CM-2020-093 - 4/3/2020CITY OF ROUND ROCK
SOCIAL SERVICE AGENCY FUNDING AGREEMENT
WITH
GREATER ROUND ROCK COMMUNITY FOUNDATION
This Social Service Agency Funding Agreement ("the Agreement"), is made by and
between the City of Round Rock, Texas (the "City") located at 221 East Main Street, Round
Rock, Texas 78664, and the Greater Round Rock Community Foundation (the "Agency"), a
non-profit corporation, located at 206 East Main Street, Round Rock, Texas 78664.
RECITALS
WHEREAS, on March 13, 2020, a Declaration of State of Disaster was issued by
Governor Abbott certifying that the novel coronavirus (COVID-19), which has been recognized
globally as a contagious respiratory virus, posed an imminent threat of disaster for all counties in
Texas; and
WHEREAS, on March 14, 2020, a Declaration of Local State of Disaster for Williamson
County Texas, Texas was issued by Williamson County Judge, Bill Gravell, Jr.; and
WHEREAS, on March 16, 2020 and March 18, 2020, an Order and Second Order
relating to Large Events and Mass Gatherings was issued by Williamson County Judge, Bill
Gravell, Jr.; and
WHEREAS, on March 24, 2020, a Stay Home Stay Safe Order was issued by
Williamson County Judge, Bill Gravell, Jr. terminating and rescinding the previous orders and
ordering all individuals in Williamson County to shelter and stay at their place of residence and
ordering all business operating in the County, except specifically defined "essential businesses"
to cease all activities and facilities located within the County except for "minimum basic
operations"; and
WHEREAS, COVID-19 has had a detrimental effect on the City's small business
community and its employees; and
WHEREAS, the Agency manages a charitable fund, "Round Rock Cares," established to
provide funding to assist small businesses in the community impacted by COVID-19; and
WHEREAS, the City desires to contribute funds to the Agency for the "Round Rock
Cares" program as set forth herein;
NOW, THEREFORE, WITNESSETH:
1.1 Puruose. The City has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
CA4 -2o2v -GoJ3
management of the "Round Rock Cares" fund to provide assistance to small
businesses in the community affected by COVID-19.
1.2 Administration of Agreement. The City shall administer this Agreement.
1.3 Use of Funds. The Agency understands that the funds provided to it by the City
will be used solely for services in Round Rock.
1.4 Distribution of Funds. The City will pay the total sum of Twenty -Five
Thousand Dollars ($25,000.00) to the Agency upon execution of this
Agreement.
1.5 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make the City the agent, servant, or employee of
the Agency, or to create any partnership, joint venture, or other association
between the City and the Agency. Alternatively, nothing contained herein, either
explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of the City, or to create any partnership, joint venture,
or other association between the Agency and the City.
1.6 Principles and Controls. In administering the handling of contributed public
funds, the City and the Agency agree to certain basic principles which are
essential to maintain community acceptance and support, which are as follows:
a. The Agency shall maintain its status as a voluntary, non-profit corporation
under section 501(c)(3) of the Internal Revenue Code, unless exempted by
federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
C. The Agency shall notify the City of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall actively maintain a current list (including term of office)
of the Agency's directors, as well as regular meeting times of its board of
directors, and shall provide same to the City;
e. The Agency shall actively maintain minutes of its board meetings and
detailed financial reports which include detailed comparisons of budgeted
and actual activity and change in financial position, and shall provide
same to the City. Such reports shall be attested to by the Agency's board,
and shall be provided on a regular and timely basis, or as requested by the
City;
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f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby hold harmless the City and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g. If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency
shall provide a copy of such report to the City;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget
to the City. Such budget must have comparative columns showing
previous year and current year actual and proposed budget figures.
Revenues should be categorized by major source and expenses categorized
by purpose;
i. The Agency shall be responsible for generation of support for its
programs, and shall not rely solely on the City for funding of its programs;
j. The Agency shall allow the City to conduct a semi-annual inspection of
the Agency's premises and operations; and
k. The Agency and the City shall establish agreed -upon performance
measures. Such performance measures shall be submitted to the City by
the Agency as requested, but not more than four (4) times per year.
1.8 Entire Agreement. This Agreement constitutes the entire agreement between the
City and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties, duly acted upon by formal action of the
governing bodies of both parties.
1.9 Assignability. This Agreement cannot be assigned or transferred in whole or in
part without the written consent of both the City and the Agency.
[Signatures on the following page.]
EXECUTED BY:
rBoa��irectors
O )f)
Agency Chie rofessional Officer (Paid Staff)
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V
PW-4 4�A _ City Man ger, City of Round Rock, Texas
FOR CITY, ATTEST:
By:
Sara C White, City Clerk
FOR CITY, ROVED AS O FORM:
By: 1.
Stephan . Sheets, City Attorney
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Date Signed
3-27-2020
Date Signed
Date Signed
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing a FY2020 Social Service Agency Funding Agreement
with Greater Round Rock Community Foundation for assistance in the
amount of $25,000 to respond to the needs of the small business community
due to COVID-19.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 4/3/2020
Dept Director: Brad Wiseman
Cost: $25,000.00
Indexes: General Fund
Attachments: LAF - Funding Agreement to Greater RR Community Foundation due to
COVID-19 (00442789xA08F8), Signed COVID Agreement RR Comm
Foundations
Department: Planning and Development Services Department
Text of Legislative File CM-2020-093
Consider executing a FY2020 Social Service Agency Funding Agreement with the Round Rock
Community Foundation in the amount of $25,000 that will go towards the "Round Rock Cares"
fund. COVID-19 has had a detrimental effect on the City's small business community and its
employees. The Round Rock Community Foundation will administer the Round Rock Cares
fund that will allow them to support small businesses in the community affected by COVID-19.
Cost: $25,000
Source of Funds: General Fund
City of Round Rock Page 1 Printed on 41212020