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R-2020-0117 - 5/14/2020 RESOLUTION NO. R-2020-0117 WHEREAS, the City of Round Rock has duly advertised for bids to purchase professional turf management services for the five natural grass athletic fields at the Round Rock Multipurpose Complex; and WHEREAS, Section 252.043(a) of the Texas Local Government Code allows a city to award a contract to the bidder who provides goods or services at the best value for the city based on criteria set forth in §252.043(b); and WHEREAS, the City has determined that Ryan Sanders Sports Services will provide goods and services at the best value for the City; and WHEREAS, the City Council wishes to accept the bid of Ryan Sanders Sports Services, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for Purchase of Professional Turf Management Services with Ryan Sanders Sports Services, a copy of said Agreement being attached hereto as Exhibit"A" and incorporated herein. The City Council hereby finds and declares that written notice of the date, hour., place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all tunes during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 14th day of May, 2020. 0112.2020;00445284 CRAIG MO GAN, ayor City of Round Rock, Texas ATTEST: 9PLA&H(tL SARA L. WHITE, City Clerk 2 EXHIBIT CITY OF ROUND ROCK AGREEMENT FOR PURCHASE OF PROFEESSIONAL TURF MANAGEMENT SERVICES WITH RYAN SANDERS SPORTS SERVICES THE STATE OF TEXAS § CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS: COUNTY OF WILLIAMSON § COUNTY OF TRAVIS § R THAT THIS AGREEMENT for professional turf management services (referred to herein as the "Agreement"), is made and entered into on this the day of the month of . 2020 by and between the CITY OF ROUND ROCK, a Texas home-rule municipality, whose offices are located at 221 East Main Street, Round Rock,Texas 78664-5299 (referred to herein as the "City"), and RYAN SANDERS SPORTS SERVICES, whose offices are located at 3400 East Palm Valley Boulevard, Round Rock, Texas 78665 (referred to herein as the"Services Provider"). RECITALS: WHEREAS, City desires to purchase professional turf management services; and WHEREAS, City has issued its "Invitation for Bid" for the provision of said goods and services, and City has selected the bid submitted by Services Provider; and WHEREAS, the parties desire to enter into this Agreement to set forth in writing their respective rights, duties, and obligations; NOW,TFIEREFORE, WITNESSETH: That for and in consideration of the mutual promises contained herein and other good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is mutually agreed between the parties as follows: 1.01 DEFINITIONS A. Agreement means the binding legal contract between City and Services Provider whereby City is obligated to buy specified services and Services Provider is obligated to sell same. The Agreement includes the following: (a) City's Invitation for Bid designated Solicitation Number 20-002REBID, Class/Item: 988-36 dated December 2019 ("1FB"); (b) Services Provider's Response to IFB; (c) contract award; and (d) any exhibits, addenda, and/or amendments thereto. Any inconsistencies or conflicts in the contract documents shall be resolved by giving preference in the following order: 00444947'ss2 (1) This Agreement; (2) Services Provider's Response to IFB; (3) City's Invitation for Bids,exhibits, and attachments. B. City means the City of Round Rock, Williamson and Travis Counties, Texas. C. Effective Date means the date upon which the binding signatures of both parties to this Agreement are affixed. D. Force Majeure means acts of God, strikes, lockouts, or other industrial disturbances, acts of the public enemy, orders of any kind from the government of the United States or the State of Texas or any civil or military authority, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government and the people, civil disturbances, explosions, or other causes not reasonably within the control of the party claiming such inability. E. Goods and services mean the specified services, supplies, materials, commodities,or equipment. 2.01 EFFECTIVE DATE,TERM A. This Agreement shall be effective on the date this Agreement has been signed by each party hereto, and shall remain in full force and effect unless and until it expires by operation of the term indicated herein or is terminated as provided herein. B. The term of this Agreement shall be for sixty (60) months commencing March 1, 2020. C. City reserves the right to review the relationship at any time, and may elect to terminate this Agreement with or without cause or may elect to continue as provided herein. 3.01 CONTRACT DOCUMENTS AND EXHIBITS City selected Services Provider to supply the services as outlined in the IFB; and Response to IFB submitted by Services Provider, all as specified in Exhibit "A." The intent of these documents is to formulate an Agreement listing the responsibilities of both parties as outlined in the IFB and as offered by Services Provider in its Response to the IFB. The services which are the subject matter of this Agreement are described in Exhibit"A" and, together with this Agreement, comprise the total Agreement and they are fully a part of this Agreement as if repeated herein in full. 4.01 ITEMS AWARDED; AND SCOPE OF WORK Items Awarded. All bid items listed on the "Attachment A: Bid Form" of Exhibit "A" are awarded to Services Provider. Scope of Work: For purposes of this Agreement, City has issued documents delineating the required services (specifically IFB 19-002REBID, Class/Item: 988-36 dated December 2019). Services Provider has issued its response agreeing to provide all such required services in all specified particulars. All such referenced documents are included in Exhibit "A" attached hereto and made a part hereof for all purposes. When taken together with the appended exhibits, this Agreement shall evidence the entire understanding and agreement between the parties and shall supersede any prior proposals, correspondence or discussions. Services Provider shall satisfactorily provide all services described under the attached Exhibit"A"within the contract term specified in Section 2.01. Services Provider's undertakings shall be limited to performing services for City and/or advising City concerning those matters on which Services Provider has been specifically engaged. Services Provider shall perform its services in accordance with this Agreement, in accordance with the appended exhibits, in accordance with due care, and in accordance with prevailing industry standards for comparable services. 5.01 COSTS In consideration for the professional turf management services to be performed by Services Provider, City agrees to pay Services Provider as set forth herein and "Attachment A: Bid Form" of Exhibit "A," an amount not-to-exceed One Hundred Fifty-Eight Thousand and No/100 Dollars ($158,000.00) per year for a total not-to-exceed amount of Seven Hundred Ninety Thousand and No/100 Dollars ($790,000.00)for the term of the Agreement. 6.01 INVOICES All invoices shall include, at a minimum,the following information: A. Name and address of Services Provider; B. Purchase Order Number; C. Description and quantity of items received or services provided; and D. Delivery or performance dates. 7.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING Authority for local governments to contract with one another to perform certain governmental functions and services, including but not limited to purchasing #unctions, is granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts, 3 Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter F. Section 27 1.101 and Section 271.102. Other governmental entities within the State of Texas may be extended the opportunity to purchase off of the City's bid, with the consent and agreement of the successful service provider(s) and the City. Such agreement shall be conclusively inferred for the services provider from lack of exception to this clause in the service provider's response. However, all parties . hereby expressly agree that the City is not an agent of, partner to, or representative of those outside agencies or entities and that the City is not obligated or liable for any action or debts that may arise out of such independently-negotiated "piggyback" procurements. 8.01 NON-APPROPRIATION AND FISCAL FUNDING This Agreement is a commitment of City's current revenues only. It is understood and agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year if the governing body of City does not appropriate funds sufficient to purchase the services as determined by City's budget for the fiscal year in question. City may effect such termination by giving Services Provider a written notice of termination at the end of its then current fiscal year. 9.01 PROMPT PAYMENT POLICY In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to Services Provider will be made within thirty (30) days of the day on which City receives the performance, supplies, materials,equipment, and/or deliverables, or within thirty(30) days of the day on which the performance of services was complete, or within thirty (30) days of the day on which City receives a correct invoice for the performance and/or deliverables or services, whichever is later. Services Provider may charge interest on an overdue payment at the "rate in effect" on September I of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas Government Code, Section 2251.025(b); however, this Policy does not apply to payments made by City in the event: A. There is a bona fide dispute between City and Services Provider, a contractor, subcontractor or supplier about the goods delivered or the service performed that cause the payment to be late; or B. The terms of a federal contract, grant, regulation, or statute prevent City from making a timely payment with federal fiends; or C. There is a bona fide dispute between Services Provider and a subcontractor or between a subcontractor and its supplier about the goods delivered or the service performed that causes the payment to be late; or D. Invoices are not mailed to City in strict accordance with instructions, if any, on the purchase order or the Agreement or other such contractual agreement. 4 10.01 GRATUITIES AND BRIBES City may, by written notice to Services Provider, cancel this Agreement without liability to Services Provider if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or otherwise were offered or given by Services Provider or its agents or representatives to any City officer, employee or elected representative with respect to the performance of this Agreement. In addition, Services Provider may be subject to penalties stated in Title 8 of the Texas Penal Code. 11.01 TAXES City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be included in Services Provider's charges. 12.01 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS If Services Provider cannot provide the goods as specified, City reserves the right and option to obtain the products from another supplier or suppliers. 13.01 INSURANCE Services Provider shall meet all insurance requirements set forth by the City in the attached Exhibit "A" and on the City's website at: https:/NV'vw.roundrocktexas.gov/wp- content/Liploads/2014/12/corn insurance 07.20112.pdf 14.01 CITY'S REPRESENTATIVE City hereby designates the following representative authorized to act in its behalf with regard to this Agreement: Chad McKenzie Director of Sports Management and Tourism City of Round Rock 221 East Main Street Round Rock, Texas 78664 512-218-5488 cmckenzie(ct?rottndrocktexas.gov 15.01 RIGHT TO ASSURANCE Whenever either party to this Agreement, in good faith, has reason to question the other party's intent to perform hereunder, then demand may be made to the other party for written assurance of the intent to perform. In the event that no written assurance is given within the reasonable time specified when demand is made,then and in that event the demanding party may treat such failure as an anticipatory repudiation of this Agreement. 16.01 DEFAULT If Services Provider abandons or defaults under this Agreement and is a cause of City purchasing the specified goods elsewhere, Services Provider agrees that it may be charged the difference in cost, if any, and that it will not be considered in the re-advertisement of the service and that it may not be considered in future bids for the same type of work unless the scope of work is significantly changed. Services Provider shall be declared in default of this Agreement if it does any of the following: A. Fails to make any payment in full when due; B. Fails to_fully, timely and faithfully perform any of its material obligations cinder this Agreement; C. Fails to provide adequate assurance of performance under the "Right to Assurance"section herein; or D. Becomes insolvent or seeks relief tinder the bankruptcy laws of the United States. 17.01 TERMINATION AND SUSPENSION A. City has the right to terminate this Agreement, in whole or in part, for convenience and without cause, at any time upon thirty (30) days' written notice to Services Provider. B. In the event of any default by Services Provider, City has the right to terminate this Agreement for cause, upon ten (10)days' written notice to Services Provider. C. Services Provider has the right to terminate this Agreement only for cause, that being in the event of a material and substantial breach by City, or by mutual agreement to terminate evidenced in writing by and between the parties. D. In the event City terminates under subsections (A) or (B) of this section, the following shall apply: Upon City's delivery of the referenced notice to Services Provider, Services Provider shall discontinue all services in connection with the performance of this Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such orders and contracts are chargeable to this Agreement. Within thirty (30) days after such notice of termination, Services Provider shall submit a statement showing in detail the goods and/or services satisfactorily performed under this Agreement to the date of termination. City shall then pay Services Provider that portion of the charges, if undisputed. The parties agree that Services Provider is not entitled to compensation for services it would have performed under the remaining term of the Agreement except as provided herein. 6 18.01 INDEMNIFICATION Services Provider shall defend (at the option of City), indemnify, and hold City, its successors, assigns, officers, employees and elected officials harmless from and against all suits, actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of Services Provider, or Services Provider's agents, employees or subcontractors, in the performance of Services Provider's obligations under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be deemed to Iimit the rights of City or Services Provider (including, but not limited to the right to seek contribution) against any third party who may be liable for an indemnified claim. 19.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES A. Services Provider, its agents, employees and subcontractors shall use best efforts to comply with all applicable federal and state laws, the Charter and Ordinances of the City of Round Rock, as amended, and with all applicable rules and regulations promulgated by local, state and national boards, bureaus and agencies. B. In accordance with Chapter 2270, Texas Government Code, a governmental entity may not enter into a contract with a company for goods and services unless the contract contains written verification from the company that it: (1) does not boycott Israel; and (2)will not boycott Israel during the term of this contract. The signatory executing this Agreement on behalf of Services Provider verifies that Services Provider does not boycott Israel and will not boycott Israel during the term of this Agreement. 20.01 ASSIGNMENT AND DELEGATION The parties each hereby bind themselves, their successors, assigns and legal representatives to each other with respect to the terms of this Agreement. Neither party shall assign, sublet or transfer any interest in this Agreement without prior written authorization of the other party. 21.01 NOTICES All notices and other communications in connection with this Agreement shall be in writing and shall be considered given as follows: 1, When delivered personally to the recipient's address as stated in this Agreement; or 2. Three (3) days after being deposited in the United States mail, with postage prepaid to the recipient's address as stated in this Agreement. 7 Notice to Services Provider: Ryan Sanders Sports Services 3400 East Palm Valley Boulevard Round Rock,Texas 78664 Notice to City: Laurie Hadley, City Manager Stephan L. Sheets, City Attorney 221 East Main Street AND TO: 309 East Main Street Round Rock,TX 78664 Round Rock,TX 78664 Nothing contained herein shall be construed to restrict the transmission of routine communications between representatives of City and Services Provider. 22.01 APPLICABLE LAW; ENFORCEMENT AND VENUE This Agreement shall be enforceable in Round Rock, Texas, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 23.01 EXCLUSIVE AGREEMENT This document, and all appended documents, constitutes the entire Agreement between Services Provider and City. This Agreement may only be amended or supplemented by mutual agreement of the parties hereto in writing, duly authorized by action of the City Manager or City Council. 24.01 DISPUTE RESOLUTION City and Services Provider hereby expressly agree that no claims or disputes between the parties arising out of or relating to this Agreement or a breach thereof shall be decided by ally arbitration proceeding, including without limitation, any proceeding under the Federal .Arbitration Act (9 USC Section 1-14) or any applicable state arbitration statute. 25.01 SEVERABILITY The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion or provision held to be void. The parties further agree to amend this Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this section shall not prevent this entire Agreement from 8 being void should a provision which is of the essence of this Agreement be determined void. 26.01 MISCELLANEOUS PROVISIONS Standard of Care. Services Provider represents that it employs trained, experienced and competent persons to perform all of the services, responsibilities and duties specified herein and that such services, responsibilities and duties shall be performed in a manner according to generally accepted industry practices. Time is of the Essence. Services Provider understands and agrees that time is of the essence and that any failure of Services Provider to fulfill obligations for each portion of this Agreement within the agreed timeframes will constitute a material breach of this Agreement. Services Provider shall be fully responsible for its delays or for failures to use best efforts in accordance with the terms of this Agreement. Where damage is caused to City due to Services Provider's failure to perform in these circurnstances, City may pursue any rernedy available without waiver of any of City's additional legal rights or remedies. Force Majeure. Neither City nor Services Provider shall be deemed in violation of this Agreement if it is prevented from performing any of its obligations hereunder by reasons for which it is not responsible as defined herein. However, notice of such impediment or delay in performance must be timely given, and all reasonable efforts undertaken to mitigate its effects. Multiple Counterparts. This Agreement may be executed in multiple counterparts, any one of which shall be considered an original of this document; and all of which, when taken together, shall constitute one and the same instrument. [Signatures on the following page.] IN WITNESS WHEREOF, City and Services Provider have executed this Agreement on the dates indicated. City of Round Rock,Texas Ryan Sanders Sports Services By: Printed Name: nted N" ,._.. _.... . Title: Title: 'PY Date Signed: Date Signed: y-a 7 ;t a Attest: By: Sara L. White,City Clerk. For City,.Approved as to Form: By: Stephan L.Sheets,City Attorney EXHIBIT «A„ ROUND ROCK TEXAS PURCHASING DIVISION City of Round Rock, Texas Purchasing Division 221 East Main Street Round Rock, Texas 78664-5299 ww .roundrocktexas�ov INVITATION FOR 131D (IFB) PROFESSIONAL TURF MANAGEMENT SERVICES SOLICITATION NUMBER 20-002REBID DECEMBER 2019 City of Round Rock �vhi�N '�/ Professional Tu�&4anegementQem�ea ^-~'' '^ ' ` |FBNo. 2O-OO2REB|D Class/item: 988-36 December 2019 Professional Turf Management SarWooa PART GENERAL REQUIREMENTS 1. The City of Round Rook, herein after"the City"seeks a bid from firms experienced in providing professional turf management services for the overall maintenance, mowing, and upkeep for a total five(5) natural grass multi-purpose athletic fields.An anticipated total contract award will be made by the City in on amount not bzexceed$18S.O0Uper year. 2, BACKGROUND:The Round Rock Multipurpose Complex opened in the spring of 2017 and is operated as a championship level sports facility under the management of the City's Sports Management and Tourism Department. The maintenance and upkeep of the facility will be a paramount need at the facility, as it strives to attract regional and national tournaments and events to Round Rock.The collegiate to professional level of maintenance and care, summarized in this solicitation, for the five natural Tifway 419 Bermuda grass fields will be the biggest component of what sets our facility apart from other venues _ SOLICITATION PACKET: This solicitation packet is comprised of the following:Description Index Part I—General Requirements Pages 2-5 Part 11—Definitions, Standard Terms and Conditions Page 6 and Insurance Requirements Part III—Supplemental Terms and Conditions Pages 7-10 Part IV—Scope of Work Pages 11-12 Attachment A—Bid Sheet Page 13 Attachment B—Reference Sheet Page 14 Attachment C—Respondent Questionnaire Page 15 ^ 4. For questions orclarification ofspecifications, you may contact: Cheryl Kaufman Purchasing Supervisor Purchasing Division City ofRound Rock 512-218'5417 The individual listed above may be contacted by e-mail for clarification of the specifications only. No authority is intended or implied that specifications may be amended, or alterations accepted prior to solicitation opening without written approval of the City of Round Rock through the Purchasing Department, Page 2ofl5 City ofRound Roc �^ Exhihh '�Y/ Professional Turf Management 8em�en ~'^ ^ ^ |FBNo.2O-0O2REB|D Class/Item: 988-36 December 2019 S. |tisthe City's intention tofollow the solicitation timeline below. EVENT DATE Solicitation released December 6, 2019 Mandatory Pre-Bid meeting/site visit December 18,2019 @ 10:00 AM, CST Deadline for submission of questions December 20,2019, 2019 @ 5:00 PM, CST City responses to questions or addendurns Approximately December 23, 2019 @ 5:00 Deadline for submission of responses January 7, 2020 @ 3:00 PM, CST ' All questions regarding the solicitation shall be submitted in writing by 5:00 PM, CST on the due date noted above.A copy of all questions submitted and the City's response to the questions shall be posted on the City's vvabpagainthe form ofanaddendum at: ' Questions shall besubmitted inwriting tothe"Authorized Purchasing Conhsot". The City reserves the right bz modify these dates. Notice ofdate change will beposted bothe City's website: e. Respondents eheU be responsible for monitoring the City's website at for any updates pertaining tothe solicitation described herein.Various updates may include addendums, cancellations, notifications, and any other pertinent information necessary for the submission ofacorrect and accurate response. The City will not baheld responsible for any further communication beyond updating the website. 7` pre-bid meeting/site visit, and inspection will be conducted to fully acquaint Respondents with the facilities, difficulties and/or restrictions inherent inthe services specified. The pre-bid meeting/site visit will beconducted onthe date specified in PART ISection S-Gohedu|eofEvents. A. Attendance at the pre-bid meeting and site visit iamandatory. Respondents shall sign-in atthe pre-bid meeting todocument their attendance. Immediately following the pre-bid meeting, esite visit tour will be conducted to enable Respondents to determine labor, equipment, supplies and materials necessary tnperform the services specified herein. The City reserves the right todetermine oresponse"not available for award" if the Respondent fails to attend the mandatory pre-bid meeting and site visit tour which shall initially begin at: Round Rock Multipurpose Complex 2001 North Kenney Fort Blvd. Round Rock,Texas 78GGS B. Respondents will check in at the clubhouse building at the North entrance of the facility. C. Respondents are strongly encouraged to bring a copy of the solicitation document with them to the pre- bid meeting/site visit. O. It is the responsibility of the Respondent to examine each field and determine quantity, amounts, take precise meaaunamenta, determine mabahe| requiremnnta, equipment naquiremontm, labor requirements and other solicitation related details during said inspections. 8' Signed and sealed responses are due at or before 3:00 PM, on the due date noted inPART iSection 5—Schedule ofEvents. Mail orhand deliver sealed responses to: City mfRound Rock Attn: Cheryl Kaufman Purchasing Department 221 E.Main Street ' Round Rock,Texas 788G4'5299 Page 3o[|5 City of Round Rock Exhibit "A" Professional Turf Management Services IFB No.20-002REBID Class/item: 988-36 December 2019 A. Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title, number, due date and"DO NOT OPEN". B. Facsimile or electronically transmitted responses are not acceptable. C. Responses cannot be altered or amended after opening. D. No response can be withdrawn after opening without written approval from the City for an acceptable reason. E. The City will not be bound by any oral statement or offer made contrary to the written specifications. F. Samples and/or copies shall be provided at the Respondent's expense and shall become the property of the City. G. Late responses will not be considered and will be returned unopened if a return address is provided. 9. RESPONDENT REQUIREMENTS:The City of Round Rock makes no warranty that this checklist is a full comprehensive listing of every requirement specified in the solicitation.This list is only a tool to assist participating Respondents in compiling their final responses. Respondents are to carefully read the entire solicitation. Respondent shall submit one(1) evident signed"Original"and one identical-to-the-original electronic copy of the IFB response on a flash drive (no CDs). The submittal is required to include all addendums and requested attachments.The bid response along with samples and/or copies shall be provided at the Respondent's expense and shall become the property of the City. This invitation for bid (IFB)does not commit the City to contract for any supply or service. Respondents are advised that the City will not pay for any administrative costs incurred in response preparation to this IFB; all costs associated with responding to this IFS will be solely at the interested parties'expense. Not responding to this IFB does not preclude participation in any future RFP/RFQ/IFB. For your bid to be responsive, addendums and the attachments identified below shall be submitted with your proposal. Addendums:Addendums may be posted to this solicitation. Bidders are required to submit signed addendums with their sealed response. The Bidder shall be responsible for monitoring the City's website at http://www.roundrocktexas.gov/bids for any updates pertaining to the solicitation. _. Attachment A: BID SWEET:The bid response shall be submitted on itemized, signed Bid Sheet provided in the solicitation packet. Failure to complete and sign the bid sheet will result in disqualification. If there is a conflict between the unit price and extended price,the unit price will take precedence. Submission of responses on forms other than the City's Solicitation Document may result in disqualification of the response. Attachment B: REFERENCE SHEET: Provide the name, address,telephone number and EMAIL of at least three (3)valid Municipal, Government agencies or firms of comparable size that have utilized services that are similar in type and capacity within the last two (2)years. City of Round Rock references are not applicable. References may be checked prior to award. If references cannot be confirmed or if any negative responses are received it may result in the disqualification of submittal. Attachment C: RESPONDENT QUESTIONNAIRE: Complete the respondent questionnaire and submit with bid packet. Attach additional pages as needed. Failure to complete the respondent questionnaire may result in disqualification. 10. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest and at the sole discretion of the City.All solicitations received may be evaluated based on the best value for the City. In determining best value,the City may consider: A. Purchase price; B. Reputation of Respondent and of Respondent's goods and services; C. Quality of the Respondent's goods and services; Page 4 of 15 City of Round Rock Exhibit „A„ Professional Turf Management Services IFB No. 20-002REBID Class/Item: 988-36 December 2019 D. The extent to which the goods and services meet the City's needs; E. Respondent's past performance with the City; F. The total long-term cost to the City to acquire the Respondent's goods or services; G. Any relevant criteria specifically listed in the solicitation. H. EVALUATION FACTORS Total of 100 points assessed as follows: i. Cost-60 points total ii. Response to Attachment C—Respondent Questionnaire—40 points total • Company and individual work experience 25 points • Training and development 10 points Vehicle and equipment list 5 points 1. Respondents may be contacted for clarification of bid and/or to discuss details of the services they are proposing. This may include a presentation and/or the request for additional material/information. 11. CONFIDENTIALITY OF CONTENT: As stated in Section 16 of City of Round Rock Purchasing Definitions, Standard Terms and Conditions, all documents submitted in response to a solicitation shall be subject to the Texas Public Information Act. Following an award, responses are subject to release as public information unless the response or specific parts of the response can be shown to be exempt from the Texas Public Information Act. Pricing is not considered to be confidential under any circumstances A. Information in a submittal that is legally protected as a trade secret or otherwise confidential must be clearly indicated with stamped, bold red letters stating"CONFIDENTIAL"on that section of the document.The City will not be responsible for any public disclosure of confidential information if it is not clearly marked as such. B. If a request is made under the Texas Public Information Act to inspect-information designated as confidential, the Respondent shall, upon request from the City, furnish sufficient written reasons and information as to why the information should be protected from disclosure. The matter will then be presented to the Attorney General of Texas for final determination. 12. SUSPENSION OR DEBARMENT CERTIFICATION: The provisions of the Code of Federal Regulations 2 CFR part 180 suspension and debarment may apply to this agreement. The City of Round Rock is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from doing business with the Federal Government, State of Texas, or the City of Round Rock. 13. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the successful offeror to complete a Form 1295"Certificate of Interested Parties"that is signed for a contract award requiring council authorization. The"Certificate of Interested Parties"form must be completed on the Texas Ethics Commission website, printed, signed and submitted to the City by the authorized agent of the Business Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior to final contract execution. Link to Texas Ethics Commission Webpage: https://www,ethics.state.tx.us/whatsnew/elf info form1295.htm Pa-Me 5of15 City ofRound Rock Exhibit Professional Tu�[NonagamantGen�ceu " '^ /FBNo.2O-0]2REB|O Class/Item: 988-36 December 2019 PART 11 DEFINITIONS,STANDARD TERMS AND COWDITQNS AND INSURANCE REQUIREMENTS 1. DEFINITIONS, STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation, the Respondent agrees"that"the City's Definitions, Standard Terms and Conditions, meffect authe time mrelease of the solicitation, shall govern unless specifically provided otherwise in a separate agreement or on the face of a purchase order. Said Definitions, Terms and Conditions are subject to change without notice. It is the sole responsibility of Respondents to stay apprised of changes. The City's Definitions, Standard Terms and Conditions can boviewed and downloaded from the City's website at: 2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard Insurance Requirements, The City's Standard Insurance Requirements document can be viewed and downloaded from the City's website at: ^ Page 6o[|5 City of Round Rock Exhibit "A" Professional Turf Management Services IFB No. 20-002REBID Class/Item: 988-36 December 2019 PART III SUPPLEMENTAL TERMS AND CONDITIONS 1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the following: A. This agreement shall be effective as of the Effective Date, but the initial term (the"Initial Term")for performance of the Professional Turf Management Services under this Agreement shall begin on February 1, 2020(the"Commencement Date") and unless sooner terminated as provided herein, shall terminate on the fifth (5th)anniversary of the Commencement Date(the"Termination Date"). B. If the awarded respondent fails to perform its duties in a reasonable and competent manner,the City shall give written notice to the respondent of the deficiencies and the respondent shall have 30 days to correct such deficiencies. If the respondent fails to correct the deficiencies with the 30 days,the City may terminate the agreement by giving the respondent written notice of termination and the reason for the termination. C. Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions of this agreement for such a period as is reasonably necessary to re-solicit and/or complete the project up to 120 days. 2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications. Respondents who do not meet the minimum qualifications will not be considered for award.The Respondent shall: A. Be firms, corporations, individuals or partnerships normally engaged in providing professional turf management services for the overall maintenance, mowing, and upkeep of natural grass multi-purpose fields as specified herein and have adequate organization,facilities, equipment,financial capability, and personnel to ensure prompt and efficient service to the City; B. Provide all labor, supplies and materials required to satisfactorily perform the services as specified herein and own or acquire at no cost to the City all construction aids, appliances, and equipment Respondent deems necessary and maintain sole responsibility for the maintenance and repair of Respondent's vehicles, equipment, tools and all associated costs.The City shall not be responsible for any Respondent's tools, equipment or materials lost or damaged during the performance of the services specified herein; C. To better ensure expected grade of performance, the successful contractor will be able to demonstrate a minimum of five(5) years' experience in performing the proposed scope of work previously or currently at the competitive collegiate and professional sports level, including a minimum of two NCAA or professional soccer facilities or stadiums. D. Contractor must have Texas Commercial Pesticide Applicator License and provide an affidavit of performance to the above experience requirement. E. Contractor must be able to demonstrate equivalent knowledge in horticulture and agronomy, including soil sampling and related sciences, have experience in resolving aggressive plant-related diseases, cross-pollination and other growth impediments, as well as provide evidence of large-scale athletic event preparation; experience with high-traffic properties is a plus. F. Commitment to the contract requires contractor-provided equipment be dedicated to the property, to include a 5-or 7-gang professional grade reel mower to maximize effectiveness and consistent finishing results in mowing program and sufficient equipment to allow the deep tine aerification unit to pull a minimum 7"Cores, as needed. The City will provide a dedicated on-site Conex container for the storage of large equipment such as mowers and aerators. While no forklift is regularly present on site, with advance notice, the City can arrange for one if needed. G. The City intends to contract with turn-key provider so the successful contractor will possess a demonstrated ability to resource extended cultural practice services, including reliable and consistent sod sourcing, and have a strong network of material and equipment providers as needed. H., Be domiciled in or have a home office inside the United States. Respondents domiciled outside the United States, or not having a home office inside the United States will not be included for consideration in this procurement process. Page 7 of 15 City of Round Rock Exhibit "A" Professional Turf Management Services IFB No. 20-002REBID Class/Item: 988-36 December 2019 3. SUBCONTRACTORS: Respondent shall not subcontract or otherwise engage subcontractors to perform required services. The City seeks to do business directly with a company experienced in in providing professional turf management services for the overall maintenance, mowing, and upkeep of natural grass multi-purpose athletic fields. 4. DAMAGE: The Respondent shall be responsible for damage to the City's equipment, property, the workplace, and its contents if the Contractor exhibits negligence in work, its personnel, and/or equipment usage. 5. SAFETY:The City reserves the right to remove any employee from City property for violation of federal, state, and local health, safety and environmental laws, ordinances, rules and regulations. The Respondent shall.- A. hall:A. Ensure that all employees comply with all Occupational Safety and Health Administration (OSHA), State and City safety and occupational health standards and other applicable federal, state, and local health, safety, and environmental laws ordinances, rules and regulations in the performance of these services; B. Be held responsible for the safety of their employees and unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. In case of conflict,the most stringent safety requirement shall govern; C. Indemnify and hold the City harmless from and against all claims, demands, suits, actions,judgments, fines penalties and liability of every kind arising from the breach of the Successful Respondents' obligations under this paragraph. 6. WORKFORCE: Successful Respondent shall: A. Ensure Respondent's employees perform the services in a timely, professional, and efficient manner; B. Ensure Respondent's employees,while working on City property, wear a company uniform that clearly identifies them as the Respondent's employee; ` C. Employ all personnel for work in accordance with the requirements set forth by the United States Department of Labor. The City reserves the right to verify citizenship or right to work in the United States. 7. PRICING:The Respondent shall determine and submit a fixed cost for the work and shall include all incidental costs, labor, overhead charges, travel, payroll expenses, freight, equipment acquisition and maintenance, demurrage, fuel surcharges, delivery charges, costs associated with obtaining permits, insurance, bonds and risk management. Other than those items listed on the bid sheet as"Optional/One Time Charges," no separate line item charges shall be permitted for either response or invoice purposes. 8. PRICE INCREASE: Contract prices for professional turf management services shall remain firm throughout the initial twelve (12)month term of the contract. A price increase to the agreement may be considered on the anniversary date of the Contract each year and shall be equal to the consumer price index for that year, but at no time can the increase be greater than 5%for any single line item. A. Consumer Price Index(CPI): Price adjustments will be made in accordance with the percentage change in the U.S. Department of Labor Consumer Price Index(CPI-U)for all Urban Consumers. The price adjustment rate will be determined by comparing the percentage difference between the CPI in effect for the base year six-month average (January through June OR July through December); and each(January through June OR July through December six month average)thereafter. The percentage difference between those two CPI issues will be the price adjustment rate. No retroactive contract price adjustments will be allowed. The Consumer Price Index(CPI) is found at the Bureau of Labor Statistics, Consumer Price Index website: http://www.bis.gov/cl)i/. Pave 8 of 15 City of Round Rock Exhibit "A" Professional Turf Management Services IFB No.20-002REBID Class/Item: 988-36 December 2019 B. Procedure to Request Increase: i. Mail the written price increase request with the rate detail comparison and comprehensive calculation and any supporting documentation to the designated City Contract Specialist a minimum of 45 days prior to the annual Contract anniversary date. The detailed written calculation will be verified and confirmed. All written requests for increases must include the City of Round Rock. contract number, solicitation reference information, and contact information for the authorized representative requesting the increase. Price increase requests shall be sent by mail to: City of Round Rock Purchasing Department Attn: Contract Specialist 221 East Main Street Round Rock, TX 79664-5299 ii. Upon receipt of the request, the City reserves the right to either accept the escalation and make change to the purchase order within 30 days of the request, negotiate with the Vendor, or cancel the agrelament or purchase order if an agreement cannot be reached on-the value of the increase. 9. PERFORMANCE REVIEW: The City reserves the right to review the awarded respondents' performance anytime during the contract term. 10. ACCEPTANCE: Acceptance inspection should not take more than five(5)working days.The awarded respondent will be notified within the time frame if the services delivered are not in full compliance with the specifications. In the event'the services are not performed to the satisfaction of the City; the vendor shall agree to reperform services to specification at no additional cost to the City. If any agreement or purchase order is cancelled for non-acceptance,the needed services may be purchased elsewhere. 11. ORDER QUANTITY:The quantities shown on the solicitation are estimates only. No guarantee of any minimum or maximum purchase is made or implied. The City will only order the services/goods needed to satisfy requirements within budgetary constraints, which may be more or less than indicated. 12. PERMITS:Tile Successful Respondent shall verify and obtain all necessary permits, licenses, and/or certificates required by federal, state and local laws, ordinances, rules or regulations for the completion of the services as specified if required for the project. 13. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single award or non-award that best serves the interest and at the sole discretion of the City. Respondents to the solicitation will be notified when City staff recommendation of award has been made. The award announcement will be posted to the City's website at https://www.roundrocktexas.gov/businesses/solicitations/once City Council has approved the recommendation of award and the agreement has been executed. 14. POST AWARD MEETING: The City and Successful Respondent(s) may have a post award meeting to discuss, but not be limited to the following: A. The methcrd to provide a smooth and orderly transition of services performdd from the current contractor; B. Provide City contact(s) information for implementation of agreement. C. Identify specific milestones, goals, and strategies to meet objectives. 15. POINT OF CONTACT/DESIGNATED REPRESENTATIVE: A. Contractor's point of contact: In order to maintain consistent standards of quality work performed across the City, the City shall be provided with a designated and identified point of contact upon award of the contract to include contact information. The City's designated representative shall be notified by the Respondent immediately should the point of contact change. Page 9 of 15 City of Round Rock Exhibit "A" Professional Turf Management Services IFB No.20-002REBID Class/Item: 988-36 December 2019 B. The City's designated representative: Brian Stillman Sports Facilities&Operations Manager Sports Management and Tourism Phone: 512-2186607 E-mail: bstillman roundrocktexas. ov 15. INTERLOCAL PURCHASING AGREEMENTS A. The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, The Contractor agrees to offer the same price and terms and conditions to other eligible agencies that have an interlocal agreement with the City. B. The City does not accept any responsibility or liability for the purchases by other government agencies through an interlocal cooperative agreement Page 10 of 15 City of Round Rock Exhibit "A" Professional Turf Management Services IFB No. 20-002REBID Class/Item: 988-36 December 2019 PART IV SCOPE OF WORK 1. SCOPE: The City of Round Rock is seeking to contract with a turn-key professional turf management company for the overall maintenance, mowing, and upkeep of our five natural grass fields at the Round Rock Multipurpose Complex. Required standard of turf management will be on par with competitive collegiate or professional sports venues within the state of Texas. Contractor will supply all services and supplies per the specified scope of work listed below. Services shall be performed at: Round Rock Multipurpose Complex 2001 North Kenney Fort Blvd Round Rock,TX 78665 Professional Turf Management Services shall consist of the following tasks: A. glowing: Required for all fields. Mowing schedule will be adjusted as necessary and shall occur at a minimum of three(3)times per week,weather permitting. Lawn height may vary depending on the time of year but must meet expectations for play; height:five-eighths to seven-eighths (5/8 to 7/8) inches and mowed with a reel mower. B. Fertilization: Required for all fields. Contractor will provide the City's designated representative with a fertilization schedule to include, but not limited to, how need will be accessed, frequency of fertilization and frequency of soil testing. Contractor will modify schedule in accordance with soil testing results and fertilization needs as necessary. Minimum of 1 application per month. C. Aeration: Required for all fields. Three(3)times per year, one(1) solid core aeration and two(2) hollow core aerations, and cores will be at least six(4) inches in depth with 1-3" spacing. Cores will , be swQpt and removed from surface. D. Top dressing: Required for all fields. Four(4)times per year immediately following aeration and over-seed application, 120 tons per application covers all fields, and sand is to be USGA grade. In the event rocks or other foreign material is mixed with the sand, Contractor will make every attempt to remove the foreign material to ensure safety of the users of the field. E. Verti-cutting: Required for all fields. Two (2)times per year. Clippings will be swept up and removed from surface. F. Insect/Weed Control: Required for all fields. Pre-emergent insect/weed control will be applied at times deemed necessary. Post-emergent insect/weed control will be applied every 90 days.Two preventative applications for grub worms and an annual application for control of fire ants, mole crickets, and other insect controt will be required as necessary. Weed eating and edging around the concrete ribbon of each field will be done weekly. G. Over Seeding: Required for all fields.A three-way blend of perennial rye at an 8 lb. per 1000 square foot rate or 6 Ib. per 1000 square foot rate will be applied on or about October 15 of each calendar year weather permitting. A light top-dressing application shall be applied with seed to ensure seed- soil contact. High traffic areas may require additional over seeding and Contractor will apply over seeding to these high traffic areas as necessary. H. Rolling: Two (2)times per year with a 3 to 5-ton smooth double-drum roller. 1. Watering and irrigation maintenance: Set and monitored weekly for any necessary adjustments to watering schedule. Minor repairs will be made when necessary and regular maintenance of the irrigation systems will be performed by the Contractor(i.e.valve boxes kept visible and clean, sprinkler heads adjusted properly, programs monitored and adjusted as necessary, minor leaks, broken sprinklers, etc.). The City will provide parts as necessary for the minor repairs. Page l 1 of 15 City of Round Rock Exhibit "A" Professional Turf Management Services IFB No.20-002REBID Class/Item: 988-36 December 2019 2. Standard Cultural Practice Estimated Timeline: A. January: General mowing practices. Continue fertilization program. B. February: General mowing practices.Apply pre-emergent/post emergent foliar application (specifically targeting both grass and broad leaf weeds). Continue fertilization program. Insecticide application. C. March: Soil Flush.Aerate with solid tines. General mowing practices. Continue fertilization program. Top- dress with USGA sand. D. April:Verti-cut. General mowing practices. Pre-emergent application. Continue fertilization program. E. May: General mowing practices. Continue fertilization program. Insecticide application. F. June:Aerate. Sweep and remove cores from turf. Top dress with USGA sand. General mowing practices. Continue fertilization program. Pre-emergent application specifically targeting goose and crab grass. General mowing practices. G. July:Verti-cut. General mowing practices. Continue fertilization program.Aerate. H. August:Apply foliar herbicide.Aerate with hollow tines. Sweep and remove cores from turf.Top dress with USGA sand. Pre-emergent application. Continue fertilization program. General mowing practices. 1. September: General mowing practices. Continue fertilization program. Scalp turf down and prep for over- seed application. Insecticide application. Top-dress with USDA Sand. Soil Flush. J. October: General mowing practices. Continue fertilization program.Over-seed with Perennial Rye. Top- dress with USGA sand. K. November: General mowing practices. Continue fertilization program. L. December: General mowing practices. Continue fertilization program. 3. OPTIONAL ITEMS MENU: Work would be priced and performed IN ADDITION TO monthly/annual scope of services listed above. A. Dew removal or"whipping"of fields B. "Spiking": in all over-seed with a solid-tine aerator or seeder with 1/4"diameter tine on 2"spacing C. Solid-tine aerations performed electively on in-season fields and in high traffic areas of fields (primarily through the center of the fields) D. Additional light to moderate top dressings E. Re-sodding of worn areas Page 12 of 15 Ryan Sanders Sports S Turf Services Ryan andors Sports se c 5 ("RS3 Tel (512): 238. 2,247 F' (512) -334-2278 34001. Palm Valley BIvd Round Rack, TX 75565 www.RS3Turf.com .f3a 1 M � Q � , Y E As,w • A CONTE •R RILL RS3..tr.........■.........................3 Founded on a Legend.........................3 Ryan Sanders Baseball.......................4 Ryan Sanders Sports Services(wRS3") 5 ...�.mow► ..; Vision,.,r...s......s.......t.......................B •• Mission............................................6NOW Ci,.t !t tt �y`*w• R.± T~6,i7 *ia i`.. � � .� r Esc ♦ _ ;` _ _ ^• "- M Values7 .•... ,.. :4 _ d , ■acro,.r.,.a.u,,..,:.,......,,:....,....... • Q, . d °'�: r �''�..sD� Rr•M :,.:..{L,�/R,@• *M„wd Y w... °@ .��.`^i i•!". wr,�.» FjiJt.w. +F"�'1 �a'ip�F r!it� '� 1 '�6 r-F_.►'t'm" .'+�.,�i Fq��! + 'i,r�ti f.. _!►�+a...�*';.H'-.j{,� •�.f w!�.it°r�r oaf' . ¢ �� y �„ `a s�~n'i� ' r ti4�r:4, tet'... - �°°.� �h..x4_ C.»�-.+:'"'`..crw' `° ]. r' ►ts'ffi IO Ax 4��«. THE PORTFOLIO,................................11 y ry A �i 3 srl�aTEr�Ic INNOVATION................... 12 :� `` . � �*,a. N4 �- Products&Resources_.....................12 Plan............................................... 12 W REFERENCES 13 x FINANCIAL PROPOSAL...................... 15 Exhibit "A" WE ARE RS3 FOUNDED ON A LEGEND The same drive,passion and pursuit ofexcellence diat drove him to a 14aU of Fame Major Lzague Baseball career is Ihe fo;undaden upon which Nolan Ryan built his post-bas,eWl business career. Today, the R)un brand stands for quality and excellence,the force behind his subsequent bitsinc&s life and the roots by which R3m Sanders Sports Sc ices '163")were establishedL A fterhis rdirement as an active player,Ryan was able to pursue a numberofbigbly sucmssful biLsm' ess ventures.lie is a Princip�l Owner of Ryan Sand=baseball, parent cA)mpany of R53,which also owns and operates the Round Rock Express of the Pacific Coast League, a Ilomsum Astros affiliate. For a number of yam, R3m owned and served as Chairman of the Board of The Fxpress Bank in Alvin and Tbe Express Bank of Texas in Round Rock. Currently as a principal owner;he sits on the Board oflt Bank in Itomid Rock.He also has several working cattle ranches in&xffiTaKas. Ryan served on the Texas PaAs and Wildtife Commission firom 1995 to 2001. He appeared as a TV spokesman for Southwest Airlines, as well as Advil for several years promoting,the pain rnediaWon he recommended for his own arm. After retiring from baseball, Ryan le-arnett up with the Federal Government to procaute physical fitness.I-Es likeness was used in the"Nolan R-an Fitness Guide ' published by The President's Council on Physical Fiftwss and Sports in.1 994.Ryan .is a Beefaiaster Cattleman and runs his own beef wmpany,prx)dutimg orgunic beef sold across the Southwest,lkyan's cater has also included a succc&affil stint is President/C E0 of the'rexas Ranger?,resulting in two trips to the World Series, and,currently a Special Advisor to the owner and Pimident of the'Houston.Astws. Ryan and his family are equally passionate about the communities in which they live. The Nolan Ryan Foundation biAt the Nolan Ryan Center for Contin Education at Alvin Community College,which opened in 1996.Ile also sponsors. the Nolmi Ryan Scholajmhip Fmid at Mvin Community College.Many of 163's core-values had their beginnings in the work ethic on which the legend of"The Rywi Express"was carried oul mid are basxA upon the tenets of g(xA sound and ethical business. R,133 RYAN SANDERS SPORTS SCRVICUS Exhibit "A" RYAN SANDERS BASEBALL Combining a 27-year mall of Fame baseball career with over 50 years of savvy business experience,the roots of Ryan.Sanders Baseball C RSB')are a natural for sports ownership and services. Today,the group is comprised of more than 30 minority shareholders, many of them former professional baseball players.Established byNolanRyan,NfajorLeague Baseball's all-time strikeout king,his son,Reid, and Houston financier and businessman Don Sanders,who first ventured into securities in 1959,Ryan Sanders Baseball laid down its foundation in Round Rock when it introduced the Round Rock Express and Dell Diamond to Central Texas in time for the 2€100 season. With Reid Ryan serving as Ryan Sanders Baseball's Founder and Chief Executive Officer,the Double-A Round Rock Express,then-affiliates of the Houston Astros, brake the Texas League single-season attendance record right out of the chute, grabbing the league championship along the way. The legacy has grown year over year since.Dell Diamond,now home to the Triple-A affiliate of the Texas Rangers,has become a flagship for the very best in family entertainment,down home Texas-style guest attention,and a keeper of the ideals of Minor League Baseball's affordability and outstanding entertainment value. The ballpark and organization have been recognized at the highest level of the game and continue to be resources to companies around'i"exas and the United States as examples of outstanding guest services. x In 2005, the vision expanded to include the Corpus Christi Hooks and Whataburger Field and today spans the state of Texas in several ventures. rrwr�rru��4 A g U RYAN SANDERS SPORTS SERVICES Exhibit "A" RYAN SMDERS SPOT SERVICES("RS3") The vision expanded in fall 2013 with the emergence of RS3, a wholly- owned subsidiary of Ryan Sanders Baseball.RS3 folds in programming and operational inodels far ban quetand.conferencing,retail and-merchandising, award-wining grounti%keeping and tuff_rnanagement, and a complete f quad beverage service package to address every event-day need in Hwy size venue.RS3,together with its, industry-leading partners and network,injects a resounding new perspective to the traditional industry of sports, venue services an operator's sensitivity to guest service and a difference-mAing attitude about quality and unexpected guest satisfaction. IBM. FOOD BEVERAGE EVENTS !,ETAIL I t a x rA J_ TURF SITY C A TLr-R., I NGd .............. .................... RYAS, -SANDERS SPORTS SERVICES R',S3 RYAN SANDERS SIPORTS SE-RVICES ...................... .... ...... .... ..... .... .. . ... Exhibit "A" UL TURF VISION Ourvision is to combine quality performance sports fields with the legendary Ryan Sanders brand of excellence to provide innovative and creative service to spectator sports venues across the industry. MISSION Our mission is to provide every athlete the opportunity to play on a field that allows a peak performance as well as a safe environment.We will focus on creating familiarity and intimacy befitting a community sports venue environment.We will cultivate a safe, fun,friendly and rewarding work culture that inspires dedication, motivates commitment to a team atmosphere, and fulfills a sense of purpose through personal growth and involvement. We will work with high energy and communicate expectations to serve our vision; and instill responsible behavior and accountability. We will act with integrity, manage and produce with efficiency, deliver with pride, work with passion, create courageously,and never cease in learning. We will explore, pursue and capitalize on opportunities thatresurlt. %'S3 RYAN SANDERS SPORTS SERVICES Exhibit "A" COREVALUES Our recipe for succus is deep-rooted in core values that have sustained the Ryan Sanders brand as an industry leader as club operators, progressive marketing innovators and a reputation built on raising the bar in the way we conduct ourselves as a team and individuals,. RYAN SANDERS SPORTS SEnVI(ES E Deliver Unexpected Guest Experiences OPERATE sm AM Va , race & Encourage Improvements and Change Create Fun Be void, Courageous, Creative and Effective Pursue Personal Growth and Learning 2nild Trust Through Open Communication romete ramily Valuesand 1 Team Culture `' re with I.,. ss 1" dively bsteea actice Humility Passionately Participate � the Community .. "1 _HISS RYAN SANDE � 11PORTS SERVICES Exhibit "A" Reese Ryan Chief Executive Of ficer Ryan.Sanders Baseball Itme Ryan sees as CECT of Ryan Sanders Baseball,parent company of RS3 and the ownership group for the Texas Rangers Triple-.A affiliate,the Lound Rock express.Active in his alumni association,Ryan is a 1999 graduate of Texas Christian.University with a Bachelor of Science in Radio-Televisiou- `ilm Production, as well as a graduate of the TCU Ranch Management program. In addition to his duties with the Express, Ryan also is involved in real estate as a partner in Shape and Ryan Management,a real estateinvestment company based in Fort"Worth. He also serves as.Founder and Chairman.of the board for.R Bank- a community bank in Round Rock- and is a partner behind the Texas expansion of The Coffee Bean&'Tea U-af. Ryan is a recognizable member of the nonprofit community currently serving on the board of`MCA, of Greater Wiltiantion County as will as the board for Hea.rtGA a foundation whose mission is to provide lifesaving heart surgery to disadvantaged children living in developing countries where specialized medical intervention is scarce ornonexistent. Ryan also scarves on Le board ofdIrectors forNolan Ryan's A-11-Natural Beef y as well.as The Solan Ryan Foundation..Ryan and his family resides in Austin, '11'exas,arrd spends their.free time skiing,hunting,fishing and traveling. l 1 f i 1 3 RYAN SA DFRS SPORTS SE-7RVJCFS { Exhibit "A" Garrett t e ehase Senior Vice President, T Operations S3 Turf- Tel urfTel (51.2)238-2266 a g�reddehasetfrs3sports.coxn Garrett Reddehase, CPTH became director of the Turf Services Division upon the formation of Ryan Sanders Sports Services( S3)in 2014 andwas promoted to Senior Nice Pres,idem, Turf Services in the fall of 2017. In his current position,Reddehase mages all operations of the division to include new construction, maintenance and renovations for professional, colligate and city sports fields. Reddehase began his career in professional baseball in 2005. friar to the formation of WS3, he was the head groundskeeper at Deli Diamond from 2009 to 2014. In 2011 and again in 2013, Reddehase received the Pacific Coast League (PCL) Presidential Commendation for groundskeeping.lie was named the 2012 PCL Turf Manager of the Year: :Prior to joining the:l xpres staff,Reddehase served as field superintendent with the Corpus Christi flooks,the Double-A affiliate of the Houston Astros. He -was involved with the grounds crew at ` h,ataburger Field since the building of the facility in 2005. During the(looks" inaug .-z-a1 season,he and his c-rew nurtured the league': best playing surface. Reddehase served as Carpus Christi's head grounds keeper from October 2007 until joining the Express. Reddehase was named 2009 Texas League TurfManager of the Year,an award voted on by the Texas league managers and umpires.Furthermore,he was awarded the 2009 Professional Baseball Field of the Year by the Sports Turf Managers Association ( TIM ),,the highest honor awarded in the industry. Ih the interim,Whataburger Field was voted the second-best praying surface in the eight-team league in 2007 and 2008,and was also selected'as the top field in the South Division. Education: Bachelor of Science in Kinesiology Sport anagemerc� with minor in Business. Certified Professional Turf Manager (CT TIVI , Commercial Pesticide Applicator License;Texas Department of Agriculture Member of Sports Turf Managers Association, Costal Conservation Association,Texas` 'ur# rass Association and Texas Sports Turf-Association anager. �>RYAN SANDERS SPORTS SERVICES Exhibit "A" .. � Jaid Olson Construction Mer,Turf Services RS3 Tam ` Tel(512)238-2249 jolson@rs3sports.com Jared Ascan is in his third year witla lZS3 Turf Services and his 14th year in sports turf management. prior to joining RS3 Turf Services, Olson served as the Director of Facilities and Turf Management for the Lake County Captain;(Single-A affiliate of the Cleveland Indians),Read Groundskeeper fortheSaltLake Bees ffriple-A afldiateof-the L,osAngelesAngels),Manager of Grounds for the Nfiami Martins, and Assistant Head groundskeeper for the Los Angeles Memorial Coliseum. Throughout his nine years in professional baseball, Olson helped build mounds, laser-graded and consulted with numerous area high schools neer the Minor and Major League Baseball stadiumswhere he worked. During his tine in Miami, Olson was:hired to assist with the construction phase of the nein Marlins Park. He participated in annual laser grading, field conversions arad playing field improvements at the ballpark.. Most recently, Olson joined Turf Equipinent Source in Pboenix, where he began his construction and renovation career.There,.lie worked at the Spring Training homes of the Saar Francisco Giants,Cincinnati Reds and Cleveland Indians, as well as numerous area high schools. He also worked with golf courses in Phoenix,Denver and Laramie,Wyoming,where he helped rebuild tee boxes. Olson graduated from South Georgia College and is a member of the National Sports Turf Managers Association, Teras Turfgrass Association and the Terms STM.A... + R51 RYAN SAN DERS SPOM SERVICES Exhibit "A" OUR BUSINESS BACKGROUND Cour business portfolio spans a diverse spectrum of unique interests. From professional sports ownership and management, to banking, cattle, food and fogad service and a variety of entertainment interests, our network of experiences ,and business contacts rivals -the most aggressive firms in the marketplace. 46 LA 3 C1D i � ALL-NATURAL BEEF � (D q3t RYAN SANDERS`PORT1,:SERVICES Abil,Ciac ChiistianUi Iversity Angleton ISLE Austiu ISI) 13i,,,,Leatme W,,ek-en Bmitwood Christian Sehvol Citv of Laredo tell Diamond C.jt ;t f RuL►iatlRock- �^.�1-- City of"TaylorPS Corpus Christi Hoop-s El Paso Chilmalwas Fields at Huber Ranch Georgic ' Bushittle Ix-ague e Hays Cozasolidate cI IS D k { Houston Astros flouston Dynamo Houston ISI? Lehman High school � � i E� - k �. k f E k ► t �i « Paschal High School Ef I'flti Aci-ville ISD k ,. « Tope John XXIII High SGlaOnl Regents High School Dile Ujilvenzity Round Rock ISD San Antonio 1lissions � �* Sratitlz�� University St.Ed-wards University SLiPCr Bowl Practice 1 eld " Texa4A&M University Tcx,,is Christian Univcrsitv Tz�;a�Statci�nit-i~rsttyg « E � - , w s ff is k � 1i iE' i« i. f M it 12 • r r r Exhibit "A" GIC INNOVATION PEOPLE RS3 has the ability to assemble strong teams,with an exceptional skill base that exceeds the industry standards. Our team leaders have spent time working in all aspects of Turf Management and are experienced with all sports fields from Football to Baseball and synthetic to natural turf services. PRODUM a RESOURCES RS3 uses only top-grade products on all the fields we maintain. We eve pattnered with high quality bulk field material providers, specialized products and the industries top equipment venders. PLAN RS3 excels in construction, renovation and maintenance. RS3 will put together a strong and growing plan for your facility. One that will maximize results on any field. The Scope of this plan will be listed in detail in the attached exhibits. PS s.RYAN SANFIFRIS SP0,RjS SERVICES Exhibit "A" wa rw Kvwroz%IF" rm&ft KtPttN C rwo TRAS CHRIS71AN UNIVERSITY Chfis Honkomp,Asst.Vice Chancellor of Facilities:c.l.honkomipotcu.edu Robert Sulak,Asst.Director Landscaping&Grounds:r.suJak(&tcu.edu Texas Clifistian University is a private Christian-basedl coeducational university located in Fort Worth Texas, TCU Athletics compete in the Big 12 Conference of the NCAA's Division. One renovation project consisted of removing an estimated 25,000sq'ft of existing sod, laser grading the area, and installing 25,000sqft of Tifruf Bermuda on the Charlie and Marie Lupton Bas6balfField.RS3 also provides on-site dailymanagement ofthe baseball field. These practices include,but are not limited to,mowing,irrigation,fertilization, aeration, insect/weed control, edging, over-seeding., top dressing, lip work, mound work,dirt work,maintaining the warning track and game prep and set lip. UNIVERSITY OF HOUSTON INTRAMURALS dim Clark, Director Campus Recreation:kdclarlc.@�qh.edu The University of Houston's Recreation Depai-ftneut sponsors 27 active sports clubs on campus in the intramural program. The Sports Club Program .is an integral part of the Department of Campus Recreation.One renovation project consisted of removing an estimated 130,000sqft of existing sod.Ile area was laser-graded and 130,000sqft of new sod was installed.R53 Turf alsopaitnes, with the Department of Cwnpus Recreation to provide quality fields for play. R53 provides on site management of the Cullen IntTamural Fields and the CRWC.Field. General professional maintenance practices are performed on the fields,throughout the year. These practices include,but am not limited to, mowing, irrigation, :fertilization, aeration, insect/weed control, edging, over- seeding,top dressing and verticutting.The renovation project met the standard of play-forNCAA, MINUTE MAID PARK- HOUSTON ASTROS Izzy Hinojosa,Head Grou-ndskeeper.-ihingiosa@astros.com The Houston Astros are an Ameii� professional baseball team based in Houston,Texas. The Astros compete in Major League Baseball as a member club of the American League West division.During the 2018 season RJS3 Turf performed a full field re-sod-The scope included a22"depth sod and root7one removal over an estimated, 100,000sqt laser grading, prepped the area for incoming sod, and complete removal of spoils, from the site. The field was completed in 2-3 working days and met the standard of play for Major League Baseball. RYAN SAN[',,RS SPORTS SERVICES Exhibit "A" DELL DIAMOND - ROUND ROCK EXPRESS Chris Almendarez,PresidentsalmenAarez@mpm&com The Round Rock Express are a class Triple-A.Pacific Coast League minor league baseball team in Roiwd Rock, Texas. RS3 provides on site management of the baseball field, 'berms,building grounds and harking lot areas. The team at Dell Diamond perform complete oversite of all daily field maintenance and grounds landscaping duties,to include all aspects of year- row-mil operation of professional bxseball stadium such as seeding,watering, mowing and fertilizer/pesticide programs,all grass and warning track areas, game-day field preparation, field renovation and installation, minor repairs and gencial maintenance of field equipment, sprinkler systmw and drains- RS3 Turf has also completed 3 full field renovations for the club. This consisted of removing an estimated 100,000sqfi of existing sod at 2-6" in depth in some cases, laser-grading, prepping the area for sod install, and installing an estimated 100,000sqft of Tiffuf Bermuda. The renovation project met the standard.of play for MLB and MiLB. HOUSTON DYNAMO Dan Bergstrom, CSFM Director of Grounds: dj�.ry t�rg bbvaco ai�at c M The Houston Dynamo is an American professional soccer club based in Houston. The franchise competes in Major League Soccer, as a member of the Western Conference. %S3 Tiwf Crew has provided a-full field renovation for the club, lic Crew removed 3"of existing sod and rootzone,laser-graded, and prepped the area.for sod install.71e spoils were hauled off-and removed from the property. he renovation prqject met the standard of Play for Major League Soccer, SUPER BOWL L11 PRACTICE FIELDS - UNI VERSW OF HOUSTON CAMPUS AND RICE UNIVERSITY CAMPUS Kyle Chank,Transportation and Operations,Houston Super Bowl Host Committee:c:760-702-4191 University of Houston and Rice University campuses were selected by the Super Bowl Host Committee as practice locations for Super Bowl LH teams. Each campus renovated the practice fields to meet the expectations of the professional teams. x 53 performed the services at both locations. The scope included removal of existing turf,adjustments of irrigation heads and boxes to new grade,use of blecavator(roto-tilling)to breakup organic layer, blending ofnew root zone,laser grawling and installation of turf,top dressing and management of the 60-6y grow in with. fertilizer, mowing and over- seeding.Both renovpAion projects met the standards of the National Football League, RYAWANI"ERS SPORIS SHRmcl S Exhibit "A" N a ecernber 0,2019 Cheryl Kaufman Purchasing Supervisor Purchasing Division City of Round Rock 221 East Main Street Round Rock,Tex. 78664-5299 ISE. Professional Turf Management Services SOUCITATION NO.IFT3 2 d2 E ID Dear Cheryl Kaufman, On behalf of everyone at Ryan-Sanders Sports Services and its Turf division,we are Wy excited to submit our enclosed comprehensive bid for the Round [Rock Multipurpose Complex. We have read the bid information, hereby attest to being fully qualified as to its minimum experience standards in its entirety and agree with the RFP,including all Terms,and Conditions. We believe our relationships and experience throughout the state and region, matched with our uniquely diverse business background in not only practical business and event preparation,but a multitude of sports, sports field material manufacturing, banking, hospitality and event production businesses, paves the way for a new paradigm for progressive and thoughtful planning and execution for the preparedness of your athletic fields.As always,at the center of our approach is lyse most important piece of our businesses: the constituency of the City of Round Rock, the owner and our client, 'Pie believe strongly in our credentials and ability to maximize opportunities to continue to take your athletic surfaces to the next level.To pull that off,we have forged allegiances with industry- leading contractors, product manufacturers, and specialized services and product providers,and have attracted some of the best sports turf management talent available. The Turf Manager chosen to maintain the facility will be onsite daily and will be his sale responsibility. Our headquarters is located dawn the street at bell Diamond, which allows us to provide an abundance&resources at a moment's notice.Our Head Turf Managers resume is attached. We are not proffering a partnership—we, instead, want to be your in-house turf management expert with no pretense for our own benefit above that of the City's. You need and should have total integration with your turf department. Anything less would be nary to our own operating beliefs.That is our offer. We respectfully and earnestly submit our valve proposition for your consideration and are ready to continue if selected as your Contractor of choice or to provide additional information as needed. Very Sincerely, arrett�eddel aSe Senior Vice President of Turf C'oerations Exhibit "A" ,Affidavit I hereby affirm that,through its ownership and operation of two professional baseball teams since 1999 and its management and production of various amatuer and professional sporting events, Ryan Sanders Baseball("RSB"),as Round Rock Express Baseball Club,as Ryan Sanders Sports Turf Services,and as Ryan Sanders Sports Services -Turf division ("1153"), has obtained in excess of five (15)years` experience in performing the described proposed scope of work at the competitive collegiate and professional level. I further attest RSB as RS3 continues to perform regular and routine maintenance on more than two NCAA athletic facilities, as well as event preparations, renovation and repair services and cultural practices at other athletic facilities and stadiums, including at the professional level,and is well versed on the nuances of the traffic demands of the sport on natural playing surfaces. Barrett Reddehase 1 - STATE OF: COUNTY OF: ' �1� t�n art Subscribed and sworn to before me this .,4..._............_day of I f % 2020. [SEAL] NOTARY PUBLIC ELISAFOGLE Nalmy ID f 1244215 E*wAWM20,2023 Name: My commission expires on: Exhibit "A" EXHIBIT A SCOPE OF SERVICES Mowing: Required for all fields. Mowing schedule will be adjusted as necessary and shall occur at a minimum three(3)gimes per week,weather permitting.Lawn height may vary depending on the time of year but must meet expectations for play;height:five-eighths to seven-eighths(5/8 to 7/8)inches and mowed with a reel mower. Fertilization:Required for all fields.Contractor will provide Owner with a fertilization schedule to include,but not limited to, how need will be accessed,frequency of fertilization and frequency of soil testing. Contractor will modify schedule in accordance with soil testing results and Owner fertilization needs as necessary.Minimum of 1 application per month. Aeration: Required for all fields.Three (3)times per year, one (1) solid core aeration and two (2) hollow core aerations, and cores will be at least six(4) inches in depth with 1-3" spacing.Cores will be swept and removed from surface. Top dressing: Required for all fields. Four (4) times per year immediately following aeration and over-seed application, 120 tons per application covers all fields,and sand is to be USDA grade. In the event rocks or other foreign material is mixed with the sand, Contractor will make every attempt to remove the foreign material to ensure safety of the users of the field. Verti-cutting:Required for all fields.Two(2)times per year.Clippings will be swept up and removed from surface. Insect/Weed Control:Required for all fields. Fre-emergent insect/weed control will be applied at times deemed necessary.Post-emergent insect/weed control will be applied on every 90 days.Two preventative applications for grub worms.Annual application for control of fire ants and mole crickets.Other insect control as necessary.Weed eating and edging around the concrete ribbon of ea:h field will be done weekly. Over Seeding:Required for all fields.A three-way blend of perennial rye at a 8 Ib.per 1000 square foot rate or 6 Ib.per 1000 square foot rate,as indicated below,will be applied on or about October 15 of each calendar year weather permitting.A light top-dressing application shall be applied with seed to ensure seed- soil contact.Nigh traffic areas may require additional over seeding and Contractor will apply over seeding to these high traffic areas as necessary. Rolling:Two(2)times per year with a 3 to 5-ton smooth double-drum roller. Watering and irrigation maintenance: Set and monitored weekly for any necessary adjustments to watering schedule. Repairs will be made when necessary and regular maintenance of the irrigation systems will be performed (i.e.valve boxes kept visible and clean, sprinkler heads adjusted properly, programs monitored and adjusted as necessary,etc.).Any wear and tear that requires repairs to the irrigation system will be performed (i.e. minor leaks, broken sprinkler heads, etc.). Any damages done by an entity other than Contractor will be treated as billable.Any renovations will be treated as billable. Irrigation methods shall include infrequent, deep watering tact sodding of areas will be deemed billable. EXHIBIT B Exhibit "A" Standard Cultural Practice Timeline: ! January: General mowing practices. Continue fertilization program. • February: General mowing practices.Apply pre-emergent/post emergent foliar application(specifically targeting both grass and broad leaf weeds).Continue fertilization program.Insecticide application. • March:Soil Flush. Aerify with solid tines. General mowing practices. Continue fertilization program. Top-dress with USGA sand. • April:Verti-cut. General mowing practices.Pre-emergent application.Continue fertilization program. • May: General mowing practices. Continue fertilization program.Insecticide application. i .lune: Aerify.Sweep and remove cores from turf.Top dress with USGA sand.General mowing practices. Continue fertilization program.Pre-emergent application specifically targeting goose and crab grass. General mowing practices. i July: Verti-cut. General mowing practices. Continue fertilization program.Aerify. a August: Apply foliar herbicide. Aerify with hollow tines.Sweep and remove cores from turf. Top dress with USGA sand.Pre-emergent application.Continue fertilization program.General mowing practices. # September: General mowing practices. Continue fertilization program.Scalp turf down and prep for over-seed application.Insecticide application.Top-dress with USGA Sand.Soil Flush. • October: General mowing practices. Continue fertilization program.Over-seed with Perennial Rye.Top- dress with USGA sand. a November:General mowing practices. Continue fertilization program. • December: General mowing practices. Continue fertilization program. Terms&Pricing,based on above scope: 5-year term $153,000.00 per year for five years. Contractor supplies all labor,materials(except as noted)and equipment.. Optional Items Menu: Dew removal or"whipping"of fields: $75.00 PER FIELD Monthly soil compaction tests to ensure soil meets standards of Owner and to determine any additional aeration needs: NO ADDITIONAL CHARGE Sweeping of cores during all core-aerations: NO ADDITIONAL CHARGE "Spiking"in all over-seed with a solid-tine aerator or seeder with 1"diametertine on 2"spacing: $400.00 PER FIELD Solid-tine aerations performed monthly on in,season fields and bi-weekly on high traffic areas of the fields: $350.00 PER FIELD Additional light to moderate top dressings: $750.00 PER FIELD Re-sodding of worn areas: $1.75 PER SQUARE FOOT Attachment A-Bid Sheet Professionait`iihib nwment Services IFB 20-002REBID The Respondent r3epresersts try their signature tselow, that tltiey are submitting a binding offer and are authorized to bind the respondent to fully comply with the ..ifation documwi s o©ritained in IFB 2 2REBID Professional Turf Management Services. The Respondent acknowledges that they have received and ,A the entire solicitation packet,attachments,and all documents incorporated by reference,and agrees to be bound by the tenns therein. Special Instrudlons: All prices must be quoted in order to be caorrsidered responsive. Be advised that exceptions taken to any portion of the solicitation will.. . ... jeopardize acceptance of the bid. Alternative bids will not be considered and unauthorized modifications to the bid street format will result in the rejection of the bid.. The City reserves the right to purchase more or less than the quantities indicated below. Cost 60 Points Section 1-Professlonayl Turf llisu►►agerraerrt Services-Standard llleantttly 81111reg No t lith Monthly Coo EXUW4641 Annual Total Annual Quwft 1 Round Rods- Multipurpose Complex:Five(5)natural grass fiefds. 12 Each $12,750.00 $153,000.00 _....a..................................._................. .. ....... ... ._...,.. _ ..,............... .. ...._ . Annual Total: _$153,O00.0O Section 11-One-rom charges for optional Pnafesslonal Turf MarnagemeM Servilem an an"as requested`basis _ This section wig not be evaluated but will become part of the contract for billing purposes. $5,000 per year wilt be allocated to the contract tier optional services. No. Descw1ption Qty Unit One-dm Cost. 1 Dein removal or"whipping"of fields 1 Per $75.00 Visit/Field 2 Spiking:In all aver-seed with a solid-titre aerator of seeder with1 Per $400.00 1/4"diameter tine on 2"spacing visitffm 3 Solid-tine aerations performed electively on in-season fields and per —Mµ in high traffic areas of fields{primarily through center of the fields) 1 MstttField $350.00 4 Additional light to moderate dressings 1 Per $750.00 V sWield 5 Re-sodding of wom areas 1 Per Square $1475 Foot Response to Attachment b Respondeat Questiormire—4U paints total broken dawn as follows: _ o Company and indi*luat worts axile iwm 25 pains o Training and dev+ekVinent 10 point+$ o Vehicle and equiprexe A fist 5 points COMPANY NAME: A. Ryan Sanders Sports Services t("RS3 Tuff) SIGNATURE OF AUTHORIZED REPRESENTATIVE: _w:.. .... ......... M.. :..,. a..M..........._ .,..._....:. m. ........,.. PRINTED NAME: Garrett Reddehase PHONE NUMBER: t,361i;'..'4t-7226 EMAIL ADDRESS. com Iof1 City of Round Rock Professional Turf Management Services Exhibit "A" IFB No.20-002REBID Class/item:988-36 December 2019 ATTA C Vfl,10 ENT 3: REFERENCE SHEET PLEASE COMPLETE AND RETURN TH,;S FORM WITH THE SOLICITATION RESPONSE SOLICITATION 'NUMBER: IFB 20-002 REBID RESPONDENT'S'rJX'1E: RS3 Sports Turf DATE: 12/30/2019 Provide the name, address,telephone number and E-MAIL of at least three(3)valid Municipal,Government agencies or firms of comparable size that have utilized services that are similar in type and capacity within the last - two(2)years.City of Round Rock references are not applicable References may be checked prior to award. If references cannot be confirmed or if any negative responses are received it may Y,esult in the disqualification of submittal I Company's Name St. Edwards University Name of Contact Andy Shantz Title of Contact Facilities and Events Coordinator E-Alail Addressashantz@stedwards.edu Present Address 3001 S. Congress Ave. City, State,Zip Code Austin,TX 78704 Telephone Number 6 ) 270-6171 Fax Number 2. Company's Narne University of Houston - Intramurals Name of Contact Kim Clark Title of Contact Director of Campus Recreation E-Maill Address Present Address kdclark@uh.edu Code University Dr. City,State,Zip Cod Houston, TX 77204 Telephone Number 713 743-5478 Fax Number 713 743-9517 3 Company's Name Round Rock Express Name of Contact Chris A Title of Contact lmendarez President E-Mail Address calmendarez@rrexpress.com Present Address 3400 E. Palm Valley Blvd. City,State,Zip Code Round Rock, TX 78665 . Telephone Number (512 ) 238-2214 Fax Number, (512 238-2256 FAILURE TO PROVIDE THE REQUIRED INFORMATION VVITIS THE SOLICITATION RESPONSE MAY AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD Page 14 of 15 City of Round Rack Professional Turf Management Services Exhibit "A" lFB No.20-002REBID Class/item:988-36 December 2019 ATTACHMENT C • RESPONDENT QUESTIONNAIRE 40 Points Name of Business: __.wW...�. Ryan Sanders Sports Svcs., LLC dba RS3 Turf ___....._,......_�._........._..__..._� _ � ....._�.w.,_,.._............................................._........................._................_...............__..._ Physical Address of Headquarters(HQ): 3400 E. Palm Valley Blvd., Round Rock, TQC 786£5 !.... .. Physical Address of Serving Branch: ..........................._.................................... �.._.._�___.._._�...w........�_..�.........�... _......, 3400 E. Palm Valley Blvd., Round Rock,TX 78665 (if different address from HQ) l 1. TRAINING AND DEVELOPMENT:On a separate sheet of paper describe training and development provided to staff.(10 Points) 2. EQUIPMENT LIST:Attach a separate sheet of paper that describes the type of vehicles and equipment that will be used to support this contract This inventory list shall provide line item information of assets including type of equipment, brand,quantify,and age. (5 Paints) 3. Number of full-time employees that are eligible to work on City of Round Rock projects: Number of Employees: 1 4. How marry years has your company been in the professional Turf Management Business? i Number of years in the Professional Turf Management business: 15 5. EXPERIENCE:On a separate sheet of paper describe relevant company and individual experience for the personnel who will be actively engaged in the performance of this contract (25 Points) A. Company work experience: Describe recent company work experience(2 years or less)for at least 2 commercial contracts for Professional Turf Management Services, S. Individual Work Experience: Include the resume of the owner and lead personnel as well as supporting documentation as applicable;such as certifications, licenses,and years of experience Page 15 of 15 Exhibit "A" Garrett Reddehase SENIOR VICE PRESIDEXT Garrett Reddehase,CPTM,has been with the turf services division of the company since the formation of Ryan Sanders Sports Services(RS3)in 2014,and was named Senior Vice President, TUff Services in.2017.In his current position,Reddehase inariages all operations of'professional, collegiate and city sports fields.Prior to the fomiation of RS3,lie was the head p-oundskeeper at Dell Diamond from 2009-2014.In 2011 and 2013,Reddehase received the Pacific Coast League's Presidential Commendation for Groundskeeping and was named the 2012 Pacific Coast League (PCL)Turf:Manager of the Year. Prior to joining the fl-'xpress staff,Reddehase served as field superintendent%rith the Corpus Christi flool<-s.lie was involved with the grouncls crewat Whataburger Field since the building of the Gicilitv in 2005 and served as Corpus Christi's head groundskeeper frorn 2007 until joining the 17_xpress.During the looks'inaugural 2005 season,Reddelia-se and his crew nurtured one of the league's best playing surfaces. Reddehase was narned 2009 Texas League Turf Mariager ofthe Year,anaward voted on Icy`Texas League managers and umpires.Furthermore,Reddehase was awarded the 2009 Professional Baseball Field of the Year by the STMA,the highest honor awarded in the industry.In the interim, Whataburger Field was voted the second-best playing surface in the eight-team league in 2007 and 2008 arid was also selected as the top field in the South Division. Nick Rozdllski SENIOR GROUNDSI(EEPEIR Nick Roz dilski has heen in the spoits turf management InClU.Stry since 2005 and had been the Ilead Groundskeeper for the Round Rock Express since 201.7.During the offseason prior to the 201.8 campaign,Dell Diamond served as the primary filming location for AMC's hit television show Fear the Walldng Dead.RoMilski oversaw the transformation of Dell Diarnond into th.e post-apocalyTtic set in the fall,then led a complete rebuild of the playing SUrface and berms in less than three weeks following the end of the shows production in early March 2018. Prior to joining the Express,RoMilsid served as the Head Groundsk-eeper for the Corpus Christi 0 Hooks for two years.During his time with the Hooks,lie oversaw multiple renovations to the award-winning Whataburger Field,the largest being the complete replacement of the existing playing field. Rozdilski was the Assistzrit Head Grounds keeper for the Baltimore Orioles for six year,,;and oversaw both the installation and grow-in of a 100 percentsand-based.field with four different Blends ofKentucky Hlueprass,Additionally,lie maintained a pristine ptaying field dwing the 201.2 ALDS. Before serving as Assistant Head Groundskeeper for the Orioles,Rozdilski served as the Assistant Head Groundskeeper for theTrenton Thunder.There,tae led the constant adjustryient arid repair of pitcher's mounds arid bullpen mounds to league regulations.Rozdilsh-.i graduated from Delaware Valley College with a fiachelor of Science. in Agrononly. Exhibit "A" Jared Olson CONSTRUCTION PKA]VAGER Jared Olson joined RS3 Turf in 2017 but has been in the sports turf management industry since 2006.Prior to this position,Olson served as the Director of Facilities and'l'urf Management for the Lake County Captains,J-lead Groundskeeper for the Salt Lake Bees,Manager of Grounds for the gn Na mi IMarl iris and Assistant Head Groundskeeper for the Los Angeles Memorial Coliseum. Z7 Throughout his years in professional baseball,Olson helped build mounds and consult with Durnerous area high schools.During his tune in Miami,Olson-was hired to assist with the construction phase of the new Marlins ballparlL He participated in annual laser grading and playing fieldimproverrients at the ballpark Most recently,Olson joined Turf Equipment Source in Phoenix,where he began his constriction and renovation career.Iliere,fie worked at the spring training homes of the San Fnan'tisco Giants, Cincinnati Reds and Cleveland.Indians,as well as nurnerous local high schools.Ile also worlwd with. golf courses in Phoenix,.Denver and Laramie,Wyoming where he helped rebuild tee boxes. 01son graduated from South Georgia Colleges and is a member of the National Sports Turf Managers Association,Texas TUrfgrass Association and the Texas STMA. britton Sales Services Ma7ipger David Allbritton was born in Shfe'veport, Louisiana,He attended Barton County Community College in Great Bend,K.S then transferred and graduated with a Bachelor of Science degree in Recreation at Emporia Stiate Uviversity in Emporia,KS.Once graduated,David was hired on as the assistant baseball coach at Emporia State University.David then moved to Coffeyville,KS of he coached for two years at Coffeyville Community College.David joined the R53 Turf Constniction Crew when fie moved to Round Rock,TX in 2016.During his first year with the RS3 Construction Crew lit! renovated,constructed and maintained numerous hallparks and facilities.That role then.moved within 'WS 3`turf and lie 1)ecame the Turf Manager at Multi-Purpose Complex in Round R-ock,TX. David has most recently moved into the,Sales and Service Manager role for RS3'Furf. Exhibit "A" Andrew Keeler andypkeeter CiDgmail.corn,713-397-4906 825 South.Harvard Blvd. Apt.301,Los Angeles,CA 90005 Education Texas A&M University The University of Texas at Austin B.Surfgrass Science,May 2015 B.A.,English,May 2011 j1 GPA:3.8 Minor:Bus-mess GPA.-3.04 Work Experience 1 '.1Turf-Athletic I`ield Mafiager,Round Rock Ay s Romid Rock,TX,0702019- presont. r-.,.mployer:Garrett Reddehase/Nick Rozdilski * Maintain 4 natural grass soccer-fields,and I natural grass Championship field. * Performa all daily maintenance requirements for each field including mowing,irrigation,and field inspections. * Oversee scheduling and completing of cultural practices and nutrient programs for each field. * Mix and spray fertilizers mid other chemical products on each field as needed throughout the year. 6 Responsible for upkeep of all tool's used and stadium facilities on a daily basis. , Work directly with facilities management employees lye-fore and during events/ganles to ensure the highest quality of playing surfaces,facility appearances,and attendees'experience. Athletic Fields Manager,LvroIq.MqDnwuW Uhiyershj% Los Angeles,CA,05/2016-07/2019 Employer:Zach Dodenhoff * Maintain baseball) soccer,softba,14 and on-campus artificial fields during in-season and old season activities. * Perform all daily maintenance requirements for each field including mowing,irrigation,and field inspections. * Assist with the sebeduling and completing cultural practices and nutrient prognains for each field. Mix and spray fertilizers and other chemical products on each.field as needed throughout the year. Responsible for upkeep of all tools used and stadium facilities on a daily basis. Work directly with otber facilities nimiagement einployees as well as members of the athletic department during evenWgames to ensure the hig;liest quality of playing sm-1-4ces,canipus appeararices,and attendees'experience. Assistant(irowids.Manager,Houvron Djwanjo,Hou tori,TX,09/2015--05/2016 Employer: Brandon Smith: 832-364-7481 Maintain six grass fields,one artificial,and landscape of Ho Ston Sports Parkas well as stadium field at BBVA Compass Stadium. Responsiblefor completing larger projects and applications such as fertilizing,acrification-sodding, and irrigation repair. Work with a small team of two other coworkers to facilitate field preparatiows for all pr-actices,pafk- events,and MLS games. Seasonal Groundskeeper, os AngelesDoth ers,Los Angeles,CA,05/270 1.5 (1'9!24115 Employer: Eric Hansen: 818-237-0307 Mow entire field and bullpens on a daily basis. Apply fertilizer over entire field using walk behind spreaders as part of our field nutrient program. Exhibit "A" 0 Paint lines and logos on field for games and events. 0 Prepare field to host outside events including concerts,dinners,tourownents,and corporate parties. Grounds Inteim, 0'ashiagton Nafionals,Washinglon,DC,05/2014-0812014 Employer: JohnTurnour: 202-640-7000 * Prepared the field for every game which required complete set up and break-down ol'batting practice, hand-dragging infield and home plate,and painting the batter's bees and foul lines. * Assisted with re-sodding in problematic arms around the lie Id. * Worked with outside labor forces to prepare field and stage Ibr multiple major concert events. Field Staff.TexaY.A.&N Univer.01%College Station,TX,08/2013-05/2015 Employer, Craig Potts-,979-739-4254 * Maintain all adiletic fields on campus including baseball,soccer,softball,and football fields through processes including mowing,aerifying,topdressing,re sodding,and fertilizing each field when required. * Prepare the baseball field for each game by chalking foul lines wid boxes,setting edges and dragging IZ-1 (lie infield,and preparing the pitcher's mound.. * Am* water,and inow landscaping around camput.,fields widstaditans. Greens Keeper, Univensin,of T' ,s(;&Club.Austin,IX,09/410121-07/2013 Employer: Richard Cope:512 266-5988 Skills Operating heavy equipment such as riding laiva mowers,rollers,and tm,ctor vehicles, ,is well as smaller equipy-nent like weed-.,eaters,hwid-nakes,backpack blowers,ai)d walk mowers. Work4jgand communicating with bolix small and larger crews to efficiently complete each task. California Qualified Applicator Certificate holder -References D Nick McKenna,,Head Groundskeeper,OL-Am Field at Blue Bell Park, 544-553-5356 * John'furnour,Head Groundskeeper,Wasbingdon National,";.,202-640-7000 * Craig Potts,Athletic FicUs,Manager,Texas A&M I Jniversity,979-458-2014 Exhibit "A" s RYAN SANDERS SPOUS SERVICES Employee Training and Development: RS3 Turf provides training and development to our staff in the persistently evolving profession of Turf Management.Our employees are required to attend State(TTA)and National conventions (STMA)to earn Continuing Education Credits and gain practical knowledge in the art and science of providing safe and aesthetically pleasing playing surfaces.In addition to educational seminars, hands-on workshops and the latest technology on display,our staff can tour professional,college and municipal facilities around the country that offer a range of insights to take back home to their respective facilities.Our staff is also OSHA certified and is mandatory in becoming a RS3 employee, RS3 Turf is built on a foundation of Turf Management principles that exemplify quality and safety. Each Turf manager has an abundance of resources at their fingertips.Our staff can bounce ideas, gain information,and receive recommendations from a network of peers at all levels of the sports field management industry.Our vendors are also dedicated in providing field and educational days to our Turf Managers on different types of product,and application processes. THE TEXAS TURFGRASS ASSOCIATION BOARD OF CERTIFICATION HAS CONFERRED ON UY'arreft -neddehase D I G N A71 10 N CSF n Ce (I I Urjgn,-,-zSs �ganager In Reeognition of Successful l `ompletion of the Requirements or Certification and Demonstration q f a Iligh Leve of Competency, Expertise and Proficiency i" Tur�,grass Management gent In tV itnev:s Thereof, This Certificate Daly Signed Has Been Issued And Seal of Certification Affixed u � r TA �I Presi e t r. Ixecuti •e Director �I 4 4:r�^�Ve Certification Board Chair 17-255 Sim-NOW W-M Exhibit "A" ` Applicators are required to keep certificates of completion for 12 months following renewal of a license. 4 TAC§7.24(s) 'Regulations and statutory provisions governing pesticide applicator licensees and their use of pesticides may be found in Chapter 7,Title 4,of the Texas Administrative Code and.Chapter 76 of the Texas Agriculture Code, respectively. TDA's web site provides convenient links to these laws. Failure to comply with these laws, including misuse of any pesticide,may result in revocation,suspension,modification,or probation of your license and/or assessment of monetary administrative penalties. If you have any questions regarding your license,please contact our Austin headquarters toll free at(877)LIC- AGR.I(877-542-2474),or visit our web site at www.TexasAgriculture.gov For the hearing impaired,you may call Relay Texas(800)735-2988(voice)or(81 0)735-2989(TDD)or visit our web site. TEXAS DEPARTMENT OF AGRICULTURE Categories: 3A P.O.BOX 12847 AUSTIN,TEXAS 78711-2847 Descriptions: �, 1A Field Crop 3A Landscape Maint COMMERCIAL PESTICIDE APPLICATOR P4 18 Fruit,Nut,&Veg 3B Nursery Plant Prod LICENSE � y 1C Pasture&Rangeland 4 Seed Treatment 1D Vertebrate Pest 5 Vegetation Mem GARRETT REDDEHASE r',!%zx"° 1 E Farm Commodity Pest 6 Aquatic TGA Client No:00372337 Control 3400 E PALM VALLEY BLVD License No: 0486041 1 F Mimal Health 7 Derrmonstr&Research ROUND ROCK TX 78665 Effective Date: 01131/2019 1G Citrus 8 Reg Pest Control Expires: 01131/2020 1 H Livestock Prot Collar 9 Aerial Application 11 M-444 Device 11 Sal Fumigation 2 Forest Pest Control 12 Public Health Pat Contrd Wwor) Front side Lack side LAMINATION N ADVISED:Please cut out along heavy black lines,placing front and back sides together,and laminate. TERAS DEPARTMENT OF AGRICULTURE ,�t COMMISSIONER SID MILLER P.D.BOX 12847 AUSTIN,TEXAS 78711-2847 (877)LIC-AGRI(877-542.2474) For the hearing impaired:(800)735-2989 TDD (8W)735-2988 VOICE www.TexasAgriculture.gov COMMERCIAL PESTICIDE APPLICATOR LICENSE This is to certify that the person whose name appears below has met ttrk<requirements of Texas Agriculture Cade Chapter 76,relating to application of restricted-use or state"li hed-use pesticides or regulated herbicides. This license is issued for purchase and applxaWn of restricted-use or state4imded-use pesticides or regulated herbicides to to used according to label directions consistent wifh the use • categories listed below. GARRETT REDDEHASE TDA Client No: 00372337 3400 E PALMI VALLEY BLVD License No: 0486041 ROUND ROCK TX 7M5 Effective Date: January 31,2019 Expires: January 31,2020 Categories: Exhibit "A" Round Rock Multi-Flex Equipment List: Type: Brand: Quality: Age: Utility Cart Toro Workman HDX Excellent 6 years Utility Cart Toro Workman MDX Excellent 7 years Top-Dresser Toro 2500 drop Top-dresser Good 8 years Top-Dresser Stec SP100 Rotary Top-dresser Excellent 2 years Fertilizer Spreader Lesco#80 SS(2) Excellent 3 years Fertilizer Spreader Cosmo 46(Tractor Mounted) Excellent 2 years Aerator Toro 648 walk behind Excellent 3 years Aerator John Deere Aercore 1500 Tractor Mounted Good 8 years Aerator V Products Aeravator Excellent 4 years Verticutter 1t Products Verti-cutter Excellent 4 years Drag machine Toro Sandpro 5040 Excellent 3 years Sweeper Ohio Steel Professional Grade sweeper Excellent I year Broom Drag Self Manufactured 4x5 Excellent 2 years Edger McLane Excellent I year Blower Echo Backpack Blower Good 5 years String trimmer Echo String Trimmer Good 5 years Reel Mower Toro ReelMaster Crosstrax 5010 5 gang Excellent 2 years Sprayer Toro Workman 200 gallon sprayer Excellent 3 years Tractor John Deere 5055E with loading bucket Excellent 2 years Tractor John Deere 51005 with loading bucket Excellent 3 Years Tractor Kubota 5100 with loading bucket Good 6 years Skid Steer John Deere 316A Excellent 3 years Truck Ford F-250 Excellent 7 years Truck Dodge Ram 5500 Good 7 years Truck Dodge Ram 3500 Good 7 years Truck Ford F-350 Good 9 years Trailer TEX-.IBEX 35ft Gooseneck Good 7 years Trailer Pi 30ft Gooseneck Good 7 years Trailer Big-Tex 20 ft bumper pull Good 7 years Ciient#:747.20 Exhibit "A" 14RYANSAN ACOR& CERTIFICATE OF LIABILITY INS E 11AX 0WMrfYM 110312020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTTWTIE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR.PRODUCER,,AND THE CERTIFICATE FOLDER. IMPORTANT:If the certificate holder is an ADDf1TONAL INSURED,the policy(ies)must have ADDI-nONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this Certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONT NAME, Marsh Worthaln PHONE 221 Nest 6th Street,Suite14.00 Fes,:51 Z S3-d}ti3fi (A.N�1.512 453.1)£49 Austin,TIC 787111 AMREs.S: BNSiJi�l"2(S)AFFORDING COVERAGE IMC# 512 1{331 INSURER A.Cincinnati Indemnity(Company 23280 INSURED INSURER B Texas Mutual Insurance Company 22945 Ryan Sanders Baseball,LP IssuRER c;,.Argonaut Insurance Company 19801 0 E.Palm Valley Blvd. . Round bock,TX 78665 INSURER O INSURER e INSURER F ................ COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: 1HIS IS TO CERTIFY 'THAT 'THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDrTION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY RE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY Tf 1E POLICIES DESCRIBED HEREIN IS SUBJECT To Ai_L THE TERMS, EXCLUSIONS AND CONLDrTION S OF SUCH POLICIES LIMITS SHOWN MAY HAVE.BEEN REDUCED BY PAID CLAIMS LTR TYPi~OFi?dSiiRANCE AI)DL-"-MR POQCYEFF POLICYEXP (NSR YPJP POLICY NUMBER �(PAWDO' II M11)0!YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY ENP0220454 1112512019 11125/2020 EACH t;r.; URlza:NCE. $11000,1100 C . ,� ®c�cc�z PRS I' S�RFIITED 0,000,1100 MED EXP IA„y«,e porson) $10, fl PERSONAL&ADV IWURY r 1,000,()00 taEN L AGGREGATE LIMIT APPLIES PER GDIFRAt_X-4GRc:GATF s 2,000,000 PRO- POLICY L--J JECT EILtd I,Rc Dur-Ts COMPK)P AGG $2.00000 OTHER $ A AUMMOBILE LIAWLITY ENP0220454 1112512019111125f2020 CI.C3�dyt82 0SINGLE LIMIT $1,0011,1100 X ANY AUTO HHOLNLY INJURY((kit'qwz n) S AUTOS ONLY AUTOS LEU SWILY INJURY(Pu-aca&") S HIRED tJCJdlL7WtdF.I) PROPERTY C7AIvCAG:. AUTOS ONLY DTC AUTOS ONLY Ptr wvid ll 5 5 A X LIABRMLA LIAR X OCCUR ENP0220454 1112512019 1112512020 E`.hCH OCCURRENCE 55,000'wo EXCESS LIAS CLAIMS-MADE AGGREGATE 55,000,000 DED RETE-MON S i B WORKERS C06APENS4TION 0001232374 1210912018 1210112019 X PERS OTH AND EMPl OYE.RT LIA,f#IIFY Y I N _ f 6 ONY PROPRIRIMEtiiB F�(Ct ORIPARTU DTERIFXECUTIVE[`-I N r A E L EACH ACCIDENT (Mandeory In NH) E L CII.E_iE FA EMPLOYEE,S1100 n descriiseursdef �.I�IsrAo,t POLICY LIMIT $1,0130,017x0 I5CRIPTIUN OF OPERATIONS Irefa�r C Workers'Compe€asa WC92845868 614 12lO112018 1210112019 $1,000,GOO each acc Other States $1,000,000 policy limit DESCRIPTION OF OPERATMS l LOCATIONS I VEMCLES(ACORD jai.Ank4io"W Re».aft Scrxeda"I,e.my be atYArtslid I4 tsttxe r.IxaCg Is royuds�3} RE:Catering went Saturday,April 7,2018 CERTIFICATE BOLDER CANCELLATION Round Rock Multipurpose Complex SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXMRAIMN DATE THEREOF, NOTICE WILL BE DELIVERED IN 2001 N Kenney Fort Blvd ACCORDANCE Wrril THE FOMy PROViSg)NS. Round Rock,TX 78665 AUFTHOR17M REPRESENTATIVE ' PAxftM ?_ t3 crldSlftlrfl of 1A�R9fl.IISA iaC°y"-« ��F„�r•�"'"""—" ®1988-2015 ACORD CORPORA-110N.All rights reserved. ACORD 25(24161133) 1 of 1 The ACORD name and logo are registered masks of ACORD #S11621341M1145644 14L XM