CM-2020-087 - 3/20/2020WMMUNrrY ..��
IMPACT
LOCAL USEFUL, EVERYONE GETS -
BUSINESS NAME round rock sports center
CONTACT NAME Evan Sanders
CONTACT E-MAIL esanders@roundrocktexas.gov
CONTACT PHONE (512) 218-7098
PUBLICATION
RPH Paper - April 2020
RPH Paper - April 2020
LCP Paper - April 2020
GEO Paper - April 2020
Order: 39485
MAILING ADDRESS 2400 CHISHOLM TRAIL RD
CITY STATE ZIP ROUND ROCK, TX 78681
DESCRIPTION
Print: Insert, 8.5 x 111 Quantity = 20,989
Distribute: Insert, 8.5 x 11 Quantity = 19,572
Distribute: Insert, 8.5 x 11 Quantity = 774
Distribute: Insert, 8.5 x 11 Quantity = 643
NET RATE
$1,889.01
$782.88
$30.96
$25.72
CONTRACT GENERATED: 3/10/2020 10:33:33 AM
COMMUNRYOrder: 39485
IMPACT ORDER CONTRACT
�� NEYVSPAPER
LOCAL USEFUL EVERYONE GETS IT -
BUSINESS NAME
round rock sports center
PRIMARY CONTACT
NAME
Evan Sanders
ADDRESS
2400 CHISHOLM TRAIL RD
CITY, STATE ZIP
ROUND ROCK, TX 78681
EMAIL
esanders@roundrocktexas.gov
PHONE
(512) 218-7098
BILLING CONTACT ❑ BILLING SAME AS PRIMARY
NAME
Laurie Hadley
ADDRESS
2400 CHISHOLM TRL
CITY, STATE ZIP
ROUND ROCK, TX 78681
EMAIL
jremmert@roundrocktexas.gov
PHONE
(512) 218-7098
FORM OF PAYMENT U' CREDIT CARD EN CHECK ❑ ACH
I hereby authorize Community Impact Newspaper to charge the contracted monthly amount to the credit card below. In the event that payment is not processed successfully
on the initial attempt, Community Impact Newspaper reserves the right to reprocess the card until payment is successfully obtained.
CARD NUMBER / V A EXPIRATION AUTH CODE
The individual signing this document below is an authorized signer for the Client and agrees to all details of this order as indicated on preceding pages, as well as the terms
and conditions below in their entirety.
CLIENT (A VERTISER/AGEN Y AUTHORIZED REPRESENTATIVE)
Signature (1 Date
COMMUNITY IMPACT NEWSPAPER ���///
Signature Date
CONTRACT GENERATED: 3/10/2020 10:33:33 AM
COMMUNITY
IMPACT ORDER CONTRACT
�� NEWSPAPER
LOCAL. USEFUL, EVERYONE CETSI-
TERMS AND CONDITIONS
• Client will be invoiced by insertion approximately 20 business days prior to delivery date. Client agrees to pay in full 10 business days
prior to delivery date. Advertisements running in more than one market during the same month will be invoiced and paid as a group
according to the earliest date.
• If a credit card has been provided by the Client, by signing this agreement the Client authorizes Community Impact Newspaper to
charge the contracted monthly amount to the credit card. In the event that payment is not processed successfully on the initial attempt,
Community Impact Newspaper reserves the right to reprocess the card until payment is successfully obtained.
• Client understands that advertising rates are based on contract length, ad size, placement and terms for the Display and/or Impact
Deals section of our products. Client invoice will be adjusted for the difference in price related to any authorized changes to these
specifications.
• If contract is not fulfilled for any reason, Client agrees to pay an "Earned Rate Adjustment" (ERA) equal to the difference between the
contract rate and the earned rate for each of the fulfilled insertions.
• Client acknowledges that any cancellations in the contract specifications must be in writing and arrive at the Community Impact
Newspaper office 30 days prior to the next "final" date. Any advertising scheduled to run within this 30 day period and cancelled may be
charged at 100% of the contracted rate. For advertising cancelled in future months, see bullet point regarding Community Impact
Newspaper's Earned Rate Adjustment (ERA) policy.
• Client acknowledges that any cancellations of inventoried products including DAL Postcards, Sticky Notes or the Sticky/Insert Combo
must be in writing and must arrive at the Community Impact Newspaper office 90 days prior to the next "final" date. Any advertising
cancelled after this date may be charged at 100% of the contracted rate.
• For DAL/SOLO Postcards, Sticky Notes, Inserts and/or the Sticky/Insert Combo, client understands that price of agreement is based on
total quantity, not specific postal routes. Route quantities are subject to change due to routine USPS updates. Minor increases or
decreases could occur and will affect delivery (+2% / -2%) but will not affect price; more significant changes to route quantities may
require a change to the distribution plan, in which case client will be contacted with all available options.
• For SOLO Postcards, delivery dates are guidelines based on USPS standard mail delivery windows. Community Impact Newspaper is a
permitted reseller of postage products which must be verified and accepted by USPS. Once mail is accepted, it becomes USPS
property and must meet federally regulated service standards, however this does not equate to a specific delivery date and Community
Impact Newspaper offers no warranty, guarantee or other promises of delivery timeline once USPS takes possession of the mail.
• Community Impact Newspaper reserves the right to hold the Client jointly and severally liable for such monies as are due and payable.
Delinquent accounts are subject to collection actions and Client assumes responsibility for collection and attorney fees.
• Client assumes full responsibility for ad content and agrees to indemnify and hold Community Impact Newspaper harmless for violations
of local, state or federal statutes or legislation.
• Community Impact Newspaper reserves the right at its absolute discretion, and at any time, to cancel any advertising order or reject any
advertising copy, whether or not the same has already been acknowledged and/or previously published.
• In the event of errors in or omissions of any advertisement(s), Community Impact Newspaper's liability shall not exceed the value of the
advertisement that ran with Community Impact Newspaper. It is the policy of Community Impact Newspaper to run a "make -good"
advertisement in the next available issue or product where relevant.
• Returned checks are subject to a $25.00 return fee.
CONTRACT GENERATED: 3/10/202010:33:33 AM
?''City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing an Agreement with Community Impact Newspaper for the
April Print and Inserts for RR Sports Center.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 3/20/2020
Dept Director: Chad McKeznie - Director Sports Management
Cost: $2,728.57
Indexes:
Attachments:
Department: Sports Management and Tourism
Text of Legislative File CM-2020-087
Community Impact will advertise the Round Rock Sports Center programs through print and
inserts.
Cost: $2,728.57
Source of Funds: HOT Funds
City of Round Rock Page 1 Printed on 3/23/2020