R-2019-0407 - 10/10/2019 RESOLUTION NO. R-2019-0407
WHEREAS, the City of Round Rock desires to retain engineering services for the AWIA
Evaluation 2019 Project,and
WHEREAS, Carollo Engineers, Inc. has submitted a Contract for Engineering Services to provide
said services,and
WHEREAS, the City Council desires to enter into said contract with Carollo Engineers, Inc.,
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract
for Engineering Services with Carollo Engineers, Inc. for the AWIA Evaluation 2019 Project, a copy of
said contract being attached hereto as Exhibit"A"and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 10th day of October, 2019.
City of Round Rock, Texas
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ROUND ROCK TEXAS
CITY OF ROUND ROCK
CONTRACT FOR ENGINEERING SERVICES
FIRM: CAROLLO ENGINEERS.INC. ("Engineer")
ADDRESS: 8911 N. Capital of Texas Highway,Suite 2200,Austin,TX 78759
PROJECT: AWIA Evaluation 2019
THE STATE OF TEXAS §
COUNTY OF WILLIAMSON §
THIS CONTRACT FOR ENGINEERING SERVICES ("Contract") is made and entered into on
this the day of .2019 by and between the CITY OF ROUND ROCK,a Texas home-
rule municipal corporation, whose offices are located at 221 East Main Street, Round Rock, Texas
78664-5299, (hereinafter referred to as "City"), and Engineer, and such Contract is for the purpose of
contracting for professional engineering services.
RECITALS:
WHEREAS, V.T.C.A., Government Code §2254.002(2)(A)(vii) under Subchapter A entitled
"Professional Services Procurement Act" provides for the procurement by municipalities of services of
professional engineers;and
WHEREAS, City and Engineer desire to contract for such professional engineering services;and
WHEREAS, City and Engineer wish to document their agreement concerning the requirements
and respective obligations of the parties;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable considerations, and the covenants and agreements hereinafter contained to be kept and
performed by the respective parties hereto, it is agreed as follows:
Time and Materials Engineering Services Contract Rev.08/19
0199.1952;00430998 00296523
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CONTRACT DOCUMENTS
The Contract Documents consist of this Contract and any exhibits attached hereto (which
exhibits are hereby incorporated into and made a part of this Contract) and all Supplemental Contracts
(as defined herein in Article 13) which are subsequently issued. These form the entire contract, and all
are as fully a part of this Contract as if attached to this Contract or repeated herein.
ARTICLE 1
CITY SERVICES
City shall perform or provide services as identified in Exhibit A entitled"City Services."
ARTICLE 2
ENGINEERING SERVICES
Engineer shall perform Engineering Services as identified in Exhibit B entitled "Engineering
Services."
Engineer shall perform the Engineering Services in accordance with the Work Schedule as
identified in Exhibit C entitled "Work Schedule." Such Work Schedule shall contain a complete
schedule so that the Engineering Services under this Contract may be accomplished within the specified
time and at the specified cost. The Work Schedule shall provide specific work sequences and definite
review times by City and Engineer of all Engineering Services. Should the review times or Engineering
Services take longer than shown on the Work Schedule, through no fault of Engineer, Engineer may
submit a timely written request for additional time, which shall be subject to the approval of the City
Manager.
ARTICLE 3
CONTRACT TERM
(1) Term. The Engineer is expected to complete the Engineering Services described herein in
accordance with the above described Work Schedule. If Engineer does not perform the Engineering
Services in accordance with the Work Schedule, then City shall have the right to terminate this Contract
as set forth below in Article 20. So long as the City elects not to terminate this Contract, it shall continue
from day to day until such time as the Engineering Services are completed. Any Engineering Services
performed or costs incurred after the date of termination shall not be eligible for reimbursement.
Engineer shall notify City in writing as soon as possible if he/she/it determines, or reasonably
anticipates,that the Engineering Services will not be completed in accordance with the Work Schedule.
(2) Work Schedule. Engineer acknowledges that the Work Schedule is of critical importance,
and agrees to undertake all necessary efforts to expedite the performance of Engineering Services
required herein so that construction of the project will be commenced and completed as scheduled. In
this regard, and subject to adjustments in the Work Schedule as provided in Article 2 herein, Engineer
shall proceed with sufficient qualified personnel and consultants necessary to fully and timely
accomplish all Engineering Services required under this Contract in a professional manner.
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(3) Notice to Proceed. After execution of this Contract, Engineer shall not proceed with
Engineering Services until authorized in writing by City to proceed as provided in Article 7.
ARTICLE 4
COMPENSATION
City shall pay and Engineer agrees to accept the amount shown below as full compensation for
all engineering services performed and to be performed under this Contract.
Engineer shall be paid on the basis of actual hours worked by employees performing work
associated with this Contract, in accordance with the Fee Schedule attached hereto as Exhibit D.
Payment of monies due for the Engineer's subconsultant's services shall be based on the actual amount
billed to the Engineer by the subconsultant. Payment of monies due for direct cost expenses shall be
based on the actual costs.
The maximum amount payable under this Contract, without modification of this Contract as
provided herein, is the sum of Qne Hundred Twenty-Five 'Thousand Eight Hundred Twenty-Three and
No1100 Dollars, ($125,823.00 . Engineer shall prepare and submit to City monthly progress reports in
sufficient detail to support the progress of the work and to support invoices requesting monthly payment.
Any preferred format of City for such monthly progress reports shall be identified in Exhibit B entitled
"Engineering Services". Satisfactory progress of work shall be an absolute condition of payment.
The maximum amount payable herein may be adjusted for additional work requested and
performed only if approved by written Supplemental Agreement.
ARTICLE 5
METHOD OF PAYMENT
Payments to Engineer shall be made while Engineering Services are in progress. Engineer shall
prepare and submit to City, not more frequently than once per month, a progress report as referenced in
Article 4 above. Such progress report shall state the percentage of completion of Engineering Services
accomplished during that billing period and to date. Simultaneous with submission of such progress
report, Engineer shall prepare and submit one (1) original and one (1) copy of a certified invoice in a
form acceptable to City. This submittal shall also include a progress assessment report in a form
acceptable to City.
Progress payments shall be made in proportion to the percentage of completion of Engineering
Services identified in Exhibit D. Progress payments shall be made by City based upon Engineering
Services actually provided and performed. Upon timely receipt and approval of each statement, City
shall make a good faith effort to pay the amount which is due and payable within thirty (30)days. City
reserves the right to withhold payment pending verification of satisfactory Engineering Services
performed. Engineer has the responsibility to submit proof to City, adequate and sufficient in its
determination,that tasks were completed.
The certified statements shall show the total amount earned to the date of submission and shall
show the amount due and payable as of the date of the current statement. Final payment does not relieve
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Engineer of the responsibility of correcting any errors and/or omissions resulting from his/her/its
negligence.
ARTICLE 6
PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to Engineer
will be made within thirty (30) days of the day on which the performance of services was complete, or
within thirty (30) days of the day on which City receives a correct invoice for services, whichever is
later. Engineer may charge a late fee(fee shall not be greater than that which is permitted by Texas law)
for payments not made in accordance with this prompt payment policy; however, this policy does not
apply in the event:
A. There is a bona fide dispute between City and Engineer concerning the supplies,
materials, or equipment delivered or the services performed that causes the payment to be
late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from making a
timely payment with federal funds;or
C. There is a bona fide dispute between Engineer and a subcontractor or between a
subcontractor and its supplier concerning supplies, materials, or equipment delivered or
the Engineering Services performed which causes the payment to be late; or
D. The invoice is not mailed to City in strict accordance with instructions, if any, on the
purchase order,or this Contract or other such contractual agreement.
City shall document to Engineer the issues related to disputed invoices within ten (10) calendar
days of receipt of such invoice. Any non-disputed invoices shall be considered correct and payable per
the terms of Chapter 2251,V.T.C.A.,Texas Government Code.
ARTICLE 7
NOTICE TO PROCEED
The :Engineer shall not proceed with any task listed on Exhibit B until the City has issued a
written Notice to Proceed regarding such task. The City shall not be responsible for work performed or
costs incurred by Engineer related to any task for which a Notice to Proceed has not been issued.
ARTICLE 8
PROJECT TEAM
City's Designated Representative for purposes of this Contract is as follows:
Juan Martinez
Project Manager
2008 Enterprise Drive
Round Rock, TX 78664
Telephone Number(512) 341-3332
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Mobile Number(512)567-7146
Fax Number(512)218-5563
Email Address jmartinez wroundrocktexas.gQv
City's Designated Representative shall be authorized to act on City's behalf with respect to this
Contract. City or City's Designated Representative shall render decisions in a timely manner pertaining
to documents submitted by Engineer in order to avoid unreasonable delay in the orderly and sequential
progress of Engineering Services.
Engineer's Designated Representative for purposes of this Contract is as follows:
David Sobeck
Senior Vice President
8911 N. Capital of Texas Highway, Suite 2200
Austin,TX 78759
Telephone Number(512)453-5383
Fax Number(512)453-0101
Email Address Dsobeckaearollo.com
ARTICLE 9
PROGRESS EVALUATION
Engineer shall, from time to time during the progress of the Engineering Services, confer with
City at City's election. Engineer shall prepare and present such information as may be pertinent and
necessary, or as may be requested by City, in order for City to evaluate features of the Engineering
Services. At the request of City or Engineer, conferences shall be provided at Engineer's office, the
offices of City, or at other locations designated by City. When requested by City, such conferences shall
also include evaluation of the Engineering Services.
Should City determine that the progress in Engineering Services does not satisfy the Work
Schedule, then City shall review the Work Schedule with Engineer to determine corrective action
required.
Engineer shall promptly advise City in writing of events which have or may have a significant
impact upon the progress of the Engineering Services,including but not limited to the following:
(1) Problems, delays, adverse conditions which may materially affect the ability to meet the
objectives of the Work Schedule,or preclude the attainment of project Engineering Services
units by established time periods; and such disclosure shall be accompanied by statement of
actions taken or contemplated, and City assistance needed to resolve the situation, if any;
and
(2) Favorable developments or events which enable meeting the Work Schedule goals sooner
than anticipated.
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ARTICLE 10
SUSPENSION
Should City desire to suspend the Engineering Services, but not to terminate this Contract, then
such suspension may be effected by City giving Engineer thirty (30) calendar days' verbal notification
followed by written confirmation to that effect. Such thirty-day notice may be waived in writing by
agreement and signature of both parties. The Engineering Services may be reinstated and resumed in
full force and effect within sixty (60) days of receipt of written notice from City to resume the
Engineering Services. Such sixty-day notice may be waived in writing by agreement and signature of
both parties. If this Contract is suspended for more than thirty (30) days, Engineer shall have the option
of terminating this Contract.
If City suspends the Engineering Services, the contract period as determined in Article 3, and
the Work Schedule, shall be extended for a time period equal to the suspension period.
City assumes no liability for Engineering Services performed or costs incurred prior to the date
authorized by City for Engineer to begin Engineering Services,and/or during periods when Engineering
Services is suspended, and/or subsequent to the contract completion date.
ARTICLE 11
ADDITIONAL ENGINEERING SERVICES
If Engineer forms a reasonable opinion that any work he/she/it has been directed to perform is
beyond the scope of this Contract and as such constitutes extra work, he/she/it shall promptly notify
City in writing. In the event City finds that such work does constitute extra work and exceeds the
maximum amount payable, City shall so advise Engineer and a written Supplemental Contract will be
executed between the parties as provided in Article 13. Engineer shall not perform any proposed
additional work nor incur any additional costs prior to the execution, by both parties, of a written
Supplemental Contract. City shall not be responsible for actions by Engineer nor for any costs incurred
by Engineer relating to additional work not directly associated with the performance of the Engineering
Services authorized in this Contract or any amendments thereto.
ARTICLE 12
CHANGES IN ENGINEERING SERVICES
If City deems it necessary to request changes to previously satisfactorily completed Engineering
Services or parts thereof which involve changes to the original Engineering Services or character of
Engineering Services under this Contract, then Engineer shall make such revisions as requested and as
directed by City. Such revisions shall be considered as additional Engineering Services and paid for as
specified under Article 11.
Engineer shall make revisions to Engineering Services authorized hereunder as are necessary to
correct errors appearing therein, when required to do so by City. No additional compensation shall be
due for such Engineering Services.
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ARTICLE 13
SUPPLEMENTAL CONTRACTS
The terms of this Contract may be modified by written Supplemental Contract if City
determines that there has been a significant change in (1) the scope, complexity or character of the
Engineering Services, or(2)the duration of the Engineering Services. Any such Supplemental Contract
must be duly authorized by the City. Engineer shall not proceed until the Supplemental Contract has
been executed. Additional compensation, if appropriate,shall be identified as provided in Article 4.
It is understood and agreed by and between both parties that Engineer shall make no claim for
extra work done or materials furnished until the City authorizes full execution of the written
Supplemental Contract and authorization to proceed. City reserves the right to withhold payment
pending verification of satisfactory Engineering Services performed.
ARTICLE 14
USE OF DOCUMENTS
All documents, including but not limited to drawings, specifications and data or programs stored
electronically, (hereinafter referred to as "Instruments of Service") prepared by Engineer and its
subcontractors are related exclusively to the services described in this Contract and are intended to be
used with respect to this Project. However, it is expressly understood and agreed by and between the
parties hereto that all of Engineer's designs under this Contract (including but not limited to tracings,
drawings, estimates, specifications, investigations, studies and other documents, completed or partially
completed), shall be the property of City to be thereafter used in any lawful manner as City elects. Any
such subsequent use made of documents by City shall be at City's sole risk and without liability to
Engineer, and, to the extent permitted by law, City shall hold harmless Engineer from all claims,
damages, losses and expenses, resulting therefrom. Any modification of the plans will be evidenced on
the plans and be signed and sealed by a licensed professional prior to re-use of modified plans.
By execution of this Contract and in confirmation of the fee for services to be paid under this
Contract, Engineer hereby conveys, transfers and assigns to City all rights under the Federal Copyright
Act of 1976 (or any successor copyright statute), as amended, all common law copyrights and all other
intellectual property rights acknowledged by law in the Project designs and work product developed
under this Contract. Copies may be retained by Engineer. Engineer shall be liable to City for any loss or
damage to any such documents while they are in the possession of or while being worked upon by
Engineer or anyone connected with Engineer, including agents, employees, Engineers or subcontractors.
All documents so lost or damaged shall be replaced or restored by Engineer without cost to City.
Upon execution of this Contract, Engineer grants to City permission to reproduce Engineer's
work and documents for purposes of constructing, using and maintaining the Project, provided that City
shall comply with its obligations, including prompt payment of all sums when due, under this Contract.
Engineer shall obtain similar permission from Engineer's subcontractors consistent with this Contract. If
and upon the date Engineer is adjudged in default of this Contract, City is permitted to authorize other
similarly credentialed design professionals to reproduce and, where permitted by law, to make changes,
corrections or additions to the work and documents for the purposes of completing, using and
maintaining the Project.
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City shall not assign, delegate, sublicense, pledge or otherwise transfer any permission granted
herein to another party without the prior written contract of Engineer. However, City shall be permitted
to authorize the contractor, subcontractors and material or equipment suppliers to reproduce applicable
portions of the Instruments of Service appropriate to and for use in their execution of the Work.
Submission or distribution of Instruments of Service to meet official regulatory requirements or for
similar purposes in connection with the Project is permitted. Any unauthorized use of the Instruments of
Service shall be at City's sole risk and without liability to Engineer and its Engineers.
Prior to Engineer providing to City any Instruments of Service in electronic form or City
providing to Engineer any electronic data for incorporation into the Instruments of Service, City and
Engineer shall by separate written contract set forth the specific conditions governing the format of such
Instruments of Service or electronic data, including any special limitations not otherwise provided in this
Contract. Any electronic files are provided by Engineer for the convenience of City, and use of them is
at City's sole risk. In the case of any defects in electronic files or any discrepancies between them and
any hardcopy of the same documents prepared by Engineer, the hardcopy shall prevail. Only printed
copies of documents conveyed by Engineer shall be relied upon.
Engineer shall have no liability for changes made to the drawings by other engineers subsequent
to the completion of the Project. Any such change shall be sealed by the engineer making that change
and shall be appropriately marked to reflect what was changed or modified.
ARTICLE 15
PERSONNEL, EQUIPMENT AND MATERIAL
Engineer shall furnish and maintain, at its own expense, quarters for the performance of all
Engineering Services, and adequate and sufficient personnel and equipment to perform the Engineering
Services as required. All employees of Engineer shall have such knowledge and experience as will'
enable them to perform the duties assigned to them. Any employee of Engineer who, in the opinion of
City, is incompetent or whose conduct becomes detrimental to the Engineering Services shall
immediately be removed from association with the project when so instructed by City. Engineer
certifies that it presently has adequate qualified personnel in its employment for performance of the
Engineering Services required under this Contract, or will obtain such personnel, from sources other
than City. Engineer may not change the Project Manager without prior written consent of City.
ARTICLE 16
SUBCONTRACTING
Engineer shall not assign, subcontract or transfer any portion of the Engineering Services under
this Contract without prior written approval from City. All subcontracts shall include the provisions
required in this Contract and shall be approved as to form, in writing, by City prior to Engineering
Services being performed under the subcontract. No subcontract shall relieve Engineer of any
responsibilities under this Contract.
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ARTICLE 17
EVALUATION OF ENGINEERING SERVICES
City,or any authorized representatives of it,shall have the right at all reasonable times to review
or otherwise evaluate the Engineering Services performed or being performed hereunder and the
premises on which it is being performed. If any review or evaluation is made on the premises of
Engineer or a subcontractor, then Engineer shall provide and require its subcontractors to provide all
reasonable facilities and assistance for the safety and convenience of City or other representatives in the
performance of their duties.
ARTICLE 18
SUBMISSION OF REPORTS
All applicable study reports shall be submitted in preliminary form for approval by City before
any final report is issued. City's comments on Engineer's preliminary reports shall be addressed in any
final report.
ARTICLE 19
VIOLATION OF CONTRACT TERIVIS/BREACH OF CONTRACT
Violation of contract terms or breach of contract by Engineer shall be grounds for termination of
this Contract, and any increased costs arising from Engineer's default, breach of contract, or violation
of contract terms shall be paid by Engineer.
ARTICLE 20
TERMINATION
This Contract may be terminated as set forth below.
(1) By mutual agreement and consent, in writing,of both parties.
(2) By City, by notice in writing to Engineer, as a consequence of failure by Engineer to
perform the Engineering Services set forth herein in a satisfactory manner.
(3) By either party, upon the failure of the other party to fulfill its obligations as set forth
herein.
(4) By City, for reasons of its own and not subject to the mutual consent of Engineer, upon
not less than thirty(30)days' written notice to Engineer.
(5) By satisfactory completion of all Engineering Services and obligations described herein.
Should City terminate this Contract as herein provided, no fees other than fees due and payable
at the time of termination shall thereafter be paid to Engineer. In determining the value of the
Engineering Services performed by Engineer prior to termination, City shall be the sole judge.
Compensation for Engineering Services at termination will be based on a percentage of the Engineering
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Services completed at that time. Should City terminate this Contract under Subsection (4) immediately
above,then the amount charged during the thirty-day notice period shall not exceed the amount charged
during the preceding thirty (30)days.
If Engineer defaults in the performance of this Contract or if City terminates this Contract for
fault on the part of Engineer,then City shall give consideration to the actual costs incurred by Engineer
in performing the Engineering Services to the date of default, the amount of Engineering Services
required which was satisfactorily completed to date of default, the value of the Engineering Services
which are usable to City, the reasonable and necessary cost to City of employing another firm to
complete the Engineering Services required and the time required to do so, and other factors which
affect the value to City of the Engineering Services performed at the time of default.
The termination of this Contract and payment of an amount in settlement as prescribed above
shall extinguish all rights, duties, and obligations of City and Engineer under this Contract, except the
obligations set forth herein in Article 21 entitled "Compliance with Laws." If the termination of this
Contract is due to the failure of Engineer to fulfill his/her/its contractual obligations,then City may take
over the project and prosecute the Engineering Services to completion. In such case, Engineer shall be
liable to City for any additional and reasonable costs incurred by City.
Engineer shall be responsible for the settlement of all contractual and administrative issues
arising out of any procurements made by Engineer in support of the Engineering Services under this
Contract.
ARTICLE 21
COMPLIANCE WITH LAWS
(1) Compliance. Engineer shall comply with all applicable federal, state and local laws,
statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or
administrative bodies or tribunals in any manner affecting the performance of this Contract, including
without limitation, minimum/maximum salary and wage statutes and regulations, and licensing laws
and regulations. Engineer shall furnish City with satisfactory proof of his/her/its compliance.
Engineer shall further obtain all permits and licenses required in the performance of the
Engineering Services contracted for herein.
(2) Taxes. Engineer will pay all taxes, if any, required by law arising by virtue of the
Engineering Services performed hereunder. City is qualified for exemption pursuant to the provisions
of Section 151.309 of the Texas Limited Sales,Excise,and Use Tax Act.
(3) As required by Chapter 2270, Government Code, Engineer hereby verifies that it does not
boycott Israel and will not boycott Israel through the tern of this Agreement. For purposes of this
verification, "boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial
relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-
controlled territory, but does not include an action made for ordinary business purposes.
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ARTICLE 22
INDEMNIFICATION
Engineer shall save and hold City harmless from all liability for damage to the extent that
the damage is caused by or results from an act of negligence, intentional tort, intellectual property
infringement, or failure to pay a subcontractor or supplier committed by Engineer, Engineer's agent,
or another entity over which Engineer exercises control. Engineer shall also save and hold City
harmless from any and all expenses, including but not limited to reasonable attorneys' fees which
may be incurred by City in litigation or otherwise defending claims or liabilities which may be
imposed on City to the extent resulting from such negligent activities by Engineer, its agents, or
employees.
ARTICLE 23
ENGINEER'S RESPONSIBILITIES
Engineer shall be responsible for the accuracy of his/her/its Engineering Services and shall
promptly make necessary revisions or corrections to its work product resulting from errors, omissions,
or negligent acts, and same shall be done without compensation. City shall determine Engineer's
responsibilities for all questions arising from design errors and/or omissions. Engineer shall not be
relieved of responsibility for subsequent correction of any such errors or omissions in its work product,
or for clarification of any ambiguities until after the construction phase of the project has been
completed.
Engineer shall not be responsible for acts and decisions of third parties, including governmental
agencies, other than Engineer's subconsultants,that impact project completion and/or success.
ARTICLE 24
ENGINEER'S SEAL
The responsible engineer shall sign, seal and date all appropriate engineering submissions to
City in accordance with the Texas Engineering Practice Act and the rules of the State Board of
Registration for Professional Engineers.
ARTICLE 25
NON-COLLUSION,FINANCIAL INTEREST PROHIBITED
(1) Non-collusion. Engineer warrants that he/she/it has not employed or retained any company
or persons, other than a bona fide employee working solely for Engineer, to solicit or secure this
Contract, and that he/she/it has not paid or agreed to pay any company or engineer any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting
from the award or making of this Contract. For breach or violation of this warranty, City reserves and
shall have the right to annul this Contract without liability or, in its discretion and at its sole election,to
deduct from the contract price or compensation, or to otherwise recover, the full amount of such fee,
commission,percentage, brokerage fee,gift or contingent fee.
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(2) Financial Interest Prohibited. Engineer covenants and represents that Engineer,
his/her/its officers, employees, agents, consultants and subcontractors will have no financial interest,
direct or indirect, in the purchase or sale of any product, materials or equipment that will be
recommended or required for the construction of the project.
ARTICLE 26
INSURANCE
(1) Insurance. Engineer, at Engineer's sole cost, shall purchase and maintain during the entire
term while this Contract is in effect professional liability insurance coverage in the minimum amount of
One Million Dollars per claim from a company authorized to do insurance business in Texas and
otherwise acceptable to City. Engineer shall also notify City,within twenty-four(24)hours of receipt,of
any notices of expiration, cancellation, non-renewal, or material change in coverage it receives from its
insurer.
(2) Subconsultant Insurance. Without limiting any of the other obligations or liabilities of
Engineer, Engineer shall require each subconsultant performing work under this Contract to maintain
during the term of this Contract, at the subconsultant's own expense, the same stipulated minimum
insurance required in Article 26, Section (1) above, including the required provisions and additional
policy conditions as shown below in Article 26, Section(3).
Engineer shall obtain and monitor the certificates of insurance from each subconsultant in order
to assure compliance with the insurance requirements. Engineer must retain the certificates of insurance
for the duration of this Contract, and shall have the responsibility of enforcing these insurance
requirements among its subconsultants. City shall be entitled, upon request and without expense, to
receive copies of these certificates of insurance.
(3) insurance Policy Endorsements. Each insurance policy shall include the following
conditions by endorsement to the policy:
(a) Engineer shall notify City thirty (30) days prior to the expiration, cancellation, non-
renewal in coverage, and such notice thereof shall be given to City by certified mail to:
City Manager, City of Round Rock
221 East Main Street
Round Rock,Texas 78664
(b) The policy clause "Other Insurance" shall not apply to any insurance coverage currently
held by City, to any such future coverage, or to City's Self-Insured Retentions of
whatever nature.
(4) Cost of Insurance. The cost of all insurance required herein to be secured and maintained
by Engineer shall be borne solely by Engineer, with certificates of insurance evidencing such minimum
coverage in force to be filed with City. Such Certificates of Insurance are evidenced as Exhibit E herein
entitled"Certificates of Insurance."
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ARTICLE 27
COPYRIGHTS
City shall have the royalty-free, nonexclusive and irrevocable right to reproduce, publish or
otherwise use, and to authorize others to use, any reports developed by Engineer for governmental
purposes.
ARTICLE 28
SUCCESSORS AND ASSIGNS
This Contract shall be binding upon and inure to the benefit of the parties hereto, their
successors, lawful assigns, and legal representatives. Engineer may not assign, sublet or transfer any
interest in this Contract, in whole or in part, by operation of law or otherwise, without obtaining the
prior written consent of City.
ARTICLE 29
SEVERABILITY
In the event any one or more of the provisions contained in this Contract shall for any reason be
held to be invalid, illegal or unenforceable in any respect, then such invalidity, illegality or
unenforceability shall not affect any other provision thereof and this Contract shall be construed as if
such invalid, illegal or unenforceable provision had never been contained herein.
ARTICLE 30
PRIOR AGREEMENTS SUPERSEDED
This Contract constitutes the sole agreement of the parties hereto, and supersedes any prior
understandings or written or oral contracts between the parties respecting the subject matter defined
herein. This Contract may only be amended or supplemented by mutual agreement of the parties hereto
in writing.
ARTICLE 31
ENGINEER'S ACCOUNTING RECORDS
Records pertaining to the project, and records of accounts between City and Engineer, shall be
kept on a generally recognized accounting basis and shall be available to City or its authorized
representatives at mutually convenient times. The City reserves the right to review all records it deems
relevant which are related to this Contract.
ARTICLE 32
NOTICES
All notices to either party by the other required under this Contract shall be personally delivered
or mailed to such party at the following respective addresses:
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City:
City of Round Rock
Attention: City Manager
221 East Main Street
Round Rock,TX 78664
and to:
Stephan L. Sheets
City Attorney
309 East Main Street
Round Rock,TX 78664
Engineer:
David Sobeck
Senior Vice President
8911 N.Capital of Texas Highway, Suite 2200
Austin,TX 78759
ARTICLE 33
GENERAL PROVISIONS
(1) Time is of the Essence. The Services shall be performed expeditiously as is prudent
considering the ordinary professional skill and care of a competent engineer. Engineer understands and
agrees that time is of the essence and that any failure of Engineer to complete the Engineering Services
for each phase of this Contract within the agreed Work Schedule may constitute a material breach of
this Contract. Engineer shall be fully responsible for his/her/its delays or for failures to use his/her/its
reasonable efforts in accordance with the terms of this Contract and the Engineer's standard of
performance as defined herein. Where damage is caused to City due to Engineer's negligent failure to
perform City may accordingly withhold, to the extent of such damage, Engineer's payments hereunder
without waiver of any of City's additional legal rights or remedies. Any determination to withhold or
set off shall be made in good faith and with written notice to Engineer provided, however, Engineer
shall have fourteen (14) calendar days from receipt of the notice to submit a plan for cure reasonably
acceptable to City.
(2) Force Majeure. Neither City nor Engineer shall be deemed in violation of this Contract if
prevented from performing any of their obligations hereunder by reasons for which they are not
responsible or circumstances beyond their control. However, notice of such impediment or delay in
performance must be timely given,and all reasonable efforts undertaken to mitigate its effects.
(3) Enforcement and Venue. This Contract shall be enforceable in Round Rock, Williamson
County, Texas, and if legal action is necessary by either party with respect to the enforcement of any or
14
all of the terms or conditions herein, exclusive venue for same shall lie in Williamson County, Texas.
This Contract shall be governed by and construed in accordance with the laws and court decisions of
the State of Texas.
(4) Standard of Performance. The standard of care for all professional engineering,
consulting and related services performed or furnished by Engineer and its employees under this
Contract will be the care and skill ordinarily used by members of Engineer's profession practicing
under the same or similar circumstances at the same time and in the same locality. Excepting Articles
25 and 34 herein, Engineer makes no warranties, express or implied, under this Contract or otherwise,
in connection with the Engineering Services.
(5) Opinion of Probable Cost. Any opinions of probable project cost or probable construction
cost provided by Engineer are made on the basis of information available to Engineer and on the basis
of Engineer's experience and qualifications and represents its judgment as an experienced and qualified
professional engineer. However, since Engineer has no control over the cost of labor, materials,
equipment or services furnished by others, or over the contractor(s') methods of determining prices, or
over competitive bidding or market conditions, Engineer does not guarantee that proposals, bids or
actual project or construction cost will not vary from opinions of probable cost Engineer prepares.
(6) Opinions and Determinations. Where the terms of this Contract provide for action to be
based upon opinion,judgment, approval,review, or determination of either party hereto, such terms are
not intended to be and shall never be construed as permitting such opinion,judgment,approval,review,
or determination to be arbitrary, capricious,or unreasonable.
(7) Third Parties. The services to be performed by Engineer are intended solely for the benefit
of City.
ARTICLE 34
SIGNATORY WARRANTY
The undersigned signatory for Engineer hereby represents and warrants that the signatory is an
officer of the organization for which he/she has executed this Contract and that he/she has full and
complete authority to enter into this Contract on behalf of the firm. The above-stated representations
and warranties are made for the purpose of inducing City to enter into this Contract.
IN WITNESS WHEREOF,the City of Round Rock has caused this Contract to be signed in its
corporate name by its duly authorized City Manager or Mayor, as has Engineer, signing by and through
its duly authorized representative(s), thereby binding the parties hereto, their successors, assigns and
representatives for the faithful and full performance of the terms and provisions hereof.
[signature page follows]
15
CITY OF ROUND ROCK, TEXAS APPROVED AS TO FORM:
By:
Craig Morgan, Mayor Stephan L. Sheets, City Attorney
ATTEST:
By:
Sara L. White, City Clerk
CAROLLO ENGINEERS, INC.-
Signature of Principal
Printed Name: _ Dave sobeck,Senior VP �7ah E M rC`1 �, Viet
1 CF �reS('4gf
16
LIST OF EXHIBITS ATTACHED
(1) Exhibit A City Services
(2)Exhibit B Engineering Services
(3)Exhibit C Work Schedule
(4)Exhibit D Fee Schedule
(5)Exhibit E Certificates of Insurance
17
EXHIBIT A
City Services
The City of Round Rock will furnish to the Engineer the following items/information:
• Designate a person to act as City's representative with respect to the services to be performed
or furnished by the Engineer.This representation will have authority to transmit instructions,
receive information, interpret and define City's policies and decisions with respect to
engineering services.
• Provide all criteria and full information as to City's requirements for the Task, including as-builts,
and any other information necessary.
• Assist Engineer by placing all available information pertinent to the Task, including previous
reports and any other data relative to the ultimate project if available to the City and necessary
for the Engineer to complete the task,which Engineer shall be entitled to use and rely upon in
accordance with the standard of care.
• City shall arrange for access to and make all provisions for Engineer to enter upon public and
private property as required for Engineer to perform services hereunder.
EXHIBIT B
Engineering Services
RISK AND RESILIENCE AND EMERGENCY RESPONSE PLAN PER THE REQUIREMENTS OF
AMERICA'S WATER INFRASTRUCTURE ACT(AWIA)OF 2018
AUGUST 2019
ROUND ROCK CITY PROFILE
The City of Round Rock(City) has a population estimated over 120,000 with approximately 33,000 water
connections.The City owns and operates a 52 mgd water treatment plant(WTP) and is a part-owner of two
other WTP's, including the Stillhouse Hollow Raw Water Pump Station(42 mgd)and Brushy Creek Regional
Authority(BCRUA)WTP(32 mgd). In addition,the City owns and operates 1 active well site,equipped with 3
wells with an average flow of 1-2 mgd.The primary source of water for the City's residents is surface water
from Georgetown Lake,Stillhouse Hollow Lake, and Lake Travis.The City also operates and maintains ground
and elevated storage reservoirs, booster pump stations,as well as the potable water system piping.
SCOPE OF WORK
This scope of work outlines Carollo Engineer's(Carollo) proposed approach to complete a risk and resiliency
assessment(RRA)for the City.This effort is being undertaken to assist the City in complying with the first part
of the requirements of the 2018 America's Water Infrastructure Act(AWIA). Note that in order to achieve full
compliance,the City will have to complete a subsequent Emergency Response Plan(ERP)update,based on
the results of the RRA.The ERP update is not included in this scope of work.
The AWIA 2018 emphasizes a holistic approach to risk and emergency planning that evaluates all aspects of a
water system to provide resiliency for all-hazards, including malevolent acts and natural hazards.As such,this
assessment shall consider the physical security,operational procedures,water system configuration,
cybersecurity,and other relevant factors that contribute to the overall reliability and resiliency of the City
and its water system assets. Note that the cyber security evaluation will be coordinated with the on-going
Communications System Master Plan Project being completed by Alan Plummer.
Conducting a comprehensive resiliency assessment is critical to ensuring a safe and reliable drinking water
supply for the communities served by the City. Ultimately,the EPA will require a certification letter from the
City stating that your comprehensive RRA is completed by March 2020.The work completed under this scope
will provide the City with the documentation required to meet the deadline associated with the RRA. Note
that subsequent ERP updates will be required to be completed by September 2020.
The RRA will build upon the City's existing planning documents as well as information obtained from site
visits and collaboration with utility management, operations, maintenance, IT, and emergency response
personnel.The intent is to update and build upon previously identified vulnerabilities,conduct additional
analyses to identify other vulnerabilities, and develop updated mitigation and resiliency strategies.
1
The effort encompasses several tasks.The subsequent sections provide additional detail for each task.
• Task 1—Project Management and Meetings
• Task 2—Data Collection and Site Visits
• Task 3—Risk and Resilience Assessment
• Task 4-AWWA G430 Standard Analysis
• Task 5—Generate Documentation for EPA to Support Compliance
Our team recognizes the need to collaborate with the City's staff in the execution and development of the
RRA and ERP assessment and planning documents.Our previous experience has proven that the process of
creating and implementing a plan is often as important and beneficial to the organization as the actual plan
itself.The City's staff and other critical project stakeholders will need to be heavily involved throughout the
project to give guidance,share expertise, provide historical perspectives,validate assumptions, and confirm
that the direction of the assessment is consistent with the long term direction of the utility.
Task 1 — Project Management and Meetings
Carollo will conduct project management activities and coordinate project meetings and workshops to
support the successful delivery of the water system RRA.A variety of meetings and workshops will be
required as part of the project. Initial efforts will focus on site visits and meetings with key stakeholders(i.e.
utility management, operations,IT,etc.).As the project progresses,the focus will transition to draft
document review. Carollo will coordinate meetings, prepare agendas,and conduct the meetings, as well as
document the decisions and action items. Note that quantity,duration,and location of the proposed
meetings are subject to change based on the project progress and other ancillary factors.
Task 1.1—Project Management
This task includes project management activities,submittal of monthly progress reports, and overall
coordination and assistance.In addition to production and implementation of the project plan and
management of the project schedule and budget,this task also includes preparation and submittal of
monthly progress reports showing current project status and identifying key issues or elements of the project
that will need to be addressed in the proceeding weeks.The monthly progress reports will be presented, in
person or via conference call,and a copy will be submitted electronically via email(PowerPoint or MS Word).
Task 1.2 —Kickoff/Visioning/Facility Prioritization Workshop
Carollo will facilitate a Project Kickoff/Visioning Meeting with City staff.The meeting will be designed to
accomplish several objectives:
• Ensure the entire team has a thorough understanding of the key project goals and performance
expectations,as well as the AWIA requirements.
• Confirm the schedule milestones and any required coordination with other on-going and/or future
planning,design or construction efforts.
• Review the City's existing security,emergency response,and emergency/disaster planning
approaches,and discuss desired enhancements as it relates to the watersystem.
• Discuss each of the existing system assets to better understand the specific materials, processes,
information,and equipment that are to be protected and the operational priorities of each.
• Present the methodology for the efforts to be completed for the remainder of the project:
• Identify key project stakeholders.
2
Task 1.3 -Monthly Progress Meetings
Carollo will conduct monthly progress meetings to discuss the project status including plan development,
required decisions, upcoming activities, budget status, and overall project schedule. Meetings will typically be
conducted via teleconference,Skype or Webex, unless the meeting can be coordinated with another on-site
project related meeting to promote efficiency.Up to five(5) meetings are planned as part of this task.
Task 1.4-Stakeholder Meetings
As part of the kick-off meeting,the team will work with the City to schedule subsequent meetings with other
key project stakeholders that may have critical input into the recommendations developed as part of the
planning effort.These groups may include operations, IT, local law enforcement/first responders,and DHS.In
addition,the team will facilitate meetings with elements of the critical dependencies as required to
characterize and quantify the associated risks. Carollo will distribute an agenda prior to each meeting and will
provide meeting minutes to all participants within 48 hours of the meeting.Carollo will attempt to schedule
these meetings in conjunction with other project meetings or site visits to promote efficiency.
Task 1 Deliverables
C Monthly progress reports(electronic)
C Meeting agendas, materials,and minutes(electronic PDFs)
Task 2 -Data Collection and Site Visits
Task 2.1-Data Collection
Carollo will submit an initial data request in advance of the project kick-off meeting.The request will include
all available documentation related to security,emergency,and disaster response planning, including, but
not limited to:
• Vulnerability Assessments
• Threat Assessments
• Communications System Master Plan
• Emergency Response Plans
• Cyber Security Plans
• Business Continuity Plans
• Contracts
• Security Policy
• Documented Procedures
• Utility and/or Departmental requirements
• Existing operational documentation
• Existing master planning or resiliency related documentation
The initial data request will be discussed during the kickoff meeting,and will likely lead to follow-up
discussions and additional data requests.This information will be critical to promoting efficiency and
facilitating discussion with key project stakeholders.
3
Task 2.2 —Site Visits
As part of the kick-off meeting and goal setting activities outlined in Task 2,Carollo will work with the City to
develop a schedule to visit each of the facilities/assets that are part of the system.The intent is to visit each
asset with utility personnel to better understand the assets being protected,their operational value,and any
anecdotal information that may assist in the completion of the subsequent planning efforts.Carollo will
document the results of each visit(including site photos)for use in the subsequent assessment effort.
Task 2 Deliverables
C Data request log(1 electronic PDF)
Task 3 - Risk and Resiliency Assessment
As part of this task,Carollo will conduct an RRA of the City's water system.The efforts will also include
determination of potential threats and consequences which will serve as the baseline for the future update
of the existing ERP(by others).The assessment will cover critical water system assets, including people,
equipment,systems, materials,supplies,and records.AWWA has recently issued draft updated guidelines
that provide some additional information and direction on the threat basis to be used in the evaluations.The
RRA for the City will be based on this currently available information/direction. Per our conversations with
EPA,any subsequent modifications to the guidelines would not require updates to previously completed
RRAs.
A prioritization of threats,assets,and vulnerabilities of the system will also be included.The information
gathered as part of Tasks 1 and 2 will serve as the baseline for the evaluation and any subsequent
recommendations.The following infrastructure will be included in the evaluation.
• City of Round Rock WTP
• Stillhouse Hollow Lake Pump Station
• BCRUA WTP
• Booster Pump Stations(3)
• Ground (1)and Elevated Storage Reservoirs(7)
• Ground water wells and affiliated pumps-3 wells(one site)/one inactive site
• Water system piping(including PRVs)
The general methodology for the effort is outlined in the following series of subtasks—each serving an
important role in identifying the existing threat,existing level of security/resiliency,desired level of
security/resiliency and the potential gap between the two.The intent of the effort will be to provide the City
with the information needed to comply with the American Water Works Association (AWWA)J100 and G430
requirements,as well as other applicable industry accepted standards provided by the American National
Standards Institute(ANSI) and AWWA. Note that these documents are currently identified by AWWA as the
best available standards for compliance with the AWIA requirements. If future updates to AWIA modify this
requirement,additional scope or fee may be required.
Task 3.1 —Characterize Assets
The goal of this task is to confirm and characterize the City's water system assets. In addition to the system
assets listed above,the team will work with the City to identify any changes that may occur in the system
over the next 5 to 10 years,which may impact the current operation or the ultimate recommendations of the
plan.These changes may be associated with a new or modified asset,or may reflect changes in the
operational approach which could impact the criticality of an asset.
4
AWIA focuses on a system's most critical assets.As such,this task also includes evaluation regarding which
facilities to include in the analysis process.These determinations are based on the consequences that losing a
facility or asset would have on the primary mission and functions of the organization.The intent of this effort
is to determine which assets,if compromised by malevolent or natural hazards would result in:
• Lengthy or widespread inability to complete the organization's mission.
• Injuries,fatalities,or detrimental economic impacts to the City or associated communities.
Based on the limited number of assets in the City's system, it is likely that a majority of the facilities will be
characterized as critical infrastructure and included in the subsequent evaluation.The asset characterization
step includes multiple stages,such as the initial screening of sites and assessing specific assets within those
sites,where necessary.
Throughout the process,the team will leverage and verify existing information including any previous
Vulnerability Assessments, Risk Evaluations, ERPs, and other security related information/documentation.
Significant input would be expected from City personnel, both operators and management,in order to
complete this task.Carollo will facilitate up to three(3)workshops to obtain necessary input from
stakeholders.
Task 3.2 —Characterize Threats
This task facilitates decision making regarding what threats and hazards to consider and specifying these
threats/hazards in enough detail to drive the risk/resilience analysis. Evaluations will be based on an all-
hazards approach,which includes internal and external threats,such as disgruntled employees or employees
engaged in criminal activities, cyber and financial related threats,as well as potential threats associated with
natural disasters.The AWWA J100 methodology will be employed to define threat-asset pairs,which are
reference threats paired together with system assets. Note that the cyber security evaluation will be
coordinated with the on-going Communications System Master Plan Project being completed by Alan
Plummer.
Task 3.3—Identify and Analyze Consequences
Consequence analysis estimates the losses that result from each specific threat or hazard when exposed to
each critical asset.The intent of this task is to estimate the human losses,economic losses, and service
denials associated with each threat-asset pair identified for analysis in the previous task.
To accomplish this,the process involves making a worst reasonable case assumption-i.e.what is the worst
number of fatalities or injuries that could occur from a reasonable threat, based on a particular threat-asset
pair?What is the potential financial loss for that pair?What could the service denial be?The answers are
provided via"Consequence Bins,"which are frequently estimates that must be determined through
discussion with local personnel.
Task 3.4—Vulnerability Analysis
This task provides an estimation of the likelihood that a threat or hazard,given it occurs,will cause the
consequences estimated in the previous task.The vulnerability analysis will include both malevolent threats
and natural hazards in the likelihood estimations.The analysis is conducted for each threat-asset pair, by
asking the following questions:
• What existing security and resilience features are available?
• What gaps exist in the existing security or resilience profile that could be exploited?
• What weaknesses within the system would result in system failure because of a natural hazard?
5
• What is the expected probability or frequency of these consequences?
Since the methodology above considers only the most critical sites,a series of sub-steps are necessary for
each high priority site.This task will consider the following sub-steps:
• Review of existing security and resilience profile, per site.
• Analysis of the vulnerabilities.
• Documentation of the methodology and results.
• Recording of the vulnerability estimates as point estimates.
Task 3.5-Analyze Threats
As part of this task,Carollo will estimate the likelihood that a specific threat or hazard will occur for a given
asset.This analysis will consider the historical frequency of both natural and man-made hazards. For natural
hazards,the frequency can be estimated with readily available data from annexes to the AWWA J100
documentation.The malevolent hazard information is collected using several available measures,one of
which represents a best estimate from a knowledgeable and qualified team(i.e.the Carollo team working in
concert with City staff).
Task 3.6-Risk and Resilience Analysis
This task includes a calculation of both risk and resilience for specific threat-asset pairs.Carollo will use
formulas taken from the AWWA J100 standard to establish a quantifiable level of risk and resilience for each
asset pair.The outcome of this task is a numerical aggregation of risk and resilience factors for each threat-
asset pair,which assumes that all the threats and hazards have been included and are mutually exclusive(i.e.
no two will happen in the same year).
Note that this task also includes the risk to,and resiliency of:
• Current monitoring practices of the system.
• Operations and maintenance of the system.
• Overall financial infrastructure.
• Source water assets.
• Pipes,constructed conveyances,and other distribution system assets characterized as part of
Task 3.1.
Task 3.7-Risk and Resilience Management
Carollo will use the information from previous tasks and work closely with the City to determine
opportunities to reduce risks and enhance system resilience.This task will include workshops and discussions
with stakeholders to:
• Decide whether the estimated levels of risk and resilience are acceptable.
• Define countermeasures,consequence mitigation and resilience options.
• Evaluate options for net benefits and cost-benefit ratios.
• Select specific options(based on previous prioritization efforts)for planning and budgeting.
This task provides an overall management approach to the process that involves recalculating risk with a
reduced number of vulnerability quantifiers based on the mitigation options selected. One(1)workshop is
planned as part of this task.
6
Task 3.8 —Staff Training
Before completing the RRA,Carollo will provide training to support knowledge transfer to City staff on the
specifics of the assessment and the role of the stakeholders in completing the project.This training is
assumed to be completed in two sessions over one(1)day
Task 3.9—Risk and Resilience Assessment Report
Using the information generated during the previous tasks, Carollo will develop a Risk and Resiliency Report.
The Risk and Resiliency Report is anticipated to have the following chapters:
the� .. �ofall RRA sections
INTRODUCTION Outlines the City's RRA goals and the planning methodology used for 7
the risk and resilience assessment.
CHARACTERIZE ASSETS Includes initial screening and asset prioritization for each water system
asset based on security and operational risks.
CHARACTERIZE THREATS Summarizes the threat characteristics of an attack or event,including
goals,objectives,attack vectors,tactics,etc.for each asset.The profile
will take an all-hazards approach,assessing internal,external,and
natural hazards.
IDENTIFY AND ANALYZE Estimates the human and economic losses and service denial
CONSEQUENCES associated with each threat-asset pair identified in the threat
characterization chapter.
VULNERABILITY ANALYSIS Presents an analysis of existing security and resiliency features,any
gaps that exist in the security profile,weaknesses in the system,and
probability of expected consequences.
ANALYZE THREATS Provides an estimate of the likelihood each specific threat or hazard
will occur for a given asset.This is the last element of the risk and
resilience piece that drives the methodology.
RISK AND RESILIENCE ANALYSIS Provides steps for calculating both risk and resilience for specific
threat-asset pairs.
RISK AND RESILIENCE Provides an overview of the management approach to the assessment
MANAGEMENT ; process,which involves recalculating risk with a reduced number of
vulnerability quantifiers based on the mitigation options selected.
The draft report will be submitted to the City for review. One additional workshop is planned to review the
draft report and receive comments from the City.Comments will be incorporated into the final RRA Report.
Task 3 Deliverables
! RRA Review Meeting agenda, materials, and minutes, and comment log(1 electronic PDFfor each).
Draft RRA Report (1 electronic PDF and 10 hardcopies).
r Final RRA Report with Appendices (1 electronic PDF and 10 hardcopies).
7
Task 4-AWWA 430 Standard Analysis
The AWWA G430 standard outlines the minimum requirements for a security program promoting protection
of employees, public safety, health,and confidence.The intent of this task is to step through each of the
fourteen components of the G430 standard and provide a compliance narrative based on the previous tasks
as well as an evaluation of existing City practices.A great deal of the information required for the G430
analysis is organizational material.Consequently,this evaluation will be highly collaborative, involving a
variety of City staff.
Task 4.1 -Evaluation of Existing City Practices
Carollo will obtain a majority of the required information associated with existing practices from prior tasks,
but will likely require additional information related to the City's practices across the organization.The intent
of this task is to fill in any gaps from the previous tasks and create a better picture of the City's AWWA G340
compliance.
Task 4.2 -Compliance Narratives
Carollo will evaluate each of the fourteen requirements under G340 and provide compliance narratives based
on the previous RRA assessment task.The narratives will be compiled into a tech memo and will be
submitted to the City for review.One(1)additional workshop is planned to review the draft memo and
receive comments.Comments will be incorporated into the final AWWA G430 Assessment Tech Memo.
Task 4 Deliverables
£ AWWA G430 Assessment Review Meeting agenda, materials,and minutes,and comment log
(1 electronic PDF for each).
C Draft AWWA G430 Assessment Tech Memo(1 electronic PDF and 10 hardcopies).
C Final AWWA G430 Assessment Tech Memo(to be added as an appendix to the RRA Report).
Task 5 - Generate Documentation for EPA to Support Compliance
Task 5.1-Generate Documentation for EPA to Support Compliance
The intent of this task is to develop the documentation for the City to meet the requirements for compliance
with RRA component of AWIA 2018.The letters confirming RRA compliance shall be completed prior to the
AWIA completion deadline. However,Carollo recommends that the City postpone submitting the associated
letter until the March 31, 2020 deadline as the 5 year update clock starts upon submittal.The letter will be
provided to the City for approval and comment prior to finalization.
Task 5 Deliverables
RRA compliance letter for submittal to EPA.
8
ASSUMPTIONS
The scope and fee for this planning effort is based on the following assumptions:
1. The City will provide electronic copies of all existing security, risk management,emergency response,
and disaster planning information,as well as all other requested data to Carollo within 10 business
days of the kick-off meeting.
2. The City will provide site plans of all assets for use in creating figures to support the planning reports
in native or.PDF format.
3. The City will assist Carollo in scheduling meetings with all relevant project stakeholders.
4. The City staff will escort Carollo staff on all site visits.
5. The City staff will provide comments on all draft documents within 10 business days of receipt.
6. Carollo will establish a secure file transfer system for document management for the project.
7. The ERP updates required by AWIA 2018 are not included in this scope.The City will be required to
complete the ERP updates by September 2020 in order to ensure compliance with the regulations.
8. A Continuity of Operations Plan (COOP)update is not included in this scope of services.
9. The proposed cyber security assessment will be coordinated with the on-going Communications
System Upgrade Project being completed by Alan Plummer.
10. The cyber security scope associated with this effort is intended to meet the requirements of AWIA
only.A full cyber security evaluation will not be performed as part of this scope.
9
EXHIBIT C
Work Schedule
The estimated total project duration is approximately 200 calendar days based on a notice to proceed
date of September 4,2019.This is inclusive of two-week City review periods for each project submittal
outlined in the above Scope of Work, and submittal of the Final RRA Report and EPA compliance letter
by March 1, 2020.
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Page 7 Pt 1
EXHIBIT E
Certificates of Insurance
Attached Behind This Page
ACC) CERTIFICATE OF LIABILITY INSURANCE P
ATE(MMIDDIYYYY)
8129/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER Risk Strate les Company CONTACT
g P Y NAME. Risk Strategies Company
2040 Main Street, Suite 450 PHONE F
Irvine,CA 92614 949 242 9240__. _ tArc N?1L�._
E-MAIL _ ......._
ADDRESS.__.............................syDUng�rlsk_strateg�®scorn
INSURERIS)AFFORDING COVERAGE NAIC S
... ..—
www.risk-strategies.com mm^ CA DOI License No.OF06675 NsuRERn Continental Insurance Company 35289
..
INSURED INSURER B American Casualty Company of,.Readin PA 20427
Car2700ll0 ,acid allrs, Inc. INSURERC: Valley Forge Insurance Company 20508
2700 Ygnaeio Valley Road, #300 - _
Walnut Creek CA 94598 INSURERD: Contnenta(CasualtYCompany, _ 20443
INSURER E: National Fire Insurance Co of Hartford 20478
INSURER F 3
COVERAGES CERTIFICATE NUMBER: 50866535 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
i—NSR ADOLSUEPOUCYNUMBER FOLICEF
,rrF POLICiEXP— D
LTR TYPE OF INSURANCE E
YYY MMIDD/YYYY LIMITS
A ; COMMERCIAL GENERAL LIABILITY 6050490317 12/31/2018 i 12/31/2019 EACH OCCURRENCE $$1 000 000_
1 1-[frltvU(Zi°t"1'>? _. i _.a_
Ct AIMS MADE OCCUR PREMISES Ea occurrences $$1.000.000
_ ,___
1/ Deductible$0ME xP(A one rson) r 5$25000
PERSONAL&ADV INJURY 4 3$1000000,_,__i,,,_
GEN AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $$2,000,000
_ _ _.,.
I POLICYrt I LOC PRODUCTS COMP!OP AGG $$2,000,000
FR OTHER: [ ' .. $ ..
E AUTOMOBILE LIABILITY ' _6050490267 12/31/2018-12/31/2019 a SINCOMBINEDGLE LIMIT s$1,000,000___.. _..___y
....
ANY AUTO BODILY INJURY(Per person) $
OWNED SCHEDULED BODILY INJURY(Per accident)j i
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTYOAMAG!<--- -�'--`--.____.--_.
AUTOS ONLY AUTOS ONLY �P OPER eM AMA
Ded Como/Collision :$ t 00
UMBRELLALIAB �OCCUR EACH OCCURRENCE I S
EXCESS LIAB I CLAIMS-MADE I AGGRE.. E
DED i RETENTION s
B WORKERS COMPENSATION 16050490270 12/31/2018:12/31/20191 STAT TE OTH
1IDedUCtlble; 0
C AND EMPLOYERS'LIABILITY y f N 6050490298 12/31f2018.12/31/2019 ----"''/ "-"' .
ANY PROPRIETOR/PARTNERIEXECUTIVE
OFFICER/MEMBEREXCLUGED7 a NIA E.LEACH ACCIDENT s$1 000.000
(Mandatory in NH}
E.L.DISEASE-EA EMPLOYE S
if yes,describe under I $a Q00,00Q
DESCRIPTION OF OPERATIONS below i E L DISEASE-PCUCY LIMIT/, $$1 000.000
D €'Professional Liability IAEH288354410 7/4/2019 7/4/2020 Each Claim: $1,000,000
11 Unlimited Prior Acts 'Aggregate: $1,000,000
Deductible. $400,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space is required)
Projects as on file with the insured including but not limited to:AWIA Evaluation 2019
Carollo Project#:not yet assigned.
CERTIFICATE HOLDER CANCELLATION
of Round Rock SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City
of Ro er THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
22 East ain St.
Round Rock TX 78664 AUTHORIZED REPRESENTATIVE
I Michael Christian
O 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2018/03) The ACORD name and logo are registered marks of ACORD
50866:35 1 *16-19 GL-AL-UL-WC 19-20 PL ($11,1/$1M) 1 Debbie Riohie 1 5/'9/::019 11:19:41 M4 (PDT) i Paye 1 of
CMA
NOTICE OF CANCELLATION TO CERTIFICATEHOLDERS
It is understood and agreed that:
If you have agreed under written contract to provide notice of cancellation to a party to whom the Agent of Record has
issued a Certificate of Insurance, and if we cancel a policy term described on that Certificate of Insurance for any reason
other than nonpayment of premium, then notice of cancellation will be provided to such Certificateholders at least 30 days
in advance of the date cancellation is effective.
If notice is mailed, then proof of mailing to the last known mailing address of the Certificateholder on file with the Agent of
Record will be sufficient to prove notice.
Any failure by us to notify such persons or organizations will not extend or invalidate such cancellation, or impose any
liability or obligation upon us or the Agent of Record.
City of Round Rock
Cit Manager
22Y East Bain St.
Round Rock TX 78664
CNA68021XX (2-13) Policy No: 6050490317
Page 1 Endorsement No:
Effective Date: 12/31/2018
Insured Name: Carollo Engineers,Inc.
2J' CNA All Rights Reserved.
50866535 1 *18-19 GL-AL-JL-WC 19-2C PL ($1M/$1M) I Debbie Richie 1 8/29/2019 11:19:41 AM (PDT) I Page 2 of 5
CNA
NOTICE OF CANCELLATION TO CERTIFICATEHOLDERS
It is understood and agreed that:
If you have agreed under written contract to provide notice of cancellation to a party to whom the Agent of Record has
issued a Certificate of Insurance, and if we cancel a policy term described on that Certificate of Insurance for any reason
other than nonpayment of premium, then notice of cancellation will be provided to such Certificateholders at least 30 days
in advance of the date cancellation is effective.
If notice is mailed, then proof of mailing to the last known mailing address of the Certificateholder on file with the Agent of
Record will be sufficient to prove notice.
Any failure by us to notify such persons or organizations will not extend or invalidate such cancellation, or impose any
liability or obligation upon us or the Agent of Record.
City of Round Rock
City Manager
221 East Main St.
Round Rock TX 78664
CNA68021XX(2-13) Policy No: 6050490267
Page 1 Endorsement No:
Effective Date: 12/31/2018
Insured Name: Carollo Engineers, Inc.
(C)CNA All Rights Reserved.
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Carollo Engineers,Inc.
CNA
It is understood and agreed that:
If you have agreed under written contract to provide notice of cancellation to a party to whom the Agent of
Record has issued a Certificate of Insurance, and if we cancel a policy term described on that Certificate of
Insurance for'any reason other than nonpayment of premium, then notice of cancellation will be provided to
such Certificateholders at least 30 days in advance of the date cancellation is effective.
If notice is mailed, then proof of mailing to the last known mailing address of the Certificateholder on file with
the Agent of Record will be sufficient to prove notice.
Any failure by us to notify such persons or organizations will not extend or invalidate such cancellation, or
impose any liability or obligation upon us or the Agent of Record.
All other terms and conditions of the policy remain unchanged.
This endorsement, which forms a part of and is for attachment to the policy issued by the designated Insurers,
takes effect on the Policy Effective date of said policy at the hour stated in said policy, unless another
effective date (the Endorsement Effective Date) is shown below, and expires concurrently with said policy
unless another expiration date is shown below.
Form No:CC68021 A 102-20131 Policy No:6050490296
Endorsement Effective Dare! 12/31/2018 Policy Effective Date: 12/31/2018
Endorsement No:
Underwriting Company: American Casualty Company of Reading,PA
Valley For2e Insurance Company
m CNA All Rights Reserved.
Workers Compensation
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PROFESSIONAL LIABILITY AND POLLUTION
For All the Commitments you Make INCIDENT LIABILITY INSURANCE POLICY
INSURED: Carollo Engineers, Inc.
Policy AEH288354410 Effective7/4/2019 Endorsement Number
NOTICE ENDORSEMENT -
CANCELLATION OR NON-RENEWAL
We agree with you that your Policy is amended to include the following
additional provisions.
1. Your Policy will not be:
XX Cancelled by us until we provide at least:
10 days prior written notice if we cancel your Policy for
Non-payment of Premium;
30 days prior written notice if we cancel your Policy for
The following reasons:
Any reason other than non-payment of premium.
Non-renewed by us until at least days prior written notice
is given to the person or entity named in 2. below.
2. Person or Entity:
City of Round Rock
Cit Manggger
22 East Nlain St.
Round Rock TX 78664
All other terms and conditions of the Policy remain unchanged.
This endorsement, which Eorms a part of and is for attachment to the Policy issued by the
designated Insurers, takes effect on the effective date of said Policy at the hour stated in said
Policy and expires concurrently with said Policy unless another effective date is shown above.
By Authorized Representative James F. Willging
(No signature is required if issued with the Policy or if it is effective on the Policy Effective
Date)
James F. Willging
Countersigned by Authorized Representative
256423
(Ed. 10/05)
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