Contract - Preferred Technologies - 11/14/2019 Cost Est
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Henry Belk ✓ 1►
IT Manager—Infrastructure&User Support -
221 East Main Street
City of Round Rock,TX
E: hbelk(cr,;roundrocktexas.izov
P: (512)218-5439
Submitted by
Preferred Technologies,LLC
3709 Promontory Point Drive, Ste. 106
Austin,TX 78744
Telephone: (281)442-0550
Facsimile: (281)449-5597
Title: City of Round Rock—Genetec Hardware Conversion;Revision II
Cooperative Contract: DIR-TSO-3632
Date Submitted: Monday, September 9,2019
Point of Contact: Aaron Jamieson
Sales and Design Professional-Austin
Proposal Amount: $211,016.40
Signed:
Aaron Jamieson
Sales and Design Professional—Austin
Preferred Technologies,LLC
737.222.1158
aaronj amieson6�),pref-tech.com
Preferred Technologies, LLC
P:281.442.0550 F:281.449.5597 www.l)ref-tech.coni.
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Scope of Work
In conjunction with the written directives from Henry Belk, City of Round Rock IT, Preferred Technologies,
LLC. Will convert the legacy Continuum ACS systems in(24) Facilities across the City of Round rock over to a
Mercury Based, Genetec Access Control System by replacing Continuum panels with a combination of Mercury
1502 network, and MR52 readers boards. This conversion will also include Genetec CloudLink modules to allow
for proper connectivity to the software head-end to be included in a separate proposal.
Pref-Tech will also convert readers to new HID mobile ready readers in conjunction with the conversion of each
facility.This will include full testing and cominissioning of each ACS reader/door that is converted.
Pref-Tech will convert the following City of Round Rock Facilities:
-------..-._.. ._._
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Allen H fiats Senior Center 4 ,y. I d i
Business Center 15 3 15
Central Fire Station 3 1 3
City 1-134 1.9 .1 .19
Clay Madsen Recreation Center 2 1 2
f nvirom"mal Services
.._..._.._....._._ __....._.___..._.--
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Fre station 3
Pre Station 4 1 S 6
F.re Station 5 4 1 i 3 ;
Fre Station 6 5
r:re Station 7 3 i 3
Fire Station 9 S
iniennrdal Transit 2 1 7
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i.op;i.stics Werehow u 4 1 7 2
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Polite Department117 15 t 12 E 100 5
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Public.Safety Training Cenier 34 4 10
ublic Works __ _ 24 _ »._....
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Rabb House 2
i 2
Soorts Center I 1 1
Utility Support 4 I 4
wVTP Ph.3 b1 4 _
1 5
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• Existing badged facilities are listed above with current number of readers and controllers
• P,cplacement of proprietary control hoards to appropriate Mercury boards for number of readers
• Hardware quote should include integration
• All badges are curtentiy Klass,but we.would Ae to migrate to i0ass Scor in the near future,but wi€I not tee done before rnigratior.
• We would like to replace all readers with newer mobile enabled versions
New readers are not needed;or City Holl as they hove already heen changed out
Pref-Tech has certain scope concerns and questions that the current specifications do not address. Due to this,
Pref-Tech has made assumptions about the project in order to provide an accurate cost to the City of Round Rock.
The assumptions are listed in the"Cost Estimate Assumptions"section below.
Cost Estimate
Conversion Labor—
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Preferred Technologies, LLC
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Preferred Technologies, LLC
P:281.442.0550 F:281.449.5597 www.ln•ef-tech.com
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Conversion Reader Material—
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MSRP TOTAL SUBTOTAL DIR FEE TOTAL
$ 253,415.53 $ 209,447.23 S 1,569.17 211,016.40
Cost Estimate Assumptions
The below assumptions were applied when pricing this project.The pricing in this proposal is contingent upon the
validity of these assumptions. Additional charges may result if these assumptions be found false.
Tl!" The number of Mercury 1502 boards provided in the above listed bill of materials is enough to allow(1)
1502 board per enclosure location. If there are more ACS enclosure locations than 1502's quoted, Pref-
Tech will provide a supplemental DIR proposal for the necessary hardware to meet this need.
Pref-Tech is not responsible for the replacement of resistors at EOL for any door sensors,rex devices, or
door hardware. If this is necessary,Pref-Tech will provide a supplemental DIR proposal for the necessary
time and material to meet this need.
7 Pref-Tech is not responsible for existing conditions of door hardware including door sensors,rex devices,
handsets/crashbars, etc... If any hardware is damaged and needs replacement in order for doors to
maintain functionality in accordance with City of Round Rock standards, Pref-Tech will provide a
supplemental DIR proposal for the necessary time and material to meet this need.
Others will provide access cards.
All existing ACS enclosures have enough space to fit the necessary hardware for this conversion and that
no additional enclosures are necessary to facilitate this installation.
All existing power supplies and relay boards are fully functioning and do not require
programming/maintenance in order to be reutilized by Pref-Tech.
Pref-tech will have access to the software head-end in order to pre-program the new devices before the
date of the first facility conversion. This will expedite the conversion process and allow the quoted hourly
labor to be found true.
Preferred Technologies, LLC
P: 281.442.0550 F: 281.449.5597 w«rw.i)i-ef-tech.coni
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T City of Round Rock IT/Programming staff will be available at the time of commissioning for each facility
to approve cut-over and finalization of work.
`'4 Others will provide network data drops (CATSE,CAT6/6A)
Pref-Tech's work is limited to the installation of the bill of materials listed in the Pricing Sheet.
Th Others will provide construction drawings in AutoCAD format for permitting.
Others will provide all required 120VAC power.
T Others will coordinate the fire alarm tie-in with the fire contractor. Pref-Tech is not responsible for any
fees from the fire alarm contractor for the tie-in.
Others will provide server hardware for the Genetec software that meets or exceeds minimum hardware
and software requirements.
Others will provide all necessary network access,server and workstation permissions, and IP information.
Th Others will provide physical access to all work locations.
P Others will provide client workstations and network switches.
T Others will provide monitoring, if applicable.
`"T Others will provide necessary wall space.
All material shipments will be standard ground. If expedited shipping is required,then extra charges may
apply.
Taxes are excluded. If taxes apply, then Pref-Tech will apply the required taxes to each invoice.
Preferred Technologies, LLC
P:281.442.0550 F:281.449.5597 WIM.pref-tech.coni.
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CERTIFICATE OF INTERESTED PARTIES FORM 1295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2019-557728
Preferred Technologies, LLC.
Houston,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/01/2019
being filed.
City of Round Rock Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
R-2019-0428
Physical Security Systems
4
Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
My name is Grady D. Jett and my date of birth is
My address is 1414 Wedgewood Street Houston Tx 77093 USA
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Harris County, State of Texas on the 5 day of Nov 20 19
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d
CERTIFICATE OF INTERESTED PARTIES FORM 1.295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2019-557728
Preferred Technologies, LLC.
Houston,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/01/2019
being filed.
City of Round Rock Date Acknowledged:
11/07/2019
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
R-2019-0428
Physical Security Systems
4
Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
My name is
and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d