R-2019-0302 - 7/25/2019 RESOLUTION NO. R-2019-0302
WHEREAS, the City of Round Rock ("City") has duly advertised for bids to rent portable
chemical toilets, and to purchase goods and services related to cleaning and maintenance, and
WHEREAS, Section 252.043 of the Texas Local Government Code requires a city to award a
contract to the lowest responsible bidder or to the bidder who provides goods or services at the best
value for the city based on criteria set forth in §252.043(b); and
WHEREAS, the City has determined that United Site Services of Texas, Inc. will provide
goods and services at the best value for the City; and
WHEREAS, the City Council wishes to accept the bid of United Site Services of Texas, Inc.,
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City an
Agreement for Rental of Portable Chemical Toilets from United Site Services of Texas, Inc., a copy of
same being attached hereto as Exhibit"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 25th day of July, 2019.
CRAIG ORG , Mayor
City of ound R ck, Texas
ATTEST:
SARA L. RITE, City Clerk
0112,1902;00427815
EXHIBIT
CITY OF ROUND ROCK
AGREEMENT FOR RENTAL
OF PORTABLE CHEMICAL TOILETS FROM
UNITED SITE SERVICES OF TEXAS,INC.
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
That this Agreement for rental of portable chemical toilets, and for related goods and
services, referred to herein as the "Agreement," is made and entered into on this the day
of the month of , 2019, between the CITY OF ROUND ROCK, TEXAS, a
home-rule municipality whose offices are located at 221 East Main Street, Round Rock, Texas
78664 (referred to herein as "City"), and UNITED SITE SERVICES OF TEXAS, INC., whose
offices are located at 5910 Johnny Morris Road, Austin, Texas 78724 (referred to herein as the
"Vendor").
RECITALS:
WHEREAS, City desires to rent portable chemical toilets, and to purchase goods and
services related to cleaning and maintenance, and City desires to procure same from Vendor; and
WHEREAS, City has issued its "Invitation for Bid" for the provision of said goods, and
City has selected the bid submitted by Vendor; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE,WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged,the parties
mutually agree as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City is obligated to buy specified goods and Vendor is obligated to sell same. The Agreement
includes the following: (a) City's Invitation for Bid designated IFB 19-015 dated March 2019;
(b) Vendor's Response to IFB; (c) contract award; and (d) any exhibits, addenda, and/or
amendments thereto. Any inconsistencies or conflicts in the contract documents shall be
resolved by giving preference in the following order:
00425504/ss2
B. City means the City of Round Rock,Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and services mean the specified services, supplies, materials,
commodities, or equipment.
F. Vendor means United Site Services of Texas, Inc., or any of its successors or
assigns.
2.01 EFFECTIVE DATE AND TERM
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect unless and until it expires by operation of the
term stated herein, or until terminated or extended as provided herein.
B. The term of this Agreement shall be for sixty (60) months from the effective date
hereof.
C. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND E30MBITS
City selected Vendor to supply certain goods as outlined in IFB 19-015 dated March
2019. The goods which are the subject matter of this Agreement are described in Exhibit "A"
and, together with this Agreement, comprise the total Agreement and they are fully a part of this
Agreement as if repeated herein in full.
4.01 ITEMS AWARDED
A. The goods which are the subject matter of this Agreement are described generally
in the attached Exhibit"A," incorporated herein by reference for all purposes.
B. This Agreement shall evidence the entire understanding and agreement between
the parties and shall supersede any prior proposals, correspondence or discussions.
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C. Vendor shall satisfactorily provide all deliverables described in Exhibit "A"
within the contract term specified. A change in the Scope of Services or any term of this
Agreement, including bonding requirements, must be negotiated and agreed to in all relevant
details, and must be embodied in a valid Supplemental Agreement as described herein.
5.01 COSTS
A. City agrees to pay for supplies during the term of this Agreement at the pricing set
forth in"Attachment A—Bid Sheet"Exhibit"A."
B. The City shall be authorized to pay the Services Provider an amount not-to-
exceed Forty-Five Thousand and No/100 Dollars ($45,000.00) per year for a total not-to-
exceed amount of Two Hundred Twenty-Five Thousand and No/100 Dollars ($225,000.00)
for the term of this Agreement.
6.01 INVOICES
All invoices shall include, at a minimum,the following information:
A. Name and address of Vendor;
B. Purchase Order Number;
C. Description and quantity of items received; and
D. Delivery dates.
7.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
Authority for local governments to contract with one another to perform certain
governmental functions and services, including but not limited to purchasing functions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter
F, Section 27 1.101 and Section 271.102.
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City of Round Rock's bid, with the consent and agreement of the successful
vendor(s) and Round Rock. Such agreement shall be conclusively inferred for the vendor from
lack of exception to this clause in the vendor's response. However, all parties hereby expressly
agree that the City of Round Rock is not an agent of,partner to, or representative of those outside
agencies or entities and that the City of Round Rock is not obligated or liable for any action or
debts that may arise out of such independently-negotiated"piggyback"procurements.
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8.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Vendor a written notice of termination at the end of its then-current fiscal year.
9.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251,V.T.C.A., Texas Government Code, any payment to be
made by City to Vendor will be made within thirty (30) days of the date City receives goods
under this Agreement, the date the performance of the services under this Agreement are
completed, or the date City receives a correct invoice for the goods or services, whichever is
later. Vendor may charge interest on an overdue payment at the "rate in effect" on September 1
of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to
payments made by City in the event:
(a) There is a bona fide dispute between City and Vendor, a contractor,
subcontractor, or supplier about the goods delivered or the service performed
that cause the payment to be late; or
(b) There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service
performed that causes the payment to be late; or
(c) The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
(d) The invoice is not mailed to City in strict accordance with any instruction on
the purchase order relating to the payment.
10.01 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without incurring any
liability to Vendor if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Vendor or its agents or
representatives to any City officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Vendor may be subject to penalties stated in Title 8
of the Texas Penal Code.
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11.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
12.01 ORDERS PLACED WITH ALTERNATE VENDORS
If Vendor cannot provide the goods as specified, City reserves the right and option to
obtain the products from another supplier or suppliers.
13.01 INSURANCE
Vendor shall meet all requirements as stated in the attached Invitation for Bid No. IFB
19-015 and as set forth at:
h=s://www.roundrocktexas.goy/wp-content/uploads/2014/12/corr insurance 07.20112.pdf
14.01 CITY'S REPRESENTATIVE
City hereby designates the following representative(s) authorized to act in its behalf with
regard to this Agreement:
Rick Atkins
Director of Parks and Recreation
301 West Bagdad, Suite 250
Round Rock, Texas 78664
(512)341-3344
ratkims(a,roundrocktexas.gov
15.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
16.01 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City purchasing
the specified goods elsewhere, Vendor agrees that it may be charged the difference in cost, if
any, and that it will not be considered in the re-advertisement of the service and that it may not
be considered in future bids for the same type of work unless the scope of work is significantly
changed.
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Vendor shall be declared in default of this Agreement if it does any of the following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance"section herein;or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States.
17.01 TERnUNATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty(30)days' written notice to Vendor.
B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause,upon ten(10)days' written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City, or by mutual agreement to terminate
evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement to the date of termination. City shall then pay Vendor that portion of the
charges, if undisputed. The parties agree that Vendor is not entitled to compensation for services
it would have performed under the remaining term of the Agreement except as provided herein.
18.01 INDEMNIFICATION
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of, or incident to, concerning or resulting from the fault of Vendor,
or Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations
under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or Vendor (including, but not limited to the right to seek
contribution) against any third party who may be liable for an indemnified claim.
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19.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and
national boards,bureaus and agencies.
B. In accordance with Chapter 2270,Texas Government Code, a governmental entity
may not enter into a contract with a company for goods or services unless the contract contains
written verification from the company that it: (1)does not boycott Israel; and(2)will not boycott
Israel and will not boycott Israel during the term of this contract. The signatory executing this
Agreement on behalf of Vendor verifies Vendor does not boycott Israel and will not boycott
Israel during the term of this Agreement.
20.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
21.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1. When delivered personally to recipient's address as stated in this Agreement; or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Vendor:
United Site Services of Texas, Inc.
5910 Johnny Morris Road
Austin, TX 78724
Notice to City:
City Manager
221 East Main Street
Round Rock, TX 78664
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AND TO:
Stephan L. Sheets,City Attorney
309 East Main Street
Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
22.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
23.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing,duly authorized by action of the City Manager or City Council.
24.01 DISPUTE RESOLUTION
If a dispute or claim arises under this Agreement, the parties agree to first try to resolve
the dispute or claim by appropriate internal means, including referral to each party's senior
management. If the parties cannot reach a mutually satisfactory resolution, then and in that event
any such dispute or claim will be sought to be resolved with the help of a mutually selected
mediator. If the parties cannot agree on a mediator, City and Vendor shall each select a mediator
and the two mediators shall agree upon a third mediator. Any costs and fees, other than attorney
fees,associated with the mediation shall be shared equally by the parties.
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14)or any applicable state arbitration statute.
25.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
such void provision shall be deemed severed from this Agreement, and the balance of this
Agreement shall be construed and enforced as if this Agreement did not contain the particular
portion or provision held to be void. The parties further agree to amend this Agreement to
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replace any stricken provision with a valid provision that comes as close as possible to the intent
of the stricken provision. The provisions of this section shall not prevent this entire Agreement
from being void should a provision which is of the essence of this Agreement be determined to
be void.
26.01 MISCELLANEOUS PROVISIONS
Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Vendor understands and agrees that time is of the essence and
that any failure of Vendor to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. Vendor shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to Vendor's failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
Force Majeure. Neither City nor Vendor shall be deemed in violation of this Agreement
if it is prevented from performing any of its obligations hereunder by reasons for which it is not
responsible as defined herein. However, notice of such impediment or delay in performance must
be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
[Signatures on the following page.]
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IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Round Rock,Texas United Site Services of Texas,Inc.
By: By:
Printed Name: Printed Name: k, &14P&4
Title: Title: /r)a n!!C �✓
Date Signed: Date Signed: 6- 12`/y
Attest:
By:
Sara L. White,City Clerk
For City,Approved as to Form:
By:
Stephan L. Sheets, City Attorney
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1
t<uUND ROCK TEXAS
PURCHASING DIVISION
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
www.roundrocktexas.gov
INVITATION FOR BID (IFB)
PORTABLE TOILETS RENTAL, CLEANING, &
MAINTENANCE
SOLICITATION NUMBER 19-015
MARCH 2019
Exhibit "A"
City of Round Rock
Portable Toilets Rental, Cleaning, & Maintenance
IFB No. 19-015
Class/Item: 934-84
MARCH 2019
PORTABLE TOILETS RENTAL, CLEANING, & MAINTENANCE
PART I
GENERAL REQUIREMENTS
1. PURPOSE: The City of Round Rock, herein after"the City" seeks a bid from firms experienced in portable
toilet rental and maintenance services for handicapped and non-handicapped chemical portable toilets. The
resulting contract will have an estimated annual not-to-exceed amount of$45,000.
2. BACKGROUND: The City would like to enter into a contract for portable toilet rental, cleaning, and
maintenance of handicapped & non-handicapped chemical portable toilets. Units shall be rented on a
monthly, weekly, or daily basis to include holidays and or weekends and for special events at various
locations as specified by City.
3. SOLICITATION PACKET: This solicitation packet is comprised of the following:
Description Index
Part I—General Requirements Page(s) 2-5
Part II—Definitions, Standard Terms and Conditions Page 6
and Insurance Requirements
Part III—Supplemental Terms and Conditions Page(s) 7-9
Part IV—Specifications Page(s) 10-11
Attachment A—Bid Sheet and Respondent Questionnaire Page 12-13
Attachment B—Reference Sheet Page 14
4. AUTHORIZED PURCHASING CONTACT: For questions or clarification of specifications, you may contact:
Cheryl Kaufman
Purchasing Supervisor
Purchasing Division
City of Round Rock
Phone: 512-218-5417
E-mail: ckaufman(a7.roundrocktexas.gov
The individual listed above may be contacted by e-mail for clarification of the specifications only. No authority
is intended or implied that specifications may be amended or alterations accepted prior to solicitation opening
without written approval of the City of Round Rock through the Purchasing Department.
Exhibit "A"
Page 2 of 14
City of Round Rock
Portable Toilets Rental, Cleaning, & Maintenance
IFB No. 19-015
Class/Item: 934-84
MARCH 2019
5. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below.
EVENT DATE
Solicitation released March 14, 2019
Deadline for submission of questions March 27, 2019 @ 5:00 PM, CST
City responses to questions or addendums Approximately March 29, 2019 @ 5:00 PM, CST
Deadline for submission of responses April 10, 2019 @ 3:00 PM, CST
All questions regarding the solicitation shall be submitted in writing by 5:00 PM, CST on the due date noted
above.A copy of all questions submitted and the City's response to the questions shall be posted on the
City's webpage in the form of an addendum at:
https://www.roundrocktexas.gov/businesses/solicitations/.
Questions shall be submitted in writing to the"Authorized Purchasing Contact". The City reserves the right to
modify these dates. Notice of date change will be posted to the City's website:
http://www.roundrocktexas.gov/bids.
6. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
http://www.roundrocktexas.gov/bids for any updates pertaining to the solicitation described herein. Various
updates may include addendums, cancellations, notifications, and any other pertinent information necessary
for the submission of a correct and accurate response. The City will not be held responsible for any further
communication beyond updating the website.
7. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3:00 PM, on the due date noted
in PART I, Section 5—Schedule of Events. Mail or hand deliver sealed responses to:
City of Round Rock
Attn: Cheryl Kaufman
Purchasing Department
221 E. Main Street
Round Rock,Texas 78664-5299
A. Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title,
number, due date and "DO NOT OPEN".
B. Facsimile or electronically transmitted responses are not acceptable.
C. Responses cannot be altered or amended after opening.
D. No response can be withdrawn after opening without written approval from the City for an acceptable
reason.
E. The City will not be bound by any oral statement or offer made contrary to the written specifications.
F. Samples and/or copies shall be provided at the Respondent's expense, and shall become the property
of the City.
8. RESPONDENT REQUIREMENTS: The City of Round Rock makes no warranty that this checklist is a full
comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist
participating Respondents in compiling their final responses. Respondents are encouraged to carefully read
the entire solicitation.
Respondent shall submit one (1) evident signed "Original"and one (1) electronic copy of the IFB response on
a flash drive. The submittal is required to include all addendums and requested attachments. The bid
response along with samples and/or copies shall be provided at the Respondent's expense, and shall
become the property of the City.
Exhibit "A"
Page 3 of 14
City of Round Rock
Portable Toilets Rental, Cleaning, & Maintenance
IFB No. 19-015
Class/Item: 934-84
MARCH 2019
This invitation for bid (IFB) does not commit the City to contract for any supply or service. Respondents are
advised that the City will not pay for any administrative costs incurred in response preparation to this IFB; all
costs associated with responding to this IFB will be solely at the interested parties'expense. Not responding
to this IFB does not preclude participation in any future RFP/RFQ/IFB.
For your bid to be responsive, addendums and the attachments identified below shall be submitted
with your proposal.
❑ Addendums: Addendums may be posted to this solicitation. Bidders are required to submit signed
addendums with their sealed response. The Bidder shall be responsible for monitoring the City's website
at http://www.roundrocktexas.gov/bids for any updates pertaining to the solicitation.
❑ Attachment A: BID SHEET AND RESPONDENT QUESTIONNAIRE:The bid response shall be
submitted on itemized, signed Bid Sheet provided in the solicitation packet. Failure to complete and sign
the bid sheet will result in disqualification. If there is a conflict between the unit price and extended price,
the unit price will take precedence. Submission of responses on forms other that the City's Solicitation
Document will result in disqualification of the response.
The respondent questionnaire is also a mandatory requirement with the bid submission. Failure to
complete and submit it will result in disqualification of the response.
❑ Attachment B: REFERENCE SHEET: Provide the name, address, telephone number and E-MAIL of at
least three (3) valid Municipal, Government agencies or firms of comparable size that have utilized
services that are similar in type and capacity within the last three (3)years. City of Round Rock
references are not applicable. References may be checked prior to award. If references cannot be
confirmed or if any negative responses are received it may result in the disqualification of submittal.
9. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses, or to
accept any response deemed most advantageous, or to waive any irregularities or informalities in the
response received that best serves the interest and at the sole discretion of the City.All solicitations received
may be evaluated based on the best value for the City. In determining best value, the City may consider:
A. Purchase price;
B. Reputation of Respondent and of Respondent's goods and services;
C. Quality of the Respondent's goods and services;
D. The extent to which the goods and services meet the City's needs;
E. Respondent's past performance with the City;
F. The total long-term cost to the City to acquire the Respondent's goods or services;
G. Any relevant criteria specifically listed in the solicitation.
Respondents may be contacted for clarification of bid and/or to discuss details of the services they are
proposing. This may include a presentation and/or the request for additional material/information.
10. CONFIDENTIALITY OF CONTENT: As stated in Section 16 of City of Round Rock Purchasing Definitions,
Standard Terms and Conditions, all documents submitted in response to a solicitation shall be subject to the
Texas Public Information Act. Following an award, responses are subject to release as public information
unless the response or specific parts of the response can be shown to be exempt from the Texas Public
Information Act. Pricing is not considered to be confidential under any circumstances
A. Information in a submittal that is legally protected as a trade secret or otherwise confidential must be
clearly indicated with stamped, bold red letters stating "CONFIDENTIAL" on that section of the
document. The City will not be responsible for any public disclosure of confidential information if it is not
clearly marked as such.
B. If a request is made under the Texas Public Information Act to inspect information designated as
confidential, the Respondent shall, upon request from the City, furnish sufficient written reasons and
Exhibit "A"
Page 4 of 14
City of Round Rock
Portable Toilets Rental, Cleaning, & Maintenance
IFB No. 19-015
Class/Item: 934-84
MARCH 2019
information as to why the information should be protected from disclosure. The matter will then be
presented to the Attorney General of Texas for final determination.
11. SUSPENSION OR DEBARMENT CERTIFICATION: The provisions of the Code of Federal Regulations 2
CFR part 180 suspension and debarment may apply to this agreement. The City of Round Rock is prohibited
from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose
principals are suspended or debarred from doing business with the Federal Government, State of Texas, or
the City of Round Rock.
12. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the
successful offeror to complete a Form 1295 "Certificate of Interested Parties"that is signed for a contract
award requiring council authorization. The"Certificate of Interested Parties"form must be completed on the
Texas Ethics Commission website, printed, signed and submitted to the City by the authorized agent of the
Business Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior to
final contract execution. Link to Texas Ethics Commission Webpage:
https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm
Exhibit "A"
Page 5 of 14
City of Round Rock
Portable Toilets Rental, Cleaning, & Maintenance
IFB No. 19-015
Class/Item: 934-84
MARCH 2019
PART II
DEFINITIONS, STANDARD TERMS AND CONDITONS
AND INSURANCE REQUIREMENTS
1. DEFINITIONS, STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation, the
Respondent agrees that the City's Definitions, Standard Terms and Conditions, in effect at the time of release
of the solicitation, shall govern unless specifically provided otherwise in a separate agreement or on the face
of a purchase order. Said Definitions, Terms and Conditions are subject to change without notice. It is the
sole responsibility of Respondents to stay apprised of changes. The City's Definitions, Standard Terms and
Conditions can be viewed and downloaded from the City's website at:
https://www.roundrocktexas.gov/departments/purchasing/
2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard
Insurance Requirements. The City's Standard Insurance Requirements document can be viewed and
downloaded from the City's website at: https://www.roundrocktexas.gov/departments/purchasing/
Exhibit "A"
Page 6 of 1.4
City of Round Rock
Portable Toilets Rental, Cleaning, & Maintenance
IFB No. 19-015
Class/Item: 934-84
MARCH 2019
PART III
SUPPLEMENTAL TERMS AND CONDITIONS
1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the following:
A. The term of the Agreement shall begin from date of award and shall remain in full force for sixty(60)
months.
B. Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions
of this agreement for such a period as is reasonably necessary to re-solicit and/or complete the project
up to 90 days.
2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award. The Respondent
shall:
A. Be firms, corporations, individuals or partnerships normally engaged in providing portable toilet rental,
cleaning, and maintenance within the last five years as specified herein and have adequate
organization, facilities, equipment, financial capability, and personnel to ensure prompt and efficient
service to the City;
B. Provide all labor, supplies and materials required to satisfactorily perform the services as specified
herein and own or acquire at no cost to the City all construction aids, appliances, and equipment
Respondent deems necessary and maintain sole responsibility for the maintenance and repair of
Respondent's vehicles, equipment, tools and all associated costs. The City shall not be responsible for
any Respondent's tools, equipment or materials lost or damaged during the performance of the
services specified herein;
C. Be domiciled in or have a home office inside the United States. Respondents domiciled outside the
United States, or not having a home office inside the United States will not be included for consideration
in this procurement process.
D. Vendor shall be available for service as needed 24/7, 365 days per year.
3. SUBCONTRACTORS: Respondent shall not subcontract or otherwise engage subcontractors to perform
required services. The City seeks to do business directly with a company experienced in portable toilets
rental, cleaning, & maintenance.
4. SAFETY: The City reserves the right to remove any employee from City property for violation of federal,
state, and local health, safety and environmental laws, ordinances, rules and regulations. The Respondent
shall:
A. Ensure that all employees comply with all Occupational Safety and Health Administration (OSHA), State
and City safety and occupational health standards and other applicable federal, state, and local health,
safety, and environmental laws ordinances, rules and regulations in the performance of these services;
B. Be held responsible for the safety of their employees and unsafe acts or conditions that may cause
injury or damage to any persons or property within and around the work site. In case of conflict, the
most stringent safety requirement shall govern;
C. Indemnify and hold the City harmless from and against all claims, demands, suits, actions,judgments,
fines penalties and liability of every kind arising from the breach of the Successful Respondents'
obligations under this paragraph.
5. WORKFORCE: Successful Respondent shall:
A. Ensure Respondent's employees perform the services in a timely, professional and efficient manner;
B. Ensure Respondent's employees, while working on City property, wear a company uniform that clearly
identifies them as the Respondent's employee;
Exhibit "A"
Page 7 of 14
City of Round Rock
Portable Toilets Rental, Cleaning, & Maintenance
IFB No. 19-015
Class/Item: 934-84
MARCH 2019
C. Employ all personnel for work in accordance with the requirements set forth by the United States
Department of Labor. The City reserves the right to verify citizenship or right to work in the United
States.
6. PRICING: The Respondent shall determine and submit a fixed cost for the work and shall include all
incidental costs, labor, overhead charges, travel, payroll expenses, freight, equipment acquisition and
maintenance, demurrage, fuel surcharges, delivery charges, costs associated with obtaining permits,
insurance, bonds and risk management. No separate line item charges shall be permitted for either response
or invoice purposes.
7. PRICE INCREASE: Contract prices for toilet rentals and mainentance shall remain firm throughout the initial
twelve(12) month term of the contract. A price increase to the agreement may be considered on the
anniversary date of the Contract each year and shall be equal to the consumer price index for that year, but at
no time can the increase be greater than 15% for any single line item.
A. Consumer Price Index(CPI): Price adjustments will be made in accordance with the percentage
change in the U.S. Department of Labor Consumer Price Index(CPI-U)for all Urban Consumers. The
price adjustment rate will be determined by comparing the percentage difference between the CPI in
effect for the base year six-month average(January through June OR July through December); and
each (January through June OR July through December six month average)thereafter. The
percentage difference between those two CPI issues will be the price adjustment rate. No retroactive
contract price adjustments will be allowed. The Consumer Price Index(CPI) is found at the Bureau of
Labor Statistics, Consumer Price Index website: http://www.bls.gov/cpi/.
B. Procedure to Request Increase:
i. Mail the written price increase request with the rate detail comparison and comprehensive
calculation and any supporting documentation to the designated City Contract Specialist a minimum
of 45 days prior to the annual Contract anniversary date. The detailed written calculation will be
verified and confirmed. All written requests for increases must include the City of Round Rock
contract number, solicitation reference information and contact information for the authorized
representative requesting the increase. Price increase requests shall be sent by mail to:
City of Round Rock
Purchasing Department
Attn: Contract Specialist
221 East Main Street
Round Rock, TX 79664-5299
ii. Upon receipt of the request, the City reserves the right to either, accept the escalation and make
change to the purchase order within 30 days of the request, negotiate with the Vendor or cancel the
agreement or purchase order if an agreement cannot be reached on the value of the increase.
8. PERFORMANCE REVIEW: The City reserves the right to review the awarded respondents' performance
anytime during the contract term.
9. ACCEPTANCE/INSPECTION: Acceptance inspection should not take more than five(5)working days. The
awarded respondent will be notified within the time frame if the services delivered are not in full compliance
with the specifications. In the event the services are not performed to the satisfaction of the City; the vendor
shall agree to reperform services to specification at no additional cost to the City. If any agreement or
purchase order is cancelled for non-acceptance, the needed services may be purchased elsewhere and the
vendor may be charged liquidated damages.
10. ORDER QUANTITY: The quantities shown on the solicitation are estimates only. No guarantee of any
minimum or maximum purchase is made or implied. The City will only order the services/goods needed to
satisfy requirements within budgetary constraints, which may be more or less than indicated.
Exhibit "A"
Page 8 of 14
City of Round Rock
Portable Toilets Rental, Cleaning, & Maintenance
IFB No. 19-015
Class/Item: 934-84
MARCH 2019
11. PERMITS: The Successful Respondent shall verify and obtain all necessary permits, licenses, and/or
certificates required by federal, state and local laws, ordinances, rules or regulations for the completion of the
services as specified if required for the project.
12. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single award,
split award, primary and secondary award, non-award, or use any combination that best serves the interest
and at the sole discretion of the City. Respondents to the solicitation will be notified when City staff
recommendation of award has been made. The award announcement will be posted to the City's website at
https://www.roundrocktexas.gov/businesses/solicitations/once City Council has approved the
recommendation of award and the agreement has been executed.
13. POST AWARD MEETING: The City and Successful Respondent(s) may have a post award meeting to
discuss, but not be limited to the following:
A. Review and assign the service schedule and change-out of units.
B. The method to provide a smooth and orderly transition of services performed from the current
contractor;
C. Provide City contact(s) information for implementation of agreement.
D. Identify specific milestones, goals and strategies to meet objectives.
14. POINT OF CONTACT/DESIGNATED REPRESENTATIVE:
A. Contractor's point of contact: In order to maintain consistent standards of quality work performed
across the City, the City shall be provided with the contact information of two designated and identified
points of contact upon award of the contract. The City's designated representative shall be notified by
the Respondent immediately should the point(s) of contact change.
B. The City may have multiple designees and contacts within our departments.
C. For the purposes of this solicitation the City's designated representative:
Randy Gordon
Parks Manager
Parks and Recreation Department
Phone: 512-341-3340
E-mail: rgordon roundrocktexas.gov
15. INTERLOCAL PURCHASING AGREEMENTS
A. The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the
Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. The Contractor agrees to offer
the same price and terms and conditions to other eligible agencies that have an interlocal agreement
with the City.
B. The City does not accept any responsibility or liability for the purchases by other government agencies
through an interlocal cooperative agreement
Exhibit "A"
Page 9 of 14
City of Round Rock
Portable Toilets Rental, Cleaning, & Maintenance
IFB No. 19-015
Class/Item: 934-84
MARCH 2019
PART IV
SCOPE OF WORK
1. PURPOSE- The City of Round Rock, herein after"the City" seeks a bid from firms experienced in portable
toilet rental and maintenance services for handicapped and non-handicapped chemical portable toilets. The
resulting contract will have an estimated annual not-to-exceed amount of$45,000.
2. SPECIFICATIONS-All equipment furnished to the City shall be maintained in a clean, nuisance-free,
serviceable condition at all times.
A. Standard units shall include the following:
i. Be a single seat capacity with one urinal.
ii. Have a fiberglass or non-porous plastic tank, approximately fifty to fifty-five gallon capacity, water
tight, and outside vented.
iii. Be equipped with toilet seat and hinged cover of non-porous material or plastic.
iv. Have urinal constructed of fiberglass or urethane with a discharge opening of 3/ inch minimum inside
diameter of rigid plastic or buyer approved equal and shall be water tight.
V. Be constructed with, fiberglass or metal with durable rigid frame, well vented so air goes through it or
circulates on skids for relocation by sliding to be moved easily and does not sit on ground.
vi. Be equipped with a self-closing door that is tight fitting, and shall have an inside lock.
vii. Be equipped with toilet tissue dispenser for two full rolls.
viii. Have a screened ventilation opening and have a cross-sectional area of at least one square foot.
Vent shall be screened with a minimum sixteen-mesh screen or buyer approved equal.
ix. Have a chemical charge to ensure bacteriological and chemical safety and eliminate obnoxious
odors.
B. Handicapped Units shall:
i. Meet or exceed requirements of Item A. above;
ii. Be equipped with handrails and ramps;
iii. Have the capacity for a wheelchair to enter and park wheelchair inside toilet compartment without
obstructing patron's ability to reach handrails and toilet seat.
C. Service Vehicle:All vehicles servicing any City location shall:
i. Be maintained in a clean, nuisance free, serviceable condition at all times;
ii. Be leak-proof and fully enclosed, including holding tanks;
iii. Have separate storage tanks for holding effluent from serviced toilets and potable water for
recharging units after cleaning.
3. SCOPE OF WORK-Contractor shall:
A. Service each rented unit to include, but not be limited to the complete removal of tank contents, clean and
disinfect the inside, the waste tank, urinal, walls, door, toilet seat, and floor. This service must be
performed as a next day service and the Contractor shall furnish all labor, material, and equipment
necessary to clean and maintain the rented portable toilets.
B. Service units one or two times per week, or as otherwise directed by the City's designee(s).
C. Furnish all equipment required to place, pickup, service and/or relocate unit(s). Relocation of unit(s) must
be performed within 24 hours after notification by the City's designee.
D. Provide ramps for handicapped units at no additional cost to the City.
E. Be responsible for removing contents and any equipment used after each service from City property.
F. Provide units with a service label placed on the inside wall in order for Contractor to annotate date and
initial after each service. Label not annotated on unit will be considered a missed service.
G. Recharge tank and deposit the necessary chemical(s)for odor control and decomposition to keep unit
sanitary after waste has been removed from tank.
Exhibit "A"
Page 10 of 14
City of Round Rock
Portable Toilets Rental, Cleaning, & Maintenance
IFB No. 19-015
Class/Item: 934-84
MARCH 2019
H. Provide two full rolls of toilet tissue when servicing each unit at each location at no additional cost to the
C ity.
I. Replace damaged or defective unit and clean up the area, if needed, within two hours of notification.
J. Have a supervisor to perform spot checks a minimum of two times per week at different locations.
K. Provide name, phone number, and emergency phone number of at least two representatives who can be
reached 24/7.
L. Provide a report of sign-off service labels with the monthly invoice to assure proper service has been
completed.
4. EXTRA SERVICES-
A. "Extra service" is defined as additional service to a regular route, holiday, Saturday and/or Sunday.
B. The City reserves the right to request additional units, to include but not limited to, special events, one-
day, or weekly basis, as deemed necessary. Vendor shall provide units as requested by City's designee
within 24 hours of notification.
C. Extra service shall conform to the same requirements of service stated in this scope of work.
D. Vendor shall provide extra servicing within 24 hours after notification by the City's designee.
5. SPECIAL EVENTS-The City has several special events throughout the year that will be mostly covered
under daily and weekend events.
Exhibit "A"
Page 11 of 14
City of Round Rock
Portable Toilets Rental, Cleaning, & Maintenance
IFB No. 19-015
Class/Item: 934-84
MARCH 2019
ATTACHMENT A
BID SHEET
1. ATTACHMENT A—BID SHEET is posted in Solicitation Documents for IFB 19-015 Portable Toilets Rental,
Cleaning, & Maintenance in an Excel format on the City of Round Rock website at:
https://www.roundrocktexas.gov/departments/purchasing/purchasing-active-solicitations/
A. In order to be considered responsive Attachment A-Bid Sheet must be completed, signed by an
authorized representative and returned by the deadline for submission of response indicated in Part
Section 5—Schedule of Events.
B. The Respondent, by submitting and signing Attachment A—Bid Sheet, acknowledges that he/she has
received and read the entire document packet sections defined above including all documents
incorporated by reference, and agrees to be bound by the terms therein.
C. In order to do business with the City of Round Rock you must be registered with the City's Vendor
Database. To register, go to: https://roundrock.munisselfservice.com/Vendors/default aspx.
D. By the signature affixed on Attachment A- Bid Sheet, the Respondent hereby certifies that neither the
Respondent nor the entity represented by the Respondent, or anyone acting for such entity has violated
the antitrust laws of this State, codified in Section 15.01 et seq., Texas Business and Commerce Code,
or the Federal antitrust laws, nor communicated directly or indirectly, the response made to any
competitor or any other person engaged in such line of business."
E. The Respondent agrees, if this Offer is accepted within 120 calendar days after the Due Date, to fully
comply in strict accordance with the Solicitation, specifications and the amounts shown on bid sheet.
2. RESPONDENT QUESTIONNAIRE-This information is required to be included with the bid documents in
order to be deemed responsive; failure to clearly answer each question may be grounds for disqualification of
your bid.
Exhibit "A"
Page 12 of 14
ATTACHMENT A - BID SHEET
Solicitation Number: 1F13 No. 19-015
Solicitation Description Portable Toilets Rental, Cleaning,&Maintenance
Buyer: Cheryl Kaufman
The Respondent represents by their signature below that he/she is submitting a binding offer and is authorized to bind the
respondent to fully comply with the solicitation documents contained in IFB 19-015 Portable Toilets Rental, Cleaning, &
Maintenance. The Respondent acknowledges that he/she has received and read the entire solicitation packet, attachments, and
addendums and agrees to be bound by the terms therein.
An anticipated Contract award will be made by the City in an amount not-to-exceed $45,000 per year.
Special Instructions: All prices must be quoted in order to be considered responsive. A value of"0"will be interpreted as no-cost
to the City. Be advised that exceptions taken to any portion of the solicitation or any unauthorized changes to the bid sheet will
result in the bid being deemed non-responsive. If the Contractor wishes to include additional information, services, or
explanation please attach a separate sheet. Pricing must be all inclusive of rental, delivery, cleaning, maintenance, etc. of the
portable unit, The City reserves the right to modfy these quantities as necessary to meet City needs.
Estimatecl
Number of
Description of Service Units Unit Unit Cost Extended Cost
Monthly portable toilet rental, cleaning, and
maintenance service(once a week) 11 Regular $55.00 $605.00
Monthly portable toilet rental, cleaning, and
maintenance service(once a week) 1 Handicap $65.00 $65.00
Monthly portable toilet rental, cleaning, and
maintenance service (2x a week) 11 Regular $80.00 $880.00
Monthly portable toilet rental, cleaning, and
maintenance service(2x a week) 5 Handicap $90.00 $450.00
Monthly portable toilet rental, cleaning, and
maintenance service(3x a week) 4 Regular $110.00 $440.00
Monthly portable toilet rental, cleaning, and
maintenance service(3x a week) 2 Handicap $120.00 $240.00
Annual portable toilet rental, cleaning, and
maintenance service(one-day) 185 Regular $40.00 $7,400.00
Annual portable toilet rental, cleaning, and
maintenance service(one-day) 62 Handicap $50.00 $3,100,00
Handwash Stations (one-day) 16 Each $45.00 $720.00
TOTAL: $13,180.00
COMPANY NAME: United Site Services of Texas, Inc.
SIGNATURE OF
AUTHORIZED
REPRESENTATIVE:
PRINTED NAME: Adam W. Jacobs
PHONE NUMBER: 512-663-7136
EMAIL ADDRESS: Charles.VettersL@unitedsiteservices.com
Exhibit "A"
City ofRound
. Cleaning, &Maintenance Portable Toile
|FBNo. 18-U1
Class/Item: 81'�
MARCH 2019
RESPONDENT QUESTIONNAIRE
4&%Points
PL
United Site Services of Texas, Inc. O{]L|C|TAT|C
Headquarters (HQ): BESPONDEN
Serving Branch:
from
'
59 10 Johnny Morris Road Austin,TX 78724 Provide the n*
agencies orfir
three (3)yean
Attach a separate sheet of paper that describes the type of vehicles and equipment that na'erenooaoo/
)ort this contract. (15Y& Points) submittal.
.
employees that are aUg|b|etovvorkon City of Round Rook projects: 1Compal
Namec
~~~
Title of,
~y~~" E-Mail,
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as your company been in the portable toilet rental, cleaning, and maintenance business? City, St,
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in the
t rental, cleaning, 1.
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business: 2. Compe/
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a separate sheet of paper describe relevant company and individual experience for the
Title of/
beactively engaged hnthe performance ofthis contract. /2596Points)
E~PNaD^
experience: Describe recent company work experience (2 years or less)for at least 2 pmymant
/tnacdafor toilet rental, daan|ng, and maintenance services.
C|b/. Sb
Expehence- |nc|udeth* nsourneoftheownerand/aedponuonno|aovveUaooupporting Ta|ephc
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3. Compar
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Page 13 of 14
I, Cleaning, & Maintenance
ni
ATTACHMENT 13: SITE SERVICE
REFERENCE SHEET
t r
OMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE wwvv tj n te dsLe.ses xo.m
3ER: IFB No.19-015
AE: United Site Services of Texas., Inc- DATE: 4/08/19
To Whom it rn
Iress, telephone number and E-MAIL of at least three (3)valid Municipal, Government
,mparable size that have utilized services that are similar in type and capacity within the last Below is a list
,Round Rock references are not applicable. References may be checked prior to award. If events as well
.onfirmed or if any negative responses are received it may result in the disqualification of
and delivery ti
ie City of San Marcos We have 22 SE
Sandra McKenzie trucks are 201
Purchasing Department
Our service trt
-.,mckt-nzie@san.rnarr.ostx.gov of water. They
630 E Hopkins
,ode in a timely ma
ber nn-Mamos-IX 78666 route efficienc
512 ) 393 8170 Fax Number:
We provide a
le City of Austin Energy Each portable
t Neal Ashmore
Purchasing Department 1. Restroo
neal,ashmore(o)austinenergy.com 2. Holding
2526 Kramer Lane 3. Holding
.ode Austin,TX 78758 4. Interior
)er 512 ) 505-3787 Fax Number: be sprw,
5. Interior
6. Iorder(
e University of Texas at Austin f
t 7. Toilet pz
George Arrendando 8. Technici
Purchasing Department
ga@utexas.edu
PO Box 7399
'ode
Austin,TX 78701
)er 512 ) 803 3314 Fax Number:
-Z THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
QUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
Exhibit "A"
Page 1.4 of 14
f
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PORTABLE.RESTROOMS,SINKS,RESTROOM TRAILERS AND MORE
k
cern;
equipment we have that will provide the necessary services for your
Er everyday needs {see attached photos of our service trucks and pickup
'rucks and 5 pickup and delivery trucks in our fleet. The majority of these
newer.
ive the capabilities of holding up to 1500 gallons of waste and 500 gallons
complete with a PTO pump to excavate holding tanks and portable toilets N�
dost of our trucks have hose connections on both sides of the truck for
Mass 8-point service plan that includes.
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service involves the following steps. x
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e placed in a convenient accessible location on level ground.
rill be evacuated and interior debris removed.
rill be refilled with earth-friendly deodorizer, :Z
toilet seat, urinal, exterior of holding tank, paper dispenser and floor will
:h disinfectant, cleaned & dried.
sprayed with a special deodorizer. �
id Sanitizer or Hand 'dash Station will be replenished and restocked.
spenser will be restocked with 2 rolls, s
inspect each unit for minor damage or repairs.
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Ryan Walc
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Individual Work Experience
ves as the Vice President of Sales for United Site Services, is a resident of. Round Innovative
�r 25 years of management, operations, sales, product development and marketing record of a
interpersoi
sited Site Services, Ryan served as Vice President of Strategic Sales at Aramark
tional Account Sales team. Additionally, Ryan was Head of National Sales for C
Rubicon Global helping them achieve $1 B `unicorn status' which was
bes Magazine in 2017. During his tenor at Republic Services Ryan held positions
)nsibility including Division Sales Manager, Senior Manager Product
Area Sales Manager. A proud Marine and Iraq War Veteran, Ryan served our s
years of military f(ary service. � V
• E
immunity engagement, Ryan regularly volunteers to support non-profit N
was a Chapter President for the National Marine Corps Business Network and a C
ember for the Community ToolBank.
1 Business Psychology from Eastern Oregon University. He along with his wife,
gree children are proud to call Round Rock home and look forward to helping to • 21
of our great community.
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ACCOUNT
United Sit(
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Exhibit "A"
Charles Vetters
Austin, TX 78731 TERRITO
5124678004 •charleswvetters@gmail.com •www.linkedin.com/in/charieswvetters ModSpai
Outside Si
Sales and Business Development Professional including• Deve
Account Manager II Revenue Generator II Business Developer • Grev%
• Coac
SUMMARY Incre
• Mark
agement/business development professional capable of taking initiatives and producing superior results. Proven • Drovi
ffective sales leadership skills to discover,initiate,develop,and implement revenue growth. Excellent verbal,written,
esentation skills to effectively build relationships one-on-one,in groups,on the phone,and virtually.
FIELDS OF EXPERTISE SALES Mi
e Selling • Customer Relations • Team Building
General I
welopment 0 Strategic Planning • Project Management
Outside Sz
counts • Contract Negotiation • Value Engineering • Consi
• Sole c
• GE Cz
CORE COMPETENCIES
manages projects from prospecting stage through bidding,closing,and implementation;including after transaction
ling complex and detailed proposals.
esentation and negotiating skills.
all aspects of transaction—financial,legal,and scope of work.
ilex lease and sale transactions of$100,000-$1 million+.
ct teams to slash costs and increase margin.
elf-starter—history of discipline to achieve goals with minimal remote management.
NOTEWORTHY ACCOMPLISHMENTS
(the last full year before ModSpace was purchased):
I top 15%of peers overall
Iles Margin—243%of goal
kdded Products—116%of goal
slue-Added Products revenue by over 200%in last four years
;e Monthly Lease Rate by over 30%in last four years,top 15%in company
resentative of the Month(3 times in 2018)
!s Representative of the Year—GE
4ward—GE
t Promoter Score(NPS)and quality awards
PROFESSIONAL EXPERIENCE
;R February 2019-Present
—Austin, TX
Iger—Rents and sells portable sanitation solutions,temporary fencing,and waste disposal.
Manager for Austin and Round Rock areas.
and portfolio of customers.
Exhibit "A"
MANAGER April 2007-November 2018
-ation—Austin, TX
;er-Leased and sold commercial modular building projects and related products/services(Value Added Products)-
;enerators,waste management,and site services. Main point of contact for customers.
implemented strategic sales plans for new and existing customers in Central Texas area.
vvith current customers,obtaining increasing market share and customer wallet share.
otivated inside sales representatives supporting territory.
Amer satisfaction using Net Promoter Score(NPS)based analysis and action plans.
)romoted through Linkedln,continues to write blogs and publish.
cess via Salesforce from prospecting stage through close and after sale follow up,projected revenue and volume.
solicitath
September 1996-April 2007
ipital Modular Space—Austin, TX This adde
er—Leased and sold commercial modular building projects in the Austin area,and for a time San Antonio.
!w revenue,expanded customer base,and upsold value added products and services. 1. C.
es manager for the Central Texas office-consistently recognized by GE for superior results and profitability.
ular Space was spun off from GE to form a new independent company—ModSpace. 1f.
Q
EDUCATION A•
BACHELOR OF BUSINESS ADMINISTRATION,MARKETING AND ACCOUNTING
University of Texas at Austin,Austin,TX
Q;
CERTIFICATIONS
Ae
SIX SIGMA GREEN BELT CERTIFICATION—General Electric Corporation Q;
TECHNOLOGY A�
Salesforce,MS Office,Basic CAD—design and layout
Chi
A41
fll. AL
APPROVE
By the Sign
sofiCitation.
ACl{NOWL
Adam V
Name
Exhibit "A"
RETURI
PROPO
P n
CONSIC
ROUND ROCK TEXAS
PURCAMING UMSION
4m
ADDENDUM
CITY OF ROUND ROCK,TEXAS
19-016 Addendum No: 1 Date of Addendum: 3128/19
to incorporate the following changes to the above referenced solicitation:
gns:The bid sheet has been updated to include signature line information.
andicap accessible units do not come with ramps as they are flush to the ground.Will you accept
cap accessible units without ramps?
[capped units shall meet ADA specifications. If they do meet these requirements the City can
hem.
nits are not fiberglass, Our units are plastic,Will you accept plastic units?
c units are acceptable.
tachment A-Bid Sheet please clarify what you mean by"annual portable toilet rental, cleaning, and
enance service(one-day)."Do you want the yearly price per unit in the unit cost column or do you want
ift price for I day and one service on that day in the unit cost column?
ichment B we include the number of toilets required on a per-day basis for special events where
ily require the units for that one day. The City requires that the price for a one-day rentals be
)sod on the bid sheet in an amount of 185 regular units and 62 handicap units. Please put the
lay cost as the unit cost,the formula in the spreadsheet will create the extended cost.
ie standard or supplemental terms and conditions be negotiated?
he solicitation states"Be advised that exceptions taken to AU portion of the solicitation or any
:horized changes to the bid sheet will result in the bid being deemed non-responsive."
fore, no negotiation or exceptions are permitted for the solicitation.
R TERMS AND CONDITIONS REMAIN THE SAME.
March 28, 2019
Cheryl Kaufan, Purc s g Supervisor
Purchasing glffice, 51296�8-"5417
Ned below this addendum is hereby incorporated into and made a part of the above referenced
BY: United Site Set-vices of Texas, Inc.
4/8/2019
AuthbrizeTS-1--ha ure Date
e_-9Xhibit "All
COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR SEALED
T4 DO SD MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM
I AWARD.
Exhibit "A"