CM-2019-0147 - 5/24/2019Pap! I ora
Contract Quantity Adjustment/Change Order
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Department: UES
Project
Name: Llsa Rae Drive IE2=ents Date: 5/8/19
City Project Change Order/Quantity
ID Number LSRAE Adjustment No. 3
Vendor Austin Engineering Company, Inc. P.O. Box 342349 - Austin TX 78734 512-324-1464
Company Name Address Phone No.
3ustificatlon
Change Order / Quantity Adjustment No. 3 is needed for final bid items quantity adjustment for dose out of project.
SUMMARY
Original Contract Price:
Previous Quantity Adjustment(s):
This Quantity Adjustment:
Total Quantity Adjustment(s):
Total Contract Price with Quantity Adjustment(s):
Previous Change Order(s):
This Change Order:
Total Change Order(s) To Date:
Adjusted Contract Not [Original Contract Price Plus
Quantity Adjustment(s) Plus Change Order(s)):
Difference between Original and Adjusted contract Prices:
Original Contract Time:
Time Adjustment by previous Quan. Adj./Change Order:
Time Adjustment by this Quan. Adj./Change Order:
New Contract Time:
Prepared By: Aoyu—
Contractor
%9
City Project Qd&
Manager:
Signa re
Mayor/City
C A- I-- 2d et- c ( q--7
$41,507.10 11%
$0.00 0%
$41,607.10 11%
$430,01fi.10
$43,377.10
120
10
5
135
Submitted f tLr Apl
Eddie Zapata, Senior Pro ect Mana r City of Round Rock 5/a/19
Printed Name, Title, Company Date
Awrovals — a
John Fenley, ProJect Mana r Austin
Printed Name, Title, Company
Name,
F0
Inc.
of Round Rode
5I2 4
Page ? of 3
Contract Quantity Adjustment/Change Order
Project Name: Lisa Rae Drive Improvements
Quan. Adj./Change Order No.:
- Contract Quantity Adjustment/Change Order
Project Name: Lisa Rae Drive Improvements
Quan. Adj./Change Order No.: 3
Data
Bid Item #
Idem Description
Unit
Qty.
Unit Price
Amount
REMOVE P.C. CONCRETE SIDEWALK &
#2
DRIVEWAYS
SF
457
$2.00
$914.00
HOT MIX ASPHALTIC CONCRETE
#9
PAVEMENT
Ton
26
$105.00
$2,730.00
#13
P.C. CONCRETE DRIVEWAY
SY
17.5
$72.00
$1,260.00
#25
DUCTILE IRON FITTINGS
Ton
0.01
$10,000.00
$100.00
#28
TOPSOIL 4") & SEEDBED PREP.
SY
706
$1.00
$706.00
NATIVE GRASSLAND SEEDING &
#29
PLANTING
SY
706
$1.001
$706.00
BARRICADES, SIGNS AND TRAFFIC
#36
HANDLING
MO
-2
1 S25n.nn
_imnn nn
Page 3 of
Contract
Time
Adjustment
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City of Round Rock
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TEAS Agenda Item Summary
Agenda Number:
Title: Consider executing Quantity Adjustment/Change Order No. 3 with Austin
Engineering Company, Inc. for the Lisa Rae Improvements Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 5/24/2019
Dept Director: Michael Thane, Director of Utilities and Environmental Services
Cost: $5,916.00
Indexes: General Self -Financed Construction
Attachments: LAF, Lisa Rae - Change Order No. 3, Map
Department: Utilities and Environmental Services
Text of Legislative File CM -2019-0147
In 1984, Lisa Rae Drive, Joyce Lane, and Ray Berglund were involuntary annexed into the City
of Round Rock. In the early 2000's, bonds were passed to perform improvements on these
three streets, but during construction funding ran short and only Joyce Lane and Ray Berglund
were constructed. Per the annexation agreement, Lisa Rae Drive remained a private drive.
In October 2012, residents along Lisa Rae Drive approached the City concerning maintenance
to Lisa Rae Drive. Residents asked the City if a maintenance agreement could be entered into
in order to construct a new street similar to Ray Berglund and Joyce Lane. The city determined
that the construction of a new street could only be possible if all property owners donated the
required Right -of -Way (ROW) needed to construct Lisa Rae Drive. After several discussions
with the six residents along Lisa Rae Drive, they all agreed to donate the required 25 -feet of
property for the necessary ROW. On May 11, 2018, the City executed the documents needed to
acquire the donated ROW necessary to construct Lisa Rae Drive.
The Lisa Rae Street Improvements project consists of approximately 700 linear feet of new
20 -foot wide asphalt pavement with ribbon curb; approximately 500 linear feet of new 8 -inch
water line; and approximately 1,000 linear feet of new 8 -inch wastewater line.
In June 2016, Halff and Associates performed the preliminary engineering design for the
proposed street, water, and wastewater infrastructure. In May 2018, Halff and Associates were
selected for final design and construction phase services needed to construct the
City a1 Raund Rack Page 1 Printed on 512412018
Agenda )tem Summary Continued (CM -2019.0147)
improvements to Lisa Rae Drive.
On October 31, 2018, ten bids were submitted and the lowest bid in the amount of $386,639.00
was submitted by Austin Engineering Company, Inc.
Change Order/Quantity Adjustment No. 1 was needed to construct a new storm sewer inlet as
well as a curb and gutter section in order to collect storm water drainage along Lisa Rae Drive.
Collecting this runoff will eliminate storm water from flowing onto Double Creek Drive and
causing a potential driving hazard. Change Order/Quantity Adjustment No. i was for
$30,965.00 which increased the contract to $417,604.00
Change Order/Quantity Adjustment No. 2 was needed to adjust bid item quantities, amend cost
of storm sewer pipe from 24 -inch to 18 -inch, and for other unforeseen construction items.
Change Order/Quantity Adjustment No. 2 was for $6,496.10 which increased contract to
$424,100.10
Change Order/Quantity Adjustment No. 3 is needed for final bid item quantity adjustments for
project close-out. Change Order/Quantity Adjustment No. 3 is for $5,916.00 which increases
contract amount to $430,016.10.
The City of Round Rock Utilities and Environmental Service Department recommends approval
of Change Order No. 3 with Austin Engineering Company, Inc.
Cost: $5,916.00
Source of Funds: General Self -Financed Construction
City o(Round Rock page 2 Printed on 8(24/2019