CM-2019-0110 - 4/26/2019STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO.4
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CP&Y, INC. ("Engineer")
ADDRESS: 13809 Research Boulevard, Suite 300, Austin, TX 78750
PROJECT: Southeast GST Pumn Imnrovements & S81 Elevated Tank Pump Station
This Supplemental Contract No. 4 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and CP&Y, Inc., hereinafter called
the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 12th day of November, 2015 for the Southeast GST Pump
Improvements & S81 Elevated Tank Pump Station Project in the amount of $149,833.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. I on August 11, 2016
to amend the Contract to modify the provisions for the scope of services and to increase the
compensation by $332,629.00 to a total of $482,462.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on April 6, 2018 to
amend the Contract to increase the compensation by $24,248.20 to a total of $506,710.20; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 3 on September 7,
2018 to modify the provisions for the scope of services and to increase the compensation by
$17,508.00 to a total of $524,218.20; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $13,332.00 to a total of $537,550.20;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 1, City Services and Exhibit A. City Services shall be amended as set forth in the
attached Addendum To Exhibit A.
6k4,,2 .'! q—
1J11�
Supplcmental Contract
Rev.06, l6
0199.1552;00422325
84275
U.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$13,332.00 the maximum amount payable under the Contract for a total of $537,550.20, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[slgnatiti-e pages follow]
Supplemental Contract Rev.06/16
0199.1552; 00422325 84275
Supplemental Contract Rcv.06.16
0199.1552;00322325 84275
CITY ROUND ROCK APPR V D AS TO F RM:
By. ti
Laurie Hadley, City Mana r Stephan -t. Sheets, City Attorney
Date
Supplemental Contract Rev.06f E 6
0199.1552; 00423325 84275
ADDENDUM TO EXHIBIT A
City Services
The City will continue to furnish the following information to the Engineer and/or perform the following
tasks:
I . Provide existing reports or data the City has on file concerning the project, if available.
2. Provide any available as -built plans for previous facility projects impacting the project.
3. Provide any available as -built plans for any water lines that are near to, tie into or might affect the
design of the project.
4. Provide any available utility, parcel and/or topographic mapping information of the project area.
5. Assist the Engineer, as necessary, in obtaining any required data and information from the State,
County, neighboring Cities and/or other franchise utility companies.
6. Assist the Engineer by requiring appropriate utility companies to expose underground utilities
within the right-of-way, when required.
7. Give prompt written notice to the Engineer whenever the City observes or otherwise becomes
aware of any development that affects the scope of the Engineer's services.
8. Meet on an as needed basis to answer questions, provide guidance and offer comment.
9. Pay all fees associated with approvals and/or permits from entities when such approvals and/or
permits are necessary as determined by the City.
10. Assist with property owner coordination for Right -of Entry.
11. Secure easements (using documents prepared by Engineer) as required for construction of
improvements described in Engineer's final design plans.
12. Obtain necessary permits, including TxDOT permits, as required for performing work and
installing water lines in the state right-of-way.
13. Provide modeling information for hydraulic review through City staff and others.
14. Pay for costs associated with newspaper public notice for bid advertisement.
15. Secure easements (using documents prepared by Engineer) as required for construction of
improvements described in Engineer's final design plans.
16. Provide construction inspection and construction testing services including coordination and scope
of services.
17. Review the Application for Payment and supporting documentation submitted by the Contractor.
18. Provide SCADA Programming services including local and top end configuration.
ADDENDUM TO EXHIBIT B
Engineering Services
GENERAL
In addition to the original scope and supplemental contracts for the Southeast (SE) Ground Storage Tank (GST) and
South 81 Elevated Storage Tank (EST) Pump Station Improvements project, dated November 17, 2015, August 11,
2016, April 6, 2018, and September 7, 2018 the engineer shall provide additional support services as fully described
below.
TASK I
1I. SPECIAL SERVICES
D. CONSTRUCTION PHASE SERVICES
I. CONSTRUCTION PHASE SERVICES
(a) Engineer will attend monthly construction progress meetings at the request of the Owner. Engineer
will attend a maximum of one (1) meetings; fee is based on this number of meetings.
(b) Make recommendations to the Owner regarding change orders as appropriate and when directed by
the Owner, and prepare up to one (1) Change Order as reasonably required. Preparation of Change
Orders, which result from significant changes in the scope, extent, or character of the Project designed
by the Engineer, is not included in this scope of services.
(c) Review samples, catalog data, schedules, submittals, shop drawings, laboratory, shop and mill tests of
material and test equipment and other data as required by the Construction Contract Documents, but
only for conformance with the design concept indicated in the Construction Contract Documents.
Such reviews will not extend to means, methods, techniques, sequences or procedures of construction
or to safety precautions and programs incident thereto. Up to three (3) submittals O&Ms are included.
(d) Review samples, catalog data, schedules, submittals, shop drawings, laboratory, shop and mill tests of
material and test equipment and other data as required by the Construction Contract Documents, but
only for conformance with the design concept indicated in the Construction Contract Documents.
Such reviews will not extend to means, methods, techniques, sequences or procedures of construction
or to safety precautions and programs incident thereto. Up to one (1) second re -submittals. 0&Ms are
included.
(e) Upon notice from the Contractor that the Contractor's work is ready for its intended use, conduct, in
company with the Owner's representative and the Contractor, an observation to determine if the work
is substantially complete. If the Owner and the Engineer consider the work substantially complete,
issue a certificate of substantial completion containing a list of required tasks for the Contractor to
complete prior to issuance of certificate of final completion. Conduct a final walk through together
with the Owner and the Contractor to determine if the work has reached final completion so that the
Engineer may recommend final payment to the Contractor. if appropriate, make recommendations to
the Owner for final payment to the Contractor.
{O Receive, review and transmit to the Owner maintenance and operating instructions, warranties and
guarantees, marked up As -built documents received from the Contractor, which reflect field changes
to the bid documents. The Engineer will review the documents to ascertain, to the best of the
Engineer's knowledge and belief, that the reflected field changes are complete and correct.
1 oft
(g) Prepare Project record drawings incorporating compiled change orders and field changes that are
received from the Owner and the Contractor. Three (3) sets of prints of "Record Drawings" will be
submitted by the Engineer to the Owner on 11 x 17 paper copies.
(h) Provide ongoing project coordination during Contractor delays.
2 of2
ADDENDUM TO EXHIBIT C
Work Schedule
Task Duration (Days) Completion Date
Construction Extension 169 May 31, 2019
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
Exhibit D Fee Schedule
Southeast GST and South 81 EST Pump Station Improvements Project
City of Round Rock
Task Description
Total Labor Hours Total Loaded Labor Cost
U. SPECL4L SFA4➢CE_ a
D. CONSTRUCTION! PHASE SERVICES_
SUBTOTAL SPECIAL SERVICES
119 3 13 33.vi
TOTAL BASIC $ SPECIAL SERVICES & EXPENSES
3 13,332.00
SUB -TOTAL ADDITIONAL 951RIACES
AND TOTAL (BASIC, SPECIAL & ADDITIONAL SERVICES,
PENSES)
t
13 332.00
00422376.XLSX Page 1 of 2
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LAKE CREEK GST
MCNEIL GST
SOUTH 81 EST
CHISHOLM VALLEY EST
10/2312015
SOUTHEAST GST
N SOUTH 81 TANK PUMP STATION
w & SOUTHEAST GST PUMP
$ IMPROVEMENT PROJECTS
City of Round Rock
ROUND ROCKAgenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Contract No. 4 with CP&Y, Inc. for the
Southeast GST Pump Improvements & S81 Elevated Tank Pump Station
Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 4/26/2019
Dept Director: Michael Thane, Director of Utilities and Environmental Services
Cost: $13,332.00
Indexes: Self -Financed Water Construction
Attachments: I..AF, SA No. 4, Map
Department: Utilities and Environmental Services
Text of Legislative File CM -2019-0110
This project consisted of replacing equipment at the Southeast Ground Storage Tank (GST)
Pump Station and adding a pump station to the South 81 Elevated Tank Site (EST). At the
Southeast GST site, the pumps were refurbished by Smith Pump, new motors and motor
control centers (MCC's) were installed, a new surge valve and flow control meter were installed,
and the pump building skin and insulation were replaced. At the South 81 EST site, a pump
station has been constructed with two new pumps with motors and an electrical building which
houses and protects the Variable Frequency Drives (VFD's) and control panels.
At the SE GST site, General Electric provided the MCC that controls the pumps. After the
MCC's were installed, it was determined that an additional relay was required for the solenoid
valve. This has resulted in another delay in the project. CP&Y, the City's design engineering
firm, has depleted their emended contract budget. The City's Utility Staff would like to extend
CP&Y's construction phase services portion of this contract to the end of May with
Supplemental Agreement (SA) No. 4 for $13,332.
The Utility Staff requests the City Manager to approve SA No. 4 for $13,332. This modifies the
total contract amount to $537,550.20.
Cost: $13,332.00
Source of Funds: Self -Financed Water Construction
City of Round Rock Page 1 Printed an 4/28!2019