CM-2019-0173 - 6/7/2019lar, MIS
Department:
Project
Name:
City Project
ID Number
Justification
Contract Quantity Adjustment/ Change Order
General Services
Luther Peterson Service Center
Pagc I of 3
Hate: 5/15/19
Change Order/Quantity
Adjustment No. 1
)oor access hardware and system changes represented in Architect's Supplemental Instructions #5 to update access system to most current
;tandard. Changes include switching door access system to City of Round Rock operated and maintained system for future service. Also, thirty
lay time extension request for rain delays and associated additional util ty work.
SUMMARY
Original Contract Price:
Previous Quantity Adjustment(s):
This Quantity Adjustment:
Total Quantity Adjustment(s):
Total Contract Price with Quantity Adjustment(s):
Previous Change Order(s):
This Change Order:
Total Change Order(s) To Date:
Adjusted Contract Price (Original Contract Price Plus
Quantity Adjustment(s) Plus Change Order(s)]:
Difference between Original and Adjusted Contract Pr zes-
Original Contract Time:
Time Adjustment by previous Quan. Adj,/Change Order;
Time Adjustment by this Quan. Adj./Change Order:
New Contract Time:
Prepared By: �L✓�itil
Signature
Submitted for Approval
Will, Construction Mar
Name, Title, Company
Approvals
Amount % Change
$15,493,Oo0.0o
$0.00
$0.00
$15,483,000,00
0.00
$33,471.00 0.00
$33,471.00 0.00
$15,516,471.00
$33,471.00
405/435
0
30/30
435/465
CORR Y
Drov Ccrgft<.n, Yro7n:: M.,na:j::r_ Lao Lew 3 C4n9tructLar, in:_
Printed Name, Title, Company
Date
'/
-f-
Date
City Project{,AM/
C.,Manager: Chad McDowell General Services Director CORR /
Mayor/City
6"-2- f47--017.3
Contract Quantity Adjustment/Change Order
RP�1NP11PC1t �! r,s,:
x�. 74,95
Project Name: Luther Peterson Service Center
Quan. Adj./Change Order No.:
Chanae Order Data
Page 2 of 3
Item # Item Description Unit Qty. Unit Price Amount
Contract
Time
Adjustment
(Days)
1 CORR CO #1, OBA #18, ASI #5 1 $33,471.00 $33,471.00
1 Time Extension $0.00
30
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$o.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$o.ao
TALS: 33471.
Luther Peterson Service Center
Change Order #1 Summary
Date: 4/30/2019
Change Order # 1 to contract with Lee Lewis Construction
Cost: $33,471.00
Overview:
1. Door access hardware and system changes represented in Architect's Supplemental Instructions #5 to
update access system to most current standard. Changes include switching door access system to City of
Round Rock operated and maintained system for future service. This new system has been titled POE,
which stands for Power Over Ethernet. The traditional door access system was a proprietary system
controlled by low voltage and maintained by an outside vendor. The new POE system will be non-
proprietary which means project to project the system can be bid to security integrators for installation.
Also, the POE system is open license, so the system can be operated and maintained by the City of
Round Rock IT Department.
2. Thirty -day time extension request for rain delays and associated additional utility work. Per the City of
Round Rock agreement with Lee Lewis, the contractor is due thirteen days for rain delays over the
allowable contract amount. Also, the contractor is requesting additional days for added utility work
associated with the project for a total of thirty -day time extension.
Contingency Reserve (not encumbered in contract)
Original Remaining to Date (not including Change Order)
$346,161.74 $312,690.74
Betterment (encumbered in contract)
Original Remaining to Date
$355,329.00 $27,737.42
April 25, 2019
212 Commence Blvd
Round Rock, Texas 78664
RE: Project CoRR Luther Peterson Service Center — Change Order No. 18
Background
The new Luther Peterson Service Center Complex will consolidate Round Rock's Utilities and
Environmental Services, Transportation, and General Services Departments within one facility.
Phase 1 of the project includes design of 30,000 square feet of building structures and 20,000
square feet of premanufactured buildings on 8.96 acres f sh ds, open storage, and heavy
truck parking situated on approximately 12 acres of land inrth'ast Round Rock.
During the project various changes to the project will be required. They will include City, and
Contractor generated items. These items will generally modify functional considerations, add or
delete materials and systems, and clarify design intent.
Purpose
The purpose of this change order is to add or modify items to the project scope
requirements. Detailed information on each item is included in the item descriptions.
Justification
This change order is necessary to formally incorporate the recommended scope of work
modifications into the construction contract. More detailed information on each item is included
in the item descriptions.
Cost
The total cost for adding or deleting labor and/or materials are summarized below. The
complete cost breakdown is included on the attached pricing proposals.
Summary of Change order Costs
Item No. 1: RFP No. 37
Purpose: Changes to Door Hardware and Electrical Security for POE system and Data
infrastructure
Justification: Reflects the changes to the Door Hardware and Electrical -Security Changes for
the POE System and Data Infrastructure.
Description: The total cost increase is $33,471.00
Total Cost: $ 33,471.00
Time
There is no change in contract time.
The above and foregoing is hereby reviewed this 25th day of April, 2019 and the undersigned
agree to perform the work at the price indicated_
ATTEST:
Secretary
Lee Lewis Construction, Inc.
President
The prices shown for Change Order No. 6 were established by negotiation and appear fair and
reasonable.
Robert C. Manley
Project Architect
Lee Lewis
Construction, Inc.
DALLAS I LUBBOCK I AUSTIN
April 9,2019
Mr. Ali Mojdehi
Jacobs Engineering
RE: CORR Luther Peterson Service Center- FBZ94300
Owner Change Order #001.OBA #018 — ASI #S- Door Hardware and Electrical -Security Changes
Ali -
Please find the attached pricing and support documentation comprising the above-mentioned change order request.
This request reflects the changes brought to the project by ASI #5- Door Hardware and Electrical -Security Changes for the POE
System and Data Infrastructure. The quantities and areas of the noted material are outlined in the attached documents.
Included herewith is a detailed breakdown of costs associated with this work, quotations, and hardware schedule for reference.
These revisions result in a total cost of Thirty Three Thousand Four Hundred and Seventy,One Dollars ($33,471 .00to be added to
Contract through Change Order. Please issue a formal change order adding this change to the project at your earliest convenience if
approved.
Best Regards,
oieq rm
Drew Gregston
Project Manager — Lee Lewis Construction, Inc.
Alt: Owner Change Order #001— Cost Summary
Owner Change Order #001— Cost Detail
RK Bass Quote
Hidell Hardware Quote
Cc: Matt Vitek — Lee Lewis Construction, Inc.
19 Lee Lewis
Construction, Inc.
DALLAS f LUBBOCK I AUSTIN
Owner Change Order #
001
CORR Luhter Peterson Service Center
Round Rock, Texas
Ouote By:
Drew Gre stun - Lee Lewis Construction Inc.
LLCI Job #
DATE
REV.,
4,912019
SUMMARY:
Owner Change Order #001- OBA # 18 - ASI #5- Technology and Security Changes
ITEM
DESCRIPTION
QTY
UNIT
LABOR
U.P.
TOTAL
EOUIPMENTIMATERIAL
U.P TOTAL
SUBCONTR
TOTAL
TOTAL
1
GENERAL CONDIT ONS
1.00
LS
0-00
000
0.00
000
0 0
2
S TEWORK
1.00
LS
000
0,00
0.00
000
0 0
3
CONCRETE
100
LS
0.00
0,00
0.00
000
0 0
4
MASONRY
1.00
LS
000
0,00
0.00
0.00
0 0
5
METALS
1.00
LS
0 00
000
0.00
000
0 0
6
WOOD & PLASTICS
1.00
LS
0.00
000
0.001
000
0 0
7
THERMAL & MOISTURE PROT
1.00
LS
000
0 D
0.00
000
0 0
8
DOORS & WINDOWS
1.00
LS
000
0,00
1032200
10 322.00
0 10,322
9
FINISHES
1.00
LS 1
0.00
000
0.00
000
0 0
10
SPECIALTIES
100
LS
000
0.00
7179.00
7179.00
0 0
11
EQUIPMENT
100
LS
0.00
0.00
0.00
0.00
0 0
12
FURNISHINGS
100
LS
0.00
0.00
0.00
0.00
0 0
13
SPECIAL CONSTRUCTION
100
LS
0.00
0.00
0.00
0.00
0 0
14
CONVEYING SYSTEMS
1.00
LS
0-00
0.00
0.00
0-00
0 0
15
MECHANICAL
1,001
LS
0.00
0.00
0.00
0.00
0 0
16
JELECTRICAL
1,001
LS 1
000
0.00
21555.00
21,555.00
0 21.555
SUBTOTAL SUB WORK
0.00
39.056.00
EE]
0 31,877
NOTES:
1, The Contract Time will extend 0 days to incorporate above changes.
SUB -TOTALS ALL WORK
SUB OVERHEAD @ 10%
SUB PROFIT @ 5%
LEE LEWIS CONSTRUCTION, INC. OVERHEAD & PROFIT C 15%
LEE LEWIS CONSTRUCTION, INC. BOND PREMIUM @ I%
0
0
0
39,056
0
0
0 31,877
included above
included above
1,594
0 included in OH&P
TOTAL COST,
$33,471
®Lee Lewis
Construction, Inc.
DALLAS i LUBBOCK I AUSTIN
Owner Change Order #001.OBA #18 - ASI #5- Technology and Security Changes
Description
Protect Coordination and Labor Ons to
Door Hardware Modifications
Aluminum Storefront Modifications
Electrical Modificaitons and Rough for DataiAV Security
Change Subtotal
Subcontractor Overhead (10%) & Profit (511,l
Contractor Overhead & Profit (15%)
Bond Premium (included in OH&P)
Requested Time Extension:
Cost Detail
0 days
Page 2
Subcontractor Amount
LLCI $ -
Hldell Hardware $ 10,322
Bell County Glass $ -
RK Bass $ 21,555
$ 31,877
incuded above
Lee Lewis Construction, Inc. $ 1,594
Lee Lewis Construction, Inc. $ -
TOTAL $ 33,471
Lee Lewis
Construction, Inc.
January 16,2019
Mr. Richard Will
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Re: CORR Luther Peterson Service Center
Onsite Utility Changes per Utility Department and Rain Day Extension
Dear Richard:
During our Site Utility install, Denbow Company, Inc. and Lee Lewis Construction, Inc. were
instructed to make changes to Storm, Waste and Water Lines per the Utility Inspectors directive
at various locations. These changes not only brought added cost to the project but added time
that collectively affected multiple scopes of work due to material lead times, installs, inspections
and weather. Lee Lewis Constriction, Inc. respectfully request to wave the cost associated with
the added work and in return receive additional days to be added to the project. In this request we
find that fifteen (15) days would cover the time lost in relation to cost and if acceptable to the
City of Round Rock would provide adequate time to perform the work lost previously and,.►ith
greater result in quality.
Furthermore, as part of the time management for the project we are to keep records for the
number of days that are lost to inclement weather on a monthly basis. We record the days that
the project received rain along with mud days resulting in a loss of overall production for the
project during that time. We compare this information with the average data for lost days. We
are requesting a total of fifteen (15) days be added to the contract due to lost days through
December 2018.
In total, we are requesting the project be extended to a total thirty(30) days, which would then
show the Substantial Completion to be August 23,2019 and Overall Completion to be
September 23,2019.
Respectfully Submitted,
Lee Lewis Construction, Inc.
Drew Gregston
Project Manager
Pc 1
p9.
ROUND ROCK TEXAS
13ENERAL SERVICES DEPARTMENT
May 1, 2019
Mayor
Craig Morgan
Mayor Pro -Tem
Writ Baese
Matt Vitek
Lee Lewis Construction, Inc.
8302 N. Mopac Expressway, Suite A215
Austin, TX 87859
Cooncilmembers
Tammy Young
Rene Flores
Matthew Baker
Will Peckham
Hilda Montgomery
RE: Luther Peterson Service Center — Time Extension
Dear Matt:
City Manager
Laurie Hadley
City Attorney
Stephan L. Sheets
This letter shall serve as a time extension on the above referenced project. The
effective date of the notice shall be the approval date of Change Order #1 to the
agreement approved by the City of Round Rock City Council on April 3, 2018.
Following the Notice to Proceed letter issued on June 8, 2018, the approved
contract time is four hundred and five (405) calendar days, which corresponds to a
contract substantial completion date of July 29, 2019. The contract time is four
hundred and thirty-five (435) calendar days, which correspond to a contract final
completion date of August 27, 2019. After the approval of Change Order #1, the
contract time is four hundred and thirty-five (435) days to substantial completion,
which corresponds to a contract substantial completion date of August 27, 2019. The
contract time for final completion is four hundred and sixty-five (465) days, which
corresponds to a final completion date of September 26, 2019.
Sincerely,
Richard Will, Building Construction Manager
cc: Project File
Chad McDowell, Director General Services
Erica Solis, CIP Accountant Manager
CITY OF ROUND ROCK 212 Commerce Blvd, Round Rock, Texas 78664
[P] 512.671.2890 • [F] 512.218.575 ° roundrocktexas.gov
City of Round Rock
ROUND ROCK Agenda Item Summary
Agenda Number:
Title: Consider executing Quantity/Change Order No. 1 with Lee Lewis
Construction, Inc. for the Luther Peterson Service Center Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 6/7/2019
Dept Director: Chad McDowell, General Services Director
Cost: $33,471.00
Indexes: 2019 Certificates of Obligation; Self -Financed Water Construction
Attachments: Change order
Department: General Services Department
Text of Legislative Fite CM -2019-0173
Changes to door access hardware and system were made to current scope per Architects
recommendation. Changes include switching door access system to City of Round Rock
operated and maintained system for future service. Also, thirty day time extension request for
rain delays and associated additional utility work.
Cost. $33,471.00
Source of Funds: Self -Financed Water Construction and 2019 Certificates of Obligation
City o1Round Rock Page i Printed on &7/2019