CM-2019-0134 - 5/17/2019MAcceta CITY OF ROUND ROCK, TX - ORDER FORM
CITY OF ROUND ROCK, TX
Renewal Order Form
February 27, 2019
Kristine Nelson
Sr. Accounting Analyst
716.650.2110
keelson@accela.com
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Order Form
Form Approved by Legal (v.i ogjo5/2ot8)
MAcceta CITY OF ROUND ROCK, TX -- ORDER FORM
Page 2 of q I Order Form
Form Approved by Legal (m 09/05/2018)
MAcceta
CITY OF ROUND ROCK., TX — ORDER FORM
R?= :k 'Of 4 Order Form
Form Approved by Legal (v.1 ogjo5/2oi8)
Order Detail
Customer Contact
General information
JCnn!fer Patton
Customer Address
221 East !!fain Street, Round Rack, TX 7866.1
Governing Agreement(s)
This Order Form will be governed by the applicable terms and conditions. If those terms and conditions
are non-existent, have expired or have otherwise been terminated, the following terms will govern as
applicable, based on the Customer's purchase:htWs://accela.box.com/v/Acce]aTerms,
Term(s):
8/1/19 — 7/31/20
OrderTerms
Order Start Date
Unless otherwise specified in the Special Order Terms:
Software Licenses & Subscriptions start on the date of delivery by Accela;
Hosting and Support start on Accela's delivery of the software hosted and/or supported;.
Order Duration
Unless otherwise specified in the Special Order Terms:
Subscri tions continue from the Order Start Date through the number of months listed in this
Order Form [or if not listed, twelve (12) months). Thereafter 5ubscrlptions automatically renew
from Drder Start Date Customer's first 5ubsrripption
annuallyy as calculated of purchase.
Any SoRware Licenses Hardware time,
or are one non refundable purchases.
- Hosting and Support continue from the Order Start Date through the number of months listed in
this Order Form (or if not listed, W Ive [12) months).
Professional Services continue for the duration as outlined in the applicable Statement of Work,
Exhibit or the Governing Agreement, as applicable.
Special Order Terms
This Order Form replaces all previous order forms for the terms listed above and will govern the
Software, Maintenance, and/or Services items listed on Page 2 of this Order Form.
In the event of an inconsistency between this Order Form, any governing agreement, purchase
order, or invoice, the Order Form shall govern as it pertains to this transaction.
For Software Licenses, Accela
- may terminate this Order Form in the event the Software is phased
out across Accela's customer base. In such event, Accela will provide Customer sufficient advance
notice and the parties will mutually agree to a migration plan for converting Customer to another
Accela generally -available offering with comparable functionality.
Payment Terms
Currency
USD
Invoice Date
Unless otherwise stated in the Special Payment Terms, Invoice for the Grand Total S above will be issued
per the governing terms.
Payment Due Date
Unless otherwise stated In the Special Payment Terms or the Governing Agreement(s), all payments are
due on the Invoice Date and payable net 30 days.
Special Payment Terms
None unless otherwise specified in this section.
R?= :k 'Of 4 Order Form
Form Approved by Legal (v.1 ogjo5/2oi8)
MAccela
CITY OF ROUND ROCK, TX — ORDER FORM
Page q of 4
Order Form
Form Approved by Legal (v.t 0910512018)
Accounts Payable
First Name
Last Name
Title
Phone Number
EmailAddrew
'
BIIIingAddress'
,
Delivery Address
,
r
Method of Invoicing
All Invoices will be sent electronically to the Email Address provided above unless otherwise specified In Special Invoicing Needs.
Special Invoicing Need
SectionSignature
Vendor
Accela, Inc.
Customer of Round Rock, TX
Signed By
Signe
Date
14
Date �{
Title of A5tha i ed
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ignat
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Name (Print) of
AuthoNzed SI Hato
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Vti `� r1 l
Name (Print) of
c a LI S Authorized 51 Hato
Additional Signatures Section (Optional)
Customer
Customer
Signed By
Signed By
Date
Date
Title of Authorized
Title of Authorized
SI ato
5nnatoEy
Name (Print} of
Name (Print) of
Authodzed5f Hato
AutharfxedSf Halo
Purchase • •- •r •
astomerre�(ulres
PO number on
invoices, it trust be, provided to the right and Customer.ny vide PO# (1frequired):
If no PO number provided prior to invoice issuance date,
Invoices issued on
this Order Form will be valid without a PO reference.
Page q of 4
Order Form
Form Approved by Legal (v.t 0910512018)
City of Round Rock
RQUNO ROCK
- Agenda Item Summary
Agenda Number:
Title: Consider executing a Renewal Order Form with Accela, Inc. for Docusign
2019 PublicStuff software services.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 5/17/2019
Dept Director: Heath Douglas
Cost: $5,629.09
Indexes: General Fund
Attachments: Exhibit A Accela Docusign
Department: Information Technology
'text of Legislative File CM -2019-0134
Purchase approval for FY2019 Annual Software renewal of PublicStuff online service request
solution with Accela, Inc. The PublicStuff solution provides citizens the ability to submit service
requests through an online web form or the City's mobile app. The mobile app platform also
provides citizens access to important City information including news, events, park locations,
recycle dates, and council agendas and recordings. Service requests through PublicStuff are
integrated into the City's work order management system to provide a seamless assignment
through resolution process while communicating with the submitter the status of their request.
Cost: $5,629.09
Source of Funds: General Fund
CityolRoundRock Page 4 Printed on 5!40/2019