CM-2020-113 - 4/24/2020STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CP&Y, INC. ("Engineer")
ADDRESS: 13809 Research Blvd., Suite 300, Austin, TX 78750
PROJECT: Northeast Downtown Improvements
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and CP&Y, Inc., hereinafter called
the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 12th day of September, 2020 for the Northeast Downtown
Improvements Project in the amount of $960,600.54; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $22,482.00 to a total of $983,082.54;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
Article 2, Engineering Services and Exhibit B. Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B. Exhibit C. Work Schedule shall be amended as set
forth in the attached Addendum to Exhibit C.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$22,482.00 the maximum amount payable under the Contract for a total of $983,082.54, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
[signature pages follow]
Supplemental Contract Rev.06/ 16
0199.1949;00444044 84275
CP&Y, INC. 9040
By: jAe
Senior Vice President
Date
Supplemental Contract Rev.06116
0199-1949.00444044 84275
CITY OF ROUND ROCK APP OVED AS TZF:
By: fir! 1L
Laurie Hadley, City nager Step an . Sheets, City Attorney
Date
Supplemental Contract Rev.06i 16
0199.1949; 00444044 84275
ADDENDUM TO EXHIBIT B
Engineering Services
In addition to the scope outlined in the Northeast Downtown Revitalization Project contract, dated September 12, 2019, the
engineer shall provide standard and special details, duct bank details and special details related to the dry utility duct bank
design. It was originally assumed that the Southwest Downtown Improvements Project details could be utilized; however, it
has been determined following coordination with the franchise utility companies that the previous details need to be
modified. Also, the City requested the extension of a water line down Lampasas, and it was found that Lighting Design was
not included in the original contract. Finally, additional drainage calculations and iterations of the drainage design were
developed to determine the best use of funds in the short and long term. After further analysis, however, the structural water
quality feature originally scoped as Additional Services was found to be unnecessary.
Additional effort for Supplemental #1 for the Northeast Downtown Improvements Project includes:
• Dry utility design
o Identify existing utilities at the northeast corner of the intersection of Lampasas Street and Liberty
Avenue.
o Provide dry utility duct bank design, including standard and special details.
• Lampasas water line design
o Provide design for approximately 230LF of 8" water line along N. Lampasas Street from E. Austin
Avenue to E. Anderson Avenue.
• Drainage Design
o Provide design calculations and analysis of short- and long-term drainage needs.
o Prepare and submit a drainage technical memorandum for drainage design assumptions for future
development use.
o Prepare and submit a drainage technical memorandum for determination of no detention needs.
• Lighting Design
o Design of street lighting along the entire project limits, as follows:
■ Austin Avenue between Mays Street and Sheppard Street
■ Liberty Avenue between Mays Street and Sheppard Street
■ Lampasas between Austin Avenue and Liberty Street
■ Sheppard Street between Liberty Street and Austin Avenue
The tasks and products are more fully described in the following TASK OUTLINE.
TASK OUTLINE
III. ADDITIONAL SERVICES
C. The design of a structural 13MP, such as a storm trooper, is removed from the project.
E. Additional effort for Supplemental #I :
1. DRY UTILITIES (provided by HDR)
(a) Identify existing utilities at the northeast corner of the intersection of Lampasas Street and Liberty Avenue
including joint utility duct bank design.
(b) Provide dry utility duct bank design, including standard and special details.
(c) Host one additional utility coordination meeting and obtain sign -off from each utility company.
(d) Provide project management services associated with dry utilities.
4M+JWOR4011►1�i
(a) Prepare 90('o and Final Drawings of approx. 230 LF of 8" water line along N. Lampasas St. from E. Austin
Ave. to E. Anderson Ave.
(b) Update quantities and opinion of probable construction cost (OPCC).
4/3/2020
1 of 2
3. DRAINAGE DESIGN
(a) Complete additional drainage analysis in the Northeast Downtown area.
(b) Prepare and submit a drainage technical memorandum for drainage design assumptions for future
development use.
(c) Prepare and submit a drainage technical memorandum for determination of no detention needs.
4. LIGHTING DESIGN
(a) Coordinate with the electrical provider for the City (Oncor) on the illumination design and electrical service
locations.
(b) Design pedestrian lighting within the project limits in accordance with SWDT antique street lighting
standards. The lighting will be shown on illumination layouts.
(c) Provide electrical circuit plans and details for the pedestrian lighting systems within the projectlimits
(d) Coordinate with the City in identifying power sources, conduit runs, and show them on the project plans.
Identify potential overhead utility conflicts, and coordinate with the City and the utility company to help
resolve the conflicts.
4/3/2020
2 of 2
ADDENDUM TO EXHIBIT C
Work Schedule
Task
Duration
Completion Date
Notice to Proceed
N/A
Apr 23, 2020
100% Plan Submittal
28
May 21, 2020
City Review
14
Jun 4, 2020
Bid Phase Services
91
Sep 3, 2020
Construction Phase Services
365
Sep 3, 2021
Exhibit C
4/3/2020
I of 1
ADDENDUM TO Exhibit D
Fee Schedule
Northeast Downtown Revitalization Project
City of Round Rock
Task Description
Total Cost
BASIC SERVICES
SUBTOTAL BASIC SERVICE
$ -
DIRECT EXPENSES
SUBTOTAL DIRECT EXPENSE
$ -
BASIC SERVICES SUBTOTAL
$ -
SPECIAL SERVICES
SUBTOTAL SPECIAL SERVICES
$
ADDITIONAL SERVICES
Design of Structural BMP - Storm Trooper CP&Y
$ (48,260.00)
Dry Utilities
HDR
$ 22,482.00
Lampasas Water Line Design
CP&Y
$ 8,340.00
Drainage Design
CP&Y
$ 24,650.00
Lighting Design
SUBTOTAL ADDITIONAL SERVICES
$ 22,482.00
GRAND TOTALI
$ 22,482.00
4.0 EXHIBIT D NED Revitalization.xlsx
SUMMARY Page 1 of 2
Northeast Downtown Revitalization Project
City of Round Rock
Fee Schedule/Budget for CPBY, Inc.
Task Description Project Deputy PM Senior Project Design E I T {
Manager Engineer Engineer Englrwer
$190.00 $180.00 5185.00 $175.00 S125.00 $11 mm
CAD D , GIS Speotalts
Operator
Admin /
Cie cal
Total Labor
Hours
Total Direct
Labor Costs
$110.00 $80.00
S75.00
ADDITIONAL SERVICES
III Additional Services
C Design of Structural BMP - Storm Trooper
_--
7
-
(11
2
7
(68
(32)
(32
(115
(92
(357
Is
180
S (48,260.00)
$ 22,482.00
E1 Dry Utilities
$ 8,340.00
$ 24,650.00
4
8
12
16
20
E2 Lampasas Water Line Design
2
48
8
66
48
E3 Drainage Design
E4 Lighting Design
3
2
2
16
16
20
33
24
113
$ 15,270.00
ill. ADDITIONAL RVICES - SUBTOTAL
HOURS SUB -TOTALS
0
0
0
0
0
0
0
0
0
0$
22 482.00
SUBTOTAL
$ -
S -
S -
$ -
S -
$
$ -
$ -
$ -
4.0 EXHIBIT D NED Revitalization.xlsx
Additional Services Page 2 of 2
EXHIBIT B
COMPENSATION FOR
SUBCONSULTANCY AGREEMENT
Northeast Downtown Improvements
SCOPE OF SERVICES
Utility Design Alignment Coordination Supplemental Scope of Services
The scope of services is to identify existing utilities and determine resolutions for these facilities
around the proposed Round Rock Public Library to be located at the northeast corner of the
intersection of Lampasas Street and Liberty Avenue, in Round Rock, Texas. This includes the
design of underground joint utility duct bank for dry utilities. The limits of the BASIC SERVICES
for the project include:
E Austin from N Mays St to N Sheppard
St E Liberty from N Mays St to N
Sheppard St
N Sheppard St from E Austin Ave to E
Liberty Ave N Lampasas St from E Austin
Ave to E Liberty Ave
Dry Utility Duct Bank Design:
Prepare Drawings for Dry Utilities Civil portion/duct bank Designs. One set of design drawings
will be produced at a scale of 1 inch = 40 feet horizontal and 1 inch = 10 feet vertical. Drawings
are anticipated to include the following:
• Standard and special details (4 sheets)
• Ductbank Detail Sheets (Assume Max of 10 sheets)
• Special Details (Assume Max of 4 sheets)
Prepare and provide 90% & FINAL complete Drawings. Note, 90% Drawings for the
additional Standards and Details listed above will be submitted 2 weeks AFTER execution
of this supplemental and Notice to Proceed has been granted.
Deliverables: HDR will submit one (1) electronic copy and up to three (3) hard copies of the
final signed and sealed plan sets.
HOST one additional Utility Coordination meeting to review 90% plans and obtain sign -off
from each utility company. If possible host at City, otherwise host virtual meeting through
WebEx, Microsoft Teams or Skype.
Owner Responsibilities: Review and provide comments of 90% & FINAL design submittals
Utility Owner's Responsibilities: Provide facility sizing, design criteria, type of conduit/pipe
materials, number of conduits, owner cable/fiber designs if required. Review submittals and
provide review comments to HDR in a timely manner to adhere to project schedule. Sign -Off
on FINAL Drawings.
Project Management: Attend or Call -in to Monthly status/check-in meetings with CP&Y and
CoRR:
• Both PM and Project Engineer
• Nov 2019 through Oct 2020 (12 months/12 meetings MAX)Provide informationfor
each Agenda
• Review and provide comments for Meeting Minutes for each meeting
EXHIBIT B - COMPENSATION Page 1 of 1
Prime Provider HDR Engineering, Inc.
City of Round Rock
Project: CORR Downtown
FEE SCHEDULE
Method of Payment: SPECIFIED RATE and UNIT COST
PROJECT COST SUMMARY
Utility Coordination/
Bidding Assistance
OTHER DIRECT
FIRMS
Utility Engineering/
Dry Utility Design
and Construction
Utility Management
SUE UNIT COSTS
(;Done by others)
EXPENSES
Total
Preliminary Utility
Assistance
(ODE)
Design
HDR Engineering, Inc.
$
$ 13,490.00
$
$ 8,760.00
$
$ 232.00
$ 22,482.00
TOTAL WA1:
$
$ 13,490.00
$
Is 8,760.00
1 $
is 232.00
$ 22,482.00
Exhibit D
PAGE i of i
Prime Provider HDR Engineering, Inc.
City of Round Rock
Project: CORR Northeast Downtown Project
FEE SCHEDULE
Method of Pavmant - SPFr.IFIFn RATF I INIT r-T
TASK DESCRIPTION
Utility Program
ge Sr Utility Manager
Manager
Sr Engineer I PROJECT/Design
ENGINEER
ENGINEER -IN
TRAINING
Sr. CARD
TECHNICIAN
ADMIN/
CLERICAL
TOTAL LABOR HRS.
6
COSTS
Dry Utility Ductbank Design
Prepare Drawings.
Duct Bank Detail Sheet (Max of 10 Sheets)
1.5
6
18
32
58
Special Details (Max of 4 sheets)
1.5
2
8
16
28
Hold 90% Utility Coordination Meeting to approve a8 plan sheets with Utility Companies
2
4
4
10
HOURS SUBTOTAL
5
0
8
30
52
0
0
95
CONTRACT RATE PER HOU
$280.00
$256.00
$215.00
$155.00
$110.00
$120.00
$62.00
Utility Design DIRECT LABOR FEE
$ 1,400.00
$ -
S 1,720.00
$ 4,650.D0
$ 5,720.00
$ -
S
$ 13,490.00
% DISTRIBUTION OF STAFFING
5.3 %
0.0%
8A %
31.6 %
54.7 %
0.0%
0.0%
Utility Project Management and Administration
A. Project Management and Administration (over 12 months)
Monthly Project Meetings/status meetings (Preparation, meeting minutes, Aceon Items)
18
24
HOURS SUB-TOTALEE
18
0
0
24
0
0
0
42
CONTRACT RATE PER HOU
$280.00
$256.00
$215 00
$155.00
S110.00
$120.00
$62.00
Utility Project Management, Administration and Project Controls DIRECT LABOR FEE
.. - - -- - - -- - - kBi59171 71�6F'fAFFli4
$ 5,040.00
A2�. %
$
0�%
$ -
$ 3,720.00
-
$
$ 8,760.00
0.0
.1
---
.0 _
-�%
OTHER DIRECT EXPENSES
# OF UNITS
COSTIUNIT
UNIT
Mileage (Assume MAX of 4 trips)
400
$0.580
miles
$ 232.00
UC/UE OTHER DIRECT EXPENSES SUB -TOTAL
$ 232.00
HDR TOTAL HOURS
Total% DISTRIBUTION OFSTAFFIN
23
16.8%
0
0.0%
8
5.8%
54
52
38.0%
0
D.0%
0
0.0%
137
39.4%
HDR SUB•TOTA
$ zz,aa2.00
Page 1 of 1
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Contract No. 1 with CP&Y, Inc. for the
Northeast Downtown Improvements Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 4/24/2020
Dept Director: Michael Thane, Utilities and Environmental Services Director
Cost: $22,482.00
Indexes: RR Transportation and Economic Development Corporation (Type B);
Self -Financed Wastewater Construction; Self -Financed Water Construction
Attachments: SA1 CP&Y
Department: Utilities and Environmental Services
Text of Legislative File CM-2020-113
In 2016, the City of Round Rock adopted the Downtown Improvement Plan (DIP), which serves
as a planning document for the proposed future downtown roadway and utility infrastructure.
Since that time, the City has been undertaking projects based on the DIP to improve the
downtown area.
This item is for the professional engineering services required for the Northeast Downtown
Improvements Project. This project involves the design of new water and wastewater lines, the
evaluation and design of a stormwater system; the design of an underground dry utility duct
bank; and the design of right-of-way (ROW) improvements needed in the northeast downtown
area. The design of the ROW will be in accordance with the DIP and include roadways,
sidewalks, brick pavers, and streetlights.
The project area includes the block between East Austin Avenue and East Liberty Street
between Mays Street and Sheppard Street as well the block between Lampasas Street and
Sheppard Street between East Liberty Street and East Austin Avenue.
The proposed utility and roadway improvements will serve to revitalize the northeast section of
downtown Round Rock and support future development. The upgrades will also benefit the new
library site located in the northeast area with the infrastructure needed to support that site.
Supplemental No. 1 is needed to provide standard and special details, duct bank details, and
City of Round Rock Page 1 Printed on 412312020
Agenda Item Summary Continued (CM-2020-113)
special details related to the dry utility duct bank design. It was initially assumed that the
Southwest Downtown Improvements project details could be utilized; however, it has been
determined following coordination with the franchise utility companies that the previous details
need to be modified. Also, the City requested the extension of a water line along Lampasas
Street, and it was found that the lighting design was not included in the original contract.
Additional drainage calculations and iterations of the drainage design were developed to
determine the best use of funds in the short and long term. After further analysis, however, the
structural water quality feature initially scoped as additional services were found to be
unnecessary.
This supplemental contract is to increase the compensation by $22,482 bringing the total
contract amount to $983,082.54.
Cost: $22,482
Source of Funds: RR Transportation and Economic Development Corporation (Type B),
Self -Financed Water Construction and Self -Financed Wastewater Construction
City of Round Rock Page 2 Printed on 4(2312020