CM-2019-0251 - 8/23/2019SUPPLEMENTAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK AGREEMENT
FOR CONSULTING SERVICES FOR THE
CLEARWELL NO. 2 GROUND STORAGE TANK REHAB 2018 PROJECT"
WITH
HOT INSPECTIONS, INC."
CITY OF ROUND ROCK §
STATE OF TEXAS §
COUNTY OF TRAVIS §
COUNTY OF WILLIAMSON §
KNOW ALL BY THESE PRESENTS:
THIS SUPPLEMENTAL AGREEMENT NO. 1 to "City of Round Rock Agreement for
Consulting Services for the Clearwell No. 2 Ground Storage Tank Rehab 2018 Project with HOT
Inspections, Inc.," hereinafter called "Supplemental Agreement No. 1," is made by and between
the City of Round Rock, Texas, a home -rule municipality, hereinafter called the "City" and HOT
Inspections, Inc., hereinafter called the "Consultant."
WHEREAS, the City and Consultant executed the referenced "City of Round Rock
Agreement for Consulting Services for the Clearwell No. 2 Ground Storage Tank Rehab 2018
Project," hereinafter called the "Agreement," on July 12, 2018 by Resolution No. R-2018-5610;
and
WHEREAS, the City desires to amend the Scope of Services to add additional services
and increase the fee an additional Twenty -Six Thousand Three Hundred Forty -Six and No/100
Dollars ($26,346.00); and
WHEREAS, it is necessary to amend the Scope of Services and the Fee as provided in
the Agreement;
NOW THEREFORE, in consideration of the mutual promises and obligations in the
Agreement and this Supplemental Agreement No. 1, the City and Consultant agree that said
Agreement is amended and supplemented as follows:
I.
Section 3.01 of the Agreement is hereby amended to read as follows:
3.01 SCOPE OF SERVICES
Consultant shall satisfactorily provide all services described herein and as set forth in
Exhibit "B" and the Addendum to Exhibit "B," which documents is are incorporated herein
for all purposes. Consultant's undertaking shall be limited to performing services for the City
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and/or advising City concerning those matters on which Consultant has been specifically
engaged. Consultant hall perfonn services in accordance with this Agreement, in accordance
with the appended proposal for services and addendum to proposal for services, and in a
professional and workmanlike manner.
ll.
Section 5.01 of the Agreement is hereby amended to read as follows:
5.01 CONTRACT AMOUNT
In consideration for consulting services to be performed by Consultant, City agrees to pay
Consultant as follows and as set forth in Exhibit "D" and the Addendum to Exhibit "D",
which documents are incorporated herein for all purposes for services and the Scope of
Service deliverables as delineated in Exhibit "B" and the addendum to Exhibit "B."
Not -to -Exceed Total Payment for Services: Consultant's total compensation for
consulting services hereunder shall not exceed Ninety One T -ho md Five Hfflidred-nxd
No/100 Dollails ($9!,500.00) One Hundred Seventeen Thousand Eight Hundred Forty -Six
and No/100 Dollars ($117,846.00).
This Supplemental Agreement No. 1 shall amend the original Agreement only as set forth
herein with no other changes in terms or conditions of the original Agreement.
[Signatures on the following page.]
2
IN WITNESS WHEREOF, the City and Consultant have executed this Supplemental
Agreement No. 1 to be effective as of the last date of due execution by both parties.
CITY OF ROUND ROCK, TEXAS
By: Printed 4a&Ujjy�4�ad
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ATTEST:
By: 21PVL , P
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Sara L. White, City Clerk
FOR CITY, APPROVED AS TO FORM:
By:
. , City Attorney
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HOT INSPECT
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P.Q. Box 1208 • Round Rock, TX 78680-1208
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ADDENDUM TO EXHIBIT "B"
Vendor's Service
Clearwell No. 2 GST Rehab 2018
A. CONSTRUCTION PHASE
Office: (512) 244-2523
Fax: (512) 485-5129
Conduct on site visits to provide Quality Assurance Surveillance and observe the
progress and quality of the executed work in accordance with the Contract
Documents. Reasonable measures will be taken by HOT Inspection Services,
Inc., in performing these services to protect Owner against defects and
deficiencies in the Contractor's work. HOT Inspection Services, Inc., shall not
guarantee responsibility for the actual supervision of construction operations or
for the safety measures which Contractor takes or should take.
2. HOT Inspection Services, Inc., will provide a NACE Certified Coating Inspector.
The objective of this project is to provide quality assurance surveillance of the
welding, sandblasting, and painting during the rehabilitation of the water tanks.
Inspection and testing visits will be strategic and at the discretion of the
Owner/Engineer. The services to be rendered will include the following:
Sandblasting and Coating Inspection
o Pre -surface preparation inspection.
o Measurement of ambient conditions.
o Evaluation of compressor and surface preparation equipment.
o Determination of surface preparation cleanliness and profile.
o Inspection of application equipment.
o Witnessing coating mixing.
o Inspecting coating application.
a Determination of wet film thickness.
c Determination of dry film thickness.
o Evaluating cleanliness between coats.
o Witnessing holiday testing conducted by the contractor
o Evaluating cure.
The inspection methods to be implemented for the sandblasting and coating
inspections will consist of visual inspections, mil gauging, holiday testing, profile
gauging and atmospheric measuring. All inspections will verify compliance with
the AWWA D102-97 and contract specifications. The measurement of air
temperature, surface temperature, humidity, dew point, coating thickness and
holiday detection will be recorded in an inspector's logbook. Visits to the
contractor's facility providing shop applied coatings will be conducted at the
discretion of HOT Inspection Services, Inc. The equipment to obtain all
inspection and testing will be supplied by HOT Inspection Services, Inc.
3. Consult and advise with the Owner and issue all instructions to the contractor
requested by the Owner. Issue routine change order procedures with Owner's
approval. Change orders to be filled out in complete form by the contractor prior
to submitting the final pay request and retainage. All signatures required prior to
approval by the City Manager.
4. Review with the Owner, submittals by the Contractor. This review is for the
benefit of the Owner and covers only general confonnance with the inforination
given by the Contract Documents. This review does not relieve the Contractor of
any responsibility such as appropriate safety measures to protect workers,
property and the public, of the necessity to construct a complete and workable
facility in accordance with the Contract Documents.
Obtain and review monthly and final estimates for payments to the contractor
and furnish to the Owner any recommended payments to contractors and
suppliers.
6. Conduct with the Owner and contractor, a final inspection of the project for
compliance with the Contract Documents and submit recommendations
concerning project status, as it may affect Owner's final payment to Contractor.
2
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Addendum to Exhibit D
Fee Schedule
Clearwell No. 2 GST Rehab 2018
Office: (512) 244-2523
Fax: (512) 485-5129
Providing personal services to the City of Round Rock for consulting, on-site project
management, and inspection for the rehabilitation and improvements on the Clearwell
No. 2 Ground Storage Tank. Services to include construction phase inspection and
contractor pay request reviews and weekly progress reports and updates.
Total fee below is based on a daily site visits from 7/l/19 until 8/31/19 for final
completion to be no longer than 62 days. A cost of $433/day is considered to be assessed
for days after 8/3/19.
Clearwell No. 2
Construction Phase $26,846.00
Less remaining in original contract ($500)
Total Fee $26,346.00
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Agreement No. 1 to the Agreement for
Consulting Services with HOT Inspections, Inc. for the Clearwell No. 2 Ground
Storage Tank Rehab 2018 Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 8/23/2019
Dept Director: Michael Thane, Utilities and Environmental Services Director
Cost: $26,346.00
Indexes: Self -Financed Water Construction
Attachments: SA No. 1, LAF, MAP
Department: Utilities and Environmental Services
Text of Legislative File CM -2019-0251
Steel tanks require interior and exterior coating rehabilitation approximately every 15 years to
protect the integrity of the tank. The City has set aside funding for an annual tank coating
rehabilitation project. Clearwell No. 2 was the next scheduled tank in need of coating
rehabilitation. It was constructed in 1985 and was last rehabilitated in 2003. It is the larger of
two steel ground storage tanks located at the Water Treatment Plant and used for chlorine
contact time and storage following the water treatment process. Based on recent inspections,
Clearwell No. 2 required minor structural repairs and interior and exterior coating rehabilitation.
On July 12, 2018, the City of Round Rock entered into a contract with HOT Inspection Services,
Inc. for construction inspection services associated with the rehabilitation of Clearwell No. 2.
Corrosion Eliminators was awarded the 150 -day contract for construction of the improvements
and was issued a Notice to Proceed on January 16, 2019. The construction has extended two
months past the substantial completion date and is scheduled to be complete by August 31,
2019.
The department requests the City Manager to authorize Supplemental Agreement No. 1 in the
amount of $26,346 for additional inspection services. This increases HOT Inspection Services,
Inc.'s total contract amount from $91,500 to $117,846.
Cost: $26,346
Source of Funds: Self -Financed Water Construction
City of Round Rock Page 1 Printed on 812312019
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