CM-2020-001 - 1/3/2020CONTRACT
The following will constitute the sole state governmental affairs representation contract between
HA4WK, LLC MMWK" hereinafter) and the City of Round Rock. C Round Rock" hereinafter), or
its successor in interest.
A. Upon execution of this contract, Round Rock shall engage the services of HMWK, on a
nonexclusive basis, as an independent contractor with the responsibility for providing state
governmental affairs and tax policy services. Such services shall include, but are not limited
to, the following-.
1. Work with Round Rock officials, its lead governmental affairs team and allies,
including key local business interests to ensure, to the extent appropriate and
feasible, a coordinated strategy and effort. This will include educating Round
Rock's leadership and legislative team as needed on policy and technical
issues related to its tax funding resources.
2. Identify and monitor legislation and regulations affecting Round Rock's
interests with specific emphasis on Round Rock's regulatory and tax position,
with the primary focus being on transactional tax related issues including but
not limited to sales and use taxes and hotel occupancy taxes.
3. Legislative, regulatory and executive governmental affairs services before
state policy and regulatory organizations as directed HMWK will provide
tax policy and governmental affairs services to and on behalf of Round Rock
before the Texas Comptroller's office and other tax policy organizations as
directed by Round Rock.
4. Facilitate meetings between Round Rock representatives and key, state and
local officials and tax administrators / regulators as directed by Round Rock.
5. Provide Texas governmental affairs services if and as directed before the
Texas Legislature, Executive Administration and other regulatory agencies
concerning items and issues surrounding and resulting from activities of the
Texas Legislature.
B. For such engagement, Round Rock will pay HMWK an hourly fee of TWO HUNDRED
DOLLARS ($200.00) for the period January 1, 2020 through December 31, 2020 with a total
contract not to exceed FORTY-EIGHT THOUSAND DOLLARS ($48,000). The fee shall
not cover expenses such as air courier, reproduction, postage, entertainment, and travel costs,
which shall be billed and payable by Round Rock subject to prior approval by Round Rock if
in excess of $100.00.
C. It is understood that I-IMWK will function as an independent contractor and will hold
themselves out as such and will be without authority to obligate Round Rock for indebtedness
or other legal obligation.
D. All governmental affairs activities by I-iMWK on behalf of Round Rock will be done in a
prompt manner and in accordance with all applicable federal, state and local laws and
regulations and professional standards. Round Rock shall not require I-IMWK to perform any
CONTRACT - rage
action or take part in any activity that is illegal or contrary to applicable federal, state and local
laws and regulations and professional standards.
E. It is understood that 14MWK will be responsible for all appropriate filings including
registration and activity reports to comply with all required state ethics and lobbying laws.
F. The effective date of this contract is December 1, 2019, and it shall terminate on November
30, 2020; provided, however, that this contract will not automatically extend at the end of the
initial term or any renewal term for successive one-year periods, unless either party gives
written notice of its intention not to renew at least sixty (60j days prior to the last date of such
term or renewal term, as applicable.
G. Notwithstanding any other provision in this contract either party may terminate this contract
without cause by giving written notice at least sixty (60) days prior to the date of termination.
Any payment due for a period which has been interrupted by termination of this contract shall
be pro -rated for the number of days the contract remained in effect Except for such partial
payment, no further payments will be due from Round Rock.
HMWK, LLC City of Round Rock
A--�ea�-
John
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Kroll, Principal
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Date: Date:
417/
CON i I2AC� a Page 2
City of Round Rock
YROUNDROCK Agenda Item Summary
Agenda Number:
Title: Consider executing a contract with HMWK, LLC to provide state
governmental affairs and tax policy consulting services.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 1/3/2020
Dept Director: Susan Morgan, CFO
Cost: $48,000.00
Indexes: General Fund
Attachments: Round Rock HMWK Contract 12.19
Department: Finance Department
Text of Legislative File CM -2020-001
The attached contract provides professional consulting services on sales and other
transactional tax issues for the City. John Kroll will work with City staff and Randy Cain to
identify, monitor and develop solutions for the proposed Section 3.334 TAC sales tax changes
currently in being considered by the Comptroller of Public Accounts.
In addition, Mr. Kroll will assist staff with any other technical or policy issues related to
transactional type taxes including sales & use taxes and hotel taxes.
The contract is for one year only.
Cost. $48,000.00
Source of Funds: General Fund
City of Round Rock Page f Printed on 1/3/2020