CM-2019-0142 - 5/24/2019City of Round Rock
221 East Main Street
Round Rock, Texas
ROUND ROCK 78664
7E0 Signature Copy
City Manager Item: CM -2099-0142
File Number: CM -2019-0142
Consider authorizing an application for a grant program offered by the US Department of
Justice for reimbursement of half the cost of purchasing soft body armor for law
enforcement officers. Police anticpate purchasing 39 vests and this program will
reimburse half of the cost.
For many years, the City has participated in the Bulletproof Vest Partnership (BVP) Program,
a grant program offered by the U.S. Department of Justice. This program is administered by
the Office of Justice Programs Bureau of Justice Assistance. The program reimburses
agencies half the cost of purchasing soft body armor for law enforcement officers. The Police
Department anticipates purchasing 39 vests and this program will reimburse half of the cost.
Cost: $32,570.85 (Grant will pay up to 50% or $16,285.43)
Source of Funds: Department of Justice and General Fund
City Manager
Date
City of Round Rock Page i Printed on 5/24119
1 '0'—
ROUNMO ROC( TEXAS
0.
Grant F=ile Checklist
To be Completed by the Department Applying for Grant
Attachment A
Complete the checklist below for new and continuation grants. Once completed, please make a copy for the Department's records
and submit the signed farm, along with the Intent to Apply for Grant Funding Form to Finance for review and (fling with the grant
records. This should occur prior to submilling the grant application to the oversight entity.
Chock
Bax I I Chscldlat item
A[. I ar emir comprefea intend to Apply For Grant I'u UWV Farm to Finance for review.
❑ a. 1 1 understand that the department needs to obtain Gly Council apprgvai for grant apowdons that
Will require 550,000 or mom in City commitments, total of current and Arturo commhmonla.
(threshold is consistent with purchasing guldetlnes)
4. 1 understand that the department needs to submit a copy of the grant application and supporting
documents to Finance at the time of application submission for trading and monitoring of the
gram.
Bronco to Grant
Manegementand
a It" grant is awarded to the CW. --
❑ 6a. I understand that the department Is responsible for reviewing the grant agreement and Section 6.1.9
forwarding all Information to Finance.
❑J Sb. I understand that file department Is responsible for foMw trg the Gly pmaimmenh ponies Sactlern 8.1.19
when proe wing goods or services with grant hinds,
❑ e. nor purenasas and contracts 525,000 or more, t understand that the department needs to check
the debarred vendor Not an the Texas comptroller oft and the federal exclusions list to ensure the
vendor or contractor Is not suspended and debarred from doing business with the City prior to
considering the award of the contract or purchase.
Debarred Vendor List via Taxan Complrofiers Site,
�ptaler.te�we.ao�urcheainoloroarema/vrndaroerfam,pnce-tradirold a _,.,,,
Federal Exduslons List hltos:/AYww.sam.00y
Once at the site. navigate to "Soarch Records" and enter search criteria such as entity name.
❑
Ga. Additionally, l understand that we need to print the results that yleld from the search and share
that with Finance for storage with grant IYe records.
0 T. 1 understand that all records rallied to the grant program must be retalned for a minimum of rive
years from the and of the grant period. However. If any equipment was purchased, then the grant
records must be retained for five years from the data of transfer, equipment, or disposal of the
equipment.
0 e. r ne uepariment needs to Inform Finance when an extamal review over the grant Is scheduled to Sedkn 6.1.14
be performed, whetter on -she or a desk review.
Q Be.The department reads to communicate any polental audit findings tram external rrtWavrs and Sailor 6.1.14
provide any reports Issued or correspondence tram the reviewing agency to Finance.
9. I understand that If equipment Is purchased with grant proceeds, the department needs to assist Section 6.1,.18
❑ Finance with the City-wide physical Inventory of the equipment as requested, at least once every
two years.
10. I understand the department Is responsible for fuifm doseoul mqutemw is of the gnarl, I Section 6.1.20
Inducting coordinallon with Finance on any final Inandal information and reporting needed.
Please print, sign, and return this farm to the Grants contact In the Finance Department
Analyst - Planning and Policy
Dopa nt Cc ct iilte
Date Sig
bac kn is to be exmplersd by aro Finance DspaftqN
'Z IC PI(kx vi
Rewlwd by ( Canted) Ode Rstalvad
City of Round Rock, Texas
ROUNO ROCK TEXAS
MRDU
Name of the grant:
Grant application deadline:
Fundinglproject period:
Start Date:
Intent to Apply for Grant Funding
Q
This grant application is:
End Date: 08/01/207-1
CFDA # for grant, If applicable. If not applicable, please note NIX
-
Attachment B
0
[2) New ❑ Grant Continuation
- urpose of therant:(provide ct summa
For many year;, the City has participated In the Bulletproof Vest Partnership (SVP) Program, a grant program offered by the U.S.
Department of Justice. This program is administered by the Office of Justice Programs Bureau of Justice Asslatence. The program
reimburses agencies hall the cost of purchasing soft body armor for law enforcement oificers_ The Police Department anticipates
purchasing 39 vests and this program will reimburse half of the coal.
What will the funds be use for? (i.e.. construction, design, equipment, etc..)
39 Safarliand BA-WGB-XT03 IIIA NIJ Compliant Bulletproof Vests
Who is providing the funds? US Department of Justice Office of Justice Programs
t1.e., name of Federal Awarding Agency or Pawthru Agency)
Which of the following are these funds considered? If Other, please identify.
0 Federal ❑ State U Other
Estimated grant funding amount: $18285.43
Are matching funds required? O'Yes - No
If yes, please complete the following; Funding source of match.:
This Is a reimbursement grant that
Match % St '
covers up to 50% of our already
Match $ 14, aSS
budgeted vest purchases. The total
purchase cost without the grant is
Will the City be a direct recipient or subrecipient of the grant funds? 0 direct Recipient ❑ Subreciplent
Are ongoing operational costs anticipated once the grant funds are depleted? ❑ Yes R1 No
If Yes, has the Budget Team been notified? ❑ Yes ❑ No
Please print, sign, and retum this form to the grants contact in the Finance Department
Tiffany Hall
Signature
Analyst - Planning and Policy
Deparim nt Co tact Title
Date Sig
(This section to be completed by the Finance Department)
Received By (Finance Contact) Date Received
City of Round Rock, Texas
Jurisdiction's Handbook
Page 1 of 2
REVIEW APPLICATION
(D 0 (D
Application Profile ApplicaUon NIJ Approved Vests Submit Application
Below is the current status of your application. To add more vests to your
application or to make modifications to your application, use either the 'Update
Details' link in the 'Application Status' column or step'Manage Application' in the
left hand menu bar.
APPLICATION PROFILE.
Participant
Fiscal Year
Number of Agencies
Applied
Total Number of Officers
for Application
Number of Officers on
Approved Applications
APPLICATION PROFILE
Fiscal Year
Vest Replacement
Cycle
Number of Officers
ROUND ROCK CITY
2019
1
178
178
Pill U]
5
178
https:llgrants.ojp.usdoj.gov,'bvplvestslroleslappsljurorder jsp?isReview-N&app]Year=201... 5/22/2019
Jurisdiction's Handbook
Number of
Emergency
Replacement
Needs
Applicant
ROUND
ROCK CITY
Page 2 of 2
Number 0
of Stolen
or
Damaged
Number
of Officer Q
Turnover
REVIEW BVP APPLICATION FOR FUNDING
Quantity Total Cost Date Application
Submitted Status
39 $32,570.85 Created
Update Details
Grand Totals: 39 $32,570.85
PROCEED TO SUBMIT APPLICATION
https:llgrants.ojp.usdoj.gov/bvp/vests/roles/apps/jurorder jsp?isReview--N&applYear-201... 5.`22r2019