CM-2019-0101 - 4/12/2019STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. I
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: 2P CONSULTANTS ("Engineer")
ADDRESS: 203 E. Main Street. Suite 204, Round Rock, TX 78664
PROJECT: Downtown Trash Modification
This Supplemental Contract No. I to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and 2P Consultants, hereinafter
called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 25th day of January, 2019 for the Downtown Trash Modification
Project in the amount of $11,700.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $18,600.00 to a total of $30,300.00;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
Article 2. Engineering Services and Exhibit B. Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C. Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
Article 4. Compensation and Exhibit D. Fee Schedule shall be amended by increasing by
$18,600.00 the maximum amount payable under the Contract for a total of $30,300.00, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[signalure pages folio w]
e,M-2 o[q-0c1
Supplemental Contract
0199 1903.00421341
Rev,06. 16
S -127i
2P CONSULTANTS
Supplemental Contract Res.06)16
0199 1903, 00421341 84773
CITY OF ROUND K APP O ED AS TO F RM:
By: 7 JL. —.15x irw�
Lai er StephaA L. Sheets, City Attorney
AV3 r.
Date
Supplemental Contract Rev.06f 16
0199 1903 00421341 84273
ADDENDUM TO EXHIBIT B
Engineering Services
Based on a meeting on March 7, 2019, the City has decided to change the direction of the original
design and remove the trash compactor. The City would also like to add two additional areas in
the Downtown area to move dumpsters and add enclosures.
Task Item I - Project Management
A. Coordination & Meetings
1. This task item includes meetings with the design team and City of Round Rock
entities to obtain information necessary to complete the design of the project,
collection of data required for preparation of reports and for design and
coordination with the City of Round Rock Public Works department.
2. Coordinate with Surveying RPLS, Structural, Central Texas Refuge, Oncor, and City
of Round Rock.
Task Item II - Surveying Services
A. Design Survey
I. Topographic survey for design. Field personnel will Iocate and identify all trees 8"
and larger (trunk diameter measured at breast height) and provide sufficient
ground spot shots, existing curb, edge of pavement, drainage channels, breaklines,
tops and toes, etc. to create a 1 -foot contour map within the project area.
2. Boundary Verification for alley behind 203 E. Main Street. Shown by the subdivision
of "Original City of Round Rock"
Task Item III - Civil Engineering Site Plan Services
A. Site Grading Design
I. 2PC will prepare a final grading plan. This grading plan will be suitable for
construction. This plan will show existing and proposed ground contour lines, and
spot elevations to grade the site for drainage.
2. The prospect site is within the Edwards Aquifer Recharge Zone and is required to
adhere to TCEQ water quality requirements. The site is part of larger development
with regional water quality and detention, therefore, design and analysis of water
quality treatment is not included in the scope.
3. It is understood from the City of Round Rock that regional storm water detention is
provided for this site. No onsite detention is included in this proposal.
B. Site Paving & Dimension Control Plan
1. 2PC Associates will provide a site paving and dimension control plan. This item
includes dimension controls sufficient for construction of structural walls
2. The dimension control plan will be based on the final site plan.
C. Erosion/Sedimentation Control and Tree Protection Plan
Prepare the final erosion/sedimentation control and tree protection.
2. This task is for the preparation of design drawings and associated details only.
However, a Storm Water Pollution Prevention Plan (SWPPP), the Notice of Intent
(NOI), project description, inspection forms, Notice of Termination (NOT), and all
other construction forms required prior to construction shall be prepared by the
contractor. All required inspections for the SWPPP shall be performed by the
Contractor.
D. Construction Specifications
. Construction notes, standards and specifications pertaining to the civil site design
and relevant to the City of Round Rock will be included on the construction
drawings as necessary for construction.
Task Item IV - Structural Design Services
A. Prepare plans and specification for enclosure and trash compactor foundation.
1. Structural Engineer will work with the Civil Engineer to determine the size and
locations of all walls.
2. Revised the layout and detail of the dumpster enclosure at 101 E. liberty Ave by
deleting the trash compactor.
3. Provide structural design and construction drawing for a new dumpster enclosure
at 203 E. Main Street alley.
4. Provide structural design and construction drawing for a new dumpster enclosure
at 201 E. Liberty Ave.
5. Construction specifications for applicable division related to work to be included on
the drawings.
Task Item V - Construction Administration
A. Submittal Review
1. Review, and provide written responses to contractor submittals and RFI's on
construction drawings and specifications prepared under this proposal.
2. Answer any contractor questions during bidding.
B. On -Site Meetings and Construction Observation
1. 2PC will provide periodic observation and attend two onsite meeting during the site
work phase of construction for the project. Onsite meetings shall be scheduled and
coordinated by the Contractor. Site meeting minutes shall be prepared by the
Contractor.
2. In addition to the above construction observation services, 2PC will attend the pre -
construction meeting at the start of construction as required by the City of Round
Rock
3. Structural Engineer will provide periodic observation for inspections. This scope
item is limited to 4 inspection trips and attend one onsite meeting during the site
N
work phase of construction for the project. Onsite meetings shall be scheduled and
coordinated by the Contractor. Site meeting minutes shall be prepared by the
Contractor.
C. Project Closeout
1. In addition to Item B.1 above, 2PC and Structural Engineer will conduct a site walk-
through upon substantial completion of the site work portion of the project and
prepare a punch list for issuance to the contractor.
1. 2PC will provide an Engineer's Concurrence letter upon completion of the construction of the
project stating, to the best of 2PC's information, knowledge and belief, that the site
construction services as observed by 2PC, were constructed in general conformance with the
permitted engineered site construction plans. The engineer is not responsible for
construction, contractor's work or the safety or means and methods of the contractor.
2. Any requested services not specifically covered by the "Scope of Work" will be invoiced
separately as an additional service.
3. All application and processing fees are the responsibility of the Client/Owner.
4 Resolutions of conflicts are not included in this Scope and Fee proposal.
S. Geological Assessment, if required by TCEQ, shall be provided by the owner and shall be in
conformance with TCEQ Standards.
b. It is assumed that regional water quality and detention is provided for this site.
7. It is assumed that because of the small statute of this project a TCEQ permit will not be
required.
8. Existing street modifications or additions are not included in this contract.
9. A Geotechnical investigation with foundation recommendations is recommended for design
purposes. This project can be completed without the Geotechnical report with standard
recommendations from the compactor manufacturer. This is at the Clients risk.
ADDENDUM TO EXHIBIT C
Work Schedule
Coordination with the City Public Works Department to develop a schedule. The estimated
design shall begin in April 1, 2019 and shall take approximately 60 -days. Construction bidding is
estimated to begin in June 10, 2019. Please see attached schedule.
ADDENDUM TO EXHIBIT D
Fee Schedule
ORIGINAL CONTRACTED AMOUNTS
ENGINEERING/SURVEYING/STRUCTURAL PROJECT FFA
I. Project Management $1.500.00
11. Surveying Services $1.800.00
III. Civil Engineering Site Plan Services
IV. Structural Design Services
V. Construction Administration $2.500.00
TOTAL CONSULTANT FEES $11,700.00
ADDITIONAL FEE DUE TO SCOPE CHANGE
ENGINEERING/SURVEYING/STRUCTURAL PROJECT FEES:
I. Project Management $1.800.00
Il. Surveying Services $2.800.00
III. Civil Engineering Site Plan Services $4.500.00
IV. Structural Design Services____ $7.000.00
V. Construction Administration „$2,500.00
TOTAL CONSULTANT FEES $18,600.00
TOTAL FEE
ENGINEERING/SURVEYING/STRUCTURAL PROJECT FEES_
1. Project Management $3.aM.00
IL Surveying Services $4.600.00
III. Civil Engineering Site Plan Services $7.500.00
IV. Structural Design Services $9.900.00
V. Construction Administration $5.000.00
TOTAL CONSULTANT FEES $30,300.00
The fees for Items 1, II & IV, established above, shall be considered LUMP SUM unless otherwise
noted. The fees for items III & V, established above are to be considered HOURLY estimates Not
to Exceed without the owner's approval. Our services will be invoiced monthly based on the
percentage of work completed. Please see attached Hourly Rate Sheet for additional services or
additional site visits if requested.
Effective January 1, 2018 the following rates are recommended for work performed on an
hourly -charge basis. Rates include company overhead and profit for services accomplished
during regular working hours.
ENGINEERING/SURVEYING
Operations Manager....................................................................................... $185 perhour
Survey Manager................................................................. ..............................
. $175 per hour
Sr. Project Manager.......................................................................................... $160 per hour
ProjectManager..........................................................................................
$150 per hour
Engineer(P.E.) .......................................................................................................$130
per hour
.............................
Engineering Designer.......................................................... .$105 per hour
GraduateEIT............................................................................... ...$
95 per hour
Engineering CAD Technician............................................................$
80 per hour
Administrative Assistant.........................................................
$ 60 per hour
STRUCTURAL SERVICES
Principal............................................................................................................... $160 per hour
Associate/Senior Engineer........................................................................... $125 per hour
EngineerIV......................................................................................................... $115 per hour
Engineer Associate..................................................................................... $105 per hour
EngineerAssistant..................................................................................... $95 per hour
Designer / Senior Designer.................................................................... $75-85 per hour
Draftsman...................................................................................................... $65 per hour
Administrative.......................................................................................................$ 55 per hour
2
C
0
U
0
J
^L'
W
cn
0-
E E
_W
U
U
a)
A
L
cn
_0
U
C
W
C-
cn
L
CD
cn
0
Q
0
^L
I..L
City of Round Rock
OUNDREXAS OUND aopc Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Contract No. 1 with 2P Consultants for the
Downtown Trash Modification Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 4/12/2019
Dept Director: Michael Thane, Director of Utilities and Environmental Services
Cost: $18,600.00
Indexes: General Self -Financed Construction
Attachments: LAF, SA No. 1, Supplemetal Image
Department: Utilities and Environmental Services
Text of Legislative File CM -2019-0101
The City of Round Rock has developed trash disposal issues in several downtown locations.
These locations have trash disposal receptacles that are over utilized creating disturbances
near commercial businesses and public spaces. The City of Round Rock has developed a plan
to address the increased trash created to maintain a beautiful downtown area.
This initial phase of the downtown trash modification project was to begin with removing three
trash bins, that are typically over flowing with trash, from the alley located north of Main Street
between Mays Street and Lampasas Street. These trash bins were to be replaced with one
trash compactor that would be placed in the public parking lot north of Main Street. In addition to
the trash compactor, a recycling bin was to be added to accommodate businesses wanting to
recycle and reduce overall trash load.
Due to unforeseen site issues, the Utilities and Environmental Services Department has chosen
to remove the trash compactor from the initial scope, increase the pickup frequency of the three
trash bins currently in place, remove other trash bins from the alley, and commence with the
addition of the recycle bin. A concrete masonry unit (CMU) wall enclosure with locked gate will
be constructed around the trash bins that will remain in order to prevent illegal dumping of trash.
Two additional locations have been added to the scope of work as well. This includes the
dumpsters next to the library and the City Hall parking garage. 2P Consultants is to provide
structural design and construction drawings for two new dumpster enclosures at these
locations. These enclosures will hide trash bins from the public eye and increase the aesthetic
of downtown Round Rock.
2P Consultants has provided a supplemental agreement to design the modifications needed to
accommodate the new recycle bin and trash bin enclosures. The Utilities and Environmental
City o/ Round Rack Page i
Printed on 4/41/2019
Agenda item Summary Continued (CM -2019-0101) ...,�
Services Department recommends the City Manager enter into this Supplemental Contract No.
1 with 2P Consultants for $18,600.
Cost: $18,600.00
Source of Funds: General Self -Financed Construction
City of Round Rock Page 2 Printed on 4/11/2019