CM-2019-0009 - 1/4/2019Cviuckst4ge
LIBRARY WORK
November 27, 2018
Round Rock Public Library
216 East Main
Round Rack, TX 78664
Jason Dikes
512-218-3282
[dikes@ roundrocktexas.Qov
Project: Gap File Service, On-going Processing, Lexile
Enrichment, Accelerated Reader Enrichment
Description: A gap file of 52,687 bibliographic records will also
be processed. Lexile enrichment will be processed on eligible
records. Accelerated Reader enrichment included as an option.
Approximately 21,000 new bibliographic records are added each
year. Authority notification updates will be performed at
quarterly intervals.
Processing will not include any RDA options.
Gap File Service Unit Price Units Extended Price
Backstage library Works provides gap file authority control for all bibliographic records currently In your catalog that have
not been previously processed. Gap file processing Includes updates and corrections of your MARC records and matching of
bibliographic headings against any or all of the following databases:
• Library of Congress: Name/Subject Authority File
• Library of Congress: Children's Authority File
• National Library of Medicine: Medical Subject Headings (MeSH)
• Library and Archives Canada: Canadiana Authority File
• Library and Archives Canada: Canadiana Subject Authority File
In addition to name and subject heading updates, series and uniform title headings will be updated. Backstage will return
updated bibliographic records and their associated authority records to the Library.
Locally created authority records may also be submitted as a source for matching.
Standard phone/email profiling sessions INCLLID£D
One-time setup fee (includes profiling and 1,000 -record test) $500.00 1 WAIVED
Authority control processing, per bibliographic record $0.05 52,687 $2,634.35
Quality verification testing INCLUDED
FTP transfer, online client interface transfer or production of database media INCLUDED
Shipping costs, If any ACTUAL
Total Estimated Gap File Cosa $2,634.35
90t9j Backstage Authority Control Quote for pound Rock Public ubrary
11/27/2018
Page 1 of 3
Onrcing Authority
Ongoing authority control services help maintain your authority work and are contracted for an a yearly basis. Ongoing
services are customizable. Special requests may be accommodated.
One-time setup fee (waived with basefile processing) $250.00 1 WAIVED
Current Cataloging Service
The Backstage Current Cataloging Service Is authority control for your new bibliographic records. They may be submitted In
batches on whatever schedule you prefer. Deliverables include bibliographic records upgraded by authority control
processing, authority records not already In your authority file that match the headings In your new bibliographic records,
and authority records previously distributed that have been updated by the Library of Congress.
Standard Current Cataloging processing Incurs a $250 batch minimum (approx 4167 records). MAX Batch processing does
not incur a batch minimum and records can be submitted "at will", but has a higher unit price. Backstage recommends
Quarterly standard batch processing; but the Library is free to choose Standard or MAX.
Periodic Batch Processing
Schedule quarterly, semiannually, or annually. Minimum charge, $ZSO per batch.
Per bibliographic record $0.06 21,000
Per bibliographic e -record
-OR-
$0.04 TBD
MAX Batch Processing
Upload dally, weekly, monthly, quarterly, semiannually, or annually. No minimums.
Per bibliographic record
$1,260.00
TBD
$0.09 21,000 $1,89o.00
Authority Control Notification Service
The Backstage Authority Control Notification Service keeps your authority files up to date by periodically checking your
records against current editions of the authority databases you've chosen. When authority records are updated, replaced, or
deleted, Backstage will alert you of the changes and supply the updated records. Because they serve complementary
functions, we recommend the Notification Service be used in conjunction with the Current Cataloging Service.
These prices are based on a database size between 300,001 and 400,000 bibliographic records.
Notification Service, weekly
$45.00
52
$2,340.00
Notification Service, monthly
$195.00
12
$2,340.00
Notification Service, quarterly
$410.00
4
$1,640.00
Notification Service, semi-annually
$820.00
2
$1,640.00
Notification Service, annually
$1,640.00
1
$1,640.00
Total Estimated Ongoingsenrices: $2,900.00
Backstage Library Works provides both Lexile and Accelerated Reader enrichment depending on your preference for each
Backstage Authority Control Quote for Round Rock Pubilc Ubrary
11/27/2018
Page 2 of 3
service. Lexile measures are added in 521 fields and the database is derived directly from a subscription to Lexile.com.
Accelerated Reader data is added in 526 fields through an agreement with Renaissance Learning.
Lexile Enrichment
Per bibliographic record processed INCLUDED
Accelerated Reader Enrichment
Per bibliographic record enriched INCLUDED
Total Estimated Lexile & Accelerated Reader Enrichment Cost INCLUDED
Comprehensive Quality Guarantee
All work performed by Backstage Library Works is delivered with our exclusive lifetime guarantee. We will correct to the
client's satisfaction, and at our expense, any problem with our services, no matter when such a problem comes to light.
INCLUDED
TOTAL ESTIMATED PROJECT COST $5,534.35
PRICING CONDITIONS AND OTHER PROVISIONS:
1. All prices are in US dollars.
2. Prices are based on cl lent's best estimate of the total number of records to be converted. Final billing reflects actual
number of records processed.
3. Proposal pricing is valid for 90 days. Upon approval by signature, pricing Is valid for the duration of the project up to 12
months from date of quote.
4. Backstage Library Works and the Library will discuss profiling.
5. Preferred payment plan: Invoiced upon project completion. Payment due net 30 days.
6. All taxes, if any, are the responsibility of the Library.
7. Any signed pricing agreement, purchase order, contract, or payment notice should be sent to accounting@bsiw.com, as
well as the customer's account representative.
The parties agree to the attached proposed pricing.
For Rou d Rock Public Library- For Backstage library Works:
f'
Ignature , Signature
A&/e Nate Cothran
M
ae Print Name
f` h President
Title �`
Title -� 1
Date Date
Please return to the Backstage Library Works Corporate Office, attention Theresa Kidd.
Fax to 80L3S6.8220 or scan and email to; tkidd@bslw.com; if an original signature Is required, mail to:
Backstage Library Works • 25 East 1700 South a Provo, UT 84606
Backstage Authority Control Quote for Round Rock Public library
11/27/2018
Page 3 of 3
PCity of Round Rock
NDROCKS Agenda Item Summary
Agenda Number:
Title: Consider issuing a purchase order to Backstage Library Works in the
amount of $5,534.35 for the purchase of record enrichment services for the
Pubic Library.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 1/4/2019
Dept Director: Michelle Cervantes
Cost: $5,534.35
Indexes: General Fund
Attachments: LAF-Backstage Library Works 121718.pdf, Quote -Backstage Library Works
121718.pdf
Department: Library Department
Text of Legislative File CM -2019-0009
Backstage Library Works provides gap file authority control for all bibliographic records
currently in the Public Library catalog that have not been previously processed. Gap file
processing includes updates and corrections of MARC records and matching of bibliographic
heading against any or all of the following databases:
Library of Congress: Name/Subject Authority File
Library of Congress: Children's Authority File
National Library of Medicine: Medical Subject Headings
Library and Archives Canada: Canadiana Authority File
Library and Archives Canada: Canadiana Subject Authority File
Cost: $5,534.35
Source of Funds: General Fund
City arRoundRock Page f Printed an 417/2019