CM-2019-0106 - 4/19/2019City of Found Rock
msanalmpact
Bagdad
301 West Ba g
46M tzlat St
Urbandale IA 50323
Round Flock TX 78684
hdo@huanehnryect com
515.221-2924
inaene tcmo
111onia.l Atli -c ornont: Uty of I round Rock .. 4th of July
Order Date 03-19.2019 Delivery Address
Our Reference 847 City of Round Rods
Your Reference 301 West Bagdad
Rental Period 07-04.2019 5:00 AM to 07-04-201912:00 PM Round Rods TX 78664
It�rrt - - — . Type nuarstity Rrfc-e .. 3 acira
Mobile Rental Fleet
Max Impact 112' x 71 Rental 2 $3,500.00 $0.00 $7,000.00
Total for moble Rental Fleet: $7,000A0
Rental charges $7,000.00 Charge total $7,400-00
Sale charges $0.00 Tax total $0A0
Service chargee $0.00 Charge and tax total $71000Ao
LEGAL. TERMS AND CONDITIONS: CANCELLATION: Once deposit funds have been received by Insane
Impact LLC, the amount is considered non-refundable. Payment for the remaining balance is to be pail In full
at the lime of the rental. If payment is not recelved wllhin 30 days of the rental, an overdue tee of 10% of the
remaining balance will be applied to the Invoice. To avoid late fees, please have payment available on or
before the day of the rental.CONTENT S LICENSING: All content displayed (Audio and Visual) Is the sole
responsibility of the client of Insane Impact LLC. INSANE IMPACT will be held harmless from any legal Issues
arising from content used due to but not limited to trademark Infringement, licensing Issues, decency laws
and/or any other Issues arising from the content In question. Client Is responsible to obtain all permits, licenses
and/or any other forms of authorization to utilize the Insane Impact I.I.C. In the location and/or locations that the
equipment will be set-up. Events that are canceled or shut down during use due to the lack of proper licensing,
permitting or authorization from the local authority shall be the sole responsibility of client.
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City of Round Rock insane Impact
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Round Rock TX 78684 Woohnanatmpaat com
515-221-2924
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Rental AgrGarnont: G"ity of Round Hock - 4th of ,July
INDEMNITY: INSANE IMPACT Is not responsible for any real or Implied financial loss due to the fact that
INSANE IMPACT fails to perform under this contract. If equipment is damaged in transit, taus to operate while
on site or in any other degree does not perform the functions the equipment was manufactured to perform,
INSANE IMPACT Is In no way flnanclaily obligated to client in excess of any deposits or payments made in
regard to the rental. If this contract is for multiple units and/or multiple days or events, INSANE IMPACT Is In
no way financially obligated to client any sum of money beyond the failed single unit pro -rated amount for that
Individual occurrence. INSURANCE: If requested, INSANE IMPACT agrees 10 add named client In this contract
as an additfanal insured to Insane Impact LLC's commercial Insurance.
LED Content Clause - Content [Iles sent for display on the LED products must adhere to the specifications
outlined In the "Insane Impact LED Content Creation Guide". Files that do not adhere to these guidelines are
subject to appearing visually poor on our screen. All assets for the LEA video board must be sent from the
client to Insane Impact at a minimum 4 business days prior to event day. Raw files sent for Insane Impact slide
creation services must adhere to the "Insane Impact Sponsor Slide Creation Services" document. Raw logo
files are received "as Is" and laid atop a client -approved template. Flies not meeting submission deadline or
required specs outlined In "Insane Impact LED Content Creation Guide" and "insane Impact Sponsor Slide
Creation Services" are subject to onsite download errors, improper display, and visually un -optimized content.
1, the undersigned accept the terms and conditions of rental
Signe //Pd &g�/ Printed
Date:
Page 2 of 2
TRAILER APECIUMIONS
BAMLED VIDEO DISPLAY TRAILER SPECIFICATIONS
The Base LED Video Display Trailer must meet the following minimum specifications as outlined below:
Display Screen
Screen Size (ft): 12' wide x 7' high
Resolution:
728 x 418p
LED:
Surface -Mount Device LED Tiles
Pixel Pitch:
4.8mm
IP Rating:
I1385
Rating:
Outdoor, Waterproof Rating
Rotation:
360` screen swivel
Height Adjustment: Screen attached to a hydraulic lift to adjust screen up to 8' above ground to bottom of screen
Screen Cover. Outdoor rated, waterproof screen cover shall be provided for transport and storage
Trailer
Size (ft): Vendor shall specify trailer size to accommodate screen, on -board generator, audblvisual
component enclosure and associated appurtenances
Rating: Traller must meet Trailer Manufacturers Gross Vehicle Weight Rating (GVWR) for the combined
weight of the trailer and all associated equipment to be installed on the trailer
StabRizers: Trailer must have a minimum of four (4) stabilizer jacks, one on each comer, Installed on the
trailer rated for GVWR of the trailer
On -Board Equipment
Generator
Silent, high-power Honda (or buyer approved equal) generator sized to power screen to full
brightness and all on -board equipment (controls, audiovisual equipment, etc). Minimum
generator size is 7,000 watt. Generator shall be permanently mounted to trailer.
Equipment Cabinet:
Outdoor, weather-proof metal cabinet with lockable door sized to accommodate all Base
equipment and Audio/Visual Add -On Package equipment Cabinet shall also include pull-out
drawer for storage, on -board cooling fans for electronics, and rack space for all specified
audiovisual equipment (Base and Add -On Package)
Cables and Wires:
All cabling and wiring for screen and on -board equipment must be outdoor rated, securely
mounted and hidden as much as possible from public view.
Video Controller:
Novestar VX4S LED digitizer or buyer approved equal
Laptop:
Outdoor rated, durable SSD laptop for operation of the screen. Laptop shall be capable of
duplicating or extending the laptop's display to the LED screen.
Inputs:
Video: HD -SDI In, HD -SDI Out, (4) HDMI
Audio: XLR In, XLR Out, 3.6mm Jack
Audio Package:
Two (2) outdoor -rated SunBrite Soundbars, one located on each side of LED Screen, with
Pioneer Elite AV Receiver or buyer approved equal
Satellite Package:
Winegard Pathway X1 w/ Dish Receiver/Box
Biu -Ray Package:
Sony 4K HD Blu-Ray player or buyer approved equal
Mobile LED Screens G4 Schedule for July 4e' Parade and Frontier Daus
Date: July 4, 2019
Location #1:
Main Street and Mays intersection, Round Rock, TX 78664
Setup by parade mid -point: 5:00 am
Breakdown at end of parade. approximately 11:OOam and Move to Old Settlers Park
Location #2:
Old Settlers Park, 3300 E. Palm Valley Blvd., Round Rock, TX 78664
Setup by 2:00pm
Tear down after fireworks display:11:00pm
instructions: We will bring mp4 flies to play back the July Vh Parade. We will send a live video feed of the
orchestra, Mayor speech and during the fireworks.
Date: July 4, 2019
Location #1:
Main Street and Mays intersection, Round Rock, TX 78664
Setup by parade mid -point: 5:00 am
Breakdown at end of parade: approximately 11:O0am and Move to Old Settlers Park
Location #Z:
Old Settlers Park, 3300 E. Palm Valley Blvd., Round Rock, TX 78664
Setup by 2:00pm
Tear down after fireworks display:11:00pm
Instructions: We will bring mp4 files to play back the July 411 Parade. We will send a live video feed of the
orchestra, Mayor speech and during the fireworks.
City of Round Rock
R
OUND
ROCK Agenda Item Summary
AS
Agenda Number:
Title: Consider executing a Rental Agreement with Insane Impact for the rental of
two (2) LED Video Display Trailers.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 4/19/2019
Dept Director: Rick Atkins, Director
Cost: $7,000.00
Indexes: General Fund
Attachments: Backup LED Video Display Trailer, LAF LED Video Display Trailer
Department: Parks and Recreation Department
Text of Legislative File CM -2019-0106
Rental Agreement with insane Impact for the rental of two (2) LED Video Display Trailers for the
2019 Sertoma July 4th Parade. The 2019 Sertoma July 4th Parade is getting bigger and better
than ever and will again feature giant helium inflatables, marching bands and proceeds on a 1.5
mile route on Mays Street, between Mays Crossing and Highway 79. The parade will start at
9:00am to beat the heat this year.
The Round Rock Sertoma July 4th Parade has become a signature event in Round Rock. With
20,000 spectators made up of residents from across Central Texas. To provide a
greater/wider viewing options for residents, two (2) LED Video Display Trailers are placed at
two locations throughout the parade route. Audio is also carried along the parade route with the
LED Monitor so more residents can hear the patriotic music & parade announcers.
Our sponsors also get greater visibility as we sporadically place their logos on the LED screens
and promote upcoming July 4th Frontier Days activities at Old Settlers Park. Once the parade
is done, both LED Monitors are taken out to the park to replay the parade video, brand our
sponsors and provides LIVE video images of the annual firework show.
Cost: $7,000.00
Source of Funds: General Fund
City of Round Rock Page 1 Pdnfed on 4119/2019