CM-2019-0399 - 12/23/2019SUPPLEMENTAL AGREEMENT NO.2
TO "CITY OF ROUND ROCK AGREEMENT
FOR PROFESSIONAL CONSULTING SERVICES FOR
DESIGN SERVICES
WITH
HALFF ASSOCIATES, INC."
CITY OF ROUND ROCK §
STATE OF TEXAS §
COUNTY OF TRAVIS §
COUNTY OF WILLIAMSON §
KNOW ALL BY THESE PRESENTS:
THIS SUPPLEMENTAL AGREEMENT NO. 2 to "City of Round Rock Agreement for
Professional Consulting Services for Design Services with Halff Associates, Inc.," related to the
Heritage Trail West Project, hereinafter called "Supplemental Agreement No. 2," is made by and
between the City of Round Rock, Texas, a home -rule municipality, hereinafter called the "City"
and Halff Associates, Inc., hereinafter called the "Consultant."
WHEREAS, the City and Consultant executed the referenced "City of Round Rock
Agreement for Professional Consulting Services for Design Services," hereinafter called the
"Agreement," on July 23, 2015; and
WHEREAS, the parties amended the Scope of Services to add additional services and
costs for the Heritage Trails Project in the amount of $94,800.00 on June 22, 2017 by Resolution
No. R-2017-4537; and
WHEREAS, the City desires to further amend the Scope of Services to add additional
services and costs in the amount of $40,326.30; and
WHEREAS, it is necessary to amend the Scope of Services, the Fee and the Term of
services provided in the Agreement;
NOW THEREFORE, in consideration of the mutual promises and obligations in the
Agreement and this Supplemental Agreement No. 2, the City and Consultant agree that said
Agreement is amended and supplemented as follows:
I.
Section 1.0 of the Agreement is hereby amended to read as follows:
1.0 EFFECTIVE DATE, DURATION, AND TERM
This Agreement shall be effective on the date this Agreement has been signed by each
party hereto, and shall remain in full force and effect until it expires by operation of the term
00436409/ss2
indicated herein, or is terminated or extended as provided herein.
The term of this Agreement shall be until full and satisfactory completion of the work
specified herein is achieved in accordance with Section 3.0, which is estimated to be completed
no later than December of 2182019.
II.
Section 3.0 of the Agreement is hereby amended to read as follows:
3.0 SCOPE OF SERVICES
Consultant shall satisfactorily provide all services described herein and as set forth in
Exhibit "B" and the Addendum to Exhibit `B."
Section 5.0 of the Agreement is hereby amended to read as follows:
5.0 CONTRACT AMOUNT
Not -to -Exceed Fee: In consideration for the professional consulting services to be
performed by Consultant, City agrees to pay Consultant an amount not -to -exceed F4M-F
Five
Hundred Thousand One Hundred Twenty -Six and 30/100 Dollars ($500,126.30), in
accordance with Exhibit "D" entitled "Fee Schedule," and the Supplemental Exhibit "D," which
document is attached hereto and incorporated herein by reference for all purposes, in payment
for services and the Scope of Services deliverables as delineated in Exhibit `B" and the
Addendum to Exhibit `B."
IV.
This Supplemental Agreement No. 2 shall amend the original Agreement only as set forth
herein with no other changes in terms or conditions of the original Agreement.
[Signatures appear on the following page.]
2
IN WITNESS WHEREOF, the City and Consultant have executed this Supplemental
Agreement No. 2 to be effective as of the last date of due execution by both parties.
CITY OF ROUND ROCK, TEXAS
By:
Printer
Title:
Date S
ATTEST:
HALFF ASSOCIATES, INC.
FOR CITY, APPROVED AS TO FORM:
By:
4ha.nSheets,City Attorney
ADDENDUM TO EXHIBIT B: SCOPE OF CONSULTANT'S BASIC SERVICES
General Scope
The purpose of the services proposed herein is to update the remaining task items in the contract
with the Consultant's 2019 rates. It is the Consultant's intent to work in effective cooperation with
the City to achieve an efficient and acceptable implementation of the project.
Basic Services
The Consultant shall provide basic services as defined in Prime Agreement Exhibit B. There is no
additional scope with this supplemental.
HALFF Associates, inc.
Page 1 of 2
SUPPLEMENTAL EXHIBIT D: COMPENSATION FOR SERVICES
The Consultant's "Scope of Services" and associated Base Fees for providing professional
services for this project shall be according to the terms in this Agreement and outlined as follows:
Basic Services
Initial
Supplemental
Supplemental
Total Fee
Agreement
Agreement 1
Agreement 2
Task 1: Project Management 1
$ 10,550
0
0
$ 10,550
Coordination
Task 2: Design Development
$ 39,400
0
0
$ 39,400
Task 3: Construction
$ 193,550
$ 14,200
0
$ 207,750
Documents
Task 4: Project Design Survey
$ 2,000
$ 4,100
0
$ 6,100
Task 5: Regulatory Entitlement
$33,350
0
0
0
Permitting
Task 5.1: WPAP (TCEQ)
$ 1,100
0
0
$ 1,100
Task 5.2: TxDot
$ 5,800
0
$ 72.53
$ 5,872.53
Task 5.3: TAS (TDLR -
$ 5,800
0
$ 246.40
$ 6,046.40
Accessibility Compliance)
Task 5.4: Bldg. & Site Permits
$ 5,800
0
$ 3,041.83
$ 8,841.83
DSO Services
Task 5.5: Union Pacific
$ 4,800
0
0
$ 4,800
Railroad
Task 5.6: Texas Historical
$ 1,800
0
0
$ 1,800
Commission & RRHPC
Task 6: Bidding Assistance
$ 20,150
$ 500
$ 6,175.31
$26,825.31
Task 7: Construction Phase
$ 60,850
$ 2,600
$30,790.24
$94,240.24
Services
Task 8: Environmental
$ 2,650
$ 1,100
0
$ 3,750
Services
Task 12: Reimbursable
$ 2,500
0
0
$ 2,500
Expenses
Task A.1: CLOMR 1 and 3
0
$30,900
0
$ 30,900
Preparation and Submittal
Task A.2:CLOMR 2
0
$ 17,100
0
$ 17,100
Preparation and Submittal
Task A.3: LOMR Preparation
0
$22,800
0
$22,800
and Submittal
Task A.4:Subsurface Utility
0
$ 1,500
0
$ 1,500
Evaluation
Total Fee
$365,000
$94,800
$40,326.30
$500,126.30
Note: If additional services are required beyond the scope enumerated, then additional
compensation will be requested.
HALFF Associates, inc.
Page 2 of 2
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Agreement No. 2 with Halff Associates,
Inc. for the Heritage Trail West Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/20/2019
Dept Director: Rick Atkins, Director
Cost: $40,326.30
Indexes: 2014 General Obligation Bonds
Attachments: Backup Halff Associates Supp Agreement, LAF - Suppl Agreement #2 w-
Halff Associates - Heritage Trails West (12 06 19) (00436516xA08F8)
Department: Parks and Recreation Department
Text of Legislative File CM -2019-0399
This project has undergone a several year delay while approval was pending from the Round
Rock School District. This supplemental agreement provides for an increase in contract
amount associated with escalated hourly costs from the consultant and their sub -consultants.
Since the project was delayed by circumstances beyond their control, they negotiated an
increase to increase hourly rates for all remaining scope items.
This project includes a 10' wide trail detailing the history of Round Rock as a timeline. The
project spans from Bathing Beach at Chisholm Trail Road to Mays St and include
improvements at Bathing Beach Park, Chisholm Trail Crossing Park, and Memorial Park. The
programmatic elements of the project will include historical elements, educational elements,
arts & cultural elements, general park elements and elements that encourage community events
and development revitalization along the corridor.
Cost: 40,326.30
Source of Funds: 2014 General Obligation Bonds
City of Round Rock Page 1 Printed on 12/20/2019