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Contract - Green Planet, Inc. - 7/11/2019
CITY OF ROUND ROCK AGREEMENT FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION ACTIVITIES/WASTE DISPOSAL SERVICES WITH GREEN PLANET,INC. THE STATE OF TEXAS § CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS: COUNTY OF WILLIAMSON § COUNTY OF TRAVIS That this Agreement for purchase of household hazardous waste disposal and collection services, and for related goods and services, referred to herein as the "Agreement," is made and entered into on this the 117 day of the month of Steri-e— , 2019, by and between the CITY OF ROUND ROCK, TEXAS, a home-rule municipality whose offices are located at 221 East Main Street, Round Rock, Texas 78664, referred to herein as the "City," and GREEN PLANET, INC., whose offices are located at 6371 Highway 276 Vilest, Royse City, Texas 75189, referred to herein as the "Services Provider." This Agreement supersedes and replaces any previous agreements between the named parties, whether oral or written, and whether or not established by custom and practice. RECITALS: WHEREAS, City desires to purchase household hazardous waste disposal and collection services, and to purchase associated goods and services, and City desires to purchase same from Services Provider; and WHEREAS, City has issued its Invitation for Bid under Solicitation Number 19-006, dated February 2019, for the provision of said goods and services, and City has selected the bid submitted by Services Provider; and WHEREAS, the parties desire to enter into this Agreement to set forth in writing their respective rights, duties, and obligations; NOW, THEREFORE,WITNESSETH: That for and in consideration of the mutual promises contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,the parties mutually agree as follows: 1.01 DEFINITIONS A. Agreement means the binding legal contract between City and Services Provider whereby City is obligated to buy specified goods and/or services and Services Provider is 00425440/ss2 obligated to sell same. The Agreement includes the following: (a) City's Invitation for Bid under Solicitation Number 19-006 dated February 2019; (b) Services Provider's Response to IFB; (c) contract award; and (d) any exhibits, addenda, and/or amendments thereto. Any inconsistencies or conflicts in the contract documents shall be resolved by giving preference in the following order: (1) This Agreement; (2) Purchaser's Response to IFB; (3) City's Invitation for Bid, Addendums, Exhibits, and Attachments. B. City means the City of Round Rock, Williamson and Travis Counties, Texas. C. Effective Date means the date upon which the binding signatures of both parties to this Agreement are affixed. D. Force Majeure means acts of God, strikes, lockouts, or other industrial disturbances, acts of the public enemy, orders of any kind from the government of the United States or the State of Texas or any civil or military authority, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government and the people, civil disturbances, explosions, or other causes not reasonably within the control of the party claiming such inability. E. Goods mean the specified supplies, materials, commodities, or equipment. F. Services Provider means Green Planet, Inc., or any of its successors or assigns. 2.01 EFFECTIVE DATE,INITIAL TERM,AND ALLOWABLE RENEWALS A. This Agreement shall be effective upon execution of both parties hereto, and shall remain in full force and effect unless and until it expires by operation of the term stated herein, or until terminated or extended as provided herein. B. The term of this Agreement shall be for sixty (60) months from the effective date hereof. C. City reserves the right to review the relationship at any time, and may elect to terminate this Agreement with or without cause or may elect to continue. 3.01 TRANSFER OF WASTE AND TITLE Services Provider shall inspect, and where desires, sample, the waste collected from City and prepare an inventory form that indicates the contents of each container of waste. Services Provider shall be considered the Legal Generator of all waste removed from any site in the City 2 pursuant to this Agreement. Services Provider is to prepare the Generator's Waste Material Profile Sheet and any required manifests. Services Provider shall sign as the Generator and shall not delegate this responsibility to any subcontractor. Any storage, transportation or disposal of waste undertaken pursuant to this Agreement shall comply with all applicable local, state or federal regulations and laws. No transporter or disposal facility shall be utilized if said transporter or facility is not in compliance with any permit, rule or regulation of the EPA, U.S. Department of Transportation, the Texas Railroad Commission, the Texas Commission on Environmental Quality or any other regulatory authority or agency. All wastes collected, transported and disposed of shall be in accordance with the terms and schedules set forth in Exhibit"A." 4.01 CONTRACT DOCUMENTS AND EXHIBITS City selected Services Provider to supply the goods and services as outlined in City's Invitation for Bid under Solicitation Number 19-006 dated February 2019 and Response to IFB submitted by Services Provider, attached as Exhibit"A"and incorporated herein for all purposes. The intent of these documents is to formulate an Agreement listing the responsibilities of both parties as outlined in relevant documents and as offered by Services Provider in its Response to the IFB. The goods and services which are the subject matter of this Agreement are described in Exhibit "A" and together with this Agreement, comprise the total Agreement as if repeated herein in full. 5.01 ITEMS AWARDED All bid items set forth in the IFB (Exhibit"A") are awarded to Services Provider. 6.01 COSTS City shall pay to Services Provider for services performed the amounts set forth in Attachment A of Exhibit "A" ("Bid Sheet"). The City's payment to Services Provider for services rendered shall not exceed Thirty Thousand and No/100 Dollars (30,000.00) per year for a total not-to-exceed amount of One Hundred Fifty Thousand and No/100 Dollars ($150,000.00) for the term of this Agreement. 7.01 INVOICES All invoices shall include, at a minimum,the following information: A. Name and address of Services Provider; B. Purchase Order Number; C. Description and quantity of items received; and 3 D. Delivery dates. 8.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING Authority for local governments to contract with one another to perform certain governmental functions and services, including but not limited to purchasing functions, is granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter F, Section 271.101 and Section 271.102. Other governmental entities within the State of Texas may be extended the opportunity to purchase off of the City of Round Rock's bid, with the consent and agreement of the successful Services Provider(s) and Round Rock. Such agreement shall be conclusively inferred for the Services Provider from lack of exception to this clause in the Services Provider's response. However, all parties hereby expressly agree that the City of Round Rock is not an agent of, partner to, or representative of those outside agencies or entities and that the City of Round Rock is not obligated or liable for any action or debts that may arise out of such independently- negotiated "piggyback"procurements. 9.01 NON-APPROPRIATION AND FISCAL FUNDING This Agreement is a commitment of City's current revenues only. It is understood and agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year if the governing body of City does not appropriate funds sufficient to purchase the services as determined by City's budget for the fiscal year in question. City may effect such termination by giving Services Provider a written notice of termination at the end of its then-current fiscal year. 10.01 PROMPT PAYMENT POLICY In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be made by City to Services Provider will be made within thirty (30) days of the date City receives goods under this Agreement, the date the performance of the services under this Agreement are completed, or the date City receives a correct invoice for the goods or services, whichever is later. Services Provider may charge interest on an overdue payment at the "rate in effect" on September 1 of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to payments made by City in the event: A. There is a bona fide dispute between City and Services Provider, a contractor, subcontractor, or supplier about the goods delivered or the service performed that causes the payment to be late; or B. There is a bona fide dispute between Services Provider and a subcontractor or between a subcontractor and its supplier about the goods delivered or the service 4 performed that causes the payment to be late; or C. The terms of a federal contract, grant, regulation, or statute prevent City from making a timely payment with federal funds; or D. The invoice is not mailed to City in strict accordance with any instruction on the purchase order relating to the payment. 11.01 GRATUITIES AND BRIBES City may, by written notice to Services Provider, cancel this Agreement without incurring any liability to Services Provider if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or otherwise were offered or given by Services Provider or its agents or representatives to any City officer, employee or elected representative with respect to the performance of this Agreement. In addition, Services Provider may be subject to penalties stated in Title 8 of the Texas Penal Code. 12.01 TAXES City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be included in Services Provider's charges. 13.01 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS If Services Provider cannot provide the goods as specified, City reserves the right and option to obtain the products from another supplier or suppliers. 14.01 INSURANCE Services Provider shall in all respects comply with the provisions delineated in Part II, Paragraph 2 of City's IFB under Solicitation Number 19-006 dated February 2019. 15.01 CITY'S REPRESENTATIVE City hereby designates the following representative authorized to act on its behalf. Michael Thane Director of Utilities and Environmental Services 2008 Enterprise Drive Round Rock, Texas 78664 mthane,r,roundrocktexas.gov (512) 218-3236 5 16.01 RIGHT TO ASSURANCE Whenever either party to this Agreement, in good faith, has reason to question the other party's intent to perform hereunder, then demand may be made to the other party for written assurance of the intent to perform. In the event that no written assurance is given within the reasonable time specified when demand is made,then and in that event the demanding party may treat such failure as an anticipatory repudiation of this Agreement. 17.01 DEFAULT If Services Provider abandons or defaults under this Agreement and is a cause of City purchasing the specified goods elsewhere, Services Provider agrees that it may be charged the difference in cost, if any, and that it will not be considered in the re-advertisement of the service and that it may not be considered in future bids for the same type of work unless the scope of work is significantly changed. Services Provider shall be declared in default of this Agreement if it does any of the following: A. Fails to make any payment in full when due; B. Fails to fully, timely and faithfully perform any of its material obligations under this Agreement; C. Fails to provide adequate assurance of performance under the "Right to Assurance" section herein; or D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States. 18.01 TERMINATION AND SUSPENSION A. City has the right to terminate this Agreement, in whole or in part, for convenience and without cause, at any time upon thirty (30) days' written notice to Services Provider. B. In the event of any default by Services Provider, City has the right to terminate this Agreement for cause, upon ten(10) days' written notice to Services Provider. C. Services Provider has the right to terminate this Agreement only for cause, that being in the event of a material and substantial breach by City, or by mutual agreement to terminate evidenced in writing by and between the parties. D. In the event City terminates under subsections (A) or (B) of this section, the following shall apply: Upon City's delivery of the referenced notice to Services Provider, Services Provider shall discontinue all services in connection with the performance of this Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such orders and contracts are chargeable to this Agreement. Within thirty (30) days after such notice 6 of termination, Services Provider shall submit a statement showing in detail the goods and/or services satisfactorily performed under this Agreement to the date of termination. City shall then pay Services Provider that portion of the charges, if undisputed. The parties agree that Services Provider is not entitled to compensation for services it would have performed under the remaining term of the Agreement except as provided herein. 19.01 INDEMNIFICATION Services Provider shall defend (at the option of City), indemnify, and hold City, its successors, assigns, officers, employees and elected officials harmless from and against all suits, actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of Services Provider, or Services Provider's agents, employees or subcontractors, in the performance of Services Provider's obligations under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be deemed to limit the rights of City or Services Provider (including, but not limited to the right to seek contribution) against any third party who may be liable for an indemnified claim. 20.01 COMPLIANCE WITH LAWS,CHARTER AND ORDINANCES A. Services Provider, its agents, employees and subcontractors shall use best efforts to comply with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock, as amended, and with all applicable rules and regulations promulgated by local, state and national boards,bureaus and agencies. B. In accordance with Chapter 2270, Texas Government Code, a governmental entity may not enter into a contract with a company for goods and/or services unless the contract contains written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of this contract. The signatory executing this Agreement on behalf of Services Provider verifies Services Provider does not boycott Israel and will not boycott Israel at any time during the term of this Agreement. 21.01 ASSIGNMENT AND DELEGATION The parties hereby bind themselves, their successors, assigns and legal representatives to each other with respect to the terms of this Agreement. Neither party shall assign, sublet or transfer any interest in this Agreement without prior written authorization of the other party. 22.01 NOTICES All notices and other communications in connection with this Agreement shall be in writing and shall be considered given as follows: A. When delivered personally to recipient's address as stated in this Agreement; or B. Three (3) days after being deposited in the United States mail, with postage prepaid to the recipient's address as stated in this Agreement. 7 Notice to Services Provider: Green Planet, Inc. 6371 Highway 276 West Royse City, TX 75189 Notice to City: Laurie Hadley, City Manager Stephan L. Sheets, City Attorney 221 East Main Street AND TO: 309 East Main Street Round Rock, TX 78664 Round Rock, TX 78664 Nothing contained herein shall be construed to restrict the transmission of routine communications between representatives of City and Services Provider. 23.01 APPLICABLE LAW; ENFORCEMENT AND VENUE This Agreement shall be enforceable in Round Rock, Texas, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 24.01 EXCLUSIVE AGREEMENT This document, and all appended documents, constitutes the entire Agreement between Services Provider and City. This Agreement may only be amended or supplemented by mutual agreement of the parties hereto in writing, duly authorized by action of the City Manager or City Council. 25.01 DISPUTE RESOLUTION City and Services Provider hereby expressly agree that no claims or disputes between the parties arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration proceeding, including without limitation, any proceeding under the Federal Arbitration Act(9 USC Section 1-14)or any applicable state arbitration statute. 26.01 SEVERABILITY The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any such void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion or provision held to be void. The parties further agree to amend this Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this section shall not prevent this entire Agreement 8 from being void should a provision which is of the essence of this Agreement be determined to be void. 27.01 MISCELLANEOUS PROVISIONS Standard of Care. Services Provider represents that it employs trained, experienced and competent persons to perform all of the services, responsibilities and duties specified herein and that such services, responsibilities and duties shall be performed in a manner according to generally accepted industry practices. Time is of the Essence. Services Provider understands and agrees that time is of the essence and that any failure of Services Provider to fulfill obligations for each portion of this Agreement within the agreed timeframes will constitute a material breach of this Agreement. Services Provider shall be fully responsible for its delays or for failures to use best efforts in accordance with the terms of this Agreement. Where damage is caused to City due to Services Provider's failure to perform in these circumstances, City may pursue any remedy available without waiver of any of City's additional legal rights or remedies. Force Majeure. Neither City nor Services Provider shall be deemed in violation of this Agreement if it is prevented from performing any of its obligations hereunder by reasons for which it is not responsible as defined herein. However, notice of such impediment or delay in performance must be timely given, and all reasonable efforts undertaken to mitigate its effects. Multiple Counterparts. This Agreement may be executed in multiple counterparts, any one of which shall be considered an original of this document; and all of which, when taken together, shall constitute one and the same instrument. [Signatures on the following page.] 9 IN WITNESS WHEREOF, City and Services Provider have executed this Agreement on the dates indicated. City of Roun Rock,Texas Green Planet,Inc. By: By: Printed Name: �x1 ' Printed N e: j/�� #1 a- Title: A Title: re S esL Date Signea: ( •( Date Signed: For City,Attest: LA 1 11 By: SMk I Sara L. White, City Clerk For City, pproved as to Form: By: Stephan q Sheets, City Attorney 10 Exhibit "A" Y ROUND ROCK TEXAS PURCHASING DIVISION City of Round Rock, Texas Purchasing Division 221 East Alain Street Round Rack, Texas 78664-5299 www.rc a n d rccktexa s.g oar INVITATION FOR BID (IFB) HOUSEHOLD HAZARDOUS WASTE COLLECTION AND DISPOSAL SERVICES SOLICITATION NUMBER 19-006 FEBRUARY 2019 Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services I F B 19-006 Class/Item: 926-45 February 2019 HOUSEHOLD HAZARDOUS WASTE COLLECTION AND DISPOSAL SERVICES PART I GENERAL REQUIREMENTS 1. PURPOSE: The City of Round Rock, herein after"the City" seeks a bid from firms experienced in the collection and disposal of household hazardous waste (HHW). 2. BACKGROUND: The City has been operating a household hazardous waste collection and disposal facility since May 2004. All collection events will be held at the City recycling center located at 310 Deepwood Drive in Round Rock, Texas. This facility will serve approximately 120,000 persons. Participation is expected to serve 1500 to 2000 households annually. It is estimated that fifteen (15) tons (prepackaged waste weight) of hazardous wasted will be collected annually. Bids shall be based on this anticipated total tonnage of waste. The City's estimated annual not-to-exceed amount is $30,000 per year for a total of$150,000 over the course of the contract. 3. SOLICITATION PACKET: This solicitation packet is comprised of the following: Description Index Part I—General Requirements Page(s)2-5 Part II—Definitions, Standard Terms and Conditions Page 6 and Insurance Requirements Part III —Supplemental Terms and Conditions Page(s)7-9 Part IV—Specifications Page(s) 10-12 Exhibit A—Non-Conforming Waste List Page 13 Attachment A—Bid Sheet and Additional Information Page 14 Attachment B—Reference Sheet Page 15 4. AUTHORIZED PURCHASING CONTACT: For questions or clarification of specifications, you may contact: Cheryl Kaufman Purchasing Supervisor Purchasing Division City of Round Rock Phone: 512-416-5417 E-mail: ckaufmanQroundrocktexas.gov The individual listed above may be contacted by e-mail for clarification of the specifications only. No authority is intended or implied that specifications may be amended or alterations accepted prior to solicitation opening without written approval of the City of Round Rock through the Purchasing Department. Pa-e 2 of 15 Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services IFB 19-006 Class/Item: 926-45 February 2019 5. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below. EVENT DATE Solicitation released February 8, 2019 Optional Pre-Bid Meeting February 20, 2019 @ 10:00 AM CST Deadline for submission of questions (if any) February 22, 2019 @ 5:00 PM, CST City responses to questions or addendums(if any) Estimated to be on February 25, 2019 Deadline for submission of responses February 28, 2019 @ 3:00 PM, CST All questions regarding the solicitation shall be submitted in writing by 5:00 PM, CST on the due date noted above. A copy of all questions submitted and the City's response to the questions shall be posted on the City's webpage in the form of an addendum at: https.//www.roundrocktexas.qov/businesses/solicitations/. Questions shall be submitted in writing to the"Authorized Purchasing Contact". The City reserves the right to modify these dates. Notice of date change will be posted to the City's website: http-://www.roundrocktexas.gov/bids. 6. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at http://www.roundrocktexas.gov/bids,for any updates pertaining to the solicitation described herein.Various updates may include addendums, cancellations, notifications, and any other pertinent information necessary for the submission of a correct and accurate response. The City will not be held responsible for any further communication beyond updating the website. 7. PRE-BID MEETING:A pre-bid meeting will be conducted to fully acquaint Respondents with the difficulties and/or restrictions inherent in the services specified. The pre-bid meeting will be conducted on the date specified in PART I Section 5-Schedule of Events. A. Attendance at the pre-bid meeting is optional. Respondents shall sign-in at the pre-bid meeting to document their attendance. The pre-bid meeting shall initially begin at: City of Round Rock Recycling Center 310 Deepwood Drive Round Rock,Texas 78681 B. Respondents will be responsible for their own transportation. C. Respondents are strongly encouraged to bring a copy of the solicitation document with them to the pre- bid meeting/site visit. 8. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3:00 PM, on the due date noted in PART I, Section 5— Schedule of Events. Mail or hand deliver sealed responses to: City of Round Rock Attn: Cheryl Kaufman Purchasing Department 221 E. Main Street Round Rock, Texas 78664-5299 A. Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title, number, due date, and"DO NOT OPEN". B. Facsimile or electronically transmitted responses are not acceptable. C. Responses cannot be altered or amended after opening. D. No response can be withdrawn after opening without written approval from the City for an acceptable reason. Page 3 of 15 Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services IFB 19-006 Class/Item: 926-45 February 2019 E. The City will not be bound by any oral statement or offer made contrary to the written specifications. F. Samples and/or copies shall be provided at the Respondent's expense and shall become the property of the City, 9. RESPONDENT REQUIREMENTS: The City of Round Rock makes no warranty that this checklist is a full comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist participating Respondents in compiling their final responses. Respondents are encouraged to carefully read the entire solicitation. Respondent shall submit one(1)evident signed"Original,"one(1) identical to the original electronic copy on a flash drive.The submittal is required to include all addendums and requested attachments. The bid response along with samples and/or copies shall be provided at the Respondent's expense and shall become the property of the City. This invitation for bid (IFB) does not commit the City to contract for any supply or service. Respondents are advised that the City will not pay for any administrative costs incurred in response preparation to this IFB; all costs associated with responding to this IFB will be solely at the interested parties' expense. Not responding to this IFB does not preclude participation in any future RFP/RFQ/IFB. For your bid to be responsive, addendums and the attachments identified below shall be submitted with your proposal. Addendums:Addendums may be posted to this solicitation. Bidders are required to submit signed addendums with their sealed response. The Bidder shall be responsible for monitoring the City's website at http://www.roundrocktexas.gov/bids for any updates pertaining to the solicitation, 0 Attachment A: BID SHEET AND ADDITIONAL REQUIREMENTS:The bid response shall be submitted on the itemized, signed Bid Sheet provided in the solicitation packet. Failure to complete and sign the bid sheet will result in disqualification. If there is a conflict between the unit price and extended price, the unit price will take precedence. Submission of responses on forms other that the City's Solicitation Document may result in disqualification of the response. Include information regarding the additional requirements requested on separate sheets of paper and include with your response. Attachment B: REFERENCE SHEET: Provide the name, address, telephone number and E-MAIL of at least three(3)valid Municipal, Government agencies or firms of comparable size that have utilized services that are similar in type and capacity within the last two (2)years. City of Round Rock references are not applicable. References may be checked prior to award. If references cannot be confirmed or if any negative responses are received it may result in the disqualification of submittal. 10. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest and at the sole discretion of the City.All solicitations received may be evaluated based on the best value for the City. In determining best value, the City may consider: A. Purchase price; B. Reputation of Respondent and of Respondent's goods and services; C. Quality of the Respondent's goods and services; D. The extent to which the goods and services meet the City's needs; E. Respondent's past performance with the City; F. The total long-term cost to the City to acquire the Respondent's goods or services; G. Any relevant criteria specifically listed in the solicitation. Respondents may be contacted for clarification of bid and/or to discuss details of the services they are proposing. This may include a presentation and/or the request for additional material/information. Page 4 of 15 Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services IFB 19-006 Class/Item: 926-45 February 2019 11. CONFIDENTIALITY OF CONTENT:As stated in Section 16 of City of Round Rock Purchasing Definitions, Standard Terms and Conditions, all documents submitted in response to a solicitation shall be subject to the Texas Public Information Act. Following an award, responses are subject to release as public information unless the response or specific parts of the response can be shown to be exempt from the Texas Public Information Act. Pricing is not considered to be confidential under any circumstances A. Information in a submittal that is legally protected as a trade secret or otherwise confidential must be clearly indicated with stamped, bold red letters stating"CONFIDENTIAL"on that section of the document. The City will not be responsible for any public disclosure of confidential information if it is not clearly marked as such. B. If a request is made under the Texas Public Information Act to inspect information designated as confidential,the Respondent shall, upon request from the City, furnish sufficient written reasons and information as to why the information should be protected from disclosure. The matter will then be presented to the Attorney General of Texas for final determination. 12. SUSPENSION OR DEBARMENT CERTIFICATION: The provisions of the Code of Federal Regulations 2 CFR part 180 suspension and debarment may apply to this agreement. The City of Round Rock is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from doing business with the Federal Government, State of Texas, or the City of Round Rock. 13. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the successful offeror to complete a Form 1295"Certificate of Interested Parties"that is signed for a contract award requiring council authorization. The"Certificate of Interested Parties"form must be completed on the Texas Ethics Commission website, printed, signed and submitted to the City by the authorized agent of the Business Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior to final contract execution. Link to Texas Ethics Commission Webpage: https://wwGv.ethics.state.tx.us/whatsnew/elf info form1295.htm Page 5 of 15 Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services I FB 19-006 Class/Item: 926-45 February 2019 PART II DEFINITIONS, STANDARD TERMS AND CONDITONS, AND INSURANCE REQUIREMENTS I. DEFINITIONS,STANDARD TERMS,AND CONDITIONS: By submitting a response to this solicitation, the Respondent agrees that the City's Definitions, Standard Terms and Conditions, in effect at the time of release of the solicitation, shall govern unless specifically provided otherwise in a separate agreement or on the face of a purchase order. Said Definitions, Terms and Conditions are subject to change without notice. It is the sole responsibility of Respondents to stay apprised of changes. The City's Definitions, Standard Terms and Conditions can be viewed and downloaded from the City's website at: https://www.roundrocktexas.gov/departments/purchasing 2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard Insurance Requirements. The City's Standard Insurance Requirements document can be viewed and downloaded from the City's website at: https://www.roundrocktexas.gov/departments/purchasing Page 6 of 15 Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services IFB 19-006 Class/Item: 926-45 February 2019 PART III SUPPLEMENTAL TERMS AND CONDITIONS 1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the following: A. The term of the Agreement shall begin from date of award and shall remain in full force for sixty (60) months. B. Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions of this agreement for such a period as is reasonably necessary to re-solicit and/or complete the project up to 90 days. 2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications. Respondents who do not meet the minimum qualifications will not be considered for award.The Respondent shall: A. Be firms, corporations, individuals or partnerships normally engaged in providing household hazardous waste collection and disposal as specified herein and have adequate organization, facilities, equipment, financial capability, and personnel to ensure prompt and efficient service to the City; B. Provide all labor, supplies and materials required to satisfactorily perform the services as specified herein and own or acquire at no cost to the City all construction aids, appliances, and equipment Respondent deems necessary and maintain sole responsibility for the maintenance and repair of Respondent's vehicles, equipment, tools and all associated costs. The City shall not be responsible for any Respondent's tools, equipment or materials lost or damaged during the performance of the services specified herein; C. Be domiciled in or have a home office inside the United States. Respondents domiciled outside the United States, or not having a home office inside the United States will not be included for consideration in this procurement process. D. Have been directly responsible for the transportation, storage, and disposal of hazardous waste and worked with a permanent municipal household hazardous collection program for at least twelve months. 3. SUBCONTRACTORS: Respondent shall not subcontract or otherwise engage subcontractors to perform required services. The City seeks to do business directly with a company experienced in household hazardous waste transportation, packaging, and disposal services. 4. LEGAL GENERATOR: The Contractor shall be considered the Legal Generator ofall waste removed from the site pursuant to this Agreement. The contractor shall not delegate this responsibility to any subcontractor. Being considered legal generator of waste removed from the site includes, but is not limited to, the Contractor,- A. ontractor:A. Being listed as the legal generator on the Uniform Hazardous Waste Manifest for such wastes which are subject to manifesting under state or federal law; B. Signing the Generator Certification of the Hazardous Waste Manifest, where applicable, for any class waste transported from the site, certifying proper classification, packaging, labeling and shipping of the waste;and, C. Signing the TCEQ-0757 form as the generator/representative for the contractor as the generator when the use of that form is required bylaw. 5. SAFETY: The City reserves the right to remove any employee from City property for violation of federal, state, and local health, safety and environmental laws, ordinances, rules and regulations. The Respondent shall: A. Ensure that all employees comply with all Occupational Safety and Health Administration (OSHA), State and City safety and occupational health standards and other applicable federal, state, and local health, safety, and environmental laws ordinances, rules and regulations in the performance of these services; B. Be held responsible for the safety of their employees and unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. In case of conflict,the most stringent safety requirement shall govern; Pace 7 of 15 Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services IFB 19-006 Class/Item: 926-45 February 2019 C. Indemnify and hold the City harmless from and against all claims,demands, suits,actions,judgments, fines penalties and liability of every kind arising from the breach of the Successful Respondents' obligations under this paragraph. 6. WORKFORCE: Successful Respondent shall: A. Ensure Respondent's employees perform the services in a timely, professional, and efficient manner; B. Ensure Respondent's employees, while working on City property, wear a company uniform that clearly identifies them as the Respondent's employee; C. Employ all personnel for work in accordance with the requirements set forth by the United States Department of Labor. The City reserves the right to verify citizenship or right to work in the United States. 7. PRICING: The Respondent shall determine and submit a fixed cost for the work and shall include all incidental costs, labor, overhead charges, travel, payroll expenses, freight, equipment acquisition and maintenance, demurrage, fuel surcharges, delivery charges, costs associated with obtaining permits, insurance, bonds and risk management. No separate line item charges shall be permitted for either response or invoice purposes. 8. PRICE INCREASE: Contract prices for household hazardous waste collection and disposal shall remain firm throughout the initial twelve (12) month term of the contract. A price increase to the agreement may be considered on the anniversary date of the Contract each year and shall be equal to the consumer price index for that year, but at no time can the increase be greater than 15%for any single line item. A. Consumer Price Index(CPI): Price adjustments will be made in accordance with the percentage change in the U.S. Department of Labor Consumer Price Index(CPI-U)for all Urban Consumers. The price adjustment rate will be determined by comparing the percentage difference between the CPI in effect for the base year six-month average (January through June OR July through December); and each (January through June OR July through December six month average) thereafter. The percentage difference between those two CPI issues will be the price adjustment rate. No retroactive contract price adjustments will be allowed. The Consumer Price Index(CPI) is found at the Bureau of Labor Statistics, Consumer Price Index website: htta://www.bls,Qov/cpi B. Procedure to Request Increase: L Mail the written price increase request with the rate detail comparison and comprehensive calculation and any supporting documentation to the designated City Contract Specialist a minimum of 45 days prior to the annual Contract anniversary date. The detailed written calculation will be verified and confirmed. All written requests for increases must include the City of Round Rock contract number, solicitation reference information and contact information for the authorized representative requesting the increase. Price increase requests shall be sent by mail to: City of Round Rock Purchasing Department Attn: Contract Specialist 221 East Main Street Round Rock, TX 79664-5299 ii. Upon receipt of the request, the City reserves the right to either, accept the escalation and make change to the purchase order within 30 days of the request, negotiate with the Vendor or cancel the agreement or purchase order if an agreement cannot be reached on the value of the increase. 9. PERFORMANCE REVIEW: The City reserves the right to review the awarded respondents' performance anytime during the contract term. Page 8 of 15 Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services IFB 19-006 Class/Item: 926-45 February 2019 10. ACCEPTANCE/INSPECTION: Acceptance inspection should not take more than five (5) working days. The awarded respondent will be notified within the time frame if the services delivered are not in full compliance with the specifications. In the event the services are not performed to the satisfaction of the City; the vendor shall agree to reperform services to specification at no additional cost to the City. If any agreement or purchase order is cancelled for non-acceptance, the needed services may be purchased elsewhere. 11. ORDER QUANTITY: The quantities shown on the solicitation are estimates only. No guarantee of any minimum or maximum purchase is made or implied. The City will only order the services/goods needed to satisfy requirements within budgetary constraints,which may be more or less than indicated. 12. PERMITS: The Successful Respondent shall verify and obtain all necessary permits, licenses, and/or certificates required by federal, state and local laws, ordinances, rules or regulations for the completion of the services as specified if required for the project. 13. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single award, split award, primary and secondary award, non-award, or use any combination that best serves the interest and at the sole discretion of the City. Award announcement will be made upon City Council approval of staff recommendation and executed agreement. Award announcement will appear on the City's website at httr)://www.roundrocktexas,gov/bids. 14. POST AWARD MEETING: The City and Successful Respondent(s) may have a post award meeting to discuss, but not be limited to the following: A. The method to provide a smooth and orderly transition of services performed from the current contractor; B. Provide City contact(s) information for implementation of agreement. C. Identify specific milestones, goals and strategies to meet objectives. 15. .POINT OF CONTACT i DESIGNATED REPRESENTATIVE: A. Contractor's point of contact: In order to maintain consistent standards of quality work performed across the City, the City shall be provided with a designated and identified point of contact upon award of the contract to include contact information. The City's designated representative shall be notified by the Respondent immediately should the point of contact change. B. The City's designated representative: Kim Lutz Environmental Services Manager City Recycling Center 310 Deepwood Drive Round Rock,Texas 78681 Phone: 512-341-3333 E-mail: klutz(c�roundrocktexas.gov 16. INTERLOCAL PURCHASING AGREEMENTS A. The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. The Contractor agrees to offer the same price and terms and conditions to other eligible agencies that have an interlocal agreement with the City. B. The City does not accept any responsibility or liability for the purchases by other government agencies through an interlocal cooperative agreement. Page 9 of 15 Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services I FB 19-006 Class/Item: 926-45 February 2019 PART IV SPECIFICATIONS 1. INTRODUCTION: The City has been operating a household hazardous waste collection and disposal facility since May 2004. All collection events will be held at the City recycling center located at 310 Deepwood Drive in Round Rock, Texas. This facility will serve approximately 120,000 persons. Participation is expected to serve 1500 to 2000 households annually. It is estimated that fifteen (15)tons(prepackaged waste weight) of hazardous wasted will be collected annually. Bids shall be based on this anticipated total tonnage of waste. 2. SCOPE: Services shall include, but are not limited to,training City personnel, providing all containers and packing materials for disposal; personnel to pick up, create and apply shipping labels, generate manifests, and transport/dispose of HHW from the City facility on scheduled pickup dates in accordance with the minimum requirements herein and as mutually agreed between the contractor and the City. 3. SERVICE REQUIREMENTS: The Contractor shall: A. Comply with all federal, state and local regulations concerning hazardous waste operations. No transporter or disposal facility shall be utilized if said transporter or facility is not in compliance with any permit, rule or regulation of the U.S. Environmental Protection Agency(USEPA), the Texas Commission of Environmental Quality(TCEQ),the Texas Railroad Commission(RRC), the U.S. and Texas Departments of Transportation (DOT), EPA, or any other regulatory authority or agency or any other regulatory authority or agency. B. Obtain and maintain during the term of the Agreement, at no additional charge to the City, all licenses, permits, authorizations, or any documents required by federal, state, county and municipal governments and other authorities so that the contractor may conduct the work necessary to fulfill the requirements of the Agreement. C. Complete a waste manifest that indicates the contents (volume &weight) of each drum or container transferred from the collection site to authorized storage,treatment or disposal facilities. Within seven (7) calendar days following the scheduled pick up date one legible copy of each form shall be submitted to the City's Project Representative. A copy of the Certificate of Disposal shall be provided within fourteen (14) calendar days following the scheduled pick up date to document the site and method of disposal. D. Establish and implement a procedure according to regulations contained in 40 CFR 262.11 to identify unknown or partially identified wastes. This procedure shall at a minimum consist of the following: i. Open and sample containers holding unknown or partially identified wastes. ii. Identify the wastes at the collection site or elsewhere in sufficient detail to permit safe transportation in accordance with applicable regulations. iii. Identify the wastes at the collection site or elsewhere in sufficient detail to permit proper disposal. E. Prepare the Generator's Waste Material Profile Sheet and any required manifests. These documents shall be complete and shall contain the necessary and appropriate signatures. The contractor shall sign as "generator" and the contractor shall sign as"transporter" of the waste. F. Notify the City in writing within 72 hours of receipt any new environmental violations, warning or fines. G. After award, train City personnel (max 8) in proper categorization, segregation, and packaging techniques for HHW collection activities. H. After award, provide a formal safety plan including spill remediation procedures in reference to HHW. I. Provide adequate number of collection containers, packaging materials and required labels for the City to package HHW and to bulk latex and aerosol spray paint. J. Supply drums, collection containers,and spill materials to be delivered as specified in Item 6 of this scope of work. K. Assume generator status of HHW picked up from the City HHW facility. Pace 10 of 15 Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services IFB 19-006 Class/Item: 926-45 February 2019 L. Collect,transport,and dispose of household hazardous wastes from the City collection. 4. TRAINED PERSONNEL: A. Within thirty (30) days of award, the Contractor shall confirm a schedule to train City personnel to properly HazCat, segregate, and package wastes to meet Department of Transportation (DOT) requirements. This training shall also include spill remediation and unknown identification procedures. B. Training of City personnel shall be conducted by qualified and/or certified individual(s) and shall be held at a designated City facility. S. HANDLING AND SUPPLIES: A. Any storage, transportation or disposal of hazardous or nonhazardous waste undertaken by the contractor under this Agreement shall comply with all applicable local, state, or federal regulations and law. No transporter or disposal facility shall be utilized if said transporter or facility is not in compliance with any permit, rule, or regulation of the Environmental Protection Agency, US Department of Transportation, the Texas Railroad Commission, the TCEQ or any other regulatory authority or agency. B. The Contractor shall store wastes at its storage facility in compliance with the requirements of the hazardous waste rules, 30 Texas Administrative Code Chapter 335, and local fire codes and ordinances. The contractor shall continue to store the wastes at the storage facility, in accordance with these requirements until authorized to ship the wastes from the facility. C. The Contractor shall treat or stabilize wastes and perform laboratory analyses on unidentified or partially identified wastes in compliance with the requirements of the hazardous waste rules, Title 30 Texas Administrative Code Chapter 335, D. Within thirty(30) days of award, contractor shall include a site visit to the City Collection Facility and provide the City with an adequate number of drums, collection containers, spill control materials and required labels for packaging of HHW and to bulk latex and aerosol spray paint. 6. SCHEDULED PICKUP: Nonconforming wastes, as listed in Exhibit A,will not be accepted during the scheduled pick up dates. The Contractor shall: A. Provide a formal spill control plan that lists required materials and employees trained to initiate immediate corrective action in the case of a spill or release associated with the scheduled HHW pick up dates. The plan shall include the management and recovery of any unplanned spill or release of wastes into the environment.These trained employees shall also serve as chemists and/or technicians. Documentation of training must be submitted. B. Provide adequate number of personnel on scheduled HHW pick up days (disposal chemists and/or technicians)who must have completed, at a minimum, 40-hour hazardous materials certification training and physically worked on three (3) chemical waste collection jobs, to perform all segregation, inventorying, packaging bulking, manifesting and transportation activities for the collected wastes. C. Provide all equipment necessary to properly unload, handle, weigh, identify unknowns or partially identified wastes, properly package, label, and transport all collected wastes. D. Provide all personal protective equipment required by all local, state, and federal regulations for hazardous waste operations. E. Pick up for transport and disposal all HHW collected by the City. F. Pick-up shall be made within 7-10 days of the request for services Page 1 1 of 15 Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services IFB 19-006 Class/Item: 926-45 February 2019 7. DISPOSAL: Contractor shall make and implement all arrangements needed for the proper disposal of the wastes received during the scheduled pick up dates, including the following: A. The disposition of the wastes collected shall be by direct transportation from the collection site to a licensed TSD (Transportation, Storage and Disposal)facility authorized under the Resource Conservation and Recovery Act (RCRA), subject to approval by to the City's Project Representative. In addition, said disposal facility shall be free of any pending enforcement or compliance proceedings with the EPA, TCEQ, or other local and state regulatory agencies. B. If the wastes will be disposed of outside of the State of Texas, the Contractor shall list the sites. C. Wastes that cannot be incinerated will be authorized for disposal at a permitted hazardous waste landfill. D. The EPA and TCEQ Identification Numbers for the collection activities shall be submitted with the bid. These numbers will be used to identify and treat collected wastes. 8. CITY RESPONSIBILITIES: The City shall: A. Conduct HHW collections independent of contractor. B. Categorize, segregate, and package HHW. C. Provide a skid steer loader with fork lift attachment and an operator for loading purposes. D. Contact contractor when disposal is necessary. The scheduled pick up date will be determined as the amount of waste for disposal accumulates. The City will provide a minimum of seven to ten working days' notice prior to pick up. E. Sort and properly package material received during the collection events. F. Accept only residential quantities of HHW from participants and I not accept nonconforming wastes during collection activities. Nonconforming wastes are listed in Exhibit A. G. Identify a Representative who will be responsible for providing supervision and verification of all work performed under this Agreement. 9. SERVICE REQUIREMENTS: Services shall be performed at: City of Round Rock Recycling Center 310 Deepwood Drive Round Rock, TX 78681 10. POINT OF CONTACT/DESIGNATED REPRESENTATIVE: A. Respondent's Point of Contact: In order to maintain consistent standards of quality work performed across the City,the City shall be provided with a designated and identified point of contact upon award of the contract to include contact information. The City's designated representative shall be notified by the Respondent immediately should the point of contact change. B. The City's designated representative shallbe: Kim Lutz Environmental Services Manager City of Round Rock—Environmental Services 2008 Enterprise Drive Round Rock, TX 78664 (512) 341-3333 kiml(c_roundrocktexas.gov Page 12 of 15 Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services IFB 19-006 Class/Item.- 926-45 February 2019 Exhibit A Non-Conforming Waste The following products and wastes shall not be accepted at the collection event. 1. Explosive or potentially shock sensitive materials. 2. Herbicides containing 2,4,5-T and Silvex 3. Products containing Pentachlorophenol. 4. Biological, etiologic, infectious materials, and medical wastes. Any other wastes which the Project Representatives deem unacceptable, Page i 3 of 15 Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services IFB 19-006 Class/Item: 926-45 February 2019 ATTACHMENT A BID SHEET AND ADDITIONAL REQUIREMENTS 9. BID SHEET: The bid sheet is posted in Solicitation Documents for IFB 19-006 Household Hazardous Waste Collection and Disposal Services in an Excel format on the City of Round Rock website at: https://www.roundrocktexas.gov/departments/purchasing/purchasing-active-solicitations/ A, In order to be considered responsive the Bid Sheet must be completed, signed by an authorized representative, and returned by the deadline for submission of response indicated in Part I Section 5— Schedule of Events. B. All prices shall include: hazardous waste training, waste analyses, identification, characterization, packaging, transportation, storage, spill material, disposal, required reporting, labor, per diem,travel and all necessary equipment, supplies, and services. C. Per container pricing shall be provided.These costs shall be all inclusive(packaging,containers, transport, disposal and identification). D. The Respondent, by submitting and signing the Bid Sheet, acknowledges that he/she has received and read the entire document packet sections defined above including all documents incorporated by reference, and agrees to be bound by the terms therein. E. Unit prices must be submitted for all services listed on the Bid Sheet to be deemed responsive. An entry of"0"will be interpreted by the City as no cost to the City. Unauthorized changes to the bid sheet may result in disqualification of the bid. If there is any confusion regarding how the City is requesting pricing the vendor is responsible for submitting questions to the buyer listed on the solicitation in order to receive clarification. F. In order to do business with the City of Round Rock you must be registered with the City's Vendor Database. To register, go to: https://roundrock.munisselfservice.com/Vendors/default.aspx. G. By the signature affixed on Attachment A-Bid Sheet, the Respondent hereby certifies that neither the Respondent nor the entity represented by the Respondent, or anyone acting for such entity has violated the antitrust laws of this State, codified in Section 15.01 et seq.,Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly, the response made to any competitor or any other person engaged in such line of business." H. The Respondent agrees, if this Offer is accepted within 120 calendar days after the Due Date,to fully comply in strict accordance with the Solicitation, specifications, and the amounts shown on bid sheet. I. Exceptions to the terms and conditions or insurance requirements of this solicitation will result in your bid being deemed non-responsive. 2. ADDITIONAL REQUIREMENTS: Provide the below information as an attachment to the official bid. A. Provide a list of ail disposal facilities,within or outside of Texas,planned for use. B. Provide EPA and TCEQ Identification Numbers to collect,transport,and dispose of hazardous waste. C. Divulge any and all environmental violations, warnings or fines for which it was cited during the last five calendar years. D. Within seven days of award, the Contractor shall submit a list of their employees and appropriate training/certifications. E. Bidders shall submit a written statement indicating that they meet all requirements stated in the scope of work and will perform the work in accordance with the City's terms and conditions. Fwoe 14 of 15 Exhibit "A" ATTACHMENT A BID SHEET AND ADDITIONAL REQUIREMENTS Exhibit "A" BID SHEET Exhibit "A" IFB 19-006 BID SHEET The Respondent represents by their signature below that he/she is submitting a binding offer and is authorized to bind the respondent to fully comply with the solicitation documents contained in IFB No. 19-006 Household Hazardous Waste Collection and Disposal Services .The Respondent acknowledges that he/she has received and read the entire solicitation packet,attachments,and all documents incorporated by reference,and agrees to be bound by the terms therein. An anticipated total Contract award will be made by the City in an amount not to exceed$30,000 per year. This is an estimate only, the City reserves the right to order more or less. Special Instructions: Be advised that exceptions taken to any portion of the solicitation will disqualify acceptance of the bid. Per the solicitation document all costs(including transportation fees)shall be rolled into the below listed prices. No modifications are allowed to the City bid sheet, attach any necessary price explanation on a separate page, item## Itern Description Quantity Unit Type Unit Price Extended Price 1 Flammable Liquid/Poison (lab pack) 22 55 Gallon Drum $300.00 $6,600.00 2 Flammable Liquid Bulked 5 55 gal $125.00 $625.00 3 Flammable Solids(lab pack) 1 5 gal $100.00 $100.00 4 Corrosive Liquid Acid (lab pack) 3 30 gal $250.00 $750.00 5 Corrosive Liquid Base (lab pack) 3 30 gal $250.00 $750.00 6 Solid Toxic(lab pack) 5 55 gal $300.00 $1,500.00 7 Liquid Toxic(lab pack) 5 55 gal $300.00 $1,500.00 8 Liquid Toxic bulked 2 55 gal $200.00 $400,00 9 jAerosois (non paint lab pack) 3 55 gal $200.00 $600.00 ................ ........ 10 Aerosols(paint lab pack) 3 55 gal $200.00 $600.00 11 Oil based paint in cans 15 yd'Box $550.00 $8,250.00 12 Latex paint bulk(Landfill Disposal) 25 55 gal $125.00 $3,125.00 13 Latex paint bulk(Recycling) 25 55 gal $151.00 $3,775.00 14 Oxidizer Solid(lab pack) 2 30 gal $450.00 $900.00 15 Oxidizers Liquid(lab pack) 2 1 30 gal $450.00 $900.00 16 Amines(lab pack) 1 5 gal $95.00 $95.00 17 Isocyanates(lab pack) 1 5 gal $125.00 $125.00 18 Organic Peroxide(lab pack) 1 5 gal $225.00 $225.00 Reactives such as calcium carbide, $495.00 19 zinc powder,sodium metal(lab pack) 1 5 gal $495.00 20 Mercury debris (lab pack) 1 5 gal $75.00 $75.00 TOTAL QUOTE 31,390.00 Page 1 of 2 Exhibit "A" IFB 19-006 BID SHEET The information provided below will become part of the contract but will not be evaluated for cost. $55.00 25 Personnel Required-Chemist 1 Hour $55.00 26 Personnel Required-Technician 1 Hour $35.00 $35.00 27 City Personnel Training 1 Class $650.00 $650.00 COMPANY NAME: Green Planet,Inc. SIGNATURE OF AUTHORIZED ,. •---` REPRESENTATIVE: PRINTED NAME Vir inia Belmore EMAIL ADDRESS: Vbehnorea-green lanetinc.com PHONE NUMBER: (972)636-1515 Page 2 of 2 Exhibit "A" ADDITIONAL REQUIREMENTS SECTION A Exhibit "A" DISPOSAL FACILITIES ]. EPA/TCEQ Registration Number(s) TXD055141378/50089 Company Name Clean Harbors Deer Park LP Address 2027 Independence Pkwv, La Port TX 77571 Point of Contact Jim GL1Vton Telephone No.: (281) 910-7678 (2 l 4) 631-4768 Fax 2. EPA/TCEQ Registration Number(s) ARD069748192/D0005 Company Name Clean Harbors El Dorado, LLC Address 309 American Circle. El Dorado AR 71730 Point of Contact Jim Gayton Telephone No.: (281) 910-7678 (206)337-1765 Fax 3. EPA/TCEQ Registration Number(s) TXD069452340/50052 Company Name CJS Ecology Texas, L.P. Address 3277 CR 69, Robstown, TX 78380 Point of Contact Ben Bennett Telephone No.: (800) 242-3209 (361) 387-0577 Fax 4. EPA/TCEQ Registration Number(s) 1417B Company Name Turkey Creek Landfill Address 9100 S IH 35 W, Alvarado. TX 76009 Point of Contact MikeTemglin Telephone No.: (817) 790-0311 (817) 783-6257 Fax 5. EPA/TCEQ Registration Number(s) TXR000082132 Company Name Midstate Environmental Services LP Address 400 Della Road, Hutchins.Texas 75401 Point of Contact Terry Pefuhl Telephone No.: (214)748-5764 (214) 761-1039 Fax 6. EPA/TCEQ Registration Number(s) TXR000079479/88812 Company Name Green Planet, Inc. Address 6371 State Hwv 276 W.. Rouse City. TX 75189 Point of Contact I Iassan Aicha Telephone No.: (972) 636-15 155 (972) 636-3948 Fax Exhibit "All 7. EPA/TCEQ Registration Numbers) TXD055135388/50267 Company Name SET Environmental Services Address 5738 Cheswood Street, Houston, TX 77087 Point of Contact Lisa Beard Telephone No.: (713) 645-8710 (713) 649-1027 Fax 8. EPA/TCEQ Registration Numbers) TXD008029191/32696 Company Name Lighting Resources Texas, LLC Address 101 E. Bowie Street, Fort Worth. TX 76110 Point of Contact Brian Anderson Telephone No.: (817) 921-1440 (817) 921-1504 Fax 9. EPA/TCEQ Registration Numbers) TXCESQG/86149 Company Name Pure Chem. Inc. Address 11050 South US Highway 287, Rhome, TX 76078 Point of Contact Chris LUdwig Telephone No.: (8l 7) 636-2089 (817) 283-8818 Fax 10. EPA/'TCEQ Registration Number(s) TND000772186/D0047 Company Name Tradebe Treatment and Recycling of Tennessee LLC Address 5485 Victory Lane, Millington, TN 38053 Point of Contact Paul Foster Telephone No.: (832} 425-1808 (408) 519-3407 Fax 1 l. EPA/TCEQ Registration Numbers) TXD069452340/50052 Company Name US Ecology Texas, LP Address 3277 County Road 69. Robstown, TX 78380 Point of Contact Kathy Yeary Telephone No.: (800)242-3209 (36.1) 387-0577 Fax Exhibit "A" ADDITIONAL REQUIREMENTS SECTION B IHW020 "'" TEXAS COMMISSION ON ENVIRONMENTAL QUALITY "' Page: 1 Notice of Registration Date: 12111/09 Industrial and Hazardous Waste This registration does not constitute authorization of any waste management activities or facilites listed below, The registration reflects hazardous and/or industrial waste generation and management activities for which the registrant has provided notification. Requirements for solid waste management are provided by Texas Administrative code section 335 of the rases of the Texas Commission on Environmental Quality (TCEQ). Changes or additions to waste management methods referred to in this notice require written notification to the TCEQ. Solid Waste Registration Number: 88812 EPA Id: TXR000079479 The Solid Waste Registration Number provides access to computerized and filed information pertaining to your operation. Please refer to that number in any correspondence, Company Name: Green Planet Inc Region: 4 Initial Registration Date: 04/10/2009 Site Name: Green Planet County: 199 Rockwall Last Amendment Date: Site- Location:. 6371 State Highway 276 W, Royse City, TX Land Type: Private Last Date NOR Computer update: 11/3012.009 Primary Contact: Belmore, Virginia Title: President Phone: 972-636-1515 Mai ling Address: PO Box 743966 Site Street Address: 6371 State Highway 276 W Dallas, TX 75374-3966 Royse City, TX 75189-5204 Registration Status: Active Reporting Method: STEERS Registration Type: Transporter Transfer Facility Transporter Type: For hire Transport own waste Transport Wst Class: 1 2 H Other Used Oil Business Description. Transportation of Hazardous and Non Hazardous waste, oil, antifreeze and absorbent waste. NAICS Code: 484110 General Freight Trucking, Local Tax Identification tt: 30119396791 Handler Status: Operator Information Owner Information Name: Green Planet Inc Name: Green Planet Inc Phone: 972-636-1515 Phone: 972-636-1515 Address: PO Box 743966 Address: PO Box 743966 Dallas, TX, 75374-3966 Dallas, TX, 75374-3966 Billing Contact: Title: Phone: Billing Address: As of 11/30/2009 - the next unassigned sequence number for WASTES is 0001 and the next unassigned sequence number for UNITS is 001. Section 335, Chapter 31 of the Texas Adminstrative Code specifies the notification, record keeping, manifesting and reporting requirements for hazardous and industrial solid wastes. Exhibit "A" ADDITIONAL REQUIREMENTS SECTION C - N/A., See Compliance History Report attached on Next Page c-xhibit "A" The TCEQ is committed to accessibility. To request a more accessible version of this report, please contact the TCEQ Help Desk at (512) 239-4357. Compliance History Report Compliance History Report for CN60053452-1, RN105727010, Rating Year 2017 which includes Compliance History (CH) TCEQ components from September 1, 2012, through August 31, 2017. Customer, Respondent, CN600534523, Green Planet, Inc. Classification: HIGH Rating: 0.00 or Owner/Operator: Regulated Entity: RN105727010, GREEN PLANET Classification: HIGH Rating: 0.00 Complexity Points: 12 Repeat Violator: NO CH Group: 14 - Other Location: 6371 STATE HIGHWAY 276 W ROYSE CITY,TX 75189-5227, ROCKWALL COUNTY TCEQ Region: REGION 04- DFW METROPLEX ID Number(s): INDUSTRIAL AND HAZARDOUS WASTE EPA ID INDUSTRIAL AND HAZARDOUS WASTE SOLID WASTE TXR000079479 REGISTRATION # (SWR) 88812 INDUSTRIAL AND HAZARDOUS WASTE PERMIT 88812 SLUDGE REGISTRATION 24174 STORMWATER PERMIT TXRNEX664 USED OIL REGISTRATION A85969 USED OIL EPA ID TXR000079479 Compliance History Period: September 01, 2012 to August 31, 2017 Rating Year: 2017 Rating Date: 09/01/2017 Date Compliance History Report Prepared: January 22, 2018 Agency Decision Requiring Compliance History: Information Request Component Period Selected: September 01, 2012 to August 31, 2017 TCEQ Staff Member to Contact for Additional Information Regarding This Compliance History, Name: Enforcement Division Phone: (512) 239-2545 Site and Owner/Oyerator History: 1) Has the site been in existence and/or operation for the full five year compliance period? YES 2) Has there been a (known) change in ownership/operator of the site during the compliance period? NO CQn7p�nents (Multimedia) for the Site Are Listed in Sections A - ] A. Final Orders, court judgments, and consent decrees: N/A B. Criminal convictions: N/A C. Chronic excessive emissions; events: N/A D. The approval dates of investigations (CCEDS Inv. Track. No.): Item 1 March 14; 2013 (1074019) Item 2 3une 19, 2015 (1252149) E. Written notices of violations (NOV) (CCEDS Iriv. Track. No.): A notice of violation represents a written allegation of a violation of a specific regulatory requirement from the commission to a regulated entity. A notice of violation is not a final enforcement action, nor proof that a violation, has actually occurred. N/A F. Environmental audits: N/A Page ? Exhibit "A' G. Type of environmental management systems (ENISs): N/A H. Voluntary on-site compliance assessment dates: N/A I. Participation in a voluntary pollution reduction program: N/A J. Early compliance: N/A Sites Outside of Texas: N/A Compliance History Report for CN600534523,RN105727010, Rating Year 2017 which includes Compliance History(CH)components from September 01, 2012, through August 31, 2017, Page 2 Exhibit "A;' ADDITIONAL REQUIREMENTS SECTION E - This is stated on Cover Page Exhibit "A" City of Round Rock Household Hazardous Waste Collection and Disposal Services IFB 19-006 Class/Item:926-45 February 2019 ATTACHMENT B: REFERENCE SHEET PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE SOLICITATION NUMBER: 19-006 RESPONDENT'S NAME:Virginia Belmore DATE: 02/08/2019 Provide the name, address, telephone number and E-MAIL of at least three (3) valid Municipal, Government agencies or firms of comparable size that have utilized services that are similar in type and capacity within the last two (2)years. City of Round Rock references are not applicable. References may be checked prior to award. If references cannot be confirmed or if any negative responses are received it may result in the disqualification of submittal. 1. Company's Name City of San Marcos Name of Contact Amy Kirwin Title of Contact Solid Waste Coordinator E-Mail Address akirwin@sanmarcostx.gov Present Address 630 East Hopkins City, State,Zip Code San Marcos, TX 78666 Telephone Number ( 512 ) 618-9951 Fax Number: ( 512 ) 392-4612 2. Company's Name City of Frisco Name of Contact Jerry White Title of Contact Environmental Safety Officer E-Mail Address jwhite2@friscotexas.gov Present Address 6101 Frisco Sqaure Blvd City, State,Zip Code Frisco, TX 75034 Telephone Number ( 972 ) 292-5500 Fax Number:-( 3. Company's Name City of Abilene Name of Contact David Jorgenson Title of Contact Environmental Safety Officer E-Mail Address david.jorgenson@abilenetx.com Present Address 2209 Oak Street City, State, Zip Code Abilene, TX 79602 Telephone Number ( 325 ) 672-2209 Fax Number: ( 325 ) 738-8045 FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD. Page 15 of 15 Exhibit "A' ACORD1 02!1111!22019019 Y) /CERTIFICATE OF LIABILITY INSURANCE OATE( THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Denise Leverett (please email COI requests) NAME: Insurance One Agency,L.C. PHONEAX IAIC..No Ext): (AIC,No): 14180 Dallas Parkway E-MAIL denise@insuranceoneagency.com ADDRESS: Suite 900 INSURER(S)AFFORDING COVERAGE NAIC N Dallas TX 75254 INSURER A, Crum&Foster Specialty Insurance Company 44520 INSURED INSURER B: Arch Specialty insurance Co 11150 Green Planet,Inc. INSURER C: Texas Mutual Insurance Company 22945 6371 Highway 276 W INSURER 0: INSURER E Royse City TX 75189 INSURER F COVERAGES CERTIFICATE NUMBER: 2018-2019 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN POLICY FF POLICY X LTR TYPE OF INSURANCE I WVQ POLICY NUMBER MMIDDIYYYY MMIDDIYYYY LIMITS X1 COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 CLAIMS-MADE OCCUR PREMISESO(Eaa occur ence s 50,000 _ MED EXP(Any one person) S 5,000 A X Pollution Liability EPK124028 09/101201$ 09/10/2019 PERSONAL&ADV INJURY s 1,000,000 GEN'LAGGR'EGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000 F712.000,000 " POLICY JECT LOC ` PRODUCTS-COMPIOFAGG S :)- X OTHER 5 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 5 1,000,000 a accident) ANY AUTO BODILY INJURY(Per person) S B OWNED .. 'SCHEDULED FBCAT0434300 09110/201$ 09/10/2019 BODILY INJURY(Per accident) 5 AUTOSONLY �t AUTOS HIRED mss'NON-OWNED PROPERTY DAMAGE S AUTOS ONLY /� AUTOS ONLY Per accident X ?5 X UMBRELLA LIAB OCCUREACH OCCURRENCE 5 4,000,000 1- A EXCESS LIAB CLAIMS-MADE EFX111335 09!101201$ 09/10/2019 AGGREGATE S 4,000,000 DED I X RETENTION S 10°000 S WORKERS COMPENSATION X SPEI'TATUTE ERH AND EMPLOYERS'LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE El EACHACCIDENT S 1,000,000 C OFFICERWEMBER EXCLUDED? N/A 0001194566 09/10/2018 0911012019 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE S 1,000,000 _.._ If yes,describe under i,aoo,oao DESCRIPTION OF OPERATIONS below El DISEASE-POLICY LIMIT 5 Professional LiabilitylE&O A EPK124028 0911012018 09/10/2019 each claim ( 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached it more space is required) Certificate holder and it officers,employees,and elected officials as the interest of each insured may appear are named additional insured's where required by written contract Waiver of subrogation in favor of additional insureds. 30 day notice of cancellation unless 10 day for non payment of premium. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Round Rock ACCORDANCE WITH THE POLICY PROVISIONS, 221 East Main Street AUTHORIZED REPRESENTATIVE Round Rock TY, i 8664 �`"�--- ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Policy: EPK124028 E--xhibit "A" THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -- OWNERS, LESSEES OR CONTRACTORS -- COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Additional Person(s) or Location And Description Of Completed Organization(s): Operations Blanket when specifically required in a written Blanket when specifically required in a written contract with the named insured. contract with the named insured. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section ill — Who Is An Insured within the Common Provisions is amended to include as an insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property darnage" caused, in whole or in part, by "your work" at the location designated and described in the schedule of this endorsement performed for that additional insured and included in the "products-completed operations hazard". EN0320-0211 Page 1 of 1 Policy: EPK124028 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED WITH WAILER OF SUBROGATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS POLLUTION LIABILITY COVERAGE PART ERRORS AND OMISSIONS LIABILITY COVERAGE PART THIRD PARTY POLLUTION LIABILITY COVERAGE PART SCHEDULE Name of Additional Insured Persons oii Organization(s) 3 Blanket when specifically required in a written contract with the named insured. A. SECTION it — WHO IS AN INSURED within the Common Provisions is amended to include as an additional insured the person(s) or organization(s) indicated in the Schedule shown above, but solely with respect to "claims" caused in whole or in part, by "your work" for that person or organization performed by you, or by those acting on your behalf. This insurance shall be primary and non-contributory, but only in the event of a named insured's sole negligence. B. We waive any right of recovery we may have against the person(s) or organization(s) indicated in the Schedule shown above because of payments we make for "damages" arising out of"your work" performed under a designated project or contract with that person(s) or organization(s). C. This Endorsement does not reinstate or increase the Limits of Insurance applicable to any "claim" to which the coverage afforded by this Endorsement applies. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. EN0118-0211 Page 1 of 1 Exhibit "A" Form Request for Taxpayer Give Form to the (Rev.Woluir 2018)�..� Identification Number and Certification reguestar.Do not Departme�r of iho Treas4ry send to the IRS. tniacnat Rtivenue Seriicu ►Go to www,1rs,gov1FarmW9 tar instructions and the latest Information. 1 Narrw(as shown unyour income pas,return).Anmo is rAia6led on thIS lino;Co riot leave kris line h!ank. Green Planet, Inc. 2 Ousinass;risrrw/i maguaded oritrhy naani%If cif ferant 1,oni ahove 3 Ch6Ck a r , ' Check orifi nne of the A EAcnipttcns(canns apply ors}Io p,xcpr:,.tt,box'or.araarat tux LlIIstitltCa.lion of persun.rsioso Hairier is Sintered on ifna 1, Y M' following sevenooxes. {certarnof,tities,not individuats:soa @ instrtaCtion3 rn pace 3y fncl;vlouaVsol®aropnelor or 0 C Coritoraliurt 'S Corperatiw ❑ Ynrtnvrsh!D r Trus;;oatatr cisingle-naarriber Li.0 !exenlp;pales coins litaray) a D Limitrio liability coirtpany.Enter the tax ctassilicatioh tczt.(,a-noiation.S=S corporation,P-Partnorsnip)0, o Note:Check Ilia appropriate bcx i;'t the limen above for fne tax eras-icatian of,hti s nglo•mc-enbw oveler Donot cnaK:� Exainpitwi lm-m FATCA moorwq, c t11C.t lhs f ill LLC is alan:aias a singio-nwrribur-LC that is di::rogardw frena the cwrrrrr vrlwss the owner rif V) the L..0;,ia" 01 aryl S another LLC that is not dism9aidoal from the cNner lot U.S,tic oral tat purposc+s:,Olhrar:riss.a slnat3•menuu.r cLG that EL u Is drsrogarde:d burn the ormtr stiould chet:k the uppropn ttu tact for the tax ciasnificatlor.(V its owner. G L..j Oilier(*e inotrLction)I- ;:•nprars,� c '+ia,nrwsra+,aa,...vnv rrw;�s.: 5 Addross inwnber,street,and apt.or suite not.)Seta instructions, unlit stiir'9 nnn,u and aIda est i.o vort3l) 0371 State Migl-t;vay 27e Nest rr s City,state,card ir1P Inde _ ` Royse City,TX 751 l F39 7 C51 acco:irlt numbei(s)hang(orniollal) Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TiN provided rriust nlaton the ruarne given an line 1 to avoid tris ss eunty rami cr barkup uithnoldin5.For ndwiduals,this is generally your soci.tt security number(SSN).liowever,for 2 i 1 i reticent alien,some prop iator,C,disregarded entity,sere the instructions for Par,I, star.For other � �m etilit e3,.t is your entployar rdeniification nurrlt}er(Sif+1j it You rlr,not have a ritarnber,sae f-la;v to ga!ra 11N,later. Dr- Note:It Intl a--count is+n moi a than ogre name,see trier inslrt;ci;uns top sine 1.Also stay vtrhef Warne and Employer idwntilicatloo number NumberTo Cove the Requesrer tot guidelines on where number to enii:r, �"; 7i5 =d" 7 89; 1 . r ' Certification r. Under pranslfie3 of perjury,I certify that: 1.The nurnbershown on this form is my correct taxpayer identification number(or t am waiting for a number io he issued to r.re);and 2.l am not subject to backup withholding because;(a)t am exempt from backup withholding,or(b)I have no;been no:if:ea by tna internai Revenue Service(IRS)that I ant sub;ect to backup withnoicing as s result of a failure to recoil all interest>or dividends,or(c)ttie IRS has notified me that I arty no longer subject to backup withholding;and z,1 ani a U.S.cit;zcn or Whir U.S.person(defined below):and -i,rhe FATCA noile(s)entered on this form(if any;mdiaating that I am exempt tram FATCA reporting Is correict. Certification Instructions.You most cross Writ Item 2 ahme if you have been notified by the zRS that you are currerrify subject to backup wlthtioldirg Oecatibe you haw failed to report all interest and dividends on your tax r3turn.For real es-.atP transactions,It 2 roes not tiwly.Fos mortgage interest pain. acquisil.on or abandonment of secured properly,ctaricellatiots of debt,contributions to tan individual retirement arrangement(IFMA),and ganersHy,payments other then interest and dividends,you are nct required to si jn tete cerlification,but you must provide your correct TIN Sae Ih2 for Part 11,talar Sign ( signature of i Here u.S.person►. .. csata► General InstrLicti inn •Form 1099-0IV(dividends,including hawse frost,stocKs or mvival funds] Section references are to the Internal Revenue Coda unless otherwise f nds,' 109c)-VtISi rsriaur;types d Income, noted. -(' prizes.awards,or gross proceeds) Future davotopmonls,For'the latest information about developments a Form 1099-B(SiQGii or rnadiUlYf tutad sa:t1S and GetYtatr.Outer related fo Ferm VV-9 and its InSituctions,s;acn a--legislation enaoleo trarapctlo s toy brckarsj after they ware pLib0shed,go to www.ir•.yov/FbrmWS. Form 1099•S(procsaas from real estate transactions) Purpose of Form +Form'1099-K(nlecnuni UtrU and trim;artr ntwark trarsatti i5) An individual or entity(Foc:m W-9 re giir.51nr•)%YN-j is required to file iu1 •Four,1098(home mortyagy intr;resi),tU90 t(3tuo2nt loan interest); information res rn with the IRS mutt obtain your correct taxpayer 1.098-T(ti titian) identification numher(TIN which may be y"social security numlici +I-Orm 1099-C(canceled debt) (SSN),Individual taxpayer idani fication numb6r(ITIN),adoption taxpayeriden0ficetion number(ATIN),or employer Ineniification number Form 1099-»(acquisition cs ybandon-hent of Recured property) (EIN),to report on an information return the amount paid to you,or other Use Form W-9 ursy ii you are it U.S.person('nrludino a resident amount reportable on an Information return.Examples of Infwmatinn alien),to Provide your cartact TIN. returns include,but are not Ilmited to.the following. !f you Oro not ralum form.V 9!o rite requericr with a Tfti,you might +Form 1099-INT(interest earned or paid) be subject to backup withhgldlpip.Sae Who is backup withholding, War. Cit t.K,LI:'102"11 Form W-9 twin,10-2018) ofAus.ice ` in c�j�� l i,zo�i B�t�� �,�sY ��.so ���ces Ike �a�tn��nt: es rn.a. G reene FiInc. S Meet's-all the criteria established bar the City �f A.Ustin 1V�inc�.rity=-Ov�ned a�c� Women-Owned Business E tel-pri.se Procur,eir Qrit Pregrarn, and is certified as a Women ,owned. Business- Enterprise with the City of Austin.. t t is EXPIRATION DATE: 7/12/2020 Veronica Brisefio _Director Certification is val id for three ycars,contingent upo i the City Small and IN41noiity Business Resources Dcpartmncr t receiving an affidavit of contiu eligibility each year. VerifeaiioTt of certification status can be obtained by calling 5J2.974-704 i. C1'F)"S VENDOR CODE: +frE2E�4,338 Exhibit "!-'E.i' Disadvantaged Business Enterprise (DBE) Green Planet, Inc. E 1 Green Planet, Inc. has filed with the Agency an Affidavit as defined by NCTRCA Disadvantaged Business Enterprise (DBE) 49 CFR Part 26 and is hereby certified to provide service's) in the following areas: i E NAICS 562112: HAZARDOUS WASTE COLLECTION NAiCS 562211: HAZARDOUS WASTE TREATMENT AND DISPOSAL NAILS 562219: OTHER NONHAZARDOUS WASTE TREATMENT AND DISPOSAL I i This Certification commences June 6, 2018 and supersedes any registration or listing previously issued. This certification must be updated annually by submission of an Annual No Change Affidavit. At any time there is a change in ownership, control of the firm or operation, notification must be made immediately to the North Central Texas Regional Certification Agency for eligibility evaluation. i ji 3 CERTIF1CATlON NO.WFDB39141Y0619 't'UC11 0 F( Certification Administrator Exhibit "A"( ---------------- Women Business Enterprise (WBE) 3 Green Planet, Inc. l E Green Planet, Inc. has filed with the Agency an Affidavit as defined by NCTRCA Women Business Enterprise (WBE) Policies & Procedures and is hereby certified to provide service(s) in the following areas: !t. NAICS 562112: HAZARDOUS WASTE COLLECTION i' r NAILS 562211: HAZARDOUS WASTE TREATMENT AND DISPOSAL NAICS 562219: OTHER NONHAZARDOUS WASTE TREATMENT AND DISPOSAL This Certification commences September 5, 20118 and supersedes any registration or listing previously issued. This certification must be updated every two years by submission of an Annual Update Affidavit. At any time there is a change in ownership, control of the firm or operation, notification must be made immediately to the North Central Texas Regional Certification Agency for eligibility evaluation. i i r f t Certification Expiration: September 30, 2020 lssoeel Date: September 5, 2018 CERTIFICATION NO,WFVVB76036NO920 _J Certification Administrator � �� Exhibit "A", -�' Small Business Enterprise (SBE) Green planet, Inc. Green Planet, Inc, E 1: i ' has filed with the Agency an Affidavit as defined by NCTRCA Small Business Enterprise (SBE) Policies & !' Procedures and is hereby certified to provide service(s)in the following areas- l < NAICS 562112: HAZARDOUS WASTE COLLECTION NAICS 562211: HAZARDOUS WASTE TREATMENT AND DISPOSAL NAICS 562219: OTHER NONHAZARDOUS WASTE TREATMENT AND DISPOSAL I ' This Certification commences September 5, 2018 and supersedes any registration or listing previously issued.This certification must be updated every two years by submission of an Annual Update Affidavit. At any time there is a change in ownership, control of the firm or operation. notification must be made j immediately to the North Central Texas Regional Certification Agency for eligibility evaluation. i Certification E xpiration: September 30, 2020 Issued Date: September 5, 2018 CERTIFICKi ION NO,WFSB47751 N0920 it /\ 1 Certification Administrator CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2019-502253 Green Planet, Inc. Royse City,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 06/10/2019 being filed. City of Round Rock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. Solicitation Number 19-006 HHW Collection and Disposal Services 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION M name is Virginia Belmore Y , and my date of birth is My address is 6371 State Hwy 276 W. Royse City Texas 75189 USA (street) (city) (state) (zip code) (country) declare under penalty of perjury that the foregoing is true and correct. Executed in Hunt County, State of Texas on the 1 day of June 20 19 (month) (year) Eignature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.39f8039c CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos.1-4 and 6 if there are interested parties, OFFICE USE ONLY Complete Nos,1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. Green Planet, Inc. 2019-502253 Royse City,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to t e contract'ar is the to 06/10/2019 being filed. City of Round Rock Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to trackor identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. Solicitation Number 19-006 HHW Collection and Disposal Services Mature of interest Name of Interested Warty City,State,Country(place of business (check applicable) Controlling Intermediary 5 Check only if there is NO interested Party. J 6 UNSWORN DECLARATION My name is Virginia Belmore and my date of birth is My address is 6371 State Hwy 276 W. , Royse City Texas 75189 USA (strut). (city) , (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Hunt as Tex County, State of on the 10 day of June '2019 (month) (Year) Z"'fAin-p Signature of authorize agent o�contraictriingq business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.39f80396 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2019-502253 Green Planet, Inc. Royse City, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 06/10/2019 being filed. City of Round Rock Date Acknowledged: 06/12/2019 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. Solicitation Number 19-006 HHW Collection and Disposal Services 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.39f8039c