenty (20) hand counts. The request for "on-call" count studies shall be given to the Contractor
during the first week of each month. The completed studies will be delivered before the end of
the month they are requested. Any deviations in the agreed upon traffic monitoring schedule
must receive prior approval from the Traffic Systems Superintendent,
3.1.3 Specific location, time, day of week, date, and direction of traffic flow information will be collected
for each study and submitted with the report.
3.1.4 The Contractor is expected to notify the designated officials of neighboring local jurisdictions or
the Texas Department of Transportation prior to any counts being taken on their roadways. The
Contractor is expected to arrange for encroachment permits for any counts on a state highway
or within local jurisdictions requiring permits. The terms of the permits are to be complied with in
full, and the original permit must be with the Contractor while work is being performed.
3.1.5 All traffic studies shall be completed using industry standard counting equipment and will include
at least two full twenty-four (24) hour periods within the month specified by the schedule. Unless
specifically requested otherwise, all two (2) day traffic studies will be completed between
midnight, Tuesday morning and midnight, Friday morning. Studies may be requested to include
weekends at no additional cost to the City. No studies shall be performed on state or federal
holidays. If the quality of any study is unacceptable, in the sole judgment of the City, it shall be
the responsibility of the Contractor to repeat the study until the results are acceptable.
3.1.6 The City expects the Contractor to follow industry standard traffic control practices during
placement of counters.
3.1.7 City ordinance does not permit monitoring equipment to be mounted on poles near the streets
unless prior approval from the Transportation Department is given.
3.2 City's Responsibilities
3.2.1 The City shall provide the Contractor with a schedule in advance of the work requested.
3.2.2 The City shall provide the Contractor with any changes or updates in advance of work
within 48 hours of a change.
3.2.3 The City shall ensure the Contractor has a single point of contact to discuss tasks,
assigned work, and invoices. Exhibit "A"
Page 10 of 13
City of Round Rock
TRAFFIC DATA COLLECTION SERVICES
IFB No. 19-005
Class/Item: 968-85
January 2019
3.2.4 Currently the City of Round Rock does not perform its own traffic data counts.
4. Reporting Monitoring Results to City Staff:
4.1 Data shall be transferred to the City in an Excel document containing one (1) spreadsheet for each
location, with counts compiled in hourly figures and a summary spreadsheet listing all locations with
identifying information. A PDF file/print of each study will also be delivered along with the Excel file as a
backup. These shall be delivered by e-mail as attachments to the Traffic Systems Superintendent or by
use of an Electronic File Transfer internet page (commonly referred to as an FTP site) provided for the
Respondent's use by the City if the size of files exceeds twenty-five (25) megabytes.
4.2 Results shall be consistent and accurate, subject to the City's verification. Any
situations that may result in invalid counts, such as detours and construction
activities, shall be immediately reported to the Traffic Systems Superintendent for the
purpose of rescheduling the requested study or studies. The City will decide if
circumstances warrant alteration of the schedule.
Exhibit "A"
Page 11 of 13
City of Round Rock
TRAFFIC DATA COLLECTION SERVICES
IFB No. 19-005
Class/Item: 968-85
January 2019
ATTACHMENT A
BID SHEET
1. ATTACHMENT A — BID SHEET is posted in Solicitation Documents for IFB No. 19-005 Traffic Count Data
Collection Services in an Excel format on the City of Round Rock website at:
https://www.rou ndrocktexas. gov/departments/purchasinq/purchasing-active-solicitations/
1.1 In order to be considered responsive Attachment A- Bid Sheet must be completed, signed by an
authorized representative and returned by the deadline for submission of response indicated in Part I
Section 5 — Schedule of Events.
1.2 The Respondent, by submitting and signing Attachment A — Bid Sheet, acknowledges that he/she has
received and read the entire document packet sections defined above including all documents
incorporated by reference, and agrees to be bound by the terms therein.
1.3 In order to do business with the City of Round Rock you must be registered with the City's Vendor
Database. To register, go to: https://roundrock.munisselfservice.com/Vendors/defauIt.aspx.
1.4 By the signature affixed on Attachment A- Bid Sheet, the Respondent hereby certifies that neither the
Respondent nor the entity represented by the Respondent, or anyone acting for such entity has violated
the antitrust laws of this State, codified in Section 15.01 et seq., Texas Business and Commerce Code,
or the Federal antitrust laws, nor communicated directly or indirectly, the response made to any
competitor or any other person engaged in such line of business.
1.5 The Respondent agrees, if this Offer is accepted within 120 calendar days after the Due Date, to fully
comply in strict accordance with the Solicitation, specifications and the amounts shown on bid sheet.
Exhibit "A"
Page 12 of 13
ATTACHMENT A- BID SHEET
The Bidder represents by their signature below that he/she is submitting a binding offer and is authorized to bind the Bidder to fully comply with the solicitation
documents contained in IFB No. 19-005 Traffic Count Data Collection Services. The Bidder acknowledges that he/she has received and read the entire solicitation
packet, attachments and all documents incorporated by reference, and agrees to be bound by the terms therein.
Special Instructions: All prices must be quoted in order to be considered responsive, be advised that exceptions taken to any portion of the solicitation may jeopardize
acceptance of the bid. The Citv reserves the riaht to purchase more or less than the auantities indicated below.
pe of count
nual ADT Count Program (Groups 1
i Call Volume Counts
Directional 2 Lane Roadway
Directional 4 Lane Roadway
Call Speed Counts
Directional 2 Lane Roadway
Directional 4 Lane Roadway
Call Turning Movement Counts
veway Study
e Direction Flow
Direction Flow
Unit of Measure
Each
Each
Estimated Number
of Counts
71
Unit Price Extended Total
$200.00 (�1d )nn nr
Additional Day
(While this information will not
be evaluated these values will
become part of the contract and
may be requested in future
scopes of work)
$120.00 $4,800.00 1 $60.00
$135.00 $5,400.00 1 $70.00
$140.00 $5,600.00
$75.00
$165.00 $6,600.00
$90.00
$150.00 $3,000.00
$75.00
$125.00 $125.00
$4000
$120.00 $120.00
$60.00
$135.00 $135.00
$70.00
$140.00 $140.00
$75.00
Other Studies
Trafic Surveys & Travel
Please provide a list
Hourly Rate
_
of services
Parking lots, Trip Generation, Delays
Please see attached list of services
COMPANY NAME: Quality Counts, LLC I r
SIGNATURE OF AUTHORIZED REPRESENTATIVE:
PRINTED NAME: Peter Kurtz
PHONE NUMBER: 704.215.4616
EMAIL ADDRESS: pkurtz@qualitycounts.net
Exhibit "A"
Page 1 of 1
TEXAS
2019 Rate Schedule
CE
Round Rock Quality Counts
DATA THAT DRIVES COMMUNITIES
New & Innovative Services
Email Survey Details for Quote
Parking Surveys
Ground -level &Aerial: Inventory, Occupancy, Space Utilization, Turnover
Aerial Photography/Video raphy
Interchange TMCs, O -D, Vehicle/Ped/Bike Behavior, Surveying, Marketing, Orthomosaics
Reiker Curve Advisory Reporting
MUTCD Compliance, Curve Sign Reporting, GIS Data Sets
Bluetooth® O-D/Travel Time Studies
24/7 Cloud Access, Raw Data, Portable & Permanent Installations, Live Filtering
Asset Inventory & GIS
Pavement Analysis, Signs, Parking, ADA, Travel -Time, O -D, Ped/Vehicle Conflicts
Geospatial Data Service
Web Portal, QC Historical Data, DOT Traffic Counts, Supplemental Data Sets
Turning Movement Counts (Per Continuous Count Period)
Per Location (2 Hour Min.)
Additional Hour
Driveway In/Out Count (e.g. RIRo)
$125
$40
Standard Count
$130
$55
High Volume Count
$175
$80
Complex Count (e.g. SPUI, Multi -Lane Roundabout)
$300
$120
Video Only (Per Camera Setup; Continuous Up To 24 Hours)
$100
-
Bike & Pedestrian Counts (Per Continuous Count Period) Per Location (2 Hour Min.) Additional Hour
Screenline Count (e.g. Greenway, 1-2 Sidewalks and/or Bike Lanes) $120 $40
Intersection/Midblock Crossing Count $140 $50
Tube/Radar Counts
Per Location (24 Hour Min.)
Additional Day
1-3 Lane Roadway Volume -Only
$120
$60
1-3 Lane Roadway Volume/Speed/Class
$140
$75
4+ Lane Roadway Volume -Only
$135
$70
4+ Lane Roadway Volume/Speed/Class
$165
$90
Mainline Radar Survey Volume -Only
$550
$125
Mainline Radar Survey Volume/Speed/Class/Lane Utilizati
$600
$150
Video Screenline Counts
Per Direction Per Hour
'24 Hour Minimum. Under 24 Hours Incurs $100 Setup Fee.
1-3 Lanes
4-6 Lanes
7-9 Lanes
Binned FHWA Classes (Up to 6 Bins)
$20
$40
$60
Full 13 -Class FHWA
$40
$70
$95
Travel Rate and Other Surveys
Travel, Delay, Queue, License Plate O -D, Gap, Sat Flow Starting at $60 Per Hour
GPS/Tru-Traffic Travel Time Studies Call for Quote
Video DropBox Download Link $20(Per Location; Continuous Up To 24 Hours)
The above rates are valid for projects in Round Rock, Texas. For counts outside of this region, items not covered above, or any other questions,
please contact your local office representative.
(512) 670-00811 www.QualityCounts.net I QCTEX@QualityCounts.net
Exhibit "A"
Revised 1/23/2019
City of Round Rock
TRAFFIC DATA COLLECTION SERVICES
IFB No. 19-005
Class/Item: 968-85
January 2019
ATTACHMENT B:
REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER: 19-005
RESPONDENT'S NAME: Quality Counts, LLC DATE: Q1/30/2019
Provide the name, address, telephone number and E-MAIL of at least three (3) valid Municipal, Government
agencies or firms of comparable size that have utilized services that are similar in type and capacity within the last
two (2) years. City of Round Rock references are not applicable. References may be checked prior to award. If
references cannot be confirmed or if any negative responses are received it may result in the disqualification of
submittal.
Company's Name Travis Coun
Name of Contact Andre Betit, PE
Title of Contact Traffic Engineering Division Manager
E -Mail Address
andre. betit(a,travi sco untytx.gov
Present Address 700 Lavaca St
City, State, Zip Code Austin, TX 78701
Telephone Number ( 512 ) 854-8757 Fax Number: ( )
Company's Name Kimlev-Horn
Name of Contact
Viv_ek Deshpande, PE, PTOE
Title of Contact
Transportation Engineer
E -Mail Address
vivek.deshpande(a,kimley-horn.com
Present Address
10814 Jollyville, Avallon W, Suite 300
City, State, Zip Code
Austin, TX 78759
Telephone Number
( 512 ) 418-4536 Fax Number: ( )
Company's Name Big Red Do
Name of Contact
Title of Contact
Director, Transportation Engineering
E -Mail Address dan.hennessey(a)bigreddog.com
Present Address
2021 East 5th Street, Suite 200
City, State, Zip Code Austin, TX 78702
Telephone Number ( 512 ) 669-5560 Fax Number: ( )
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
Exhibit "A"
Page 13 of 13
ATTACHMENT C- City of Round Rock Monitoring Locations
GROUP
LOCATION
ADT ARTERIAL STREETS - Groups 1, 2 and 3
GROUP 1
1
AW Grimes Blvd Btwn Gattis School Rd & Louis Henna Blvd
1
AW Grimes Blvd Btwn Logan Dr & Gattis School Rd
1
AW Grimes Blvd Btwn Louis Henna to Roundville Ln
1
AW Grimes Blvd Btwn Old Settlers Blvd & Tiger Trail
1
AW Grimes Blvd Btwn Tiger Trl & Hwy 79
1
AW Grimes Blvd Btwn University Blvd & Old Settlers Blvd
1
AW Grimes Blvd Btwn Hwy 79 & Logan Dr
1
Bowman Rd btwn Greenhill Dr & Egger Ave
1
Bowman Rd Btwn Sunrise Rd & Buckeye Ln
1
Chisholm Trail Rd Btwn Chisholm Pkwy & Industrial Blvd
1
Chisholm Trail Rd btwn Emmanuel St & Sunset Dr
1
Chisholm Trail Rd btwn Wolle Ln & FM 3406
1
Creek Bend Blvd Btwn Wyoming Springs & Creek Bend Cir.
1
Creek Bend Blvd Btwn FM 3406 & Sam Bass Rd
1
Deepwood Dr at Round Rock High School
1
Dell Way btwn Greenlawn Blvd & South Mays St
1
Double Creek Dr btwn Bryant Dr & Louis Henna Blvd
1
Double Creek Dr btwn Henna Way & Ray Berglund Blvd
1
E Main St btwn Burnet St & Lewis St
1
FM 3406 Btwn Plantation Dr & Oak Hollow Dr
1
FM 3406 Btwn Wyoming Springs Dr & Sam Bass Rd
1
Forest Creek Dr btwn Grey Feather Ct & Kenny Fort Dr
1
Forest Creek Dr Btwn Kenny Fort Blvd & Rusk Rd
1
Forest Creek Dr btwn Lake Forest Dr & Forest Ridge Blvd
1
Gattis School Rd Btwn High Country Blvd & Red Bud Ln
1
Gattis School Rd Btwn Rolling Ridge Dr & Meister Ln
1
Gattis School Rd Btwn Joyce Ln & South Creek Dr
1
Gattis School Rd btwn Surrey Dr & Oxford Blvd
1
Georgetown St Btwn Timberwood Dr & Pecan Ave
1
Logan ST Btwn Mays St $ Greenlawn Blvd
1
Greenlawn Blvd Btwn Dell Way & Stratford Dr
1
Greenlawn Blvd btwn Louis Henna Blvd & IH -35 NB Frontage Rd
1
Hesters Crossing Rd Btwn La Frontera Blvd & CR 172
1
Hesters Crossing Rd Btwn Rawhide Dr & IH -35 SB Frontage Rd
1
High Country Blvd Btwn Southampton Way & Flower Hill Dr
1
Kenny Fort Blvd btwn Joe DiMaggio Blvd and Forest Creek Dr
1
La Frontera Blvd Btwn Sundance Pkwy & SH 45 WB Frontage Rd
1
IN Mays St Btwn Texas Ave & Bowman Rd
1
IN Mays St btwn Jeffrey Way & Greenhill Dr
1
IN mays o Old bowman
GROUP 2
2
S Mays St btwn Fannin Ave and Sunset Dr
2
S Mays St Btwn Mays Crossing and Gattis School Rd
2
S Mays St Btwn Nash St and the Lake Creek Bridge
2
McNeil Rd Between East Messick Lp and Oakridge Dr
2
McNeil Rd Btwn Blair St & IH -35 NB Frontage Rd
2
McNeil Rd Between Saint Williams Ave and Round Rock West Dr
2
Meister Ln btwn Louis Henna Blvd & Gattis School Rd
2
Confirml
2
Old Settlers Blvd btwn Brenda Ln & Bluffstone Dr
2
Old Settlers Blvd Btwn Champion Dr & Water Spaniel Way
2
Old Settlers Blvd Btwn Greenhill Dr & Mesa Park Dr
2
Red Bud Ln Btwn CR 123 & Evergreen Dr
2
Red Bud Ln Btwn Old Settlers Blvd & CR 117
2
Red Bud Ln Btwn Jackrabbit Run & Doris Ln
2
Red Bud Ln Btwn Hwy 79 & Mickey Mantle PI
2
FM 620 Btwn Chisholm Trail Pkwy & Lake Creek
2
FM 620 Btwn Wyoming Springs & Oakwood Blvd
2
Round Rock Ave Btwn San Saba St & Brown St
2
Sam Bass Rd Blwn FM 3406 & Desert Willow Dr
2
Sam Bass Rd Blwn Somerset Dr & Meadows Dr
Exhibit "A"
Page 1 of 2
ATTACHMENT C- City of Round Rock Monitoring Locations
Exhibit "A"
Page 2 of 2
GROUP 3
3
Sunrise Rd Btwn Eagles Nest St & Luther Peterson PI
3
Sunrise Rd Btwn Old Settlers Blvd & Bowman Rd
3
Sunrise Rd Btwn Hwy 79 & Tiger Tri
3
Sunrise Rd Btwn Eagles Nest St & Hidden Valley Or
3
University Blvd btwn AW Grimes Blvd & CR 110
3
University Blvd btwn Campus Village Or & College Park Or
3
University Blvd btwn IH 35 & Oakmont Or
3
University Blvd Btwn Oakmont Or & Sunrise Rd
3
University Blvd btwn Sunrise Rd & Orion St
3
US 79 Btwn Georgetown St & Sunrise Rd
3
US 79 Btwn N Mays St & IH 35
3
US 79 Btwn Joe Dimaggio Blvd & Harrell Pkwy
3
US 79 Btwn Nolan Ryan Blvd. & Red Bud Ln.
3
Wyoming Springs Or Btwn Smyer Ln & Park Valley Or
3
Wyoming Springs Or Btwn Arbor Dr & Stone Creek Or
GROUP
LOCATION
SH45 FRONTAGE RD.
4
WB Louis Henna Blvd East of CR 172
4
EB Louis Henna Blvd West of CR 1325
4
WB Louis Henna Blvd Btwn Kourl Ave & La Frontera Blvd
4
EB Louis Henna Blvd Just West of Farmers Cir
4
EB Louis Henna Blvd Just East of 1-35 NB Frontage Rd
4
WB Louis Henna Blvd East of 1-35 NB Frontage Rd
4
WB Louis Henna Blvd Just West of SH -45 WB On -Ramp
4
EB Louis Henna Blvd Btwn SH -45 EB Offramp & Gas Station Dwy
4
WB Louis Henna Blvd Just East of Large Parking lot West Dwy East of Greenlawn Blvd
4
EB Louis Henna Blvd Btwn SAW Grimes Blv & Warner Ranch Dr
4
WB Louis Henna Blvd East of AW Grimes Blvd
4
EB Louis Henna Blvd East of SAW Grimes Blvd
4
EB Louis Henna Blvd East of Double Creek Dr
4
WB Louis Henna Blvd Just East of CR 169
4
EB Louis Henna Dr Just East of Schultz Ln
4
WB Louis Henna Blvd Just West of Donnell Dr
GROUP
LOCATION
135 FRONTAGE RD.
5
1-35 NB Frontage Rd Just North of Greenlawn Blvd
5
1-35 SB Frontage Rd Just North of Parker Rd
5
1-35 NB Frontage Rd ±600' of SH45
5
1-35 SB Frontage Rd Just North of Sundance Pkwy
5
1-35 NB Frontage Rd Just South of Dell Way
5
1-35 SB Frontage Rd South of Old West Dr
5
1-35 NB Frontage Rd ±200' north of Gattis School
5
1-35 SB Frontage Rd Just South of Chisholm Valley Dr
5
1-35 NB Frontage Rd Just north of Mays Crossing
5
1-35 SB Frontage Rd ±600' south of Round Rock Ave
5
1-35 NB Frontage Rd Just south of Round Rock Ave
5
1-35 NB Frontage Rd ±500' north of Round Rock Ave.
5
1-35 SB Frontage Rd ±500' north of Round Rock Ave.
5
1-35 SB Frontage Rd ±300' north of Sunset Dr.
5
1-35 NB Frontage Rd Just North of Sunset Dr
5
1-35 NB Frontage Rd Just North of W Palm Valley Dr
5
1-35 NB Frontage Rd North of Texas Ave
5
1-35 SB Frontage Rd Just North of Chisholm Pkwy
5
1-35 SB Frontage Rd ±900' South of FM 3406
5
1-35 NB Frontage Rd Just North of Meridian Lane
5
1-35 SB Frontage Rd Just North of Wolle Ln
5
1-35 SB Frontage Rd Just South of University Blvd
5
1-35 NB Frontage Rd Just South of University Blvd
5
1-35 NB Frontage Just North University Blvd
5
1-35 SB Frontage Rd Just South of South Westinghouse Dr Half Loop
5
1-35 NB Frontage Rd North of Bass Pro Dr
Exhibit "A"
Page 2 of 2
THE CITY OF ROUND ROCK I TRAFFIC DATA COLLECTION SERVICES
Minimum Qualifications origin -destination and travel tile reporting. We are
Quality Counts (QC) is a nationwide full-service confident in our ability to m@and exceed your needs,
transportation data collection firm with more than 170 having collected thousands pf hours of the following
employees in 10 offices across the United States, studies:
including one in nearby Pflugerville, TX. Our company was Camera Surveys
founded in 2003 in Portland, OR to meet the need for a
local, dedicated traffic data vendor. Over the past 16
years, QC leveraged its specialized commitment to
exceptional customer service, quality products, and
innovative technology to become one of the most
respected, industry-leading transportation data collection
firms in the country. Our processes are rooted in a
customer -first, transparent business model that maximizes
project efficiency and reporting accuracy. More recently,
our experience and partnerships continue to grow:
Year
Tube Counts
TMC Count Hours
2014
81500
60,000
2015
18,000
70,000
2016
23,000
73,530
2017
18,380
92,000
We believe in always striving to improve. Our system of
data collection evolves with deliberate intent to advance
the transportation data industry. With more than 200,000
studies on our resume, we are a trusted source of data and
collection program development for numerous state DOTS,
counties, cities, MPOs, COGs, private sector clients, FHWA,
and the National Cooperative Highway Research Program
(NCHRP). In fact, our data collection methods are so
accurate that they are often used to establish "ground
truth" corroborative data sets in nationwide studies of
survey methodologies and technologies. QC is also actively
involved with university research teams to develop reliable
trajectory -level surveys.
Our vast experience is made possible through the use of
state-of-the-art hardware, software, and proven
processing methods. We maintain a high level of industry -
specific knowledge and cutting-edge technology to allow
us to deliver solutions catered to unique transportation
problems. Our team offers access to collection capabilities
backed by an immense inventory of pneumatic tube
counters, cameras, Bluetooth/WiFi detection units, side -
fire radars, drones, and fixed -wing aircraft. QC regularly
utilizes manual processing methods for unrivaled 99%
accuracy and complete reporting customization,
proprietary QA/QC analytics applications for macro -level
data validation across entire corridors, automated
software for specialized safety assessments and aerial
surveys, and Bluetooth, cellular, WiFi and GPS analytics for
a: Exhibit "A" 1 i
Quality Counts
THE CITY OF ROUND ROCK I TRAFFIC DATA COLLECTION SERVICES
Our Commitment to Quality Data Checks
Our project lifecycle is carefully crafted to strict standards
that are catered to your unique and varying needs. We
guarantee that our video data results will be at or above
99% accuracy and our automated sensor data will meet or
exceed your expectations. The steps below outline our
QA/QC process from planning through delivery:
Field Setup Verification
• Our team will thoroughly explain our planned
approaches for each collection site and confirm all
processing instructions and deliverable requirements.
• When on-site, our team will verify that all intersections
and mid -blocks in the project setup area are flowing
and following a functional norm. Traffic abnormalities
will be reported immediately.
• Every piece of equipment is tested, calibrated, and set
up according to exact manufacturer specifications.
• Cameras are set up in multiple angles with
unobstructed views of all vehicles, pedestrians, and
cyclists.
• Approaches are captured for upstream traffic
reporting including queueing and nearby accidents.
• Pneumatic tube counters and radars are set up where
traffic is free flowing and queueing is infrequent.
• Field data sheets are completed with detailed area and
equipment diagrams and traffic condition reports.
Reduction to Data
Volume, speed, and classification data is downloaded
from pneumatic tube counters and radars using
software that reports data accuracy. Our team looks
for and reports any abnormalities (e.g. gaps, high
unclassed percentages).
• Collected video is transferred to our Video Reduction
Center in Tampa, Florida via a secured cloud network.
• Video technicians, who endure weeks of intensive
training and coordination tests, manually extract
vehicle counts and movements from the video. Issues
that may negatively impact data are immediately
reported. This approach has proven to be more
accurate than any automated video counting system in
existence today.
Intersection and roadway network verification
techniques are utilized through the use of Merlin, our
proprietary QA/QC analytics software. This allows for a
holistic micro and macro -level view of data trends that
are used to detect, inspect, reject, and report errors
and abnormalities.
Unusual data patterns are flagged and reported.
This includes incomplete data, high or low intervals,
low heavy vehicle percentages, illegal movements,
traffic flow below or above expectation in any area,
the presence or absence of specific expected
movements, and corridor balancing issues among
multiple survey sites.
Our team firmly believes in transparency. At any
time, you may request copies of internal
documents detailing counts completed,
unclassified vehicle percentages, processing
comments, Merlin reports, and copies of counter
and video files. All of this information is stored
indefinitely in secure cloud servers.
Our Flexibility
If we can count it, we can classify it into any deliverable
template: vehicles, pedestrians, bicycles, boats,
skateboards, and more. Manual reduction means
unlimited options for classification schemes for any traffic
type to help convey a more complete picture of a
network's behavior. We can also perform all sorts of time -
tracking and timestamp-based projects that deliver
information about specific events or occurrences.
Our Customer Service
Our team members are always available to talk through
any concerns you may have. There is no dealing with
limited business hours or automated phone lines. We will
always do what it takes to maintain our commitment to
99% video data accuracy. By recommending proper
automated collection practices, we guarantee to meet or
exceed data accuracy standards for pneumatic tube and
radar collection devices. If you aren't complete satisfied
with our data, we will recollect and reprocess at no
additional cost to you.
(I Exhibit "A" Z 1
Quality Counts
THE CITY OF ROUND ROCK I TRAFFIC DATA COLLECTION SERVICES
Project Team Automated traffic data from pneumatic tube counters and
other specialized survey devices will be processed by our
We believe that quality data starts with maintaining a well- Operations Support team, led by lames Brennan and
trained, dedicated, and motivated staff. Our team is solely supported by Noah Smith. This elite data analytics group is
dedicated to the collection, processing, and delivery of trained in TraxPro, PetraPro, Centurion, VIAS, Data Express,
traffic data. Since we are not distracted by completing
project analyses and preparing technical engineering
reports, we spend more time training our staff, verifying
the absolute precision of our data, ensuring equipment
and software tools are best in class and properly
calibrated, and responding thoroughly and quickly to all
our clients' inquiries.
Our local team in Pflugerville, TX is ready and eager to
service the City of Round Rock's traffic count needs.
Randel Lenz, our Texas Operations Manager, will lead QC's
local team. He will be tasked with managing field staff,
providing milestone updates to the City, and submitting
deliverables. Randel will be accompanied by a team of
experienced Field Technicians to complete on-site survey
tasks, led by James Brown. Peter Kurtz will be available at
all times to support Randel's efforts. He will reallocate
equipment, staff, and any other necessary resources as
needed to ensure timely completion of all requested data
collection.
a
Quality Counts
and Stats Analyzer software. They process thousands of
counts annually and have years of experience in quality
control and identifying problematic data. Noah Smith will also
lead the processing of any Bluemac Bluetooth, drone, and
other unique surveys.
All video -based surveys are transferred to the VRC in
Tampa, FL. Dedicated, highly -trained Data Reduction
Technicians led by Erin Martineau will manually process
vehicle volumes, pedestrians, cyclists, and any other
requested data with at least 99% accuracy. Our VRC can
count to 4,000 hours of video per week.
Organizational Chart
We understand that data is used to make important
decisions that affect the safety and effectiveness of our
local roadways and infrastructure and have a direct impact
on our local communities and economies. Our Managers
and Field Technicians are always available to address
changes that may occur during a project or contract. We
take pride in our willingness to adapt to the individual
needs of our clients. Our organizational chart below
illustrates the reporting relationships among our staff and
the Citv of Round Rock.
ROUND ROCK
TEXAS
Principal -in -Charge
Peter Kurtz
Exhibit "A"
31 Page
THE CITY OF ROUND ROCK I TRAFFIC DATA COLLECTION SERVICES
Project Schedule This turnaround spans only four business days for a single
Collection Schedule and Availability camera and tube count up to a three-week period for
Upon execution of a task order and notice to proceed,
Randel will begin the preparation process to collect the
requested data the same day the task order is issued.
These tasks include:
1. Mapping all locations using our online mapping tools
2. Reviewing each location using Google Street View or
on-site visits
3. Determining and annotating equipment requirements
and optimal placement
4. Preparing site and survey -specific field data sheets
5. Designing optimal field work routes
6. Adding equipment setup and pickup dates to Field
Technician schedules
7. Discussing anticipated video/data transmittal
schedules with VRC staff
8. Scheduling final project delivery dates with those same
parties, based on City requirements
Field work tasks will commence the first available week
within the desired collection window. QC has more than 900
video cameras and 800 automated traffic recorders available
to help service City of Round Rock task orders. Data review
will commence the week after field work takes place.
projects totaling 300 count hours and over 20 tube counts.
Exact turnaround will be calculated and communicated as
the City specifies its final list of desired count locations and
count times.
Every effort will be made to expedite delivery to ensure that
we submit data according to the City of Round Rock's
schedule. We understand that the City may require
expedited delivery for specific locations to respond to
administrative, legislative, and public demands. Our VRC is
prepared to leverage its capacity to process more than
4,000 hours of video per week to meet any reasonable
expedite requests the City may issue. Our Operations
Support team may also expedite tube processing requests
for accelerated delivery.
Our team will plan to collect all data in fair weather
conditions. In the event that inclement weather arises or
traffic incidents occur that are believed to impact traffic
data, the City will be notified immediately after the survey
date. QC is willing to recollect any such impacted surveys
at no additional cost.
The table below describes a hypothetical collection
schedule for 10 two-day pneumatic traffic counts. A
QC has predetermined video processing turnaround times second backup collection week is always reserved for any
based on how many hours of video collection hours or potential recounts due to irregular traffic, weather, or
tube counts are included in a single task order. equipment -related incidents.
EXAMPLE COLLECTION SCENARIO
Days
Mon Tues Wed Thurs Fri Mon Tues Wed Thurs Fri Mon
Planning
Field Surveys
Data Precheck
Data Processing
QA/QC
Deliverable Creation
Delivery
Q Exhibit "A" 4 1 P a g e
Quality Counts
:K TEXAS
ADDENDUM
CITY OF ROUND ROCK, TEXAS
Solicitation: 19-005 Addendum No: #1 Date of Addendum: 1/22/2019
This addendum is to incorporate the following changes to the above referenced solicitation:
Questions:
01. What information should we provide to the City to address the evaluation criteria?
Al. Responses to this solicitation will be evaluated based on vendor responsiveness and lowest cost.
Additional information explaining how a company meets minimum qualifications is always welcome.
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
APPROVED BY:—jm"'e,� 1/22/2019
Amanda Crowell, Purchasing Technician
Purchasing Office, 512-218-5458
By the signature affixed below this addendum is hereby incorporated into and made a part of the above referenced
solicitation.
ACKNOWLEDGED BY:
Peter Kurtz 01/28/19
Name Authorized Signature Date
RETURN ONE SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR SEALED
PROPOSAL. FAILURE TO DO SO MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM
CONSIDERATION FOR AWARD.
Exhibit "A"
Forms provided by Texas Ethics Commission www.etnics.state.Dcus versiun vl.l.coauoiou
CERTIFICATE OF INTERESTED PARTIES FORM 1295
loll
Complete Nos. 1 - 4 and 6 if there are Interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2019-456170
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Quality Counts LLC
Tigard, OR United States
Date Filed:
02/22/2019
2
Name of govemmental entity or state agency that Is a party tot the contract for which the forms
being filed.
City of Round Rock
Date Acknowledged:
3
Provide the Identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
000000 Traffic Data Collection
Traffic Data Collection Services
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
5
Check only if there Is NO Interested Party.
X
6
UNSWORN DECLARATION
My name is TM\l ► S C%A V" W%': n w S and my date of birth is Z- l `i - j 1$ co
My address is kZSo�{ rIIfA -D, cl1L3(a u5 -A•
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in tj� S hQ+Oh County, State of 18 Q on the7-1-44ay of , 20Iq_.
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.etnics.state.Dcus versiun vl.l.coauoiou
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.28ab6150
CERTIFICATE OF INTERESTED PARTIES
FORM 1Z9S
1 of 1
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2019-456170
Quality Counts LLC
Tigard, OR United States
Date Filed:
02/22/2019
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock
Date Acknowledged:
03/05/2019
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
000000 Traffic Data Collection
Traffic Data Collection Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party.
X
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.28ab6150