CM-2019-0298 - 10/4/201961 ROUND Rocx Q Q m
FACILITY USE AGREEMENT
NO: LISTED ON FACILITY REQUESTS
02419-20 CITY OF ROUND ROCK PARD
FALL VOLLEYBALL
User Group: CITY OF ROUND ROCK PARD Campus: District Use
Title: Contact
Contact Name: Laurie Hadley
Address: 221 East Main
City, State, Zip: Round Rock, TX 78664
Phone: 512-218-5410
Email address: Ihadley@roundrocktexas.gov
Agreement: This Facility Use Agreement is entered into by and between Round Rock Independent School District
(RRISD or District) and the User Group (User) identified above. The District and the User may hereafter be referred to
individually as a "Party" or collectively as the "Parties". The Agreement, including all Attachments and Exhibits attached
hereto and incorporated herein for all purposes (collectively, the "Agreement"), is a license for User to beneficially
occupy the District's facilities described on Exhibit `A' during the times and for the purpose stated herein. This
Agreement shall become effective upon its execution and shall remain in effect until the fulfillment of all considerations
set forth herein including receipt of payment for all fees set out on Exhibit `A'.
The undersigned User understands that RRISD facilities are reserved each day and at all times for use by RRISD students,
per Board Policy GKD, "Nonschool Use of School Facilities". The User is granted a license to only use the facilities set
out on Exhibit `A'.
Liability Insurance: User is required to purchase and hold effective Liability Insurance as described on Exhibit
`B'. User will not be allowed to occupy the District's facilities until the District has received User's Certificate
of Insurance. User will indemnify and hold harmless the Round Rock Independent School District and its
officers, agents and employees from all claims, causes of action and judgments for the injury or death of any
person in the damage to property that arise, directly or indirectly, from the intentional or negligent act or
omission of User or the officers, agents, employees, guests and invitees of User during the use or occupancy of
RRISD facilities by User. See Liability Insurance Exhibit `B'
Conditions of Use:
I . User agrees to use the facility only at the times and for the purposes stated on Exhibit `A' as well as
meet all RRISD requirements and payment of fees set out set out herein and on Exhibit `A'.
2. Use of RRISD facility is conditioned upon the requirements set out in policies and regulations of
RRISD governing facility use, each of which policy and regulation is incorporated in this license
agreement.
3. User agrees to comply with all applicable policies and regulations of RRISD, laws and regulations
of the City and County of location, State of Texas and of the United States.
4. Limitations on RRISD responsibility:
a) Each RRISD facility is licensed for use in its current AS IS, WHEREAS condition, subject to
all faults and defects, whether known or unknown to RRISD or User.
b) Interruption or loss of use of the RRISD facility based OR such events as adverse weather, loss
of utilities, acts beyond the control of RRISD, negligence or other action or inaction by
RRISD or its officers and employees or other similar causes shall not cause any liability to
RRISD other than a refund of any fees paid to RRISD for use of the facility at the time
scheduled, subject to a deduction by RRISD for expenses actually incurred prior to the
interruption or loss of use.
Facility Use Agreement Ver.3 Page 1 of 4
6q,2014, � � � �.Q2-! 19-10 ['iry of Round Rock PARD Fa!! Volleyball
5. Only the uses permitted by RRISD in this Agreement shall be conducted on the RRISD facility. The
User may bring in only the personal property (such as lights, sound systems, sports equipment, food,
beverages, and other similar items) specifically permitted by RRISD.
6. if required by RRISD, and User is so notified prior to the execution of the Agreement, User will at
its cost provide security personnel approved in advance by RRISD to provide for security and safety
of persons during the use of the RRISD facility.
7. In the event User cancels the use of the facility, User will be entitled to a refund of fees paid for the
planned use if (1) such cancellation is received 48 hours prior to the planned event in writing and (2)
to the extent that RRISD has lost revenue because of being unable to license the use of the facility to
other parties; no refund will be granted. Where the District has incurred actual direct expenses to
accommodate the User's event, such expenses will be become due to the District and may be
deducted from fees, if any, previously paid to the District.
8. District policy requires that District employees open and close facilities for after-hours usage and to
remain on site for emergency purposes as well as insure positive behavior of Users. In the event that
the District cannot secure the staff necessary to open and close the facility, the District reserves the
right to cancel the Agreement with a 60 day notice.
Force Majeure: Notwithstanding the foregoing, in the event of a fire (except fres caused, accelerated, or
contributed to, by User or User's participants), flood, earthquake or other acts of nature, war, terrorism, civil
disorder, or curtailment of transportation facilities; and where such uncontrollable events result in the inability of
the User to safely hold the planned event, the obligations of each party to the other under this agreement shall be
completely cancelled and deemed null and void and neither party shall have any further obligation to the other
hereunder. Exception for multiday events: The District will be compensated for.each full day of usage not
cancelled. Compensation will be prorated at the daily rental rate.
Exhibits and Attachments:
Exhibit `A': Agreement dates, time of use, facility and area of use, and fees
Exhibit `13% liability Insurance
IN WITNESS WHEREOF, the Parties have caused this Agreement to be duly executed.
C7
o ound Rack,
a��
Signature it
Printed Name
Laurie dley
r; C,
Title
10 Art. i
Date
Round Rock Independent School District,
Signature
David Hoedebeck
Director, Department of Maintenance
Date
Facility Use Agreement Ver 3 Page 2 of 4
024 19-20 City of Round Rock PARD Fall 1'olleyball
Round Rock Independent School District
Exhibit A
License for Use of Facilities
AMENDED 9/17/19
Campus / Facility: District Fall 2019
Chisholm Trail MS
Large Gym
5:00pm -- 9:00pm
October 1, 2, 8, 9, 15, 16, 22, 23, -1.9, 30
November 5, 6, 12, 13, 19, 20
Large Gym
7:30am - 7:30pm
October 5, 12, 19
November 2, 9, 16, 23
Hopewell MS
600 Gym
6:00pm - 9:00pm
September 17, 20, 24, 25, 27
October 1, 2, 47 8, 9, 11, 15, 16, 18, 22, 23, 25.20.30
November I, 51. 6, 8, 12, 13, 15, 19, 20, 22
500 Gym
8:00am 6:00pm
October 5, 12, 19, 26
November 2, 9, 16, 23
Ridgeview MS
Large Gym
6:00pm - 9:00pm
September 17, 24, 25, 27
October 1, 2, 4, 8, 9, 15, 16, 2_'?, 29
November 5, 6, 12, 13, 15, 22
Fees:
Facility Use:
$30.00 per participant
Site Supervisor:
$30.00 per hour
Custodial Services:
None
Notes:
I . Back up documentation for participant quantity must be provided for youth sports agreements.
2. Supervision for after-hours gymnasium usage will be coordinated and assigned by the campus Principal. Youth
sports organizations will be charged for each hour of supervision, except where the supervisor is provided by a
volunteer salaried Round Rock ISD employee. Charges will apply to weekday and weekend events,
Facility Use Agreement Ver,3 Page 3 of 4
024 19-20 Ci11, of Ronnd Rock PARD Fall t'olleybull
Round Rock Independent School District
Exhibit B
Liability Insurance
User group(s) shall purchase, provide and keep in effect during the use period licensed pursuant to
this regulation a liability insurance policy, or rider to an existing policy, naming as additional insured
"Round Rock Independent School District, its officers, employees and agents," which will provide
coverage in the amount of $500,000 for property damage and $1,000,000 per person and $1,000,000
per occurrence for personal injury (including death). Coverage provided by such policy or rider must
apply to the death or injury of any person and the damage to property that result, directly or
indirectly, from the intentional or negligent act or omission of user's officers, agents, employees,
guests, or invitees during the use or occupancy of District premises. Such insurance shall be with an
insurance company or companies authorized to do business in Texas, under policy or policies
acceptable to the District and provided no later than 14 calendar days prior to the use. The User must
provide the District with a certificate of insurance attesting the existence of a policy or policies
providing coverage required, or, if requested, by the District a certified copy of the policy or policies.
If a policy contains deductible provisions, user shall be responsible for payment of the deductible
amount for any claim(s).
Facility Use Agreement Ver 3 Page 4 of 4
024 19-20 City of Round Rock PARD Full Volleyball
r
TMLCertificate of Coverage
INICNLUVCHNFIEATAL HI%K [Y1U3.
TMLIRP Contract Number: 3t?7
Member:
Company Affording Coverage:
Round Rock
Texas Municipal League Intergovernmental Risk Pool (TMLIRP)
Mr. Michael Bennett
PO Box 149194
Risk Manager
Austin, TX 78714-9194
221 E Main Ave Ste 100
(512) 491.2300 or (800) 537.6655
Round Rock, Texas 78664
Fax (512) 491-2404
Certificate Holder:
Round Rock ISD
16255 S Great Oaks Drive
Round Rock TX 78664
This is to certify that the coverages listed below have been provided to the member and are In effect at this time. Notwithstanding any requirements,
terms, or conditions of any other contract or agreement with respect to which this certificate may be Issued or may pertaln, the coverage afforded by
TMLIRP described heroin is subject only to the lerms, exclusions and additions of TMLIRP's Coverage contracts between TMLIRP and Its mernber(s).
Coverage Is continuous until canceled.
General Liability Effective Date- 10/1/2019
Real & Personal Property Effective Date
Anniversary Date. 10/112020
Anniversary Date
Limits of Liability (Each Occurrence) 51.000,000
Limits of Coverage:
Sudden Events Involving Pollution
(Each Occurrence) $1.000,000
Deductible per Occurrence
Annual Aggregate $2.000,000
Deductible per Occurrence 52,500
Mobile Equipment Effective Date
Anniversary Dale
Limits of Coverage.
Law Enforcement Liability Effective Date
Anniversary Date;
Deductible per Occurrence
Limits of Liability (Each Occurrence)
Annual Aggregate,
Deductible per Occurrence
Boiler & Machinery - Broad Form Effective Date,
Anniversary Date
Per Accident Limit
Deductible per Occurrence
Errors and Omissions Liablllty Effective Date-
Anniversary Date
Limits of Liability(Each Wrongful Act)
Annual Aggregate
Deductible per Occurrence
Yes No
Mortgagee
Loss Payee
Loan Number
Auto Liability Effective Date,
YearlMakelModel VIN value
Anniversary dale
Limits of Liability (Each Occurrence)
Deductible per Occurrence
Auto Physical Damage Effective Date
Anniversary Date
Limits of Liability,
Collision Deductible.
Comprehensive Deductible
I
Yes No
Loss Payee. Loan Number.
DESCRIPTION:
Evidence of coverage for the City of Round Rock's use of any and all Round Rock ISO facilities. General Liability is primary Endorsement EL253 - Additional
Covered Party -Other Governmental Entity is attached (Limited to Acitvities of the Fund Member)
-7 1-... n
Q"r w. ,,,ti a uvu a+ciwwru uwvrerayeb cue canceieo oerore the anniversary care Inereor, TMLIRP will endeavor to mall
30 days written notice to the above named certificate holder, but failure to mall such notice shall impose no obligation or liability of any krnd
upon TMLIRP.
Authorized Representative: Kris Reim Date Issued:
i 712019
X102
2110/2015
City of Round Rock
t ROUND ROCK
.v, Agenda Item Summary
Agenda Number:
Title: Consider executing a Facility Use Agreement with RRISD for Girls Fall
Volleyball September 17 - November 23, 2019.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 10/4/2019
Dept Director: Rick Atkins, Director
Cost: $26,000.00
Indexes: General Fund
Attachments: RRISD Fall VB Agreement, TML COC - Insurance, CMAF RRISD Fall
Volleyball
Department: Parks and Recreation Department
Text of Legislative File CM -2019-0298
This agreement is for use of RRISD gymnasiums for the Fall Girls Volleyball League. Round
Rock PARD schedules practices and games at CMRC and various RRISD gymnasiums to
accommodate the 315+ girls that participate in this program. This agreement will include
expenses for the RRISD gym rental and on-site RRISD facility supervisor.
Cost: $26,000.00
Source of Funds: General Fund
City of Round Rock Page 1 Printed on 101412019