Contract - Ryan Sanders Sports Services, LLC dba RS3 Sports Turf - 5/14/2020 CITY OF ROUND ROCK AGREEMENT FOR
PURCHASE OF PROFEESSIONAL TURF MANAGEMENT SERVICES
WITH
RYAN SANDERS SPORTS SERVICES
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THAT THIS AGREEMENT for professional turf management services (referred to
herein as the "Agreement"), is made and entered into on this the day of the month of
2020 by and between the CITY OF ROUND ROCK, a Texas home-rule
municipa ity, whose offices are located at 221 East Main Street, Round Rock, Texas 78664-5299
(referred to herein as the "City"), and RYAN SANDERS SPORTS SERVICES, whose offices
are located at 3400 East Palm Valley Boulevard, Round Rock, Texas 78665 (referred to herein as
the "Services Provider").
RECITALS:
WHEREAS, City desires to purchase professional turf management services; and
WHEREAS, City has issued its "Invitation for Bid" for the provision of said goods and
services, and City has selected the bid submitted by Services Provider; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Services Provider
whereby City is obligated to buy specified services and Services Provider is obligated to sell
same. The Agreement includes the following: (a) City's Invitation for Bid designated
Solicitation Number 20-002REBID, Class/Item: 988-36 dated December 2019 ("IFB"); (b)
Services Provider's Response to IFB; (c) contract award; and (d) any exhibits, addenda, and/or
amendments thereto. Any inconsistencies or conflicts in the contract documents shall be
resolved by giving preference in the following order:
00444947/ss2
R--2f)20--6 111-
(1) This Agreement;
(2) Services Provider's Response to IFB;
(3) City's Invitation for Bids, exhibits, and attachments.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, ston-ns, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and services mean the specified services, supplies, materials,
commodities, or equipment.
2.01 EFFECTIVE DATE, TERM
A. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto, and shall remain in frill force and effect unless and until it expires by operation
of the term indicated herein or is terminated as provided herein.
B. The term of this Agreement shall be for sixty (60) months commencing March 1,
2020.
C. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue as provided herein.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected Services Provider to supply the services as outlined in the IFB; and
Response to IFB submitted by Services Provider, all as specified in Exhibit "A." The intent of
these documents is to formulate an Agreement listing the responsibilities of both parties as
outlined in the IFB and as offered by Services Provider in its Response to the IFB.
The services which are the subject matter of this Agreement are described in Exhibit "A"
and, together with this Agreement, comprise the total Agreement and they are frilly a part of this
Agreement as if repeated herein in full.
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4.01 ITEMS AWARDED; AND SCOPE OF WORK
Items Awarded. All bid items listed on the "Attachment A: Bid Foran" of Exhibit "A" are
awarded to Services Provider.
Scope of Work: For purposes of this Agreement, City has issued documents delineating the
required services (specifically IFB 19-002REBID, Class/Item: 988-36 dated December 2019).
Services Provider has issued its response agreeing to provide all such required services in all
specified particulars. All such referenced documents are included in Exhibit "A" attached hereto
and made a part hereof for all purposes. When taken together with the appended exhibits, this
Agreement shall evidence the entire understanding and agreement between the parties and shall
supersede any prior proposals, correspondence or discussions.
Services Provider shall satisfactorily provide all services described under the attached
Exhibit "A" within the contract term specified in Section 2.01. Services Provider's undertakings
shall be limited to performing services for City and/or advising City concerning those matters on
which Services Provider has been specifically engaged. Services Provider shall perform its
services in accordance with this Agreement, in accordance with the appended exhibits, in
accordance with due care, and in accordance with prevailing industry standards for comparable
services.
5.01 COSTS
In consideration for the professional turf management services to be performed by Services
Provider, City agrees to pay Services Provider as set forth herein and "Attachment A: Bid Form"
of Exhibit "A," an amount not-to-exceed One Hundred Fifty-Eight Thousand and No/100
Dollars ($158,000.00) per year for a total not-to-exceed amount of Seven Hundred Ninety
Thousand and No/100 Dollars ($790,000.00) for the term of the Agreement.
6.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of Services Provider;
B. Purchase Order Number;
C. Description and quantity of items received or services provided; and
D. Delivery or performance dates.
7.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING
Authority for local governments to contract with one another to perform certain
governmental functions and services, including but not limited to purchasing functions, is
granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts,
Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter
F, Section 27 1.101 and Section 271.102.
Other governmental entities within the State of Texas may be extended the opportunity to
purchase off of the City's bid, with the consent and agreement of the successful service
provider(s) and the City. Such agreement shall be conclusively inferred for the services provider
from lack of exception to this clause in the service provider's response. However, all parties
hereby expressly agree that the City is not an agent of, partner to, or representative of those
outside agencies or entities and that the City is not obligated or liable for any action or debts that
may arise out of such independently-negotiated"piggyback"procurements.
8.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Services Provider a written notice of termination at the end of its then current fiscal year.
9.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Services Provider will be made within thirty (30) days of the day on which City receives the
performance, supplies, materials, equipment, and/or deliverables, or within thirty (30) days of the
day on which the performance of services was complete, or within thirty (30) days of the day on
which City receives a correct invoice for the performance and/or deliverables or services,
whichever is later. Services Provider may charge interest on an overdue payment at the "rate in
effect" on September 1 of the fiscal year in which the payment becomes overdue, in accordance
with V.T.C.A., Texas Government Code, Section 2251.025(b); however, this Policy does not
apply to payments made by City in the event:
A. There is a bona fide dispute between City and Services Provider, a contractor,
subcontractor or supplier about the goods delivered or the service performed that
cause the payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute between Services Provider and a subcontractor or
between a subcontractor and its supplier about the goods delivered or the service
performed that causes the payment to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
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10.01 GRATUITIES AND BRIBES
City may, by written notice to Services Provider, cancel this Agreement without liability
to Services Provider if it is determined by City that gratuities or bribes in the form of
entertainment, gifts, or otherwise were offered or given by Services Provider or its agents or
representatives to any City officer, employee or elected representative with respect to the
performance of this Agreement. In addition, Services Provider may be subject to penalties stated
in Title 8 of the Texas Penal Code.
11.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Services Provider's charges.
12.01 ORDERS PLACED WITH ALTERNATE SERVICES PROVIDERS
If Services Provider cannot provide the goods as specified, City reserves the right and
option to obtain the products from another supplier or suppliers.
13.01 INSURANCE
Services Provider shall meet all insurance requirements set forth by the City in the
attached Exhibit "A" and on the City's website at: https://www.roundrocktexas.gov/wp-
content/uploads/2014/12/corr insurance 07.20112.pdf -
14.01 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
Chad McKenzie
Director of Sports Management and Tourism
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
512-218-5488
cmckenzie2roundrocktexas.gov
15.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made,then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
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16.01 DEFAULT
If Services Provider abandons or defaults under this Agreement and is a cause of City
purchasing the specified goods elsewhere, Services Provider agrees that it may be charged the
difference in cost, if any, and that it will not be considered in the re-advertisement of the service
and that it may not be considered in future bids for the same type of work unless the scope of
work is significantly changed.
Services Provider shall be declared in default of this Agreement if it does any of the
following:
A. Fails to make any payment in frill when due;
B. Fails to.frilly, timely and faithfully perform any of its material obligations
under this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein; or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United
States.
17.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30) days' written notice to Services
Provider.
B. In the event of any default by Services Provider, City has the right to terminate
this Agreement for cause, upon ten (10) days' written notice to Services Provider.
C. Services Provider has the right to terminate this Agreement only for cause, that
being in the event of a material and substantial breach by City, or by mutual agreement to
terminate evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Services Provider,
Services Provider shall discontinue all services in connection with the performance of this
Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such
orders and contracts are chargeable to this Agreement. Within thirty (30) days after such notice
of termination, Services Provider shall submit a statement showing in detail the goods and/or
services satisfactorily performed under this Agreement to the date of termination. City shall then
pay Services Provider that portion of the charges, if undisputed. The parties agree that Services
Provider is not entitled to compensation for services it would have performed under the
remaining term of the Agreement except as provided herein.
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15.01 INDEMNIFICATION
Services Provider shall defend (at the option of City), indemnify, and hold City, its
successors, assigns, officers, employees and elected officials harmless from and against all suits,
actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any
and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of
Services Provider, or Services Provider's agents, employees or subcontractors, in the
performance of Services Provider's obligations under this Agreement, no matter how, or to
whom, such loss may occur. Nothing herein shall be deemed to limit the rights of City or
Services Provider (including, but not limited to the right to seek contribution) against any third
party who may be liable for an indemnified claim.
19.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Services Provider, its agents, employees and subcontractors shall use best efforts
to comply with all applicable federal and state laws, the Charter and Ordinances of the City of
Round Rock, as amended, and with all applicable rules and regulations promulgated by local,
state and national boards, bureaus and agencies.
B. In accordance with Chapter 2270, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods and services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and (2)will not boycott
Israel during the term of this contract. The signatory executing this Agreement on behalf of
Services Provider verifies that Services Provider does not boycott Israel and will not boycott
Israel during the term of this Agreement.
20.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
21.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1 r When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
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Notice to Services Provider:
Ryan Sanders Sports Services
3400 East Palm Valley Boulevard
Round Rock, Texas 78664
Notice to City:
Laurie Hadley, City Manager Stephan L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Services Provider.
22.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
23.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Services Provider and City. This Agreement may only be amended or supplemented by mutual
agreement of the parties hereto in writing, duly authorized by action of the City Manager or City
Council.
24.01 DISPUTE RESOLUTION
City and Services Provider hereby expressly agree that no claims or disputes between the
parties arising out of or relating to this Agreement or a breach thereof shall be decided by any
arbitration proceeding, including without limitation, any proceeding under the Federal
Arbitration Act (9 USC Section 1-14) or any applicable state arbitration statute.
25.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
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being void should a provision which is of the essence of this Agreement be determined void.
26.01 MISCELLANEOUS PROVISIONS
Standard of Care. Services Provider represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Services Provider understands and agrees that time is of the
essence and that any failure of Services Provider to fulfill obligations for each portion of this
Agreement within the agreed timeframes will constitute a material breach of this Agreement.
Services Provider shall be frilly responsible for its delays or for failures to use best efforts in
accordance with the terms of this Agreement. Where damage is caused to City due to Services
Provider's failure to perform in these circumstances, City may pursue any remedy available
without waiver of any of City's additional legal rights or remedies.
Force Majeure. Neither City nor Services Provider shall be deemed in violation of this
Agreement if it is prevented from performing any of its obligations hereunder by reasons for
which it is not responsible as defined herein. However, notice of such impediment or delay in
performance must be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
[Signatures on the following page.]
IN WITNESS WHEREOF, City and Services Provider have executed this Agreement on
the dates indicated.
City of Round Rock,Texas Ryan Sanders Sports Services
Printed Name: Printed �e: �P+o,�.,•.�fit,- K.��.c�as
Title: Title: r -a�
Date Signed:
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Date Signed: _ 4_ o
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Attest:
By:
Sara L.White,City Clerk
For City, proved as to Fo m:
Stephan Sheets,City Attorney
Exhibit "A"
ROUND ROCK TEXAS
PURCHASING DIVISION
City of Round Rock, Texas
Purchasing Division
221 East Main Street
Round Rock, Texas 78664-5299
www.ro a n d ro cktexa s.g ov
INVITATION FOR 131D (IFB)
PROFESSIONAL TURF MANAGEMENT SERVICES
SOLICITATION NUMBER 20-002REBID
DECEMBER 2019
City of Round Rock Exhibit "A"
Professional Turf Management Services
IFB No. 20-002REBID
Class/Item: 988-36
December 2019
Professional Turf Management Services
PART I
GENERAL REQUIREMENTS
1. PURPOSE: The City of Round Rock, herein after"the City" seeks a bid from firms experienced in providing
professional turf management services for the overall maintenance, mowing, and upkeep for a total five (5)
natural grass multi-purpose athletic fields.An anticipated total contract award will be made by the City in an
amount not to exceed $165,000 per year.
2. BACKGROUND: The Round Rock Multipurpose Complex opened in the spring of 2017 and is operated as a
championship Level sports facility under the management of the City's Sports Management and Tourism
Department. The maintenance and upkeep of the facility will be a paramount need at the facility, as it strives
to attract regional and national tournaments and events to Round Rock. The collegiate to professional level of
maintenance and care, summarized in this solicitation, for the five natural Tifway 419 Bermuda grass fields
will be the biggest component of what sets our facility apart from other venues
3. SOLICITATION PACKET: This solicitation packet is comprised of the following:
Description Index
Part I—General Requirements Pages 2-5
Part II—Definitions, Standard Terms and Conditions Page 6
and Insurance Requirements
Part III—Supplemental Terms and Conditions Pages 7-10
Part IV—Scope of Work Pages 11-12
Attachment A—Bid Sheet Page 13
Attachment B—Reference Sheet Page 14
Attachment C—Respondent Questionnaire Page 15
4. AUTHORIZED PURCHASING CONTACT: For questions or clarification of specifications, you may contact:
Cheryl Kaufman
Purchasing Supervisor
Purchasing Division
City of Round Rock
512-218-5417
ckaufman(&roundrocktexas.gov
The individual listed above may be contacted by e-mail for clarification of the specifications only. No authority
is intended or implied that specifications may be amended, or alterations accepted prior to solicitation opening
without written approval of the City of Round Rock through the Purchasing Department.
Page 2 of 15
City of Round Rock Exhibit "A"
Professional Turf Management Services
IFB No. 20-002REBID
Class/Item: 988-36
December 2019
5. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below.
EVENT DATE
Solicitation released December 6, 2019
Mandatory Pre-Bid meeting/site visit December 18, 2019 @ 10:00 AM, CST
Deadline for submission of questions December 20, 2019, 2019 @ 5:00 PM, CST
City responses to questions or addendums Approximately December 23, 2019 @ 5:00
PM, CST
Deadline for submission of responses January 7, 2020 @ 3:00 PM, CST -
All questions regarding the solicitation shall be submitted in writing by 5:00 PM, CST on the due date noted
above.A copy of all questions submitted and the City's response to the questions shall be posted on the
City's webpage in the form of an-addendum at:
https://www.roundrocktexas.gov/businesses/solicitations/.
Questions shall be submitted in writing to the"Authorized Purchasing Contact". The City reserves the right to
modify these dates. Notice of date change will be posted to the City's website:
http://www.roundrocktexas.gov/bids.
6. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at
http://www.roundrocktexas.gov/bids for any updates pertaining to the solicitation described herein. Various
updates may include addendums, cancellations, notifications, and any other pertinent information necessary
for the submission of a correct and accurate response. The City will not be held responsible for any further
communication beyond updating the website.
7. MANDATORY PRE-BID MEETING/SITE VISIT AND INSPECTION:A pre-bid meeting/site visit, and
inspection will be conducted to fully acquaint Respondents with the facilities, difficulties and/or restrictions
inherent in the services specified. The pre-bid meeting/site visit will be conducted on the date specified in
PART I Section 5-Schedule of Events.
A. Attendance at the pre-bid meeting and site visit is mandatory. Respondents shall sign-in at the pre-bid
meeting to document their attendance. Immediately following the pre-bid meeting, a site visit tour will
be conducted to enable Respondents to determine labor, equipment, supplies and materials necessary
to perform the services specified herein. The City reserves the right to determine a response"not
available for award" if the Respondent fails to attend the mandatory pre-bid meeting and site visit tour
which shall initially begin at:
Round Rock Multipurpose Complex
2001 North Kenney Fort Blvd.
Round Rock, Texas 78665
B. Respondents will check in at the clubhouse building at the North entrance of the facility.
C. Respondents are strongly encouraged to bring a copy of the solicitation document with them to the pre-
bid meeting/site visit.
D. It is the responsibility of the Respondent to examine each field and determine quantity, amounts, take
precise measurements, determine material requirements, equipment requirements, labor requirements
and other solicitation related details during said inspections.
8. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3:00 PM, on the due date noted
in PART I, Section 5—Schedule of Events. Mail or hand deliver sealed responses to:
City of Round Rock
Attn: Cheryl Kaufman '
Purchasing Department
221 E. Main Street
Round Rock, Texas 78664-5299
Page 3 of 15
City of Round Rock Exhibit "A"
Professional Turf Management Services
IFB No. 20-002REBID
Class/Item: 988-36
December 2019
A. Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title,
number, due date and "DO NOT OPEN".
B. Facsimile or electronically transmitted responses are not acceptable.
C. Responses cannot be altered or amended after opening.
D. No response can be withdrawn after opening without written approval from the City for an acceptable
reason.
E. The City will not be bound by any oral statement or offer made contrary to the written specifications.
F. Samples and/or copies shall be provided at the Respondent's expense and shall become the property
of the City.
G. Late responses will not be considered and will be returned unopened if a return address is provided.
9. RESPONDENT REQUIREMENTS: The City of Round Rock makes no warranty that this checklist is a full
comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist
participating Respondents in compiling their final responses. Respondents are to carefully read the entire
solicitation.
Respondent shall submit one (1) evident signed "Original" and one identical-to-the-original electronic copy of
the IFB response on a flash drive (no CDs). The submittal is required to include all addendums and requested
attachments. The bid response along with samples and/or copies shall be provided at the Respondent's
expense and shall become the property of the City.
This invitation for bid (IFB) does not commit the City to contract for any supply or service. Respondents are
advised that the City will not pay for any administrative costs incurred in response preparation to this IFB; all
costs associated with responding to this IFB will be solely at the interested parties'expense. Not responding
to this IFB does not preclude participation in any future RFP/RFQ/IFB.
For your bid to be responsive, addendums and the attachments identified below shall be submitted
with your proposal.
❑ Addendums:Addendums may be posted to this solicitation. Bidders are required to submit signed
addendums with their sealed response. The Bidder shall be responsible for monitoring the City's website
at http://www.roundrocktexas.gov/bids for any updates pertaining to the solicitation.
❑ Attachment A: BID SHEET: The bid response shall be submitted on itemized, signed Bid Sheet provided
in the solicitation packet. Failure to complete and sign the bid sheet will result in disqualification. If there is
a conflict between the unit price and extended price, the unit price will take precedence. Submission of
responses on forms other than the City's Solicitation Document may result in disqualification of the
response.
❑ Attachment B: REFERENCE SHEET. Provide the name, address, telephone number and E-MAIL of at
least three (3) valid Municipal, Government agencies or firms of comparable size that have utilized
services that are similar in type and capacity within the last two (2)years. City of Round Rock references
are not applicable. References may be checked prior to award. If references cannot be confirmed or if
any negative responses are received it may result in the disqualification of submittal.
❑ Attachment C: RESPONDENT QUESTIONNAIRE: Complete the respondent questionnaire and submit
with bid packet. Attach additional pages as needed. Failure to complete the respondent questionnaire
may result in disqualification.
10. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses, or to
accept any response deemed most advantageous, or to waive any irregularities or informalities in the
response received that best serves the interest and at the sole discretion of the City.All solicitations received
may be evaluated based on the best value for the City. In determining best value, the City may consider:
A. Purchase price;
B. Reputation of Respondent and of Respondent's goods and services;
C. Quality of the Respondent's goods and services;
Page 4 of 15
City of Round Rock Exhibit "A"
Professional Turf Management Services
IFB No. 20-002REBID
Class/Item: 988-36
December 2019
D. The extent to which the goods and services meet the City's needs;
E. Respondent's past performance with the City;
F. The total long-term cost to the City to acquire the Respondent's goods or services;
G. Any relevant criteria specifically listed in the solicitation.
H. EVALUATION FACTORS
Total of 100 points assessed as follows:
i. Cost-60 points total
ii. Response to Attachment C—Respondent Questionnaire—40 points total
o Company and individual work experience 25 points
o Training and development 10 points
o Vehicle and equipment list 5 points
I. Respondents may be contacted for clarification of bid and/or to discuss details of the services they are
proposing. This may include a presentation and/or the request for additional material/information.
11. CONFIDENTIALITY OF CONTENT: As stated in Section 16 of City of Round Rock Purchasing Definitions,
Standard Terms and Conditions, all documents submitted in response to a solicitation shall be subject to the
Texas Public Information Act. Following an award, responses are subject to release as public information
unless the response or specific parts of the response can be shown to be exempt from the Texas Public
Information Act. Pricing is not considered to be confidential under any circumstances
A. Information in a submittal that is legally protected as a trade secret or otherwise confidential must be
clearly indicated with stamped, bold red letters stating "CONFIDENTIAL"on that section of the
document. The City will not be responsible for any public disclosure of confidential information if it is not
clearly marked as such.
B. If a request is made under the Texas Public Information Act to inspect information designated as
confidential, the Respondent shall, upon request from the City, furnish sufficient written reasons and
information as to why the information should be protected from disclosure. The matter will then be
presented to the Attorney General of Texas for final determination.
12. SUSPENSION OR DEBARMENT CERTIFICATION: The provisions of the Code of Federal Regulations 2
CFR part 180 suspension and debarment may apply to this agreement. The City of Round Rock is prohibited
from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose
principals are suspended or debarred from doing business with the Federal Government, State of Texas, or
the City of Round Rock.
13. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the
successful offeror to complete a Form 1295"Certificate of Interested Parties"that is signed for a contract
award requiring council authorization. The"Certificate of Interested Parties"form must be completed on the
Texas Ethics Commission website, printed, signed and submitted to the City by the authorized agent of the
Business Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior to
final contract execution. Link to Texas Ethics Commission Webpage:
https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm
Page 5 of 15
City of Round Rock Exhibit "A"
Professional Turf Management Services
IFB No. 20-002REBID
Class/Item: 988-36
December 2019
PART II
DEFINITIONS, STANDARD TERMS AND CONDITONS
AND INSURANCE REQUIREMENTS
1. DEFINITIONS, STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation, the
Respondent agrees that the City's Definitions, Standard Terms and Conditions, in effect at the time of release
of the solicitation, shall govern unless specifically provided otherwise in a separate agreement or on the face
of a purchase order. Said Definitions, Terms and Conditions are subject to change without notice. It is the
sole responsibility of Respondents to stay apprised of changes. The City's Definitions, Standard Terms and
Conditions can be viewed and downloaded from the City's website at:
https://w\&w.roundrocktexas.gov/departments/purchasing/
2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard
Insurance Requirements. The City's Standard Insurance Requirements document can be viewed and
downloaded from the City's website at: https://www.roundrocktexas.gov/departments/purchasing/
Page 6 of 15
City of Round Rock Exhibit "A"
Professional Turf Management Services
IFB No. 20-002REBID
Class/Item: 988-36
December 2019
PART III
SUPPLEMENTAL TERMS AND CONDITIONS
1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the following:
A. This agreement shall be effective as of the Effective Date, but the initial term (the"Initial Term")for
performance of the Professional Turf Management Services under this Agreement shall begin on
February 1, 2020 (the"Commencement Date") and unless sooner terminated as provided herein, shall
terminate on the fifth (5th) anniversary of the Commencement Date (the"Termination Date").
B. If the awarded respondent fails to perform its duties in a reasonable and competent manner, the City
sliall give written notice to the respondent of the deficiencies and the respondent shall have 30 days to
correct such deficiencies. If the respondent fails to correct the deficiencies with the 30 days, the City
may terminate the agreement by giving the respondent written notice of termination and the reason for
the termination.
C. Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions
of this agreement for such a period as is reasonably necessary to re-solicit and/or complete'the project
up to 120 days.
2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications.
Respondents who do not meet the minimum qualifications will not be considered for award.The Respondent
shall:
A. Be firms, corporations, individuals or partnerships normally engaged in providing professional turf
management services for the overall maintenance, mowing, and upkeep of natural grass multi-purpose
fields as specified herein and have adequate organization, facilities, equipment, financial capability, and
personnel to ensure prompt and efficient service to the City;
B. Provide all labor, supplies and materials required to satisfactorily perform the services as specified
herein and own or acquire at no cost to the City all construction aids, appliances, and equipment
Respondent deems necessary and maintain sole responsibility for the maintenance and repair of
Respondent's vehicles, equipment, tools and all associated costs. The City shall not be responsible for
any Respondent's tools, equipment or materials lost or damaged during the performance of the
services specified herein;
C. To better ensure expected grade of performance, the successful contractor will be able to demonstrate
a minimum of five (5)years' experience in performing the proposed scope of work previously or
currently at the competitive collegiate and professional sports IeVel, including a minimum of two NCAA
or professional soccer facilities or stadiums.
D. Contractor must have Texas Commercial Pesticide Applicator License and provide an affidavit of
performance to the above experience requirement.
E. Contractor must be able to demonstrate equivalent knowledge in horticulture and agronomy, including
soil sampling and related sciences, have experience in resolving aggressive plant-related diseases,
cross-pollination and other growth impediments, as well as provide evidence of large-scale athletic
event preparation; experience with high-traffic properties is a plus.
F. Commitment to the contract requires contractor-provided equipment be dedicated to the property, to
include a 5-or 7-gang professional grade reel mower to maximize effectiveness and consistent
finishing results in mowing program and sufficient equipment to allow the deep tine aerification unit to
pull a minimum 7" Cores, as needed. The City will provide a dedicated on-site Conex container for the
storage-of large equipment such as mowers and aerators. While no forklift is regularly present on site,
with advance notice, the City can arrange for one if needed.
G. The City intends to contract with turn-key provider so the successful contractor will possess a
demonstrated ability to resource extended cultural practice services, including reliable and consistent
sod sourcing, and have a strong network of material and equipment providers as needed.
H., Be domiciled in or have a home office inside the United States. Respondents domiciled outside the
United States, or not having a home office inside the United States will not be included for consideration
in this procurement process.
Page 7 of 15
City of Round Rock Exhibit "A"
Professional Turf Management Services
IFB No. 20-002REBID
Class/Item: 988-36
December 2019
3. SUBCONTRACTORS: Respondent shall not subcontract or otherwise engage subcontractors to perform
required services. The City seeks to do business directly with a company experienced in in providing
professional turf management services for the overall maintenance, mowing, and upkeep of natural grass
multi-purpose athletic fields.
4. DAMAGE: The Respondent shall be responsible for damage to the City's equipment, property, the workplace,
and its contents if the Contractor exhibits negligence in work, its personnel, and/or equipment usage.
5. SAFETY: The City reserves the right to remove any employee from City property for violation of federal, state,
and local health, safety and environmental laws, ordinances, rules and regulations. The Respondent shall:
A. Ensure that all employees comply with all Occupational Safety and Health Administration (OSHA), State
and City safety and occupational health standards and other applicable federal, state, and local health,
safety, and environmental laws ordinances, rules and regulations in the performance of these services;
B. Be held responsible for the safety of their employees and unsafe acts or conditions that may cause
injury or damage to any persons or property within and around the work site. In case of conflict, the
most stringent safety requirement shall govern;
C. Indemnify and hold the City harmless from and against all claims, demands, suits, actions,judgments,
fines penalties and liability of every kind arising from the breach of the Successful Respondents'
obligations under this paragraph.
6. WORKFORCE: Successful Respondent shall:
A. Ensure Respondent's employees perform the services in a timely, professional, and efficient manner;
B. Ensure Respondent's employees, while working on City property, wear a company uniform that clearly
identifies them as the Respondent's employee; .
C. Employ all personnel for work in accordance with the requirements set forth by the United States
Department of Labor. The City reserves the right to verify citizenship or right to work in the United
States.
7. PRICING: The Respondent shall determine and submit a fixed cost for the work and shall include all
incidental costs, labor, overhead charges, travel, payroll expenses, freight, equipment acquisition and
maintenance, demurrage, fuel surcharges, delivery charges, costs associated with obtaining permits,
insurance, bonds and risk management. Other than those items listed on the bid sheet as"Optional/One
Time Charges," no separate line item charges shall be permitted for either response or invoice purposes.
8. PRICE INCREASE: Contract prices for professional turf management services shall remain firm throughout
the initial twelve (12) month term of the contract. A price increase to the agreement may be considered on
the anniversary date of the Contract each year and shall be equal to the consumer price index for that year,
but at no time can the increase be greater than 5%for any single line item.
A. Consumer Price Index(CPI): Price adjustments will be made in accordance with the percentage
change in the U.S. Department of Labor Consumer Price Index(CPI-U)for all Urban Consumers. The
price adjustment rate will be determined by comparing the percentage difference between the CPI in
effect for the base year six-month average (January through June OR July through December); and
each (January through June OR July through December six month average)thereafter. The
percentage difference between those two CPI issues will be the price adjustment rate. No retroactive
contract price adjustments will be allowed. The Consumer Price Index(CPI) is found at the Bureau of
Labor Statistics, Consumer Price Index website: http://www.bls.gov/cpi/.
Page 8 of 15
City of Round Rock Exhibit "A"
Professional Turf Management Services
IFB No. 20-002REBID
Class/Item: 988-36
December 2019
B. Procedure to Request Increase:
i. Mail the written price increase request with the rate detail comparison and comprehensive
calculation and any supporting documentation to the designated City Contract Specialist a minimum
of 45 days prior to the annual Contract anniversary. The detailed written calculation will be
verified and confirmed. All written requests for increases must include the City of Round Rock.
contract number, solicitation reference information, and contact information for the authorized
representative requesting the increase. Price increase requests shall be sent by mail to:
City of Round Rock
Purchasing Department
Attn: Contract Specialist
221 East Main Street
Round Rock, TX 79664-5299
ii. Upon receipt of the request, the City reserves the right to either accept the escalation and make
change to the purchase order within 30 days of the request, negotiate with the Vendor, or cancel
the agreement or purchase order if an agreement cannot be reached on'the value of the increase.
9. PERFORMANCE REVIEW: The City reserves the right to review the awarded respondents' performance
anytime during the contract term.
10. ACCEPTANCE: Acceptance inspection should not take more than five (5)working days.The awarded
respondent will be notified within the time frame if the services delivered are not in full compliance with the
specifications. In the event the services are not performed to the satisfaction of the City; the vendor shall
agree to reperform services to specification at no additional cost to the City. If any agreement or purchase
order is cancelled for non-acceptance, the needed services may be purchased elsewhere.
11. ORDER QUANTITY: The quantities shown on the solicitation are estimates only. No guarantee of any
minimum or maximum purchase is made or implied. The City will only order the services/goods needed to
satisfy requirements within budgetary constraints, which may be more or less than indicated.
12. PERMITS: The Successful Respondent shall verify and obtain all necessary permits, licenses, and/or
certificates required by federal, state and local laws, ordinances, rules or regulations for the completion of the
services as specified if required for the project.
13. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single award or
non-award that best serves the interest and at the sole discretion of the City. Respondents to the solicitation
will be notified when City staff recommendation of award has been made. The award announcement will be
posted to the City's website at https://www.roundrocktexas.gov/businesses/solicitations/once City Council
has approved the recommendation of award and the agreement has been executed.
14. POST AWARD MEETING: The City and Successful Respondent(s) may have a post award meeting to
discuss, but not be limited to the following:
A. The methcrd to provide a smooth and orderly transition of services performdd from the current
contractor;
B. Provide City contact(s) information for implementation of agreement.
C. Identify specific milestones, goals, and strategies to meet objectives.
15. POINT OF CONTACT/DESIGNATED REPRESENTATIVE:
A. Contractor's point of contact: In order to maintain consistent standards of quality work performed
across the City, the City shall be provided with a designated and identified point of contact upon award
of the contract to include contact information. The City's designated representative shall be notified by
the Respondent immediately should the point of contact change.
Page 9 of 15
City of Round Rock Exhibit "A"
Professional Turf Management Services
IFB No. 20-002REBID
Class/Item: 988-36
December 2019
B. The City's designated representative:
Brian Stillman
Sports Facilities &Operations Manager
Sports Management and Tourism
Phone: 512-218-6607
E-mail: bstiliman(a).roundrocktexas.gov
16. INTERLOCAL PURCHASING AGREEMENTS
A. The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the
Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. The Contractor agrees to offer
the same price and terms and conditions to other eligible agencies that have an interlocal agreement
with the City.
B. The City does not accept any responsibility or liability for the purchases by other government agencies
through an interlocal cooperative agreement
Page 10 of 15
City of Round Rock Exhibit "A"
Professional Turf Management Services
IFB No. 20-002REBID
Class/Item: 988-36
December 2019
PART IV
SCOPE OF WORK
1. SCOPE: The City of Round Rock is seeking to contract with a turn-key professional turf management
company for the overall maintenance, mowing, and upkeep of our five natural grass fields at the Round
Rock Multipurpose Complex. Required standard of turf management will be on par with competitive
collegiate or professional sports venues within the state of Texas. Contractor will supply all services and
supplies per the specified scope of work listed below.
Services shall be performed at:
Round Rock Multipurpose Complex
2001 North Kenney Fort Blvd
Round Rock, TX 78665
Professional Turf Management Services shall consist of the following tasks:
A. Mowing: Required for all fields. Mowing schedule will be adjusted as necessary and shall occur at a
minimum of three (3)times per week, weather permitting. Lawn height may vary depending on the
time of year but must meet expectations for play; height: five-eighths to seven-eighths (5/8 to 7/8)
inches and mowed with a reel mower.
B. Fertilization: Required for all fields. Contractor will provide the City's designated representative with
a fertilization schedule to include, but not limited to, how need will be accessed, frequency of
fertilization and frequency of soil testing. Contractor will modify schedule in accordance with soil
testing results and fertilization needs as necessary. Minimum of 1 application per month.
C. Aeration: Required for all fields. Three (3)times per year, one (1) solid core aeration and two (2)
hollow core aerations, and cores will be at least six(4) inches in depth with 1-3" spacing. Cores will
be swept and removed from surface.
D. Top dressing: Required for all fields. Four(4)times per year immediately following aeration and
over-seed application, 120 tons per application covers all fields, and sand is to be USGA grade. In the
event rocks or other foreign material is mixed with the sand, Contractor will make every attempt to
remove the foreign material to ensure safety of the users of the field.
E. Verti-cutting: Required for all fields. Two (2)times per year. Clippings will be swept up and removed
from surface.
F. Insect/Weed Control: Required for all fields. Pre-emergent insect/weed control will be applied at
times deemed necessary. Post-emergent insect/weed control will be applied every 90 days. Two
preventative applications for grub worms and an annual application for control of fire ants, mole
crickets, and other insect control-will be required as necessary. Weed eating and edging around the
concrete ribbon of each field will be done weekly.
G. Over Seeding: Required for all fields.A three-way blend of perennial rye at an 8 Ib. per 1000 square
foot rate or 6 Ib. per 1000 square foot rate will be applied on or about October 15 of each calendar
year weather permitting. A light top-dressing application shall be applied with seed to ensure seed-
soil contact. High traffic areas may require additional over seeding and Contractor will apply over
seeding to these high traffic areas as necessary.
H. Rolling: Two (2)times per year with a 3 to 5-ton smooth double-drum roller.
I. Watering and irrigation maintenance: Set and monitored weekly for any necessary adjustments to
watering schedule. Minor repairs will be made when necessary and regular maintenance of the
irrigation systems will be performed by the Contractor(i.e. valve boxes kept visible and clean,
sprinkler heads adjusted properly, programs monitored and adjusted as necessary, minor leaks,
broken sprinklers, etc.). The City will provide parts as necessary for the minor repairs.
Page 11 of 15
City of Round Rock Exhibit "A"
Professional Turf Management Services
IFB No. 20-002REBID
Class/Item: 988-36
December 2019
2. Standard Cultural Practice Estimated Timeline:
A. January: General mowing practices. Continue fertilization program.
B. February: General mowing practices.Apply pre-emergent/post emergent foliar application (specifically
targeting both grass and broad leaf weeds). Continue fertilization program. Insecticide application.
C. March: Soil Flush. Aerate with solid tines. General mowing practices. Continue fertilization program. Top-
dress with USGA sand.
D. April: Verti-cut. General mowing practices. Pre-emergent application. Continue fertilization program.
E. May: General mowing practices. Continue fertilization program. Insecticide application.
F. June: Aerate. Sweep and remove cores from turf. Top dress with USGA sand. General mowing practices.
Continue fertilization program. Pre-emergent application specifically targeting goose and crab grass.
General mowing practices.
G. July: Verti-cut. General mowing practices. Continue fertilization program.Aerate.
H. August: Apply foliar herbicide. Aerate with hollow tines. Sweep and remove cores from turf. Top dress
with
USGA sand. Pre-emergent application. Continue fertilization program. General mowing practices.
I. September: General mowing practices. Continue fertilization program. Scalp turf down and prep for over-
seed application. Insecticide application. Top-dress with USGA Sand. Soil Flush.
J. October: General mowing practices. Continue fertilization program. Over-seed with Perennial Rye. Top-
dress with USGA sand.
K. November: General mowing practices. Continue fertilization program.
L. December: General mowing practices. Continue fertilization program.
3. OPTIONAL ITEMS MENU: Work would be priced and performed IN ADDITION TO monthly/annual scope of
services listed above.
A. Dew removal or"whipping" of fields
B. "Spiking": in all over-seed with a solid-tine aerator or seeder with 1/4" diameter tine on 2" spacing
C. Solid-tine aerations performed electively on in-season fields and in high traffic areas of fields (primarily
through the center of the fields)
D. Additional light to moderate top dressings
E. Re-sodding of worn areas
Page 12 of 15
Ryan Sanders Sports Services
Turf Services
rTµ
Ryan Sanders Sports Services ("RST") `
Tel (S12) 238-2247 Fax (512) 334-2278
3400 E. Palm Valley Blvd
Round Rock, TX 78665
www.RS3Turf.com
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CONTENTS
E ARE RS3......................................3
Foundedon a Legend.........................3
Ryan Sanders Baseball.......................4
Ryan Sanders Sports Servlces("RS3").5 "+
Vision..............................................5
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Products&Resources...................... 12 �*
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REFERENCES.................................. 13
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Exhibit "A"
W.E ARE RS3
FOUNDED ON A LEGEND
The same drive,passion and pursuit of excellence that drove him to a Hall of f ame
Major League Baseball career is the foundation upon which Nolan Ryan built his x
post-baseball business care. Today, the Ryan brand stands for quality and
excellence,the force behind his subsequent business life and the roots by which
Ryan Sanders Sports Services C RSY)were established
A �;
After his retirement as an active player,Ryan was able to pulsue a number ofhighly
successful business ventures.Ile is a Principal Owner of Ryan Sanders Baseball,
parent company of RS3,which also owns and operates the Round Rock Express
of the Pacific Coast League, a Houston Asftw affiliate.For a number of years,
Ryan owned and served as Chairman of the Board of The Express Bank in e
Alvin and The Express Bank of Texas in Round Rock. Currently as a principal s
owner,he sits on the Board ofR Bank in Round Rock.He also has several working
cattle ranches in South Tom.
Ryan served on the Texas Parks and Wildlife Commission from 1995 to 2001.
He appeared as a TV spokesman for Southwest Airlines, as well as Advil for
several years promoting the pain medication he amended for his own arm.
After retiring from baseball, Ryan teamed up with the Federal Govt to
promote physical fitness.His likeness was used in the"Nolan Ryan Fitness GW'
published by The President's Council on Physical Fitness and Sports in 1994.Ryan
is a Beefinaster Cattleman and runs his own beef company,producing organic
beef sold across the Southwest.Ryan's career has also included a successful stint
as President/CFA of the Texas Rangers,resulting in two trips to the World Series,
and,currently a Special Advisor to the owner and President cif the Houston Astros.
Ryan and his family are equally passionate about the communities in which they
live. The Nolan Ryan Foundation built the Nolan Ryan Center for Continuing
Education at Alvin Community College,which opened in 1996.He also sponsors
the Nolan Ryan Scholarship Fund at Alvin Community College.Many of RSTs
core values had their beginnings in the work ethic on which the legend of"The
Ryan Express"was carried out and are based upon the tenets of good,sound and
cthical business.
RS3 RYAN SANDERS SPORTS SERVICES
Exhibit "A"
RYAN SANDERS BASEBALL
Combining a 27-year Hall of Fame baseball career with over 50 years of
savvy business experience,the roots of Ryan Sanders Baseball("RSB')are
a natural for sports ownership and services. Today,the group is comprised
of more than 30 minority shareholders, many of them former professional
baseballplayers.Established byNolanRyan,MajorLeague Baseball's all-time
strikeout king, his son, Reid, and Houston financier and businessman Don
Sanders,who first ventured into securities in 1959,Ryan Sanders Baseball
laid down its foundation in Round Rock when it introduced the Round Rock
Express and Dell Diamond to Central.Texas in time for the 2000 season.
With Reid Ryan serving as Ryan Sanders Baseball's Founder and Chief
Executive Officer,the Double-A Round Rock Express,then-affiliates of the
Houston Astros, broke the Texas League single-season attendance record
right out of the chute, grabbing the league championship along the way.
The legacy has grown year over year since.Dell Diamond,now home to the
Triple-A affiliate of the Texas Rangers,has become a flagship for the very
best in family.entertainment,down home Texas-style guest attention, and a
keeper of the ideals of Minor League Baseball's affordability and outstanding
entertainment value. The ballpark and organization have been recognized
at the highest level of the game and continue to be resources to companies
aroundTexas andtheUnited States as examples ofoutstailding guest services.
In 2005, the vision expanded to include the Corpus Christi Hooks and
Whataburger Field and today spans the state of Texas in several ventures.
RS,,3 RYAN SANDERS SPORTS SERVICES
Exhibit "A"
RYA SMDERS SPSSERVICES("RS39)
The vision expanded in fall 2013 with the emergence of RS3, a wholly-
owned
hollyowned subsidiary of Ryan Sanders Baseball.RS3 folds in programming and
operational models for banquet and conferencing,retail andmerchandising,
award-wining groundskeeping and turf management, and a complete food
and beverage service package to address every event-day need in any size
venue.RS31 together with its industry-leading partners and network,injects
a resounding new perspective to the traditional industry of sports venue
services—an operator's sensitivity to guest service and a difference-making
attitude about quality and unexpected guest satisfaction.
ML WL
FOOD & BEVERAGE EVENTS RETAIL
(ATERING UNIVERSITY TURF
RYAN-SANDERS SPORTS SERVI(ES
RS3 RYAN SANDERS SPORTS SERVICES
Exhibit "A"
TURF
VISION
Our vision is to combine qualityperformance sports fields with the legendary
Ryan Sanders brand of excellence to provide innovative and creative service
to spectator sports venues across the industry.
MISSION
Our mission is to provide every athlete the opportunity to play on a field
that allows a peak performance as well as a safe environment.We will focus
on creating familiarity and intimacy befitting a community sports venue
environment. We will cultivate a safe, fun,friendly and rewarding work
culture that inspires dedication, motivates commitment to a team
atmosphere, and fulfills a sense of purpose through personal growth and
involvement. We will work with high energy and communicate
expectations to serve our vision and instill responsible behavior and
accountability. We will act with integrity, manage and produce with
efficiency, deliver with pride, work with passion, create courageously,and
never cease in learning. We will explore, pursue and capitalize on
opportunities that result.
S3 RYAN SANDERS SPORTS SERVICES
Exhibit "A"
CORE VALUES
Our recipe for success is deep-rooted in core values that have sustained the
Ryan Sanders brand as an industry leader as club operators, progressive
marketing innovators and a reputation built on raising the bar in the way we
conduct ourselves as a team and individuals.
RYAN SANDERS SPORTS SERVICES
CORE
VALU S
Deliver Unexpected Guest Experiences OPERATE +l
T-1 POWER Old `TES!"
Embrace & Encourage Improvements and Change
Create Fun
Be Bold, Courageous, Creative and Effective
Pursue Personal Growth and Learning
Build Trust Through Open Communication
Promote Famfly Values and A Team Culture
Do More with Less
Actively Listen
Practice Humility
Passionately Participate in the Community
ro
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R53 RYAN SANDERS SPORTS SERVICES
Exhibit "A"
Reese Ryan
Chief Executive Officer
' Ryan Sanders Baseball
Reese Ryan serves as CEO of Ryan Sanders Baseball,parent company of RS3
and the ownership group for the Texas Rangers Triple-A affiliate,the Round
Rock Express.Active in his alumni association,Ryan is a 1999 graduate of
Texas Christian University with a Bachelor of Science in Radio-Television-
Film Production, as well as a graduate of the TCU Ranch Management
program.
In addition to his duties with the Express, Ryan also is involved in real
estate as a partner in Shope and Ryan Management,a real estate investment
company based in Fort Worth_He also serves as Founder and Chairman of
the board for R.Bank-a community bank in Round Rock-and is a partner
behind the Texas expansion of The Coffee Bean.&Tea Leaf.
Ryan is a recognizable member of the nonprofit community currently
serving on the board of'YMCA of Greater Williamson County as well as
the board for HeartGifl,a foundation whose mission is to provide lifesaving
heart surgery to disadvantaged children living in developing countries where
specialized medical intervention is scarce ornonexistent.
Ryan also serves on the board of directors for Nolan Ryan's AllNatural Beef
as well as The Nolan Ryan Foundation.Ryan and his family resides in Austin,
Texas,and spends their free time skiing,hunting,fishing and traveling.
RS3 RYAN SANDERS SPORTS SERVICES
Exhibit "A"
Garrett Reddehase
Sensor Vice President,Turf Operations
RS3 Turf
Tel(512)238-2266
greddehase@rs3sports.com
Garrett Reddehase, CPTM, became director of the Turf Services Division
upon the formation of Ryan Sanders Sports Services(RS3)in 2014 andwas
promoted to Senior Vice President, Turf Services in the fall of 2017. In his
current position,Reddehase manages all operations of the division to include
new construction, maintenance and renovations for professional, colligate
and city sports fields. Reddehase began his career in professional baseball
in 2005. Prior to the formation of RS3, he was the head groundskeeper at
Dell Diamond from 2009 to 2014. In 2011 and again in 2013, Reddehase
received the Pacific Coast League (PCL) Presidential Commendation for
groundskeeping.He was named the 2012 PCL Turf Manager of the Year.
Prior to joining the Express staff,Reddehase served as field superintendent
with the Corpus Christi Hooks,the Double-A affiliate of the Houston Astros.
He was involved with the grounds crew at Whataburger Field since the
building of the facility in 2005.During the Hooks'inaugural season,he and
his crew nurtured the league's best playing surface. Reddehase served as
Corpus Christi's bead grounds keeper from October 2007 until joining the
Express.
Reddebase was named 2009 Texas League TurfManager ofthe Year,an award
voted on by the Texas League managers and umpires.Furthermore,he was
awarded the 2009 Professional Baseball Field of the Year by the Sports Turf
Managers Association(STMA),the highest honor awarded in the industry.
In the interim,Whataburger Field was voted the second-best playing surface
in the eight-team league in 2007 and 2008,and was also selected as the top
field in the South Division_
Education: Bachelor of Science in Kinesiology Sport Management, with
minor in Business.
Certified Professional Turf Manager (CPTM), Commercial Pesticide
Applicator License Texas Department of Agriculture
Member of Sports Turf Managers Association, Costal Conservation
Association,Texas Turfgrass Association and Texas Sports TurfAssociation
Manager.
R3 RYAN SANDERS SPORTS SERVICES
Exhibit "A"
Jared Olson
ConstructionManager,Turf Services
RS3 Turf
Tel(512)238-2249
j olson@rs3sports.com
Jared Olson is in his third year with RS3 Tura'Services and his 14th year in
sports turf management. Prior to joining RS3 Turf Services, Olson served
as the Director of Facilities and Turf Management for the Lake County
Captains(Single-A affiliate of the Cleveland Indians),Head Groundskeeper
forthe Salt Lake Bees(Triple-A affiliate ofthe Los Angeles Angels),Manager
of Grounds for the Miami Marlins, and Assistant Head Groundskeeper for
the Los Angeles Memorial Coliseum.
Throughout his nine years in professional baseball, Olson helped build
mounds, laser-graded and consulted with numerous area high schools near
the Minor and Major League Baseball stadiums where he worked. During
his time in Miami,Olson was hired to assist with the construction phase of
the new Marlins Park. He participated in annual laser grading, Meld
conversions and playing field improvements at the ballpark.
Most recently, Olson joined Turf Equipment Source in Phoenix, where he
began his construction and renovation career.There,he worked at the Spring
Training homes of the San Francisco Giants,Cincinnati Reds and Cleveland
Indians, as well as numerous area high schools. He also worked with golf
courses in Phoenix,Denver and.Laramie,Wyoming,where he helped rebuild
tee boxes.
Olson graduated from South Georgia College and is a member of the
National Sports Turf Managers Association, Texas Turfgrass Association
and the Texas STMA.
+ RS3 RYAN SANDERS SPORTS SERVICES
Exhibit "A"
OUR BUSINESS BACKGROUND
Our business portfolio spans a diverse spectrum of unique interests. From
professional sports ownership and management, to banking, cattle, food
and food service and a variety of entertainment interests, our network of
experiences and business contacts rivals the most aggressive funis in the
marketplace.
MH SF.f1M SYiTRT5 °d'1'S
1 !
M
iI
TNR
;
ALL-NATURAL BEEF n
IoBank
R$3 RYAN SANDERS SPORTS SERVICES
Exhibit "A"
Abilene THE PORTFOLIO
An gurleton ISD
Austin ISDOUR VE UE
f3i Lea gue Weekend
Brentwood Christian Scbool
..
City of
Laredo
Dell • •
City of RoundRock
City of Ta-vlojr
r�#,
Corpusoo
El Paso Chilivalivas
A state-of-the-art facility, Dell Diamond has been the home of the Round
Fields at Huber Ranch Rock Express since its inception in 2000. The stadium serves as a premier
GeorgeW Bush Little League Central Texas destination and is constantly ranked among the top in Minor
Hays ' °' d ISD
League Baseball.In 2006 and 2007 it was named the Top Minor League Park
Houston ' by Minor League News and came in second place in voting in 2008,behind
DynamoHouston Ryan Sanders Baseball's own Whataburger Field,home of the Corpus Christi
Houston ! Hooks(AA-affiliate,Houston Astros). The RS3 team has performed the turf
Lehman ' schoolservices and grounds keeping needs since opening day in 2000 under the
School
Ryan Sanders Baseball name.In 2010 Ryan Sanders Turf Services wasborn
Pfl-agenille ISD
0 and the privilege of a professional field expanded to baseball fields across
Pope John XXIII Hicyll Seboolcentral Texas.
_ _gents H i oh School
Rice University NOR
Round Rock ISD �I II
AntonioSan Missions
HOUSTON
Southwestern University
Edwards
SLIper Bowl Practice F ' The University of Houston is the home to one of the most storied athletics
Tex,asA&M University
Texas Christian Ujiivcrsity programs i:n the nation. The Cougars have won 62 NCAA individual
Texas State University championships and 17 NCAA team titles,now been in 21 bowls, appeared
in five NCAA Finals Fours in men's basketball, and earned a berth to the
College World Series. But the athletes aren't limited by the 17 intercollegiate
sports offerings.Each year,thousands of students participate in more than 30
intramural.activities through Campus Recreation programs.
RS3 has maintainedthe turfmanagement services forUniversity of Houston's
Athletic fields since 2012. The services include grounds keeping as well as
maintaining one of the finest football fields in the country.Last season RS3
was an instrumental part of the transition to the new synthetic grass baseball
field.
In the fall of 2014 RS3 expanded the service at the University of Houston to
include the six Intramural fields oncampus.
12
RS3 RYAN SANDERS SPORTS SERVICES
Exhibit "A"
jSAMTE `IC INNOVATION
PEOPLE
RS3 has the ability to assemble strong teams,with an exceptional skill 1 base
that exceeds the industry standards. Our team leaders have spent time
working in all aspects of Turf Management and are experienced with all
sports fields from Football to Baseball and synthetic to natural turf services.
PRODUCTS & RESOURCES
RS3 uses only top-grade products on all the fields we maintain. We ltave
partnered with high quality bulk field material providers, specialized
products and the industries top equipment venders.
PLA
RS3 excels in construction, renovation and maintenance. RS3 will put
together a strong and growing plan for your facility. One that will maximise
results on any field- The Scope of this plan will be listed in detail in the
attached exhibits.
RS3 RYAN SANDERS SPORTS SERVICES
Exhibit "A"
REFERENCES
TMS CHRISM UNIVERSITY
ChrisHonkompAsst.Vice Chancelloroffacilities:c.lhonkomMcu.edu
Robert Sulak,Asst Director Landscaping&Grounds:r.sulakotcuedu
Texas Christian University is a private Christian based, coeducational
university located in Fort Worth Texas. TCU.Athletics compete in the Big 12
Conference of the NCAA's Division. One renovation project consisted of
removing an estimated 25,000sqft of existing sod,laser grading the area,and
installing 25,000sqft of Tiffuf Bermuda on the Charlie and Marie Lupton
Baseball Field.RS3 also provides on-site dailymanagementofthe baseball field.
These practices include,but are not limited to,mowing,irrigation,fertilization,
aeration, insect/weed control, edging, over-seeding, top dressing, lip work,
mound work,dirt work,maintaining the warning track and game prep and set
UP-
UNIVERSITY OF HOUSTON INTRAMURAL.S
Kim Clark,Director Campus Recreation:kdclarkCauh.edu
The University of Houston's Recreation.Department sponsors 27 active sports
clubs on campus in the intramural program. The Sports Club Program is an
integral part of the Department of Campus Recreation.One renovation project
consisted of removing an estimated 130,000sqft of existing sod_The area was
laser-graded and 130,000sqft of new sod was installed.RS3 Turf alsopartners
with the Department of Campus Recreation to provide quality fields for play.
RS3 provides on site management of the Cullen Intramural Fields and the
CRWC Field. General professional maintenance practices are performed on
the fields throughout the year. These practices include,but are not limited to,
mowing, irrigation, fertilization, aeration, insect/weed control, edging, over-
seeding,top dressing and verticutting.The renovation project met the standard
of play for NCAA.
MINUTE MAID PARK- HOUSTON ASTROS
Izzy Hinojosa,Head Groundskeeper.ihinojosaaastros.com
The Houston Astros are an American professional baseball team based in
Houston,Texas. The Astros compete in Major League Baseball as a member
club of the American League West division.During the 2018 season RS3 Turf
performed a full field re-sod.The scope included a 2"depth sod and rootzone
removal over an estimated 100,000sqf1, laser grading, prepped the area for
incoming sod, and complete removal of spoils from the site. The field was
completed in 2-3 working days and met the standard of play for Major League
Baseball.
RS3 RYAN SANDERS SPORTS SERVICES
Exhibit "A"
DELL DIAMOND - ROUND ROCK EXPRESS
Chris.Almendarez,President caimendar ,:+err _xnr ss.com
The Round Rock Express are a class Triple-A Pacific Coast League minor
league baseball team in Round Rock, Texas. RS3 provides on site
management of the baseball field,berms,building grounds and parking lot
areas. The team at Dell Diamond perforim complete oversite of all daily field
maintenance and grounds landscaping duties,to include all aspects of year-
round operation of professional baseball stadium such as seeding,watering,
mowing and fertilizer/pesticide programs,all grass and warning track areas,
game-day field preparation,field renovation and installation,minor repairs
and general maintenance of field equipment, sprinkler systems and drains.
RS3 Turf has also completed 3 full field renovations for the club. This
consisted of removing an estimated 100,000sgft of existing sod at 2-6" in
depth in some cases, laser-grading, prepping the area for sod install, and
installing an estimated 100,000sgft of TifTuf Bermuda. The renovation
project met the standard of play for MLB and MiLB.
HOUSTON DYNAMO
Dan Bergstrom, CSFM Director of Grounds: dbergstromC?
bbvacompassstadium.com
The Houston Dynamo is an American professional soccer club based in
Houston. The franchise competes in Major League Soccer, as a member of
the Western Conference. RS3 Turf Crew has provided a full field renovation
for the club.The Crew removed 3"of existing sod and rootzone,laser-graded,
and prepped the area for sod install.The spoils were hauled off and removed
from the property.The renovation project met the standard of Play for Major
League Soccer.
SUPER BOWL LII PRACTICE FIELDS - UNIVERSITY OF
HOUSTON CAMPUS AND RIDE UNI ERS11Y CAMPUS
Kyle Chank,Transportation,and Operations,Houston Super Bowl Host
Committee:c:760-702-4191
University of Houston and Rice University campuses were selected by the
Super Bowl Host Committee as practice locations for Super Bowl LII teams.
Each campus renovated the practice fields to meet the expectations of the
professional teams. RS3 performed the services at both locations. The
scope included removal of existing turf,adjustments of irrigation heads and
boxes to new grade,use of blecavator(rata-tilling)to breakup organic layer,
blending of new root zone,laser grading and installation of turf,top dressing
and management of the 60-day grow in with fertilizer, mowing and over-
seeding.Both renovation projects met the standards of the National Football
League.
RS3 RYAN SAN[)ERS SPORTS SERVICES
Exhibit "A"
9
December 30,2019
Cheryl Kaufman
Purchasing Supervisor
Purchasing Division
City of Round Rock
221 East Main Street
Round Rock,Tex. 78664-5299
RE. Professional Turf Management Services SOLICITATION NO.IFB 20-002REBID
Dear Cheryl Kaufman,
On behalf of everyone at Ryan-Sanders Sports Services and its Turf division,we are truly excited
to submit our enclosed comprehensive bid for the Round Rock Multipurpose Complex. We have
read the bid information, hereby attest to being fully qualified as to its minimum experience
standards in its entirety and agree with the RFP,including all Terms and Conditions.
We believe our relationships and experience throughout the state and region, matched with our
uniquely diverse business background in not only practical business and event preparation, but a
multitude of sports,sports field material manufacturing, banking, hospitality and event production
businesses, paves the way for a new paradigm for progressive and thoughtful planning and
execution for the preparedness of your athletic fields.As always,at the center of our approach is
the most important piece of our businesses: the constituency of the City of Round Rock, the
owner and our client.
We believe strongly in our credentials and ability to maximize opportunities to continue to take
your athletic surfaces to the next level.To pull that off,we have forged allegiances with industry-
leading contractors, product manufacturers,and specialized services and product providers,and
have attracted some of the best sports turf management talent available. The Turf Manager
chosen to maintain the facility will be onsite daily and will be his sole responsibility. Our
headquarters is located down the street at Dell Diamond, which allows us to provide an
abundance of resources at a moment's notice.Our Head Turf Managers resume is attached.
We are not proffering a partnership —we, instead, want to be your in-house turf management
expert with no pretense for our own benefit above that of the City's. You need and should have
total integration with your turf department. Anything less would be contrary to our own operating
beliefs_That is our offer.
We respectfully and earnestly submit our value proposition for your consideration and are ready
to continue if selected as your Contractor of choice or to provide additional information as
needed.
Very Sincerely,
1?e e 04L,_�
Garrett eddehase
Senior Vice President of Turf Operations
Exhibit "A"
Affidavit
hereby affirm that,through its ownership and operation of two professional baseball teams since 1999
and its management and production of various amatuer and professional sporting events, Ryan Sanders
Baseball("RSB"),as Round Rock Express Baseball Club,as Ryan Sanders Sports Turf Services,and as Ryan
Sanders Sports Services -Turf division ("RS3"), has obtained in excess of five (15) years' experience in
performing the described proposed scope of work at the competitive collegiate and professional level. 1
further attest RSB as RS3 continues to perform regular and routine maintenance on more than two
NCAA athletic facilities, as well as event preparations, renovation and repair services and cultural
practices at other athletic facilities and stadiums, including at the professional level, and is well versed
on the nuances of the traffic demands of the sport on natural playing surfaces.
Garrett Reddehase
STATE OF: 1&ds
COUNTY OF: -,A)A
Subscribed and sworn to before me this L Q day of ,h' 2020.
[SEAL] NOTARY PUBLIC
MMFOGLE
�Yffifty D#11240W5
yy... +'•'` E20.2t123
Name: Lia
My commission expires on: Za
Exhibit "A"
EXHIBIT A
SCOPE OF SERVICES
Mowing: Required for all fields. Mowing schedule will be adjusted as necessary and shall occur at a minimum
three(3)times per week,weather permitting.lawn height may vary depending on the time of year but must meet
expectations for play;height:five-eighths to seven-eighths(5/8 to 7/8)inches and mowed with a reel mower.
Fertilization:Required for all fields.Contractor will provide Owner with a fertilization schedule to include,but not
limited to, how need will be accessed, frequency of fertilization and frequency of soil testing. Contractor will
modify schedule in accordance with soil testing results and Owner fertilization needs as necessary.Minimum of 1
application per month_
Aeration: Required for all fields.Three (3)times per year, one (1) solid core aeration and two (2) hollow core
aerations, and cores will be at least six(4) inches in depth with 1-3" spacing. Cores will be swept and removed
from surface.
Top dressing: Required for all fields. Four (4) times per year immediately following aeration and- over-seed
application, 120 tons per application covers all fields,and sand is to be USGA grade. In the event rocks or other
foreign material is mixed with the sand, Contractor will make every attempt to remove the foreign material to
ensure safety of the users of the field.
Verti-cutting:Required for all fields.Two(2)times per year.Clippings will be swept up and removed from surface.
Insect/Weed Control:Required for all fields. Pre-emergent insect/weed control will be applied at times deemed
necessary.Post-emergent insect/weed control will be applied on every 90 days.Two preventative applications for
grub worms.Annual application for control of fire ants and mole crickets.Other insect control as necessary.Weed
eating and edging around the concrete ribbon of each field will be done weekly.
Over Seeding:Required for all fields.A three-way blend of perennial rye at a 8 Ib.per 1000
square foot rate or 6 Ib. per 1000 square foot rate,as indicated below,will be applied on or about October 15 of
each calendar year weather permitting.A light top-dressing application shall be applied with seed to ensure seed-
soil contact.High traffic areas may require additional over seeding and Contractor will apply over seeding to these
high traffic areas as necessary.
Rolling:Two(2)times per year with a 3 to 5-ton smooth double-drum roller.
Watering and irrigation maintenance: Set and monitored weekly for any necessary adjustments to watering
schedule. Repairs will be made when necessary and regular maintenance of the irrigation systems will be
performed (Le.valve boxes kept visible and clean, sprinkler heads adjusted properly, programs monitored and
adjusted as necessary, etc.).Any wear and tear that requires repairs to the irrigation system will be performed
(i.e. minor leaks, broken sprinkler heads, etc.). Any damages done by an entity other than Contractor will be
treated as billable.Any renovations will be treated as billable. Irrigation methods shall include infrequent, deep
watering tact sodding of areas will be deemed billable.
Exhibit "A"
EXHIBIT B
Standard Cultural Practice Timeline:
• January: General mowing practices. Continue fertilization program.
• February: General mowing practices.Apply pre-emergent/post emergent foliar application(specifically
targeting both grass and broad leaf weeds).Continue fertilization program. Insecticide application.
• March:Soil Flush. Aerify with solid tines. General mowing practices. Continue fertilization program.
Top-dress with USGA sand.
• April:Verti-cut. General mowing practices.Pre-emergent application.Continue fertilization program.
• May: General mowing practices. Continue fertilization program. Insecticide application.
• June: Aerify.Sweep and remove cores from turf.Top dress with USGA sand.General mowing practices.
Continue fertilization program.Pre-emergent application specifically targeting goose and crab grass.
General mowing practices.
• July: Verti-cut. General mowing practices. Continue fertilization program.Aerify.
• August: Apply foliar herbicide. Aerify with hollow tines.Sweep and remove cores from turf. Top dress
with USGA sand. Pre-emergent application.Continue fertilization program.General mowing practices.
• September: General mowing practices. Continue fertilization program.Scalp turf down and prep for
over-seed application. Insecticide application.Top-dress with USGA Sand.Soil Flush.
• October: General mowing practices. Continue fertilization program.Over-seed with Perennial Rye.Top-
dress with USGA sand.
• November:General mowing practices. Continue fertilization program.
• December: General mowing practices. Continue fertilization program.
Terms&Pricing,based on above scope:
5-year term $153,000.00 per year for five years.
Contractor supplies all labor,materials(except as noted)and equipment.
Optional Items Menu:
Dew removal or"whipping"of fields:
$75.00 PER FIELD
Monthly soil compaction tests to ensure soil meets standards of Owner and to determine any additional aeration
needs:
NO ADDITIONAL CHARGE
Sweeping of cores during all core-aerations:
NO ADDITIONAL CHARGE
"Spiking"in all over-seed with a solid-tine aerator or seeder with W diametertine on 2"spacing:
$400.00 PER FIELD
Solid-tine aerations performed monthly on in-season fields and bi-weekly on high traffic areas of the fields:
$350.00 PER FIELD
Additional light to moderate top dressings:
$750.00 PER FIELD
Re-sodding of worn areas:
$1.75 PER SQUARE FOOT
5
Attachment A-Bid Sheet
Professionaftib ib#nWment Services
IFB 20-002REBID
The Respondent represents by their signature below that they are submitting a binding offer and are authorized to bind the respondent to fully comply with the
;itation documents contained in iFB 20-002REBID Professional Turf Management Services. The Respondent acknowledges that they have received and
V4 id the entire solicitation packet,attachments,and all documents incorporated by reference,and agrees to be bound by the terms therein.
Special Instructions: Ali prices must be quoted in order to be considered responsive. Be advised that exceptions taken to any portion of the solicitation will
jeopardize acceptance of the bid. Alternative bids will not be considered and unauthorized modifications to the bid sheet format will result in the rejection of the
bid. The City reserves the right to purchase more or less than the quantities indicated below.
Cost=60 Points
Section I-Professional Turf Management Services-Standard Monthly Billing
Estimated t
No.. Description Annual Quantity Un Monthly Cost Extended Annual Total
1 Round Rode- Multipurpose Complex:Five(5)natural grass 12 Each $12,750.00 $153,000.00
fields.
Annual Total: $153,000.00
Section II-One-T'ona charges for optional Professional Turf Management Services on an"as requested"basis
This section will not be evaluated but will become part of the contract for billing purposes.
$5,000 per year will be allocated to the contract for optional services.
No. Description Qty Unit One-time Cost
1 Dew removal or"whipping"of fields 1 Per $75.00
VisitfField
2 Spiking:In all over-seed with a solid-tine aerator of seeder with 1 Per $400.00
114"diameter tine on 2"spacing visit/Field
3 Solid-tine aerations performed electively on in-season fields and Per
in high traffic areas of fields(primarily through center of the fields) 1 Visit/Field $350.00
4 Additional light to moderate dressings 1 Per $750.00
Visit/Field
5 Re-sodding of wom areas 1 Per Square $1.75
Foot
Response to Attachment D—Respondent Questionnaire—40 points total broken down as follows:
o Company and individual work experience 25 points
o Training and development 10 points
o VeNcle and equipment list 5 points
COMPANY NAME: Ryan Sanders Sports Services("RS3 Turr)
SIGNATURE OF AUTHORIZED REPRESENTATIVE:
PRINTED NAME: Garrett Reddehase
PHONE NUMBER: (361)331-7226
EMAIL ADDRESS: gre dehase@!jhRg1jsi om
2of2
City of Round Rock
Professional Turf Management Services Exhibit "A"
11713 No.20-002REBID
Class/Item:988-36
December 2019
ATTACHMENT B:
REFERENCE SHEET
PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE
SOLICITATION NUMBER: IFB 20-002 REBID
RESPONDENT'S NAME. RS3 Sports TurfDATE12/30/2019
:
Provide the name, address,telephone number and E-MAIL of at least three(3)valid Municipal, Government
agencies or firms of comparable size that have utilized services that are similar in type and capacity within the last -
two(2)years. City of Round Rock references are not applicable. References may be checked prior to award. If
references cannot be confirmed or if any negative responses are received it may result in the disqualification of
submittal.
1. Company's Name St. Edwards University
Name of Contact Andy Shantz
Title of Contact Facilities and Events Coordinator
E-Mail Address ashantz@stedwards.edu
Present Address 3001 S. Congress Ave.
City, State,Zip Code Austin, TX 78704
Telephone Number (970 ) 270-6171 Fax Number:
2. Company's Name University of Houston - Intramurals
Name of Contact Kim Clark
Title of Contact Director of Campus Recreation
E-Mail Address kdclark@uh.edu
Present Address 4500 University Dr.
City, State,Zip Code Houston, TX 77204
Telephone Number (713 ) 743-5478 Fax Number. 713 ) 743-9517
3. Company's Name Round Rock Express
Name of Contact Chris Almendarez
Title of Contact President
E-Mail Address calmendarez@rrexpress.com
Present Address 3400 E. Palm Valley Blvd.
City,State,Zip Code Round Rock, TX 78665
Telephone Number (512 238-2214 Fax Number: (512 238-2256
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.
Page 14 of 15
City of Round Rock
Professional Turf Management Services Exhibit "A"
IFB No. 20-002REBID
Class/item: 988-36
December 2019
ATTACHMENT C
RESPONDENT QUESTIONNAIRE
40 Points
Name of Business: Ryan Sanders Sports Svcs., LLC
dba RS3 Turf
Physical Address of Headquarters(HQ):
3400 E. Palm Valley Blvd., Round Rock, TX 78665
Physical Address of Serving Branch:
(if different address from HQ) 3400 E. Palm Valley Blvd., Round Rock, TX 78665
1. TRAINING AND DEVELOPMENT: On a separate sheet of paper describe training and development provided
to staff. (10 Points)
2. EQUIPMENT LIST:Attach a separate sheet of paper that describes the type of vehicles and equipment that
will be used to support this contract- This inventory list shall provide line item information of assets including
type of equipment, brand, quantity,and age. (6 Points)
3. Number of full-time employees that are eligible to work on City of Round Rock projects:
Number of Employees:
4. How many years has your company been in the Professional Turf Management Business?
Number of years in the Professional 15
Turf Management business: 1 1
5. EXPERIENCE:On a separate sheet of paper describe relevant company and individual experience for the
personnel who will be actively engaged in the performance of this contract. (26 Points)
A. Company work experience: Describe recent company work experience(2 years or less)for at least 2
commercial contracts for Professional Turf Management Services.
B. Individual Work Experience: Include the resume of the owner and lead personnel as well as supporting
documentation as applicable; such as certifications, licenses,and years of experience.
Page 15 of 15
Exhibit "A"
Garrett Reddehase
SENIOR VICE PRESIDENT
Garrett Reddehase,CPTM,has been with the turf services division of the company since the
formation of Ryan Sanders Sports Services(R53)in 2014,and was named Senior Vice President,
Turf Services in 2017.In his current position,Reddehase manages all operations of professional,
collegiate and city sports fields.Prior to the formation of RS3,he was the head groundskeeper at
Dell Diamond from 2009-2014.In 2011 and 2013,Reddehase received the Pacific Coast League's
Presidential Commendation for Groundskeeping and was named the 2012 Pacific Coast League
(PCL)Turf Manager of the Year.
Prior to joining the Express staff,Reddehase served as field superintendent with the Corpus Christi
Hooks.He was involved with the grounds crew at Whataburger Field since the building of the
facility in 2005 and served as Corpus Christi's head groundskeeper from 2007 until joining the
Express.During the Hooks'inaugural 2005 season,Reddehase and his crew nurtured one of the
league's best playing surfaces.
Reddehase was named 2009 Texas League Turf Manager of the Year,an award voted on by Texas
League managers and umpires.Furthermore,Reddehase was awarded the 2009 Professional
BasebaH Field of the Year by the STMA,the highest honor awarded in the industry.In the interim,
Whataburger Field was voted the second-best playing surface in the eight-team league in 2007 and
2008 and was also selected as the top field in the South Division.
Nick Rozdilski
SENIOR GROUNDSKEEPER
Nick Rozdilsld has been in the sports turf management industry since 2005 and had been the Head
Groundskeeper for the Round Rock Express since 2017.During the offseason prior to the 2018
campaign,Dell Diamond served as the primary filming location for AMCs hit television show Fear
the Walking Dead.Rozdilski oversaw the transformation of Dell Diamond into the post-apocalyptic
set in the fall,then led a complete rebuild of the playing surface and berms in less than three weeks
following the end of the shows production in early March 2018.
Prior to joining the Express,Rozdilski served as the Head Groundskeeper for the Corpus Christi
Hooks for two years.During his time with the Hooks,he oversaw multiple renovations to the
award-winning Whataburger Field,the largest being the complete replacement of the existing
playing field.
Rozdilski was the Assistant Head Groundskeeper for the Baltimore Orioles for six years and.
oversaw both the installation and grow-in of a 100 percent sand-based field with four different
blends of Kentucky Bluegrass.Additionally,he maintained a pristine playing field during the 2012
ALDS.
Before serving as Assistant Head Groundskeeper for the Orioles,Rozdilski served as the Assistant
Head Groundskeeper for the Trenton Thunder.There,he led the constant adjustment and repair of
pitcher's mounds and bullpen mounds to league regulations.Rozdilski graduated from Delaware
Valley College with a Bachelor of Science i ii Agronomy.
Exhibit "A"
Jared Olson
C 0 X 5 TR U C T1 0 N Vi A NA Cr ER
Jared Olson joined RS3 Turf in 2017 but has been in the sports turf management industry since
2006.Prior to this position,Olson served as the Director of Facilities and Turf Management for the
Lake County Captains,Head Groundskeeper for the Salt Lake Bees,Manager of Grounds for the
Miami Marlins and Assistant Head Groundskeeper for the Los Angeles Memorial Coliseum.
Throughout his years in professional baseball,Olson helped build mounds and consult with
numerous area high schools.During his time in Miami,Olson was hired to assist with the
construction phase of the new Marlins ballpark He participated in annual laser grading and playing
field improvements at the ballpark
Most recently,Olson joined Turf Equipment Source in Phoenix,where he began his construction
and renovation career.There,he worked at the spring training homes of the San Francisco Giants,
Cincinnati Reds and Cleveland Indians,as well.as numerous local high schools.He also worked with
golf courses in Phoenixi.Denver and Laramie,Wyoming where he helped rebuild tee boxes.
Olson graduated from South Georgia College and is a member of the National Sports Turf Managers
Association,Texas Turfgrass Association and the Texas STMA.
�,i(I A 1,lbridon
Sales&Services Manager
David Allbritton was borri in Sheei-veport,Louisiana.He attended Barton County Community College
in Great Bend,KS then transferred and graduated with a Bachelor of Science degree in Recreation at
Emporia State University in Emporia,KS.Once graduated,David was hired on as the assistant
baseball coach at Emporia State University.David then moved to Coffeyville,KS where he coached
for two years at Coffeyville Community College.David joined the RS3 Turf Construction Crew when
he moved to Round Rock,TX in 2016.During his first year with the RS3 Construction Crew lie
renovated,constructed and maintained numerous ballparks and facilities.That role then moved
within RS3 Turf and he became the Turf Manager at Multi-Purpose Complex in Round Rock,TX
David has most recently moved into the Sales and Service Manager role for RS3 Turf.
Exhibit "A"
Andrew Keeler
andypkeeler@gmail.com,713-397-4906
825 South Harvard Blvd.Apt.301,Los Angeles,CA 90005
Education
Texas A&M University The University of Texas at Austin
B.S.Jurfgrass Science,May 2015 B.A.,English,May 2011
GPA:3.8 Minor:Business
GPA:3.04
Work Experience
RS3 Turf-Athletic Field Nfaiiager,Round Rock Haftur Round Rock,TYC,07/2019-
pose
present.Employer:Garrett Reddehase/Nick.Rozdilski
Maintain 4 natural grass soccer fields,and I natural grass Championship field.
• Perform all daily maintenance requirements for each field including mowing,irrigation,and field
inspections.
Oversee scheduling and completing of cultural practices and nutrient programs for each field.
• Mix and spray fertilizers and other chemical products on each field as needed throughout the year.
i Responsible for upkeep of all tool's used and stadium facilities on a daily basis. .
Work directly with facilities management employees before and during events/games to ensure the
highest quality of playing surfaces,facility appearances,and attendees"experience.
Athletic Fields Manager,Loyola Maggwynt University,Los Angeles,CA,05/2016-07/2019
Employer:Zach Dodenhoff
0 Maintain baseball,soccer,softball,and on-campus artificial fields durinL,in-season and off-season
activities.
• Perform all daily maintenance requirements for each field including mowing,irrigation,and field
inspections.
• Assist with the scheduling and completing cultural practices and nutrient programs for each field.
Mix and spray fertilizers and other chemical products on each field as needed throughout the year.
• Responsible for upkeep of all tools used and stadium facilities on a daily basis.
Work directly with other facilities management employees as well as members of the athletic
department during events/games to ensure the highest quality of playing surfaces,campus
appearances,and attendees'experience.
Assistant Grounds Manager,Houston plw~,Houston,Tx,09/2015-05/2016
Employer: Brandon Smith: 832-364-7481
• Maintain six grass fields,one artificial,and landscape of Houston Sports Park as well as stadium field
at BBVA Compass Stadium.
• Responsible for completing larger projects and.applications such as fertilizing,aerification,sodding,
and irrigation repair.
• Work with a small team of two other coworkers to facilitate field preparations for all practices,park
events,and MLS games.
Seasonal Groundskeeper,Los Angeles ng Ulers Los Angeles,CA,05/2015-09/2015
Employer. Eric Hansen: 818-237-0307
Mow entire field and bullpens on a daily basis.
Apply fertilizer over entire field using walk behind spreaders as part of our field nutrient program.
Exhibit "A"
0 Paint lines and.logos on field for games and events.
0 Prepare field to host outside events including concerts,dinners,tournaments,and corporate parties.
Grounds Intern, Washington Nationals Washington,DC,05/2014-08/2014
Employer: John Tumour: 202-640-7000
0 Prepared the field for every game which required complete set up and break down of batting practice,
hand-dragging infield and home plate,and painting the batter's boxes and foul lines.
0 Assisted with re-sodding in problematic areas around the field.
0 Worked with.outside labor forces to prepare field and stage for multiple major concert events.
Field Staff, Texas A&MUniveyw1w,College Station,1X,08/2013-05/2015
Employer. Craig Potts:979-739A254
Maintain all athletic fields on campus including baseball,soccer,softball,and football fields through
processes including mowing,aerifying,topdressing,re-sodding,and fertilizing each field when
required.
Prepare the baseball field for each game by chalking foul lines and boxes,setting edges and dragging
the infield,and preparing the pitcher's mound.
Plant,water,and mow landscaping around campus fields and stadiums.
Greens Keeper, Uniyes-ijil,of Texas Golf Club.Austin,TX,09/2012-07/2013
Employer: Richard Cope: 512-266-5988
Skills
Operating heavy equipment such as riding lawn mowers,rollers,and tractor vehicles,as well as
smaller equipment like weed-eaters,hand-rakes,backpack blowers,and walk mowers.
4 Working and communicating with both small and larger crews to of complete each task.
* California Qualified Applicator Certificate holder
-References
Nick McKenna,Head Groundskeeper,Olsen Field at Blue Bell Park,540-553-5356
• John Turnour,Head Groundskeeper,Washington Nationals,202-640-7000
• Craig Potts,Athletic Fields Manager,Texas A&M University,979-458-2014
Exhibit "A"
OKA
RYAN SANDERS SPORTS SERVICES
Employee Training and Development:
RS3 Turf provides training and development to our staff in the persistently evolving profession of
Turf Management.Our employees are required to attend State(TTA)and National conventions
(STMA)to earn Continuing Education Credits and gain practical knowledge in the art and science of
providing safe and aesthetically pleasing playing surfaces.In addition to educational seminars,
hands-on workshops and the latest technology on display,our staff can tour professional,college
and municipal facilities around the country that offer a range of insights to take back home to their
respective facilities.Our staff is also OSHA certified and is mandatory in becoming a RS3 employee.
RS3 Turf is built on a foundation of Turf Management principles that exemplify quality and safety.
Each Turf manager has an abundance of resources at their fingertips.Our staff can bounce ideas,
gain information,and receive recommendations from a network of peers at all levels of the sports
field management industry.Our vendors are also dedicated in providing field and educational days
to our Turf Managers on different types of products,and application processes.
. . .... .........
THE TEXAS TURFGRASS ASSOCIATION BOARD OF
CERTIFICATION HAS CONFERRED ON
(iarrettReddehase
THE DESIGNATION OF
Cert'vied ProfessionaiManager
In Recognition of Swcessful Completion of the Requirements for Certification and Demonstration
q f`a High bevel o,f"Competency, .expertise and Proficiency r*n Tur,Brass Management
In Witness Thereof, This Certificate Duly Signed.has Beers Issued And Seal of Certification Affixed
This 14th day of July, 2017
Pitot> ssl
}
'fitrf"I'A
President
off
I&I ANN
.ecuti -e Director
Certification Board Chair 17-255
Exhibit "A"
Applicators are required to keep certificates of completion for 12 months following renewal of a license. 4
TAC§7.24(s)
Regulations and statutory provisions governing pesticide applicator licensees and their use of pesticides may be
found in Chapter 7,Title 4,of the Texas Administrative Code and Chapter 76 of the Texas Agriculture Code,
respectively. TDA's web site provides convenient links to these laws. Failure to comply with these laws,
including misuse of any pesticide,may result in revocation,suspension,modification,or probation of your license
and/or assessment of monetary administrative penalties.
If you have any questions regarding your license,please contact our Austin headquarters toll free at(877)LIC-
AGRI(877-542-2474),or visit our web site at www.TexasAgriculture.gov. For the hearing impaired.,you may
call Relay Texas(800)735-2988(voice)or(800)735-2989(TDD)or visit our web site.
TEXAS DEPARTMENT OF AGRICULTURE Categories: 3A
P.O.BOX 12847 AUSTIN,TEXAS 78711-2847 Descriptions:
YY 1A Field Crop 3A Landscape Maint
COMMERCIAL PESTICIDE APPLICATOR ;' , 1B Fruit,Nut,&Veg 313 Nursery Plant Prod
LICENSE { 1C Pasture&Rangeland 4 Seed Treatment
1 D Vertebrate Pest 5 Vegetation Mgmt
GARRETT REDDEHASE •'-`X x4• 1 E Farm Commodity Pest 6 Aquatic
TDA Client No:00372337 Control
3400 E PALM VALLEY BLVD License No: 0486041 IF Animal Health 7 Demonstr&Research
ROUND ROCK TX 78665 Effective Date: 01/31/2019 1G Citrus 8 Reg Pest Control
Expires: 01/31/2020 1H Livestock Prot Collar 9 Aerial Application
11 M-44 Device 11 Soil Fumigation
2 Forest Pest Control 12 Public Health Pest Control
(Vector)
Front side Back side
LAMINATION ADVISED: Please cut out along heavy black lines,placing front and back sides
together,and laminate.
TEXAS DEPARTMENT OF AGRICULTURE � ---�
COMMISSIONER SID MILLERa
P.O. BOX 12847 AUSTIN,TEXAS 78711-2847
rt,
(877) LIC-AGRI(877-542-2474) x`
For the hearing impaired:(800)735-2989 TDD (800)735-2988 VOICE
www.TexasAgriculture.gov
COMMERCIAL PESTICIDE APPLICATOR LICENSE
This is to certify that the person whose name appears below has met the requirements of Texas Agriculture Code Chapter 76,relating to
application of restricted-use or state-limited-use pesticides or regulated herbicides. This license is issued for purchase and application of
restricted-use or state4imited-use pesticides or regulated herbicides to be used according to label directions consistent with the use
- 11a categories listed below. -
GARRETT REDDEHASE TDA Client No: 00372337
3400 E PALM VALLEY BLVD License No: 0488041
ROUND ROCK TX 78665 Effective Date: January 31,2019
Expires: January 31,2020
Categories:
3A
v"
Exhibit "A"
Round Rock Multi-Plex
Equipment List:
Type: Brand: Quality: Age:
Utility Cart Toro Workman HDX Excellent 6 years
Utility Cart Toro Workman MDX Excellent 7 years
Top-Dresser Toro 2500 drop Top-dresser Good 8 years
Top-Dresser Stec SP100 Rotary Top-dresser Excellent 2 years
Fertilizer Spreader Lesco#80 SS(2) Excellent 3 years
Fertilizer Spreader Cosmo 46(Tractor Mounted) Excellent 2 years
Aerator Toro 648 walk behind Excellent 3 years
Aerator John Deere Aercore 1500 Tractor Mounted Good - 1. 8 years
Aerator 11"Products Aeravator Excellent 4 years
Verticutter 1'Products Verti-cutter Excellent 4 years
Drag machine Toro Sandpro 5040 Excellent 3 years
Sweeper Ohio Steel Professional Grade sweeper Excellent 1 year
Broom Drag Self Manufactured 4xS Excellent 2 years
Edger McLane Excellent 1 year
Blower Echo Backpack Blower Good 5 years
String trimmer Echo String Trimmer Good 5 years
Reel Mower Toro ReelMaster Crosstrax 5010 5 gang Excellent 2 years
Sprayer Toro Workman 200 gallon sprayer Excellent 3 years
Tractor John Deere 5055E with loading bucket Excellent 2 years
Tractor John Deere 51005 with loading bucket Excellent 3 Years
Tractor Kubota 5100 withloading bucket Good 6 years
Skid Steer John Deere 316A Excellent 3 years
Truck Ford F-250 Excellent 7 years
Truck Dodge Ram 5500 Good 7 years
Truck Dodge Ram 3500 Good 7 years
Truck Ford F-350 Good 9 years
Trailer TEX-NEX 35ft Gooseneck Good 7 years
Trailer PJ 30ft Gooseneck Good 7 years
Trailer Big-Tex 20 ft bumper pull Good 7 years
Client#:74720 Exhibit "A" 14RYANSAN
ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE(MVAXVYYYY)
1 110312020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT:If the certificate holler is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on
this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
Marsh Wortham F"OkE FAX
(tet No-Ext):512 453-0031 512 453-0041
221 West 6th Street,Suite1400 E-MAIL
1 ADDRESS:
Austin,TX 78701
INSURER(S)AFFORDING COVERAGE NAIL#
512 453-0031 INSURER A:Cincinnati Indemnity company i:23280
IN 1:
SURED •
i�wsuRERB:Texas Mutual Insurance Company 22945
Ryan Sanders Baseball,LP ----
3400'E.Palm Valley Blvd. --
INSURER C:Argonaut Insurance Company 19801
Round Rock,TX 78665 INSURER D:
INSURER E:
INSURER F,
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF-SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INISR A DD LSUBR POLICY E I F.F POLICY EXP
LTR TYPE OF INSURANCEiN_SF2POLICY NUMBER___.__ -1 (MMIDNY" LIMITS
A X COMMERCIAL GENERAL LIABILITY ENP0220454 11125120191112512020 EACH OCCURRENCE 411000,000
lPI�T$RENTED
�cj,4a�,wf, ®OCCUR M, , 41
10W000 1 .
MED EXP(Any one person) $10,wo
PERSONAL&ADV INJURY
GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE s2 000,900-
No
F--1 PRO-
POLICY"jEcT F]LOC PRODUCTS-COMP/OP AGG
OTHER:
r$i�4_1
4
A AUTOMOBILE LIABILITY ENP0220454 `11126f2019 1112612021%COMBINED SINGLE LIMIT
%A,,Ea aocident� IS1,000,000
X I ANY AUTO BODILY INJURY(Per person) 'S
j OWNED SCHEDULED 'BODILY INJURY(per accident) $
AUTOS ONLY AUTOS
x HIRED NON-OWNED PROPERTY DAMAGE
Is
AUTOS ONLY AUTOS ONLY PeracdderA!
A X UMBRELLALIAR'
X OCCUR ENP0220454 11125/2019111125f2020.EACH OCCURRENCE 5
1000
EXCESS LIAR CLAIMS-MADE AGGREGATE $51ON1000
DED RETENTIONS
B 'WORKERS COMPENSATION 12jo,12018 12,01,2019 X PER OTi: ,
AND EMPLOYERS'LIABRM 0001232374 :iWu[L
YIN!
:ANY PROPRIETORIPARTNERIEXECUTIVE NIA E.L.EACH ACCIDENT $I ON NO
OFFICERIMEMBER EXCLUDECY? —1 1 - -
Fy
(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000
under
=60=10N OF OPERATIONS bek)wEk DISEASE POLICY LIMIT $1,000,00
...........
C Workers'Compensa WC928458689614 1210112018 1210112019 $1,000,000 each acc
Other States $1,000,000 policy limit
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedute,may be attached it more space is rQqtdmd)
RE:Catering Event Saturday,April 7,2018
CERTIFICATE HOLDER CANCELLATION
Round Rock Multipurpose Complex SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
2001 N Kenney Fort Blvd ACCORDANCE WITH THE POLICY PROVISIONS.
Round Rock,TX 78665
AUTHORIZED REPRESENTATIVE
Afb_fr VAwran
Q 1988-2015 ACORD CORPORATION.All rights reserved.
ACORD 25(2016103) 1 of 1 The ACORD name and logo are registered marks of ACORD
#SI162134IM1145644 14LXM
CERTIFICATE OF INTERESTED PARTIES
FORM1295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business.
Ryan Sanders Sports Svcs., LLC dba RS3 Sports Turf 2020-598389
Round Rock,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/12/2020
being filed.
City of Round Rock Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
000000
Professional Turf Management Services
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is Garrett Reddehase and my date of birth is 02/22/1982
My address is 3400 E. Palm Valley Blvd. Round Rock TX 78665 USA
(street) (city) (state)
(zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Williamson County, State of Texas on the 2 day of March 20 20
(month) (year)
e l/�
Signat e o authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d
CERTIFICATE OF INTERESTED PARTIES
FORM 3.295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2020-598389
Ryan Sanders Sports Svcs., LLC dba RS3 Sports Turf
Round Rock,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/12/2020
being filed.
City of Round Rock Date Acknowledged:
04/09/2020
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
000000
Professional Turf Management Services
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d