R-2020-0127 - 5/14/2020 RESOLUTION NO. R-2020-0127
WHEREAS, the City of Round Rock ("City") has previously adopted a Citizen Participation
Plan (the "Original Plan") related to Community Development Block Grant (CDBG) funds as required
by 24 U.S.C. § 91.105; and
WHEREAS, the City has revised the Original Plan to include the processes related to
emergencies and declarations of disaster; and
WHEREAS, the City desires to adopt a revised Citizen Participation Plan that will replace the
Original Plan,Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Citizen Participation Plan, a copy of same being attached hereto as Exhibit "A" and
incorporated herein for all purposes, is hereby adopted as the Citizen Participation Plan of the City, as
required by 24 U.S.C. § 91.105.
The City Council hereby finds and declares that written notice of the date,hour,place and subject
of the meeting at which this Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and the subject matter hereof were
discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551,
Texas Government Code, as amended.
RESOLVED this 14th day of May, 2020.
CRAIO MO N, Mayor
City of Rou Rock, Texas
ATTEST:
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SARA L. WHITE, City Clerk
0112.20202;00445619
EXHIBIT
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THE STAGES INTHE CONOSLIDATED PLAN PROCESS
Needs Assessment Public Hearings
The City will conduct two Needs Assessment Public Hearings during each Program Year. The
purpose of each Needs Assessment Public Hearing is to obtain citizens' views, and respond to
proposals and questions, regarding housing and community development needs and proposed
activities. All proposals and questions must be submitted in writing at least five working days prior to
the Needs Assessment Public Hearing. The first Needs Assessment Public Hearing will be held
during the development of the Consolidated Plan, prior to the publication of the Consolidated Plan.
The second Needs Assessment Public Hearing will be held at least ninety days after the publication
of the Consolidated Plan but before the end of the Program Year.
General Information
Prior to the adoption of a Consolidated Plan, the City shall make available to the public, public
agencies, and other interested parties HUD-provided data the City will be using to create the
Consolidated Plan or Assessment of Fair Housing, an estimate of the amount of CDBG funds the
City expects to receive, along with a description of the range of types of activities that can be funded
with these resources and an estimate of the amount of these funds which will be used in ways that
will benefit low and moderate income people. This information will be sent in writing to local
institutions providing services to low- to moderate-income people.
Publication
At any time following the first Needs Assessment Public Hearing in a Program Year, the City will
publish a summary of the proposed Consolidated Plan in the Round Rock Leader and shall make
copies of the proposed Consolidated Plan available at the Round Rock Public Library, the Allen R.
Baca Center, and City Hall, and shall provide a reasonable amount of copies when requested at no
charge. The summary of the proposed Consolidated Plan shall describe the contents and purpose
of the proposed Consolidated Plan and shall include a list of locations where the entire proposed
Consolidated Plan may be reviewed.
Public Comment
The City will receive comments on the proposed Consolidated Plan for at least thirty days following
publication of the summary of the proposed Consolidated Plan. The City will consider any comments
or views of citizens received in writing or verbally at public hearings when preparing a final
Consolidated Plan.
City Council Hearing and Adoption
A public hearing regarding the proposed Consolidated Plan will be conducted by the City Council at
least 30 days after publication of the summary of the proposed Consolidated Plan. The purpose of
such public hearing shall be to consider the adoption of the proposed Consolidated Plan.
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Disaster or Declaration of Emergency
In the event Of @ disaster or @ declaration Of emergency, public notice may be altered to the
direction of H(JO or 8CoO0DQOd8tiDg the best possible effort from Staff to meet the 15 day
rD|ninnUDl requirement. A mDiDiDlU[n of days' notice shall be ooCOn10Ood@ted if unable to nl88t
the fifteen 15 day minimum. Meetings, including the public hear|Dg, will be facilitated by the
most f88Si@8 NOe8DS at the time (8x. virtual or call-in meetings in lieu Ofpublic g@ther/Dgs). At B
rn/DirnUnl' the meetings must still comply with the (]pen Meetings Act.
Substantial Amendments
A change to the City's planned or actual activities shall constitute o Substantial Amendmmnt, as that
term is used in 24 CFR § 91.105(c), to e Consolidated Plan if it rnaeto all of the following criteria:
1. A change in the use ofCOBG funds from one eligible activity to another;
2. A change in the location or beneficiaries of an activity;
3. A change in the scope of a project, such that the project costs increase or decrease by 25%
or more;and
4. Such change is not listed as an Alternate Project, described below.
Prior to the adoption of Substantial Amendment, the City shall:
1. Provide notice of such Substantial Amendment in conformance with Public Notice section or
Disaster of Declaration of Emergency section of this Citizen Participation P|on, including e
aurnrnory of the proposed Substantial Amendment;
2. Receive comments regarding the Substantial Amendment for o period of at least thirty days
following publication of notice or at least five days in the event of disaster ordeclaration of
emergency;and
3. Consider any comments or views of citizens received in vvriting, ororally at public heoringm,
if any, in preparing the Substantial Amendment.
ANNUAL ACTION PLANS
An Annual Action Plan is adopted as part of every Consolidated Plan. In a year in which the City
does not adopt a now/Consolidated Plan, the City shall adopt separate Annual Action Plan for such
year in conformance with the procedures regarding the adoption of Consolidated Plan.
Alternate Projects
The Annual Action Plan will include a list of alternate projects (each an "Alternate Project"). If, in the
opinion of the City, a funded project is unreasonably delayed, experiences a significant increase in
actual cost, becomes impracticable to complete, or if additional funds become available due to cost
savings on a funded project, the City Council may select an Alternate Project from the relevant
Annual Action Plan to effectively utilize CDBG funds.
ASSESSMENT OF FAIR HOUSING
The Assessment of Fair Housing (the "AFH") assesses local fair housing issues, concerns, and
activities and sets priorities and goals to overcome historic patterns of segregation and promote
housing choice. An AFH is conducted at least every five years. The AFH includes an analysis of
past goals and priorities, a local knowledge section developed through the citizen participation
process, analysis of HUD data, and identification of new goals and priorities.
Procedures for Development of the AFH
1. Needs Assessment. In depth data analysis of fair housing needs for the City on data
provided by HUD, combined with local knowledge obtained through the community
participation process.
2. Public Hearing. After the needs assessment is completed and provided to the public for
comment and review, a public hearing will be held to discuss the proposed contents of
the AFH. Notice of the public hearing will be given pursuant to this policy.
3. Draft AFH. After the needs assessment is completed and provided to the public for
comment and review, the AFH will be drafted. The draft AFH will be provided to residents
and stakeholders for comment and review for no fewer than 30 days.
4. Final AFH. The AFH with public comments included will be provided to HUD for approval.
AFH Revisions
Revisions to an AFH previously accepted by HUD must be revised and submitted to HUD for
review under the following circumstances and in accordance with HUD regulations at 24 CFR
5.164:
1. A material change occurs. A material change is a change in circumstances in the
jurisdiction of a program participant that affects the information on which the AFH is based
to the extent that the analysis, fair housing contributing factors, or the priorities and goals
of the AFH no longer reflect actual circumstances.
2. Upon HUD's written notification specifying a material change that requires the revision.
3. The timeframe for revision will be carried out in accordance with 24 CFR 5.164.
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CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
Every year, the City shall submit a CAPER within 90 days of the close of the Program Year. In
general, the CAPER describes how funds were actually used and the extent to which these funds
were used for activities that benefited low- and moderate-income people.
Public Notice and Public Hearing
Prior to the adoption of a CAPER, the City shall provide the public with notice of the availability of a
proposed CAPER and the locations where such proposed CAPER may be reviewed. Following the
publication of such notice, the public shall have the opportunity to submit comments regarding the
CAPER for a period of fifteen days. The City shall consider any comments or views of citizens
received in writing or verbally at public hearings when preparing the CAPER.
AMENDING THE CITIZEN PARTICIPATION PLAN
This Citizen Participation Plan can be changed only after any proposed changes have been
approved by the City Council, the public has been notified of the intent to modify it, and the public
has had fifteen days to review and comment on proposed changes. The Citizen Participation Plan
will go back before City Council for approval. The City of Round Rock will document and report all
public comments from citizens, public agencies, and other interested parties in preparing for its final
submission. Public comments will be considered, when feasible and beneficial, prior to final approval
by City Council.
COMPLAINT PROCEDURES
Complaints regarding the Consolidated Plan, Substantial Amendments thereto, or the CAPER must
be submitted to the City in writing. Written complaints from the public will receive a substantive written
response within fifteen working days of receipt of the complaint.
DISPLACEMENT
Although the City does not anticipate that any persons will be displaced by activities using CDBG
funds, federal regulations require that this Citizen Participation Plan set forth the City's plans to
minimize displacement of persons and to assist persons displaced. To minimize the extent to which
persons may be displaced by CDBG activities, the City will not include an activity that displaces
persons in its Consolidated Plan unless such activity is specifically approved by the City's governing
body as a separate agenda item. The City of Round Rock will compensate persons who are actually
displaced as a result of the use of CDBG funds as required by law.
TECHNICAL ASSISTANCE
City staff will provide limited technical assistance to organizations representative of low and
moderate income people who are interested in submitting a proposal to obtain funding for an activity.
All potential applicants for funding are encouraged to contact City staff for technical assistance
before completing a proposal form.
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CONTACT
Any written comment, request, or other written correspondence that may be provided to the City
pursuant to this Citizen Participation Plan may be sent to:
City Clerk
City of Round Rock
221 E. Main St.
Round Rock, Texas 78664
Elizabeth Alvarado
CDBG Program Coordinator
ealvarado@roundrocktexas.gov
512-341-3328
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