R-2019-0255 - 6/27/2019 RESOLUTION NO. R-2019-0255
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with CP&Y, Inc. for the Kenney Fort Boulevard (Segments 2 & 3) Project, and
WHEREAS, CP&Y, Inc. has submitted Supplemental Contract No. 3 to the Contract to
modify the provisions for the scope of services and to increase the compensation, and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 3 with
CP&Y, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 3 to the Contract with CP&Y, Inc., a copy of same being attached hereto as Exhibit "A"
and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 27th day of June, 2019.
CRAIG MGANe, T�exas ayor
City of Ro nd Roc
ATTEST:
SARA L. WHITE, City Clerk
0112.1902;00426219
EXHIBIT
„A»
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 3
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CP&Y, INC. ("Engineer")
ADDRESS: 13809 Research Boulevard, Suite 300,Austin,TX 78750
PROJECT: Kenney Fort Boulevard (Segments 2 & 3)
This Supplemental Contract No. 3 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and CP&Y, Inc., hereinafter called
the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 11 th day of February, 2016 for the Kenney Fort Boulevard
(Segments 2 & 3) Project in the amount of$933,519.78; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on April 12, 2018 to
amend the scope of services and to increase the compensation by $135,900.00 to a total of
$1,069,419.78; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on November 8,
2018 to amend the scope of services and to increase the compensation by $840,597.18 to a total
Of$1,910,016.96; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by$83,520.00 to a total of$1,993,536.96;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the
attached Addendum to Exhibit A.
II.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
Supplemental Contract Rev.06/16
0199.1603;00425331 84275
1
M.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$83,520.00 the lump sum amount payable under the Contract for a total of $1,993,536.96, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[signature pages follow]
Supplemental Contract Rev.06/16
0199.1603;00425331 84275
2
CP&Y, INC.
By:
Date
Supplemental Contract Rev.06/16
0199.1603;00425331 84275
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Craig Morgan,Mayor Stephan L. Sheets, City Attorney
Date
Supplemental Contract Rev.06/16
0199.1603;00425331 84275
4
ADDENDUM TO EXHIBIT A
City Services
The City will furnish the following information to the Engineer and/or perform the following tasks:
1. Provide existing reports or data the City has on file concerning the project,if available.
2. Provide any available as-built plans for roadways, culverts etc. impacting the project.
3. Provide any available as-built plans for any wastewater lines that are near to,tie into or might
affect the design of the new line.
4. Provide any available utility, parcel and/or topographic mapping information of the project area.
5. Assist the Engineer,as necessary, in obtaining any required data and information from the State,
County,neighboring Cities and/or other franchise utility companies.
6. Assist the Engineer by requiring appropriate utility companies to expose underground utilities
within the right-of-way, when required.
7. Give prompt written notice to the Engineer whenever the City observes or otherwise becomes
aware of any development that affects the scope of the Engineer's services.
8. Meet on an as needed basis to answer questions, provide guidance and offer comment.
9. Provide construction inspection and construction testing services including coordination and
scope of services.
10. Pay all fees associated with approvals and/or permits from entities when such approvals and/or
permits are necessary as determined by the City.
11. Pay for costs associated with newspaper public notice for bid advertisement.
12. Assist with property owner coordination for Right-of Entry.
13. Secure easements(using documents prepared by Engineer)as required for construction of
improvements described in Engineer's final design plans.
14. Obtain necessary permits,including TxDOT permits, as required for performing work and
installing water lines in the state right-of-way.
15. Review the Application for Payment and supporting documentation submitted by the Contractor.
16. Provide geotechnical, corrosion assessment, environmental studies,survey, SUE, and public
involvement services performed by others.
17. Provide wastewater flows to be used for gravity main design.
ADDENDUM TO EXHIBIT B
Engineering Services
The Kenney Fort Boulevard(KFB)Wastewater Line(WWL)Improvements Project will increase the capacity of
approximately 3,500 linear feet(LF)of existing wastewater line,located between Forest Creek Drive and Gattis School
Road,from 15-inch to 18-inch.The existing line will be abandoned in place while the new line will be constructed in the
ROW on the west side of the new KFB roadway.The project will also include approximately 100 LF of new 10-inch WWL
and sleeve under the new roadway to tie-in the Rolling Ridge neighborhood line.Finally,the project will include additional
services for the installation of three casing pipes under the KFB roadway for three service lines,which will be installed in
the future.
The Engineer shall provide the necessary engineering and technical services for the completion of the project including
preparation of plans,specifications and cost projections.Engineering services will include design,bid and construction
phase services.The wastewater line improvement construction documents will be designed in accordance with City of
Round Rock standards and will be bid and constructed as part of a Kenney Fort Boulevard roadway project.
Environmental studies,public involvement,surveying and mapping,geotechnical engineering,preliminary engineering,
utility locating,pre-bid meeting,pre-construction meeting and site visits will be performed as part of the KFB roadway and
waterline projects under separate contract.
The design phase duration is anticipated to be approximately four months,and the wastewater line construction phase is
anticipated to be approximately one year,depending on roadway construction phasing.
The tasks and products are more fully described in the following TASK OUTLINE.
TASK OUTLINE
I. BASIC SERVICES
A. DESIGN AND BID DOCUMENT PREPARATION
1. PROJECT MEETINGS
(a) Attend,conduct and document 2 project meetings.Prepare meeting minutes including action items to help
maintain project schedule.
2. PREPARATION OF CONSTRUCTION PLANS
(a) Coordinate and evaluate alignment design based on available existing and proposed improvements
(b) Prepare general wastewater line alignment,general notes and SWPPP related to WWL
(c) Prepare plan and profile sheets identifying right-of-way,property easement,existing utilities and topographic
features. Scale will be 1"=40'horizontal and I"=4'vertical
(d) Prepare construction details
(e) Prepare project manual according to City's standard front-end documents and technical specifications
(f) Perform internal QA/QC prior to each submittal
(g) Prepare Design Plans, Specifications,and Engineer's Opinion of Probable Construction Cost at 30%,90%and
100%design.Include three sets of plans for City review and respond to review comments.
B. BID PHASE SERVICES
1. BID PHASE SERVICES
(a) Address and respond to questions and interpretation of bid documents
(b) Prepare and issue addenda to the bid documents if necessary
(c) Prepare 3 full size and 4 half size plan sets(bid and conformed)
C. CONSTRUCTION PHASE SERVICES
1 of 3
1. CONSTRUCTION PHASE SERVICES
(a) Issue necessary clarifications and interpretations of the Construction Contract Documents as appropriate to the
orderly completion of the Contractor's work. Such clarifications and interpretations will be consistent with the
intent and reasonably inferable from the Construction Contract Documents
(b) Make recommendations to the Owner regarding change orders as appropriate and when directed by the
Owner,and prepare Change Orders as reasonably required.Preparation of Change Orders,which result from
significant changes in the scope,extent,or character of the Project designed by the Engineer, is not included
in this scope of services
(c) Review samples,catalog data,schedules,submittals,shop drawings,laboratory,shop and mill tests of
material and test equipment and other data as required by the Construction Contract Documents,but only for
conformance with the design concept indicated in the Construction Contract Documents.Such reviews will
not extend to means,methods,techniques,sequences or procedures of construction or to safety precautions
and programs incident thereto
(d) Upon notice from the Contractor that the Contractor's work is ready for its intended use,conduct,in company
with the Owner's representative and the Contractor,an observation to determine if the work is substantially
complete.If the Owner and the Engineer consider the work substantially complete,issue a certificate of
substantial completion containing a list of required tasks for the Contractor to complete prior to issuance of
certificate of final completion.Conduct a final walk through together with the Owner and the Contractor to
determine if the work has reached final completion so that the Engineer may recommend final payment to the
Contractor.If appropriate,make recommendations to the Owner for final payment to the Contractor
(e) Receive,review and transmit to the Owner maintenance and operating instructions,warranties and guarantees,
marked up record documents received from the Contractor,which reflect field changes to the bid documents.
The Engineer will review the documents to ascertain,to the best of the Engineer's knowledge and belief,that
the reflected field changes are complete and correct
(f) Prepare Project record drawings incorporating compiled change orders and field changes that are received
from the Owner and the Contractor.Three(3)sets of prints of"Record Drawings"will be submitted by the
Engineer to the Owner on 11x17 paper copies
(g) Submit to the Owner electronic PDF and CADD files used for the production of the Record Drawings.Record
drawings on electronic files furnished to the Owner are for the convenience of the Owner only.The Record
Drawings shall be sole documents relied upon by the Owner as a reflection of the condition of the project
location after completion of the construction activities.
D. PROJECT MANAGEMENT SERVICES
1. PROJECT MANAGEMENT
(a) The Engineer will manage professional services to complete the project Design&Bid Document Preparation
phase including,progress reports,milestones and invoicing
(b) The Engineer will manage professional services to complete the project Bid Services phase including,
progress reports,milestones and invoicing
(c) The Engineer will manage professional services to complete the project Construction Services phase
including,progress reports,milestones and invoicing
(d) The Engineer will manage professional services to coordinate work performed by the Roadway Engineer
including Environmental,Utility,Easement and Stakeholder coordination.
II. ADDITIONAL SERVICES
A. Engineer will develop at the request of the Owner any changes,alterations or modifications to the Project which appear
to be advisable and feasible based on unexpected field conditions and in the best interest of the Owner
B. Work not described in the basic services must be approved by supplemental amendment to this Contract by the Owner
before the Engineer undertakes it. If the Engineer is of the opinion that any work is beyond the scope of this Contract
and constitutes additional work,the Engineer shall promptly notify the Owner of that opinion,in writing.In the event
the City finds that such work does constitute additional work,then the City shall so advise the Engineer,in writing,and
shall provide extra compensation to the Engineer for the additional work as provided under a supplemental amendment
2 of 3
C. Additional services scope and fee is included to add up to three casing pipes from the existing wastewater line located
on the west side of KFB to the east side of KFB near SH-45.The future service lines will be 8-inch.Approximate
combined length of casing pipe is 600 LF.
3 of 3
ADDENDUM TO EXHIBIT C
Work Schedule
Task Duration Completion Date
Notice to Proceed N/A Jun 14, 2019
Initial Data Collection 14 Jun 28, 2019
30%Design Schematic 21 Jul 19, 2019
City Review 14 Aug 2, 2019
90%Plan Submittal 56 Sep 27, 2019
City Review 14 Oct 11, 2019
100%Plan Submittal 26 Nov 6, 2019
City Review 7 Nov 13, 2019
Bid Phase Services 188 May 19, 2020
Construction Phase Services 365 May 19, 2021
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Page
Exhibit D
Kenney Fart Blvd.Wastewater Line Improvements Project
City of Round Rack
Task Description Total Labor Hours Total Loaded Labor Other Direct Costs
Cost
L BASIC SERYL"E
A.DESIGN AND BID DOCUMENT PREPARATION 406 $ 54,180.00 $
B.BID PHASE SERVICES 24. $ :3,350.00 $
C.CONSTRUCTION PHASE SERVICES 102 $ 12.950.00 $
D.PROJECT MANAGEMENT 32 $ 3,940.00
E.EXPENSES $ - $ 500.00
SUB-TOTAL BASIC ENGINEERING SERVICES 564 $ 74,450.00 $ 500.00
11 ADDITIONAI,SERVICES
DESIGN OF INASTEINATER LINE CASING PIPE NEAR SH-45 64 $ 8,570.00
SUB-TOTAL ADDITIONAL SERVICES $ 3.510.00 $
SUB-TOTAL BASIC&ADDITIONAL SERVICES $ 83,0120,00 $ 500.00
GRAND TOTAL BASIC&ADDITIONAL SERVICES&EXPENSES $ 83,520.00
4.0 EXHIBIT D KFB WWL.xisx Page 1 of 7
Exhibit D
Kenney Fort Blvd.Wastewater Lime Improvements Project
City of Round Rock
Fee Schedule/Budget for CP&Y,Inc.
No.of Project Senior Project CADD Admin I Total Total Direct
Task DescriptionE.I.T.ELabor
PS&E Manager Engineer Engineer Operator Clerical Hours Labor Costs
Sheets w185.00 $180.00 $165.00 $110.00 $110.00 $75.00
I.BASIC SERVICES
A.DESIGN AND BID DOCUMENT PREPARATION
1 Project Meetings
a Attend,conduct and document 2 project meetings 4 4 6 14 $ 2,060;00
$
14 $ 2.060,00
2 Preparation of Construction Plans
a Alignment coordination 2 6 2 10 $ 1,580.00
b General wastewater line alignment,general notes,SWPPP 3 2 2 6 6 16 $ 2,020.00
c Plan and profile sheets 7 20 10 60 80 80 250 $ 33,000.00
d Construction details 21 2 6 12 12 32 $ 4,000.00
e Project manual 1 4 8 16 8 36 $ 4,420,00
f Internal QAIQC prior to each submittal 4 8 4 4 20 .$ 3,280.00
g Design submittals&QPCC at 30%,90%and final design 4 8 16 28 $ 3:820.00
392 $ 52,120.00
4.0 EXHIBIT D KFB WWL.xlsx Page 2 of 7
Exhibit D
Kenney Fort Blvd.Wastewater Line Improvements Project
City of Round Rock
Fee Schedule/Budget for CP&Y,Inc.
Task Description No.of PS&E Project Senior Project E.I.T. CADD Admin/ Total Labor Total Direct
Sheets Manager Engineer EngineerOperator Clerical Hours Labor Costs
5185.00 $1x0.00 11;16 5.100 $110.00 $110.00 $x5.00
I.BASIC RVI E
B.BID PHASE SERVICES
1 Bid Phase Services
a Address and respond to questions and interpretation of bid document; 2 2 2 E $ 920.00
b Prepare and issue addenda to the bid documents if necessa 2 4 4 10 W, 1,470,00
c Prepare 3 full size and 4 half size plan sets bid and conformed 1 2 1 4 2 8 $ 990.00
S -
:a -
4 8Q
4.0 EXHIBIT D KFB WWL.xlsx Page 2 of 7
Exhibit D
Kenney Fort Blvd.Wastewater Line Improvements Project
City of Round Rock
Fee Schedule/Budget for CPBY,Inc.
Task Description No.of PS&E Project Senior Project E l T CARD Admin/ Total Labor Total Direct
Sheets Manager Engineer Engineer Operator Clerical Hours Labor Costs
W18_;1 0 $180.00 $110.100 $110.00 $75`0
I.BASIC ERVI
C.CONSTRUCTION PHASE SERVICES
1 Construction Phase Services
a Issue necessary clarifications and interpretations of construction documents 2 4 12 18 $ 2,360,00
b Make recommendations regarding change orders 4 8 12 $ 1,54000
c Review submittals for conformance with design concept 12 24 36 $ 4,432-0.00
d Substantial completion 2 2 4 v $ 1 1,10 Gn
e Receive,review and transmit to Owner bid documents with field changes 1 1 2 2 4, 8 $ 390.01)
f Prepare,Review Project record drawings;submit three 3 11x17 sets 2 8 8 18 $ 2,090.00
Submit electronic files used for production of Record Drawings 2 2 $ 220.010
1 , 5 . 0
4.0 EXHIBIT D KFB WWL.xlsx Page 2 of 7
Exhibit B
Kenney Fort Blvd. Wastewater Line Improvements Project
City of Round Rook
Fee Schedule/Budget for CP&Y,Inc.
Project Project Senior Project CADD Admin/ Total Total Direct Labor
Task Description Principal Manager Engineer Engineer Operator Clerical Labor Costs
Hours
I.BASIC SERVICES $230.00 $185.00 $18)0.00 $155.00 $75.00
D.PROJECT MANAGEMENT
1 Project Management
5
a Design&Bid Document Prep 4 8 12 $ 1:?40.00
b Bid Services 2 2 4 S 520,00
C Construction Services 4 8 12 $ 11340.00
d Coordination with Roadwa project 4 4 S 740,00
32 $ 3.940.00
4.0 EXHIBIT D KFB WWL.xlsx Page 2 of 7
Exhibit D
Kenney Fort Blvd.Wastewater Lire Improvements Project
City of Round Rock
Fee Schedule/Budget for CP&Y,Inc.
Task Description No.of PS&E Project Senior Project CADD Admin I Total Labor Total Direct
Sheets
Manager Engineer Engineer E'I"T" Operator Clerical Hours Labor Costs
$135.00 $180.06 $165.00 $110.00 $110,00 $75.00
If.ADDITIONAL SERVICES
a Design of up to 600 LF of WWL casing pipe crossing KFB near SH-45 3 6 6 12 20 20 64 $ 8 570.70
$ -
$ -
$
64 $ $,570.04
$ -
$ -
4.0 EXHIBIT D KFB WWL.xlsx Page 2 of 7
Exhibit D
Denney Fort Blvd. Wastewater Line Improvements Project
City of Round Rock
Expense Item Unit Unit Cost Amount Total Cost
CADD Plotting
_ sf $ 1.50 Mylar Plots If $ 6.00 S
Digital Ortho Plotting If $ 2.00 S -
11"X 17"Mylar sheet $ 1.00
8172"X 11"B/W Copies sheet $ 0.10 4,000 S 400.00
2"_�_.
11"X 17"B/W Pa er Copies sheet $ 0.15 100 $ 15.Di
8 1/2"X 11"Color Paper Copies sheet $ 1.00
11"X 17"Color Paper Copies sheet $ 1.80 $
Fax Copies sheet $ 0.10
Film and Development roll $ 8.00 -
4 X 6 Digital Color Prints picture 1$ 0.50 -
Oversized Digital Color Prints Picture $ 50.00 $ -
Standard Postage letter $ 0.44 8 -
Express Mail Standard each $ 15.00 2 S 30.00
Express Mail Oversized each $ _ 30.00 $ -
Deliveries each $ 25.00
Airfare each $ 200.00 $
Rental Car da $ 80.00 $
Lodging da $ 85.00
Meals day da $ 36.00 S
Mifea a mile $ 0.550 100 IS 55,00
GPS Rental da $ 100.000 S
Cultural Resources Archival Research each $ 500.000 0 S -
HazMat Database Search each $ 200.000 S T
Miscellaneous Pro'ect_.Related�Expenses NA at cost NA $
SUBTOTAL DIRECT EXPENSES 500.00
EXHIBIT D KFB WWL.xlsx Page 7 of 7