Contract - Austin Structured Cabling, LLC - 3/12/2020 CITY OF ROUND ROCK AGREEMENT FOR
PURCHASE OF DATA STORAGE,
COMMUNICATION AND NETWORKING EQUIPMENT
WITH
AUSTIN STRUCTURED CABLING.LLC
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THAT THIS AGREEMENT for the purchase of data storage, communication and
networking equipment, and for related goods and services (referred to herein as the
"Agreement"), is made and entered into on this the 12AL day of the month of
M 8164 , 2020 by and between the CITY OF ROUND ROCK, a Texas home-rule
municipality, whose offices are located at 221 East Main Street, Round Rock, Texas 78664-5299
(referred to herein as the "City"), and AUSTIN STRUCTURED CABLING, LLC, whose
offices are located at 3709 Promontory Point Drive, Suite A127, Austin, Texas 78744 (referred
to herein as "Vendor").
RECITALS:
WHEREAS, City desires to purchase certain goods and services, specifically data
storage, communication and networking equipment, and City desires to procure same from
Vendor; and
WHEREAS, City desires to purchases said services from Vendor through DIR Contract
#DIR-TSO-4358; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE,WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follow:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City agrees to buy specified goods and services and Vendor is obligated to provide said goods
00439339/ss2
1P,-?020 -065
and services.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and Services mean the specified services, supplies, materials,
commodities, or equipment.
F. Vendor means Austin Structured Cabling, LLC, its successors or assigns.
2.01 EFFECTIVE DATE, TERM
A. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto, and shall remain in full force and effect unless and until it expires by operation
of the term indicated herein, or is terminated or extended as provided herein.
B. This Agreement shall terminate February 27, 2024.
C. City reserves the right to review the relationship with Vendor at any time, and
may elect to terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
The goods and services which are the subject matter of this Agreement are described in
Exhibit "A" and, together with this Agreement, comprise the Contract Documents. Any
inconsistencies or conflicts in the contract documents shall be resolved by giving preference to
the terms and conditions set forth in pages one (1)through nine (9) of this Agreement
4.01 ITEMS
A. The goods and services which are the subject matter of this Agreement are
described generally in the attached Exhibit"A."
B. This Agreement shall evidence the entire understanding and agreement between
the parties and shall supersede any prior proposals, correspondence or discussions.
2
C. Vendor shall satisfactorily provide all items described in Exhibit "A" within the
contract term specified. A change in any term of this Agreement, must be negotiated and agreed
to in all relevant details, and must be embodied in a valid Supplemental Agreement as described
herein.
5.01 COSTS
A. City agrees to pay for supplies and services during the term of this Agreement at
the pricing set forth at in Exhibit "A." Vendor specifically acknowledged and agrees that City is
not obligated to use or purchase any estimated annual quantity of goods or services. Only if, and
when needed by City, the costs listed on Exhibit "A" shall be the basis of any charges collected
by Vendor.
B. The City shall be authorized to pay the Vendor an amount not-to-exceed Five
Hundred Thousand and No/100 Dollars ($500,000.00) for the term of this Agreement.
6.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of Vendor;
B. Purchase Order Number;
C. Description and quantity of items received; and
D. Delivery or performance dates.
7.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the goods and
services as determined by City's budget for the fiscal year in question. City may effect such
termination by giving Vendor a written notice of termination at the end of its then current fiscal
year.
8.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Vendor will be made within thirty (30) days of the day on which City receives the performance,
supplies, materials, equipment, and/or deliverables, or within thirty (30) days of the day on
which the performance of services was complete, or within thirty (30) days of the day on which
City receives a correct invoice for the performance and/or deliverables or services, whichever is
later. Vendor may charge interest on an overdue payment at the "rate in effect" on September 1
3
of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b); however, this Policy does not apply to payments made
by City in the event:
A. There is a bona fide dispute between City and Vendor, a contractor, subcontractor
or supplier about the goods delivered or the service performed that cause the
payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
that causes the payment to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
9.01 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or
otherwise were offered or given by Vendor or its agents or representatives to any City officer,
employee or elected representative with respect to the performance of this Agreement. In
addition, Vendor may be subject to penalties stated in Title 8 of the Texas Penal Code.
10.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
11.01 ORDERS PLACED WITH ALTERNATE VENDORS
If Vendor cannot provide the goods and/or as specified, City reserves the right and option
to obtain the products from another supplier or suppliers.
12.01 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
4
Heath Douglas
Chief Information Officer
221 East Main Street
Round Rock, Texas 78664
(512) 218-5508
hdouglasgroundrocktexas. ov
13.01 INSURANCE
Vendor shall meet all City of Round Rock Insurance Requirements as set forth at:
http://www.roundrocktexas. og_ v/wp-content/uploads/2014/12/corr insurance 07 20112 pdf.
14.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made, then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
15.01 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City purchasing
the specified goods and/or services elsewhere, Vendor agrees that it may be charged the
difference in cost, if any, and that it will not be considered in the re-advertisement of the service
and that it may not be considered in future bids for the same type of work unless the scope of
work is significantly changed.
Vendor shall be declared in default of this Agreement if it does any of the following:
A. Fails to fully, timely and faithfully perform any of its material obligations
under this Agreement;
B. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein; or
C. Becomes insolvent or seeks relief under the bankruptcy laws of the United
States.
16.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' written notice to Vendor.
B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause, upon ten (10) days' written notice to Vendor.
5
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City, or by mutual agreement to terminate
evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement to the date of termination. City shall then pay Vendor that portion of the
charges, if undisputed. The parties agree that Vendor is not entitled to compensation for services
it would have performed under the remaining term of the Agreement except as provided herein.
17.01 INDEMNIFICATION
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of, or incident to, concerning or resulting from the fault of Vendor,
or Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations
under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or Vendor (including, but not limited to the right to seek
contribution) against any third party who may be liable for an indemnified claim.
18.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and
national boards, bureaus and agencies.
B. In accordance with Chapter 2270, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods or services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott
Israel during the term of this contract. The signatory executing this Agreement on behalf of
Vendor verifies Vendor does not boycott Israel and will not boycott Israel during the term of this
Agreement.
19.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
6
20.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Vendor:
Austin Structured Cabling
3709 Promontory Point Drive
Suite A127
Austin, Texas 78744
Notice to City:
City Manager Stephan L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
21.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
22.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing, duly authorized by action of the City Manager or City Council.
23.01 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14) or any applicable state arbitration statute.
7
24.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
25.01 MISCELLANEOUS PROVISIONS
Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Vendor understands and agrees that time is of the essence and
that any failure of Vendor to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. Vendor shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to Vendor's failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
Force Majeure. Neither City nor Vendor shall be deemed in violation of this Agreement
if it is prevented from performing any of its obligations hereunder by reasons for which it is not
responsible as defined herein. However, notice of such impediment or delay in performance must
be timely given and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
[Signatures on the following page.]
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Round Rock,Texas Austin Structured Cabling, LLC
BY y B
PrintedNam : l Printed Name:
Title: Title: '�
Date Signed: Date Signed:
Attest:
By:
Sara L. White, City Clerk
For City, pp oved as to For
By: �, 1
Stephan L Sheets, City Attorney
Exhibit "A"
City of Round Rock, Texas
Price Sheet
Austin Structured Cabling
DIR Contract DIR TSO 4358
The City of Round Rock would like to enter into a contract with Austin Structured Cabling per the terms of DIR
Contract DIR-TSO-4358 .The City intends to purchase from this contract Data Storage,Data Communication&
Networking Equipment and Related Services in an amount not to exceed$500,000 for the life of the contract.,
Contract Term: Effective from date of execution and will expire on 2/27/2024, per the terms of DIR Contract DIR-
TSO-4358
Special Instructions: Complete pricing below and submit copy of price list or catalog.
PRODUCT DESCRIPTION DIR Customer Discount%off MSRP
PANDUIT
PATCH CORDS 34.00%
COPPER CABLE-CUSTOM PATCHING 34.00%
PATCH PANEL 56.25%
48PORT MINICOM PATCH PANEL 56.25%
24P CAT6 PATCH PANEL 52.50%
48P CAT6 PATCH PANEL 56.25%
PATCH PANEL ACCESSORIES 34.00%
NETWORK CABLE TOOL 34.00%
PATCH CORD JACK 34.00%
COPPER JACK 34.00%
FIBER TERMINATION UNIT 34.00%
FIBER OPTICS ACCESSORIES 34.00%
FIBER OPTICS FIBER JUMPER 34.00%
FIBER TOOL 34.00%
FIBER TOOL KIT 34.00%
FIBER HARDWARE 34.00%
FIBER CONNECTOR 34.00%
FIBER ACCESSORIES 34.00%
FIBER TERMINATION UNIT 34.00%
FIBER PLASTIC COVER 34.00%
CABLING TOOL 34.00%
CABLING ACCESSORIES 34.00%
POWER STRIP 34.00%
EQUIPMENT CABINET 34.00%
EQUIPMENT RACK 34.00%
WALL MOUNT RACK 34.00%
RACK ACCESSORIES 34.00%
WIRE MANAGEMENT 34.00%
CABINET ACCESSORIES 34.00%
SECURITY DEVICES HARDWARE 34.00%
POWER POLE 34.00%
CABLING TUBING 34.00%
NEWTORK ENCLOSURE 34.00%
RACK ACCESSORIES 34.00%
RACEWAY 34.00%
FACEPLATE 34.00%
LEVITON
FIBER OPTICS ACCESSORIES 1 30.00%
Exhibit "A"
FACEPLATE 30.00%
COPPER JACK 30.00%
CONNECTOR 30.00%
CABLING ACCESSORIES 30.00%
PRODUCT DESCRIPTION DIR Customer Discount%off MSRP
WIRE MANAGEMENT 30.00%
WALL JACK INSERT 30.00%
CABLE DUMBER 30.00%
PATCH CORD 30.00%
ELECTRICAL OUTLET 30.00%
AC POWER SURGE MODULE 30.00%
RACK ACCESSORIES 30.00%
PATCH PANEL 30.00%
CABLING TOOL 30.00%
FACEPLATE 30.00%
FIBER CONNECTOR 30.00%
FIBER ACCESSORIES 30.00%
RACK MOUNT SURGE PROTECTOR 30.00%
JACK 30.00%
ENCLOSURE 30.00%
WALL MOUNT ENCLOSURE 30.00%
FIBER OPTIC JUMPER 30.00%
CABLE 30.00%
RACK MOUNT PDU 30.00%
Austin Structured Cabling Related Services
PROJECT MANAGER 15.00%
EQUIPMENT TECH 1 15.00%
EQUIPMENT TECH 2 15.00%
COPPER TECH 1 15.00%
COPPER TECH 2 15.00%
FIBER TECH 1 15.00%
FIBER TECH 2 15.00%
SMART HAND 15.00%
Installation 15.00%
Information Only: The City of Round Rock reserves the right to order other products from the attached MSRP Sheet per the
discounts quoted in DIR Contract DIR-TSO 4358.
COMPANY NAME: Austin Structured Cabling
SIGNATURE OF AUTHORIZED REPRESENTATIVE:
PRINTED NAME: Jayson LeBlanc
PHONE NUMBER: 512-448-9555
EMAIL ADDRESS: j]eblanc u.austinstructuredcablinL coin