CM-2019-0187 - 6/21/2019— 7 7i�
Short Term Lease Agreement Date:
This contract is between Ennis Golf Carts- 10610 Hwy 29 West, Liberty Hill, TX 78642 Ph: 512.778.9056
* Fax: 512.778.9057
and *Lessee: City of Round Rock Parks and Recreation
* Billing Address: 221 E. Main St. Round Rock, TX., 78664
* Drop Address: 3300 E. Palmvalley Blvd., Round Rock TX. 78664
* Contact: Johnnie Keith
* On-site Contact: Mike Thornton
* Email or Fax: jkeith@roundrocktexas.gov
* Number of cars:
2 -pass C
_ 4 4 -pass @
6 -pass @
_3 Utility @
* Rate:
150.00
150.00
* Pick Up Date/Time:
* Drop Dateffime:
July 5th 6:30am-2pm
July 3rd 6:30am-2pm
Ph: 512-801-4530
Ph: 512-844-8141
* Dates to be Used:
1 -day
2 -day
weekend
long-term
other
* Delivery charge: 75.00
* Sales Tax:
* Total Due: 825.00
* Special Instructions: Delivery and pickup will be Old Settlers Park Maintenance Yard.
TERMS & CONDITIONS
Lessee agrees to care for the equipment properly, to use it in the manner it was intended and insure that qualified
personnel operate the equipment. Lessee agrees to pay for all damages to the vehicles resulting from improper use
or abuse of the equipment, vandalism, fire or theft. Charges will be billed at the Lesser's cost and expense of repairs.
Lessee shall take care of the normal needs of the equipment, including charging and water level in batteries, air in
tires and repair flats. Lesser will service and maintain the equipment in proper working condition during Lesser's
business hours. Lessee is solely responsible for the equipment until the agreed upon Pick Up Date as posted herein.
** Excessive cleaning needed on return of vehicle may result in additional charge of $15.00 per cart. **
Lessee assumes all risk and liability for and agrees to indemnity, save and hold Lesser harmless from all claims and
liens, all loss or damage to the equipment and all loss, damage, claims, penalties, liability and expenses, including
attorney fees how -so -ever arising or incurred because of the equipment or the storage, use or operation thereof.
Lessee, at its own expense, shall carry adequate public liability insurance against bodily injury, including death, and
against fire and theft and extended coverage. Unless otherwise arranged. damages, fees, etc., will be charged on the
credit card left as a deposit. Settlement shall be made !thin 30 days of end of lease or adhere to late charges of 1'/
per month.
* Signature:
REQUIRED FORIJ S DEPOSIT: f
* Credit card #: _ * Exp.
* Texas Drivers License #
ALL TRASH NEEDS TO BE CLEANED OUT OF CART
WILL BE ADDED TO THE BILL
6I-201,1- 61 t7
* Date of Birth:
AND KEYS RETURNED OR $10.00 PER CART
City of Round Rock
T' iX;, o ROCKggenda (tem Summary
..
Agenda Number:
Title: Consider authorizing a Short Term Lease Agreement with Ennis Golf Carts
for use of golf carts during 4th of July celebration.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 6/21/2019
Dept Director: Rick Atkins, Director
Cost: $825.00
Indexes: General Fund
Attachments: Short Term Lease Agreement Ennis 5-30-2019, CMAF Ennis Golf Carts
Department: Parks and Recreation Department
Text of Legislative File CM -2019-0187
This agreement is for the temporary use of golf carts for the 2019 July 4th celebration at Old
Settlers Park at Palm Valley. The Round Rock Sertoma July 4th Special Event is highly
populated with about 20,000 spectators in attendance. These golf carts are used for the
operations and support for this all day event which includes parking lot attendants, hydration
teams, and support teams. Each of these teams need the flexibility to move through traffic,
parking lots, and crowds to make the operation successful.
The Round Rock Sertoma July 4th is a signature event in Round Rock that attracts residents
and visitors from Austin, Georgetown, and beyond.
Cost: $825.00
Source of Funds: General Fund
CityolRoundRock Page 1 PdWed on 0/21/2019