CM-2020-039 - 2/7/2020City of Round Rock
221 East Main Street
Round Rock, Texas
78664
RQl1NCIROCI( Signature Copy
City Manager Item: CM-2020-039
File Number: CM-2020-039
Consider submitting an application to the Texas Office of the Governor for the General Victim
Assistance Program Grant Project.
The Police Department seeks to apply for a one year continuation grant for the Texas Office of the
Governor General Victim Assistance Grant that we were awarded for 2019-2020. This grant was used to
hire two full time Victim Advocates that provide direct services to crime victims and work regionally with
other crime victim groups and agencies.
This grant is a one-year application for $1 16,852.30 in grant funding, with the City being responsible for a
$29,213.08 (20 percent) match. We are seeking grant funds for personnel costs, software maintenance,
supplies and training.
Under CAPCOG's current rules, the City would be eligible to apply for third -year funding next year.
Cost. $146,065
Source of Funds: General Fund
Date rQ- I - �y�D
City &Round Rock Page 1 Printed on 217120
RDUND RDCKTEXAS
Grant File Checklist
To be Completed by the Department Applying for Grant
Attachment A
Complete the checklist below for new and continuation grants. Once completed, please submit a copy to Finance, along with the Intent
to Apply for Grant Funding Form to Finance for review and riling with the grant records This should occur prior to submitting the grant
application to the oversight entity
Check
Box
Chacklist Rem
Cross-reference to Grant
Acquisition, Managemant
and Compliance Document
re=Award
or to arant beinal awarded tici the C
1.
Complete Intent to Apply for Grant Funding Form and submit to Finance for ravlew and approval section 6.1.4 and 6.1.5
rlor to submittal of rant avolicallon,
I understand that the department needs to obtain proper approval for grant applications, Grant
Section 5.1.7
applications for funds up to $50.000 require City Manager approval. Over S50.000 requires City
Council approy2l. Ithreshold is consistent with the ClWs purchasft arddellnes
3.
1 understand that the department needs to submit a ropy of the grant application and supporting Section 6.1.6
doc urnents to Finance at the HMO of application submission for tracking and monitoring grant
compliance requirements
4.
1 1 have read the Grant Acquisition, Management and Compliance process provided by Finance.
Past-AwatxLAM&
thD avant Is awarded 32 the -
S.
If the grant Is awarded to the W.
0
Sa I understand that the department Is responsible for ravfawing the grant agreement and Section 6.1 9
forwarding all information to Finance.
El
Sb. I understand that the department is responsible for following the City procurement policies when
Section 6.1.1 a end
procuring goods or services with grant funds and following the Federal procurement rules when
6.1.19
Procuring oods or services with Federal funds.
Sc. I understand that the department needs to comply with requirements of the grant.
Section 6.1.10
5.
For purchases and contracts $25,000 or more (cumulatively In any fiscal year). I understand that
Section 6.1.17
the City &hall not enter Into contracts or procure goods from vendors or contractors that are
suspended or dab
7.
1 understand that e I records related to the grant program must be retained for a minimum of five
Section 6.113
years from the end at the grant dosecul. However, If any equipment was purchased, then the grant
records must be retained for On years from the dale of transfer, replacement, ears, or disposal of
the eauloment.
B.
The department reeds to Inform Finance when an external review over the grant Is scheduled to be
Section 6.1.14
performed, whether on•aNa or a desk review.
Be. The department needs to communicate any potential audit findings from esdernal reviews and
Section 6.t.14
provide any reports fssuad or correspondence from the reviewing agency to Finance.
S.
I understand that If equipment is purchased with grant proceeds, the department needs to assist
Section 6.1.16
Finance with the Chy-wlde physical inventory of the equipment as requested, at least once ovary
two years. Requhed tar Federally Airided assets.
0
10.
1 will work with Finance to submit rekntwrsemenl requests to grantors. For certain grants, it may be
Sedton 6.1.20
appropriate and practical for the Department to submit In most Instances, the Grants Compliance
Team will handle these request with the department's assistance.
11.
1 understand the department is responsible forfulfilling closeout requirements of the rant fncl
q S tiding
section 8.1.21
coordination with Finance on any tine! financial Information and reporting needed.
�� Please print, sign, and return this form to Finance Grants Compliance Team
l f o,
Department Conla Name and Title (Please Print)
Department Name
Date Form Completed
1_ 1 z3 1 zap
Date S1940d
(Me settler Is to be cornpiated by tha Finarae Mparinmi. Gmrda Tam)
- � i b � as � 4.Ar � Z _ � 1�7/do
Reahrad by lar nis Team raeme■rl 11031,.d Aypro W by (OrsntsTaam Marnbar) Data ihpproved
City of Round Rock, Texas
AL�)C.tmpSiaw-,c- cu4taAiO ors 6410, [1- t/13711D .
Intent to Apply for Grant Funding Attachment B
03UMa ROCK TEXAS
w.M
Grant name: Office of the Govemor General Victim Assistance Program
Grant application deadline: 02/27/2020 This grant application Is: ❑ New ❑ Grant Continuation
Funding/project period: Start Dale: 10/01 /20 End Date: 09/30/0 zl Multi -year grant: ❑ Yes ❑ No
CFDA # for grant, if applicable. If not applicable, please note NIA: zit- iCF.S?5
Purpose of the grant (provide project summary)
This grant project will create a two-year extension for the 2019 Office of the Governor Genera! Victim Assistance Program The two
grant-hinded Victim Advocates hired through the 2019 grant will continue their work and will provide direct services to crime victims
and work regionally with other crime victim advocate groups and agencies The cost will be $146,065 per year The grant will fund
$116.862.30 annually and the City will have a 20% match of $29,213.08
What will the funds be used for? (i.e., construction, design, equipment, etc. )
Funding for this project will be used to pay for salary, training, specialized victim services software, and supplies for two Victim
Advocates.
Who Is providing the funds? Texas Office of the Governor Department of Justice
P.O., name of Federal Awarding Agency or Psss-thry Agency)
Which of the following are these funds considered? If Other, please identify.
(Federal Estate
Estimated grant funding amount: $116,852.30
Are matching funds required? ® Yes ❑ No
❑ Other.
Funding basis: ❑ Advance [Z] Reimbursement
If yes, please complete the following: Funding source of match: General Fund
Match %
Match S29,213.08
Will the City be a direct recipient or subrecipient of the grant funds? -Direct Recipient ubreciplent
Are ongoing operational costs anticipated once the grant funds are depleted? [Z] Yes ❑ No
If Yes, has the Budget Team been notified? 0 Yes ❑ No
Please print, sign, and return this form to Finance @ _Grants Compliance Team
Tiffany Hall, Analy t 01/15/2020
rtment emyct Nam and Title (Please Print)
Rate F rm C plated
1 �
Date 8 ned
(This section to be completed by the Finance Dapartmenk Grants Team)
I as
— — bate Reoelved:
I I IaD
bale Approved.
City of Round Rock, Texas
City of Round Rock
TOUND °°` Agenda Item Summary
Agenda Number:
Title: Consider submitting an application to the Texas Office of the Governor for the
General Victim Assistance Program Grant Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 2/7/2020
Dept Director: Police Chief Allen Banks
Cost: $146,065.00
Indexes:
Attachments: LAF - Grant Application - Office of the Governor - General Victim Direct
Services Program (01 28 20) (00438750xA08F8), Approved Intent to Apply
Forms
Department: Police Department
Text of Legislative File CM-2020-039
The Police Department seeks to apply for a one year continuation grant for the Texas Office of the Governor
General Victim Assistance Grant that we were awarded for 2019-2020. This grant was used to hire two full
time Victim Advocates that provide direct services to crime victims and work regionally with other crime
victim groups and agencies.
This grant is a one-year application for $116,852,30 in grant funding, with the City being responsible for a
$29,213.08 (20 percent) match. We are seeking grant funds for personnel costs, software maintenance,
supplies and training.
Under CAPCOG's current rules, the City would be eligible to apply for third -year funding next year.
Cost: $146,065
Source of Funds: General Fund
C1ty o1 Round Rock page 1 Pdnfed on 2/7/2o2o