Contract - Cities of Austin, Leander, Cedar Park, Georgetown, Travis County ESDs and Williamson County ESDs - 11/18/2019 AUTOMATIC AID AGREEMENT
BETWEEN EMERGENCY SERVICES DISTRICTS OF
TRAVIS AND WILLIAMSON COUNTIES AND
THE CITIES OF AUSTIN,LEANDER, CEDAR PARK, ROUND ROCK AND
GEORGETOWN
STATE OF TEXAS )(
COUNTY OF TRAVIS )(
This Agreement("Agreement") is entered into between the Cities of Austin, Leander, Cedar
Park, Round Rock and Georgetown("Cities"), each a home—rule municipal corporation, and the
Emergency Service Districts ("ESDs") located in Travis and Williamson Counties, Texas whose
signatures are affixed below, (all signatories to this Agreement are hereinafter sometimes
referred to as the "parties" or singularly as a "party," whether or not capitalized) to provide
services and to perform functions that are mutually beneficial to the contracting parties and the
residents of their respective jurisdictions.
RECITALS
The ESDs and the fire departments of the Cities currently provide fire protection and other types
of emergency response services in their respective jurisdictions or service areas.
Some of the ESDs and the Cities have previously cooperated with each other in the provision of
emergency and fire protection services through mutual aid or first responder contracts, and all of
the ESDs and the Cities agree that the additional parties which are entering into this Agreement
provide for a more comprehensive arrangement for the provision of emergency services in the
metropolitan area covered by all the participating jurisdictions.
The ESDs and the Cities desire to augment resources and capabilities within the geographic
boundaries of their respective service areas by responding and dispatching emergency calls on an
automatic assistance basis so that the nearest available unit responds to the incidents specified in
this Agreement,regardless of the jurisdiction involved.
Authority for entering into this Agreement is found in the Interlocal Cooperation Act, Texas
Government Code Chapter 791. Each party's monetary obligations, if any, are for the
performance of governmental functions or services and are payable only from the current
revenues appropriated and available for the performance of those functions or services.
TERMS
Purpose
The purpose of this Agreement is to provide for assistance to the Cities and the ESDs, to
efficiently enhance the capabilities and coordination of each party's ability to protect lives and
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property. The original partner agencies in an Automatic Aid Agreement commenced in 2013 (the
"2013 Automatic Aid Agreement") were the City of Austin and Travis County ESDs No. 2,No.
3,No. 6,No. 9,No. 10, and No. 11. However, all other emergency services districts in Travis
County subsequently became parties to the 2013 Automatic Aid Agreement. It is the intent of
the parties hereto to include the other ESDs and the other Cities, as they meet certain standards
generally described in part 5 of the "Responsibilities" section of this Agreement, and request
inclusion in this Agreement. Additional parties may join this Agreement as set forth in part 9 of
the "General" section of this Agreement.
The parties,by and through their respective fire chiefs, have established Auto-Aid Operational
Guidelines that address strategy,tactics, and performance during an emergency situation. The
Auto-Aid Operational Guidelines agreed and in effect at the commencement of this Agreement
are attached hereto as EXHIBIT A. The Auto-Aid Operational Guidelines will be reviewed and
may be revised annually by the Fire Chiefs of participating parties, and agreed amendments shall
be initialed and dated on behalf of each party and appended to this Agreement. At least 75% of
all participating parties must agree to any changes for them to be placed into effect. In
performing its obligations pursuant to this Agreement, each of the parties shall be bound to
comply with the then current Auto-Aid Operational Guidelines.
Definitions
• "Automatic Aid" is an agreement between jurisdictions to respond the nearest available
unit(s)to mitigate an emergency situation.
• "Emergency Situation" is a fire, rescue,medical emergency, or other emergency in which
lives or property are threatened, specifically excluding hazardous materials incidents.
• "Service Areas" are shown on the maps in Attachment A.
• "Mutual Aid" is an agreement between jurisdictions to respond to any emergency
situation when requested. Resources are dispatched after an official of the requesting
agency asks for assistance from an official of the responding agency, and the responding
agency official acknowledges the request, determines available resources to be sent to the
requestor, and accepts the request, whether under written agreement between the affected
parties or other applicable law.
• "Nearest Available Unit" shall mean that unit of any party that meets the requirements of
that type of emergency situation and is capable of responding most quickly to call. A
party shall respond only to the extent that a unit is readily available.
Term
1. The term of this Agreement is from the Effective Date(as defined below)until
September 30th following the Effective Date to . The
Agreement will automatically renew for a one year period(subject to other termination
provisions of this Agreement) on October 1 st of each successive year(a "Renewal
Date") as to each party that does not provide written notice to all other parties of an
intention not to renew not later than thirty(30) days prior to the applicable Renewal Date.
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2. If a party chooses not to renew this Agreement, that decision has no effect on the validity
and continuing applicability of this Agreement on the remaining parties.
3. Should a party choose not to renew this Agreement, its legal responsibilities to and
obligations under this Agreement shall cease on the day before the applicable Renewal
Date, except for any financial obligations incurred hereunder prior to non-renewal.
Should a party exercise its right to terminate for convenience with notice one hundre
twenty(120) days prior to such termination as provided in this Agreement, its legal
responsibilities to and obligations under this Agreement shall cease as of the properly
noticed termination date, except for any financial obligations incurred hereunder prior to
termination.
Responsibilities
1. The parties agree to automatically dispatch the nearest available unit(s)to the scene of an
emergency situation within the automatic aid agreement service area.
2. Parties have the right to dispatch the nearest available unit(s)based on current,
complicated, or exceptional conditions (e.g., widespread tornado damage, wildfires,
explosions).
3. Time on Scene—As soon as possible after the emergency situation is stabilized, all
outside jurisdictions are to be released. An automatic aid response is considered the first
operational period of twelve(12) hours, and after twelve(12)hours, any response
hereunder will be considered a mutual aid response and subject to reimbursement, as
provided by law or written agreement.Nothing in this Agreement shall precluded any
party from seeking reimbursement of expenses from third parties, or other appropriate
entities, including, but not limited to, local, state or federal government agencies, as
appropriate. Nothing in the Agreement obliges a party responding to an emergency
situation hereunder to remain on scene for more than the first operational period.
4. The response of one party into another party's jurisdiction is based on Auto -Aid
Operational Guidelines found in EXHIBIT A.Among other things, the guidelines may
cover the following:
• Response.
• Staffing.
• Training.
• Certifications of Personnel.
• Reimbursement.
• Equipment and Apparatus.
• Dispatch Protocols
• Funding for Training and Certifications.
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General
1. Each party shall be responsible for injuries or death to its employees and volunteers while
performing services under this Agreement. A party shall not be liable for benefits or any
other compensation for injuries to or death of any other party's employees or volunteers
while performing services under this Agreement. An employee or volunteer shall be
deemed to be performing services under this Agreement when en route to, en route from,
or at the scene of a call or emergency situation.
2. Specifically citing Texas Government Code Section 791.006(a-1), the parties agree that,
for purpose of determining civil liability for non-party claims, the act of any person or
persons while fighting fires,providing rescue services,providing first response EMS
services, traveling to or from any type of emergency call or emergency scene, or in any
manner furnishing services in accordance with this Agreement, shall be the act of the
party performing such act. The payment of any and all civil or other liability, including
liability on the basis of negligence, resulting from the furnishing of services under this
Agreement is the responsibility of the individual party performing such acts. This shall
specifically include,but not be limited to, the payment of court costs, expenses, and
attorney's fees resulting from any such claim or lawsuit. The parties agree that the
assignment of liability described by this Section is intended to be different than liability
otherwise assigned under Section 791.006(a) of the Texas Government Code.
3. It is expressly understood and agreed that the entering into and execution of this
Agreement does not waive, modify or alter, nor shall be deemed to waive, modify, or
alter, any immunity or defense that would otherwise be available to a party against third-
party claims arising from activities performed under this Agreement.
4. The parties agree to comply with all applicable state, local and federal laws and
regulations in providing services under this Agreement. The parties agree to cooperate in
executing such further or subsidiary agreements as may be required.
5. Calls outside the service area for automatic aid shall be considered requests for mutual aid
and responses may be undertaken at the sole direction of the assisting party.
6. This Agreement supersedes any previous automatic aid agreement between the parties.
Any previous statement or understanding regarding automatic aid not included in this
Agreement shall be of no force or effect until executed as an amendment to this
Agreement.
7. On an annual basis, each party will report to the Capital Area Fire Chief's Association
("CAFCA") on its status regarding any failures to achieve the goals of this Agreement or
the attached Auto-Aid Operational Guidelines, along with a plan to reach compliance.
8. Should a party fail to comply with the terms and conditions of this Agreement or the
attached Auto-Aid Operational Guidelines, as amended from time-to-time, after ten(10)
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days written notice from CAFCA to the defaulting party, that party's participation in this
Agreement will immediately be terminated upon majority vote of the remaining parties.
9. Upon written request by a non-party ESD or municipality, a majority of current parties, by
and through their respective fire chiefs, may agree to accept the requesting ESD or
municipality as a party to this Agreement, subject to approval by the requesting ESD or
municipality's governing body or city council. Approval of the city councils and the
governing bodies of the current parties to the Agreement is not required for acceptance of
any requesting ESD or municipality to be an additional party to this Agreement.
10. A party may terminate its participation in this Agreement, with or without cause, upon
not less than one hundred twenty(120) days written notice to the other parties. A party's
decision to terminate its participation in this Agreement has no bearing on the validity
and continuing applicability of this Agreement to the remaining parties.Notice shall be
provided by certified mail, return receipt requested, at the following addresses:
Cities Addresses
City of Austin Chief, Austin Fire Department
City Attorney City of Austin
City Hall 4201 Ed Bluestein Blvd
301 West 2nd Street, 4d'Floor Austin, TX 78721
Austin, TX 78701
City of Round Rock Chief, Round Rock Fire Department
City Attorney, City Hall City of Round Rock
221 East Main Street 203 Commerce Blvd.
Round Rock, TX 78664 Round Rock, TX 7866
City of Leander Chief, Leander Fire Department
City Attorney, City Hall City of Leander
PO BOX 319 101 E. Sonny Drive
Leander, TX 78646 Leander, TX 78641
City of Cedar Park Chief, Cedar Park Fire Department
City Attorney, City Hall City of Cedar Park
450 Cypress Creek Road 450 Cypress Creek Road, Building 6
Cedar Park, TX 78613 Cedar Park, TX 78613
City of Georgetown Chief, City of Georgetown
City Attorney, City Hall City of Georgetown
808 Martin Luther King Jr. St. 3500 DB Wood Rd.
Georgetown, TX 78626 Georgetown, TX 78628
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Travis County ESD Addresses
ESD# Board President Address Fire Chief Address
1 20624 FM 1431 20624 FM 1431
Suite 5 Suite 5
Lago Vista, TX 78645 Lago Vista, TX 78645
2
203 E. Pecan St. 203 E. Pecan St.
Pflugerville, TX 78660 Pflugerville, TX 78660
3
4111 Barton Creek Blvd. 4111 Barton Creek Blvd.
Austin, Texas 78735 Austin, Texas 78735
5 PO BOX 1239 PO BOX 1239
Manchaca, TX 78652 Manchaca, TX 78652
6
15304 Pheasant Ln. #100 15304 Pheasant Ln. #100
Austin, TX 78734 Austin, TX 78734
8 801 Bee Creek Road 801 Bee Creek Road
Spicewood, TX 78669 Spicewood, TX 78669
9
PO Box 162170 PO Box 162170
Austin, TX 78716 Austin, TX 78716
10
353 S. Commons Ford 353 S. Commons Ford
Austin, TX 78733 Austin, TX 78733
11
PO BOX 1043 PO BOX 1043
Del Valle, TX 78617 Del Valle, TX 78617
12 PO BOX 846 PO BOX 846
Manor, TX 78653 Manor, TX 78653
14 15406 FM 2769 15406 FM 2769
Volente, TX 78641 Volente, TX 78641
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Williamson County ESD/Fire Department Addresses
1 9218 Anderson Mill Road
Austin, TX 78729
3 PO BOX 175
Hutto, TX 78634
Sam Bass Fire Department
16248 Great Oaks Drive
Round Rock, TX 78681
11. Each of the parties agrees that in the event of a dispute arising out of this Agreement with
another party, the parties shall first attempt resolution through mediation by a mediator
mutually agreed among the disputing parties.
12. This Agreement supersedes the 2013 Automatic Aid Agreement, which shall no longer
be in effect as of the Effective Date of this Agreement.
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Entered into to be effective as to each executing party on the date (the "Effective Date")all of the
Travis County ESDs and the City of Austin have executed this Agreement.
Signature Lines
Jurisdiction Title Printed Name Signature
City of Austin
City of Round Rock
City of Leander
City of Cedar Park I L
-I6-e
City of Georgetown
Travis County ESD 1
Travis County ESD 2
Travis County ESD 3 --"
Travis County ESD 5 /
&'TonTravis County ESD 6 �a
Travis County ESD 8
Travis County ESD 9
Travis County ESD 10
Travis County ESD 11
Travis County ESD 12
TI I O-Cl
Travis County ESD 1i -/ - /-4 ,44
Williamson County r
ESD f 3 X� f
Williamson County
ESD f I
Sam Bass Fire
Department
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Exhibit A
Automatic Aid Agreement
Travis and Williamson County Agencies
Operational Guidelines
I. PURPOSE
To establish operational guidelines that will address the basic provision of emergency
service response into the designated service areas identified within the Travis and
Williamson County Automatic Aid Agreement(s).
II. BACKGROUND
Each agency participating in an Automatic Aid Agreement agrees that automatic aid
provides for the most efficient and effective delivery of emergency response services
to the citizens of our respective jurisdictions. While all jurisdictions have common
hazards and challenges, there are characteristics and circumstances that can also
make them unique and set them apart. Due to this, it is further agreed that each
agency listed within this agreement may adopt their own Standard Operating
Guidelines (SOGs) for incident response within their respective response
jurisdiction(s).
However, all agencies must operate under an Incident Command System (ICS) that
is National Incident Management System (NIMS) compliant as promulgated by the
U.S. Department of Homeland Security. This will enable each of the participating
agencies to provide the most appropriate and efficient response within their
respective jurisdictions while also addressing the safety concerns of first responders.
In order for there to be a core standard when it comes to an ICS, all agencies
participating in this agreement agree to utilize the "Blue Card" certification system for
Incident Command qualifications.
These guidelines shall be reviewed at least annually by the participating agencies.
Any revisions shall require prior notification, review, and approval from all
participating agencies.
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Exhibit A
III. DEFINITIONS
• "Automatic Aid" is an agreement between jurisdictions to respond the
nearest available unit(s) to mitigate an emergency situation.
• "Certified Personnel" are certified as Structure Fire Protection — Basic (or
higher) through the Texas Commission on Fire Protection (TCFP).
• "Staffing of Units" involves TCFP commissioned Firefighters. Cadets do not
count towards staffing, nor should they be riding in apparatus in any other
role other than as an observer(non-participant).
IV. PROCEDURE
A. Response
1. Each Authority Having Jurisdiction (AHJ) shall determine the appropriate
response plans for the alarm types within their jurisdiction. Per the Automatic
Aid Agreement, these response plans shall be rostered with the geographically
closest and most resource appropriate unit(s) based upon resource typing
within the Computer Aided Dispatch (CAD) system, regardless of jurisdiction.
The first responding unit, regardless of resource type or jurisdiction, shall
report directly to the scene, provide a size-up, and assume Incident
Command.
2. All later arriving units shall do one of the following when responding into
another agency's jurisdiction:
a. Follow the SOGs for the jurisdiction to which they are responding (if known),
b. Follow the direction of on-scene Incident Command, or
c. Report out as staged ("staged", "Level 1", or "Level 2") at an appropriate
location and await assignment from Incident Command. This is the most
appropriate action for a second or later arriving unit that is unfamiliar with
the AHJ's SOGs.
3. Regardless of jurisdiction, Incident Command shall have the authority to
reduce/upgrade the response level (Code 1 or Code 3) of all incoming units
and may cancel/upgrade the response of units based upon conditions found
on scene. However, the AHJ may continue the response of a unit(s) if required
by the AHJ's SOGs.
4. When appropriate, the AHJ may assume Incident Command for all multi-unit
responses. The arrival of the AHJ on the incident scene does not mean that
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Exhibit A
command should be automatically transferred to the AHJ. Command should
only be transferred when the AHJ is completely aware of the position and
function of crews operating at the scene and has an understanding of the
overall Incident Action Plan (IAP).
5. In jurisdictions where medical emergencies are not prioritized, responses shall
be handled by the geographically closest available unit. In jurisdictions where
medical emergencies are prioritized, the geographically closest available unit
shall only respond to priority 1 through 3 call types. Priority 4 and 5 call types
shall be handled by the AHJ.
6. This automatic aid agreement shall cover only the first twelve (12) hours of an
event. After twelve (12) hours the involved agencies may request
reimbursement as outlined within section III E of this document.
B. Staffing
Although preferred staffing for Engine and Ladder Companies is four (4)
personnel, each agency shall determine the appropriate personnel staffing
numbers for their respective units. However, in order for units to be available to
be resourced into the response plans of another agency's jurisdiction, the
following criteria must be met:
1. Engine Companies shall be staffed with a minimum of three (3) certified
personnel per the certification requirements listed within section III D of this
document.
2. Ladder Companies (aerial devices) shall be staffed with a minimum of three
(3) certified personnel per the certification requirements listed within section III
D of this document.
3. Units with less than three certified personnel assigned may not be resourced
as an Engine or Ladder company within another agency's response plans.
4. Squad response vehicles shall be staffed with a minimum of two (2) personnel
and are resourced as medical capable response vehicles.
C. Training
Neighboring AHJs should train together as often as possible (recommended
quarterly), to assure comfort and conformity with the SOGs of the other agency(s).
The goal of this training is to provide consistent, efficient, effective, and safe
operations on the emergency scene.
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Exhibit A
1. Agencies shall cooperatively develop and deliver continuing education (CE)
appropriate to their jurisdiction
2. Participate in both formal and impromptu cross-agency multi-company drills
3. Maintain both agency and state required CEs
D. Certifications of Personnel
(AHJ shall have a clearance process for members operating in a higher class role.
The credentialing of positions below is for those promoted to the specified rank.)
1. Firefighter Rank:
a. Texas Commission on Fire Protection (TCFP) Structure Fire Protection —
Basic or higher-level certification
b. EMT-Basic or higher-level certification
c. Blue Card Terminology training
d. NIMS 100, 200, 700, and 800 certifications
e. Preferred qualifications:
i. National Wildfire Coordinating Group (NWCG) Wildland Firefighter Type
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2. Driver/Apparatus Operator
a. All lower-rank certifications and;
b. Minimum of one (1) year experience as a full-time paid firefighter
c. State of Texas Class A, B, or B Exempt driver's license
d. TCFP Driver/Operator certification
e. Preferred qualifications:
i. Blue Card Incident Commander certification
ii. NWCG Wildland Firefighter Type I
iii. NWCG Engine Operator
3. Lieutenant
a. All lower-rank certifications and;
b. Minimum of two (2) years' experience as a Driver/Apparatus Operator
c. TCFP Fire Officer I certification
d. NIMS 300,400, and 703 certifications
e. Preferred qualifications:
i. Blue Card Incident Commander certification
ii. NWCG Engine/Crew Boss certification
4. Captain
a. All lower-rank certifications and;
b. Minimum of two (2) years' experience as a Lieutenant
4
Exhibit A
c. TCFP Fire Officer II certification
d. Preferred qualifications:
i. Blue Card Incident Commander certification
ii. TCFP Structure Fire Protection — Intermediate or higher-level
certification
iii. NWCG Strike Team/Taskforce Leader certification
5. Battalion Chief
a. All lower-rank certifications and;
b. Minimum of two (2) years' experience as a company officer (Lieutenant or
Captain)
c. Blue Card Incident Commander certification
d. Incident Safety Officer certification (TCFP, NFA, IFSAC, etc.)
e. Preferred qualifications:
i. TCFP Structure Fire Protection —Advanced or higher-level certification
ii. Associates or Bachelor's degree (fire service-related field)
iii. NWCG Strike Team/Taskforce Leader certification
6. Incident Safety Officer
a. Minimum rank of Lieutenant and,
b. All Lieutenant rank requirements listed above
c. Incident Safety Officer certification (TCFP, NFA, IFSAC, etc.)
d. Preferred qualifications:
i. Blue Card Incident Commander certification
ii. NWCG Engine/Crew Boss certification
E. Reimbursement
1. Agencies may bill each other for extended operations (beyond twelve (12)
hours) on automatic aid events. The billing documentation must follow the
same guidelines used for FEMA reimbursements and may include:
a. Labor cost for time actually assigned to the incident
b. Overtime calculations per FLSA
c. Fringe benefit costs
d. Apparatus and equipment usage
e. Costs for any materials used during the emergency event
2. Supporting documentation shall be required and standardized FEMA usage
rates shall apply.
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Exhibit A
F. Equipment and Apparatus
1. Each AHJ shall standardize equipment as much as possible and should
communicate any major equipment compatibility issues to their neighboring
agency(s) and the Travis-Williamson County Automatic Aid Subcommittee.
G. Dispatch Protocols
1. Dispatching protocols shall be coordinated through each AHJ and their
respective PSAPs. Response plans from each AHJ shall be distributed to the
participating automatic aid agencies as well as to the Travis-Williamson
County Automatic Aid Subcommittee.
H. Funding for Training and Certifications
1. AHJs may be eligible to receive funding for required training and
certifications through CAFCA.
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Travis County E o#sort
y \ �r GeOC9L'tOWli FD Travis County Emergency Management Office
o Transportation& 5010 Old Manor Rd,Austin TX 78723
North La e
No Lake Travis Fire 8 Rescue 512-267-0586
Natural Resourcesv- r _ POugerville(own Fire Code)512.251-2601
f
WilliamsonOak WM.512-288-5534
TC Fire Control(own Fire Code)512-836-7566
N ESD*8 Manch2ca(Sta 591)512-262-7057
Lake Travis Fire Rescue(own Fire Code)512-266-2533
Leander FD
Pedernales 512-264.1476
W E West` lar 0512-2637 99 Code)572-539.3400
CE-Bar
Williamson Manor(own Fire(Code)0512-272A99577
W�{an: Bastrop/Travis ESD No 1(responses to area)512-281.4025
ESD#3 Voleme 512-258-1114
Bastrop/Travis ESD No 1(Chief.Randy Reyna)512-2811025
aNA•i V D 1Austin Fire Department 512-974-0130
Cedar Park Fire Department 512401.5222
loBynBe Fite Department 512-258-1038
Round Rock Fire Department 512-2185590 !a.
- Sunset Valley(Austin Fire Dept)512-892-1954(1384)
Asst Emergency Management Coordinator(512)974-0472
1431y`, Round Rock FD Emergency Management Coordinator'(512)974-0473
.. Cedar Park FD
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