CM-2020-142 - 5/29/2020City of Round Rock
s
j ROUND ROCK
! TEXAS Agenda Item Summary
Agenda Number:
Title: Consider approval for the intent to apply for Grant funding provided by Texas
State Library and Archives Commission for Community Services and
curbside pickup service during Coved-19 emergency.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 5/29/2020
Dept Director: Michelle Cervantes
Cost:
Indexes:
Attachments: TSLAC Cares Grant application 051920.pdf
Department: Library Department
Text of Legislative File CM-2020-142
The Texas State Library and Archives Commission CARES grant program funds community
needs identified by Texas Libraries in areas of digital access and inclusion to include
programs, training and tools necessary to increase community access to vital digital
technologies and services. In addition, funds may be utilized for library initiatives that support
prevention, preparation, and response to the COVID-19 emergency.
The estimated grant funded is $25,000. If awarded, these Federal funds will be used to
purchase of a 24-bay locker unit for automated self-service holds pickup for curbside pickup
service, especially for those customers who are at greatest risk for COVID-19.
City of Round Rock Page 1 Printed on 611/2020
City of Round Rock
221 East Main Street
Round Rock, Texas
1 TEXAS 78664
ROCK Signature Copy
City Manager Item: TMP-1593
File Number: T-MP-1593 04, ZO20--
Consider approval for the intent to apply for Grant funding provided by Texas State
Library and Archives Commission for Community Services and curbside pickup service
during Coved-19 emergency.
The Texas State Library and Archives Commission CARES grant program funds community
needs identified by Texas Libraries in areas of digital access and inclusion to include
programs, training and tools necessary to increase community access to vital digital
technologies and services. In addition, funds may be utilized for library initiatives that support
prevention, preparation, and response to the COVID-19 emergency.
The estimated grant funded is $25,000. If awarded, these Federal funds will be used to
purchase of a 24-bay locker unit for automated self-service holds pickup for curbside pickup
service, especially for those customers who are at greatest risk for COVID-19.
City Manager [{�{� A
Date 5
City of Round Rock Page 1 Printed on 5129120
AND
I G^/1►.7 J I /A I Q L.lL7Kf1M T
ARCHIVES COMMISSION
Notice of Funding Opportunity
TSLAC CARES
Grant Program Guidelines
CYCLE 1
Application Due Date:
Sunday, May 31, 2020
Library Development & Networking Division
April 2020
Table of Contents
A.
Program Description
3
B.
Award Information
3
C.
Eligibility Information
3
D.
Application and Submission Information
4
E.
Application Review Information
5
F.
Award Administration Information
10
G.
Contacts
11
Comments regarding the programs and services of the
Texas State Library and Archives Commission can be addressed to:
Director and Librarian
P. O. Box 12927 ♦ Austin, Texas 78711-2927
512-463-5460 ♦ 512-463-5436 fax
TSLAC CARES Grant Program Guidelines — SFY 2020 Application Due Date: Sunday, May 31, 2020
Page 2 of 11
A. Program Description
The TSLAC CARES grant program funds community needs identified by Texas libraries in areas of digital access
and inclusion to include programs, training, and tools necessary to increase community access to vital digital
technologies and services. Additionally, funds may be utilized for library initiatives that support prevention,
preparation, and response to the COVID-19 emergency. Programs should meet the following LSTA goals as
identified in the 2018-2022 LSTA 5-Year Plan
(https://www.tsl.texas.-gov/sites/default/files/public/tslac/ld/pubs/Istaplan/LSTA 2018 2022 final plan FINAL pdf).
Needs
• All Texans and Texas communities need access to Internet -connected resources and services and support
to use the resources and services to meet individual and community needs.
• Texans of all ages need access to resources and services that promote and enhance literacy and further
formal and informal learning.
• Texans need access to resources and services for workforce development in order to prosper and enhance
the economic development of their communities.
Gools
• Texans and Texas communities will have access to Internet connected resources and services through
Texas libraries to meet community and personal goals and the support needed to use the resources and
services successfully.
• Texans will receive library services that effectively respond to community needs.
This reimbursement grant program will fund operating expenditures such as library supplies and materials,
technology, furniture, and contractual services. To be eligible, grant expenses must be reasonable and in
accordance with appropriate state or local operating policies and procedures. Further, all grant expenses must
be designed to respond directly to the COVID-19 emergency.
B. Award Information
At least $250,000 is expected to be available for Cycle 1. TSLAC will offer at least two funding cycles using
CARES Act funds. Funding is provided by the federal Institute of Museum and Library Services (IMLS) under the
CARES Act (P.L. 116-136).
Federal Award Identification Number (FAIN): LS-246561-OLS-20
Catalog of Federal Domestic Assistance (CFDA) Number: 45.310
Maximum Award
The maximum grant award will be $25,000 for a single library location and $50,000 for a multi -branch library
location.
Length of Funding
TSLAC will conduct at least two grant cycles utilizing CARES Act funds. Cycle 1 will open for application in May
2020 with an award date in July 2020. All funded projects in Cycle 1 must be completed by November 30, 2020,
All Cycle 1 grant funds MUST BE OBLIGATED by October 31, 2020.
Cycle 1 funding can be utilized retroactively to cover expenses incurred beginning April 21, 2020. Expenses
incurred before April 21, 2020, are not eligible for reimbursement.
C. Eligibility Information
Through their governing authority, accredited public libraries, local public library systems, libraries that are
members of the TexShare Library Consortium, or non-profit organizations that are applying on behalf of
accredited libraries and/or TexShare members, are eligible to apply for funds. Public library applicants must be
accredited by the Texas State Library and Archives Commission for the fiscal year in which the grant contracts
are issued.
TSLAC CARES Grant Program Guidelines — SFY 2020 Application Due Date: Sunday, May 31, 2020
Page 3 of 11
There is no requirement for cost sharing, matching funds, or cost participation with this grant program
Applicants may only receive one award under the TSLAC CARES grant program. For example, a subrecipient for
Cycle 1 funding is not eligible to submit an application for subsequent TSLAC CARES grant program cycles.
Eligible Activities
This grant program will fund expansion of digital access in areas of Texas where such access is lacking, including
the purchase of internet-enabled devices and provisions for technical support services in response to the
disruption of schooling and other community services during the COVID-19 emergency. Additionally, funding may
be used to address efforts that prevent, prepare for, and respond to situations arising from the COVID-19
emergency.
Cycle 1 funding can be utilized retroactively to cover expenses incurred beginning April 21, 2020. Expenses
incurred before April 21, 2020 are not eligible for reimbursement.
The grant may also cover indirect costs as permitted in 2 CFR 200.
Ineligible Activities
This grant program will NOT fund the following costs:
a. Capital expenditures related to the purchase of real property, buildings, or motor vehicles
b. Capital expenditures related to the construction or expansion of facilities, including fixtures and services
C. Capital expenditures related to renovation costs, including fixtures and services
d. Food, beverages, or food delivery equipment or services
e. Awards, honoraria, prizes, or gifts
f. Equipment or technology not specifically associated with COVID-19 emergency services and programs.
g. Transportation/travel for participants or library personnel
h. Databases currently offered or similar to ones offered by the agency (i.e., a magazine index database
may not be purchased if a comparable one is provided by the agency)
i. Collection development purchases not specifically associated with COVID-19 emergency services and
programs
j. Advertising or public relations costs not specifically associated with the COVID-19 emergency services
and programs
k. Performers or presenters whose purpose is to entertain rather than to educate
I. Staffing or fringe benefit costs
M. Other expenses as excluded in the guidelines
D. Application and Submission Information
Application Components
The grant application consists of the following components:
1. Application Certification Form signed by appropriate signing authority
2. Program narrative and budget
3. Children's Internet Protection Act (CIPA) certification form
Grant Management System (GMS) Access
TSLAC uses a grant management system or GMS that enables applicants to apply for grants electronically
through a web portal at https://grants.tsl.texas.gov. Applications and required documents must be submitted in
GMS by the due date to be eligible for consideration. To submit your application online, you must have an active
GMS account. To create or activate an account, please have your library director submit a contact import form
(https://www.tsi.texas.gov/sites/default/files/public/tslac/ld/funding/Ista/Contact Import Template xis) to
grants@tsl.texas.gov. The e-mail should reference "GMS Access" in the subject line. TSLAC staff will review the
request and grant appropriate access.
TSLAC CARES Grant Program Guidelines — SFY 2020 Application Due Date: Sunday, May 31, 2020
Page 4 of 11
If needed because of difficulty using the Internet or for other accessibility reasons, potential applicants may submit
copies of materials to Bethany Wilson, TSLAC Grants Administrator, via e-mail at grants(cDts1.texas. gov.
Fillable PDF versions of the application and all other application components can be found at:
https://www.tsl.texas.gov/landing/libfunds.htmI
Other requirements
Before submitting an application, the applicant organization must have a current and active D-U-N-S® Number.
Information on how to obtain a DUNS number may be found on D&B's website
(https://www.grants.gov/applicants/organization-registration/step-l-obtain-duns-number.html). Obtaining a DUNS
number is free.
Who can submit the application?
Any individual authorized to use GMS and having the correct security role will be able to submit the application in
GMS. Applicants will be required to submit the signed application certification. The application certification must
be signed by an individual authorized to enter into contracts with the State of Texas (e.g., county judge, city
manager, etc.).
Deadline and Submission
Completed applications and all required documents must be submitted by 11:59 p.m. Central Time, Sunday,
May 31, 2020. Please be advised that technical support will not be available after 5 p.m., Friday, May 29, 2020.
If you are unable to submit your application and/or required documentation via GMS, you may submit documents
via e-mail to grants(a)ts1.texas. gov with subject line, TSLAC CARES Grant. Please send mail submissions to:
TSLAC CARES Grant
Texas State Library and Archives Commission
Library Development & Networking Division
PO Box 12927 (1201 Brazos St.)
Austin, TX 78711 (78701)
Cycle 1 Program Timeline
May 8, 2020
Guidelines released
May 31, 2020
Applications and required forms due
June 2020
Application packets evaluated by Grant Review Panel
June 2020
Applicants notified of Grant Review Panel recommendations
July/August 2020
Commission meets and approves projects
July/August 2020
Contracts issued to grant recipients
July 2020
Projects begin
November 2020
Projects end
E. Application Review Information
Criteria for Award
This grant program is competitive. Agency staff will score proposals on the four criteria listed below. The
maximum number of points for each category is listed.
TSLAC CARES Grant Program Guidelines — SFY 2020 Application Due Date: Sunday, May 31, 2020
Page 5 of 11
The detailed scoring rubric that will be used is provided below.
1. Needs Assessment (50 points)
Describe identified community needs arising from or highlighted by the COVID-19 emergency.
2. Program Purpose (25 points)
Describe how your program or service can meet identified community need arising from or highlighted by the
COVID-19 emergency.
3. Budget (15 points)
Please indicate what items the library will purchase, as well as a cost per unit, where indicated. If exact quantity
and/or cost information is unavailable, please provide an estimate.
4. Sustainability (10 points)
Describe the resources that will be used to support the program or service developed through the
grant in the future.
Funding Decisions
(a) The agency staff will submit a recommended priority -ranked list of applicants for possible funding. Final
approval of a grant award is solely at the determination of the Texas State Library and Archives Commission.
(b) Applications for grant funding will be evaluated only upon the information provided in the written application.
(c) The agency staff may negotiate with selected applicants to determine the terms of the award. To receive an
award, the applicant must accept any additional or special terms and conditions listed in the grant contract and
any changes in the grant application.
(d) The agency staff will notify unsuccessful applicants in writing.
Awarding of Grants
The commission has the right to reject applications or cancel or modify a grant solicitation at any point before a
contract is signed. The award of any grant is subject to the availability of funds.
TSLAC Staff Responsibility
Agency staff will review each application packet for the following:
Legal eligibility of the institution to participate in this grant program and appropriate authorizing signature
Conformance to the federal and state regulations pertaining to grants
Inclusion of unallowable costs
Errors in arithmetic or cost calculations
Submission of all required forms
Compliance with submission procedures and deadlines
Relevance and appropriateness of the project design and activities to the purpose of the grant program
Agency staff will raise issues and questions regarding the needs, methods, staffing, and costs of the applications.
Staff will also raise concerns regarding the relevance and appropriateness of the project design and activities to
the purpose of the grant program.
Applications with significant errors, omissions, or eligibility issues will not be rated. Applications in which the
project design and activities are not relevant and appropriate to the purpose of the grant program will be ineligible.
Grant Review Panel Responsibility
Agency staff will review and score grants based on established criteria under an expedited process.
TSLAC CARES Grant Program Guidelines — SFY 2020 Application Due Date: Sunday, May 31, 2020
Page 6 of 11
Decision Making Process
To be considered eligible for funding by the commission, any application must receive a minimum adjusted mean
score of more than 60 percent of the maximum points available. To reduce the impact of scores that are
exceedingly high or low, or otherwise outside the range of scores from other reviewers, agency staff will tabulate
the panel's work using calculations such as an adjusted mean score.
(1) Applications will be ranked in priority order by score for consideration by the commission.
(2) If insufficient funds remain to fully fund the next application, the staff will negotiate a reduced grant with the
next ranked applicant.
(3) If the panel recommends funding an application that, for legal, fiscal, or other reasons, is unacceptable to the
staff, a contrary recommendation will be made. The applicant will be informed of this situation prior to presentation
to the commission and may negotiate a revision to the application. A positive recommendation to the commission
will be contingent upon successfully completing these negotiations prior to the commission meeting.
(4) If the panel is unable to produce a set of recommendations for funding, the agency staff will use the same
evaluation procedures to develop recommendations to the commission.
TSLAC CARES Grant Program Guidelines — SFY 2020 Application Due Date: Sunday, May 31, 2020
Page 7 of 11
Scoring Rubric
Project Scoring Total in Four Areas: 100 points
Relevance and appropriateness of the project design and activities to the purpose of the TSLAC CARES
grant program will be considered in the scoring of all criteria. Staff may score each criterion as follows:
0-1 points: Project does not meet the purposes of the grant program.
2-3 points: Project partially meets the purposes of the grant program.
4-5 points: Project is a clear fit for the purposes of the grant program.
11) Needs Assessment (Points: Raw score = 5 max, weight = 10; Final score = 50 max)
Describe identified community needs arising from or highlighted by the COVID-19 emergency.
0-1 points 12-3 points 14-5 points I
Provides no evidence of need
for program and/or service in
community.
Program and/or service goals
and audience are not defined.
Does not describe needs
assessment process and/or
how need was determined
(i.e., no description of
community served,
demographic statistics, library
records or evidence or
surveys).
Provides partial/some
evidence of need for
program and/or service in
community.
Program and/or service
goals and audience are
defined but show little to no
connection to description of
community need.
Needs assessment seems
vague and incompletely
describes how stated need
was determined.
Provides clear and
convincing evidence of need
for program and/or service in
community.
Program and/or service goals
and audience are clearly
connected to description of
community need.
Clearly describes needs
including how stated need
was determined.
12) Program Purpose (Points: Raw score = 5 max, weight = 5; Final score = 25 max) I
Describe how your program or services can meet identified community need arising from or highlighted
by the COVID-19 emergency. Describe in detail the materials, services, and/or activities to be funded.
I 0-1 points 12-3 points 14-5 points I
• Program and/or service goals
are not defined.
• Audience is not defined.
• Project purpose is unclear.
• Program and/or service
goals are defined.
• Audience is defined.
• Project purpose is defined
and has some relationship
to community needs.
• Program and/or service
goals are clearly defined
and related to the Needs
Assessment.
• Audience is clearly defined
and related the Needs
Assessment.
• Project purpose is clearly
defined and is strongly
related the Needs
Assessment.
13) Budget (Points: Raw score = 5 max, weight = 3; Final score = 15 max) I
Provide a detailed budget indicating what items the library will purchase, as well as a cost per unit,
where indicated.
0-1 points 12-3 points 14-5 points I
• Budget table is incomplete. 0 Budget table is complete. . Budget table is complete.
• Provides no narrative 0 Budget description exists . Budget clearly describes
description, beyond the budget but does not clearly relate how the funds will be used
column, of how funds will be to the project. for the project.
spent. 0 Costs do not seem
reasonable.
TSLAC CARES Grant Program Guidelines — SFY 2020 Application Due Date: Sunday, May 31, 2020
Page 8 of 11
Costs are reasonable and
justified in the program
and/or service purpose.
4) Sustainability (Points: Raw Score = 5 max, weight = 2; Final score = 10 max)
Describe the resources that will be used to support the program or service developed through the grant
in the future.
0-1 points
2-3 points
4-5 points
Description of resources used
Some evidence of future
0 Clear evidence of
to support and sustain the
support and sustainability
sustainability described.
project after grant completion
described.
. A written commitment of
is vague and unspecific.
future support from
governing bodies is
provided, if applicable.
TSLAC CARES Grant Program Guidelines — SFY 2020 Application Due Date: Sunday, May 31, 2020
Page 9 of 11
F. Award Administration Information
Notice of Award
Applicants will be notified of the funding decisions via e-mail. The notification will include an award letter and
protest procedures, which are also included in this notice.
Once the awards have been awarded, successful applicants will receive instructions on how to proceed. TSLAC
will provide mandatory training for successful applicants.
Protest Procedure — Texas State Library and Archives Commission, 13 TAC §2.55
(a) An aggrieved person who is not satisfied with a decision, procedure, or service received from the staff of the
Texas State Library and Archives Commission or who is an actual or prospective bidder, grantee, or contractor
aggrieved in connection with a solicitation, evaluation, or award may file a protest with the Director and Librarian
in accordance with this rule.
(b) A protest must be submitted to the Director and Librarian within 21 days after the person knows or should
have known of the matter which is protested. The Director and Librarian has the discretion to allow a protest filed
after 21 days if the protestant shows good cause for the late filing or if the protest raises an issue significant to the
general policies and procedures of the commission.
(c) The protestant shall mail or deliver a copy of the protest to all interested persons. The Director and Librarian
will furnish a list of interested persons to a protestant. For protests of a competitive selection (bid, contract, or
grant), interested persons shall include all persons who have submitted a bid, proposal, or application.
(d) A protest must be in writing and identified as a protest under this section, and contain the following:
(1) A description of the protestant's interest in the matter
(2) The issue(s) to be resolved and remedy(s) requested
(3) The protestant's argument supporting the protest, including a statement of relevant facts and applicable
law, specifying the statutes, rules, or other legal authority alleged to have been violated
(4) The protestant's affirmation that facts set forth in the protest are true
(5) A certification that a copy of the protest has been mailed or delivered to all interested persons
(e) Upon receipt of a protest conforming to the requirements of this section, the commission shall not proceed
with the solicitation, award, or contract until the protest is resolved, unless the Director and Librarian makes a
written determination that delay would harm the substantial interests of the state.
(f) The Director and Librarian has the authority to decide, settle, or resolve the protest and will make a written
determination. The Director and Librarian may solicit written responses to the protest from other parties. The
Director and Librarian shall inform the protesting party and other interested parties by letter of his determination,
and how to appeal the determination to the commission.
(g) An interested party may appeal the determination of the Director and Librarian. An appeal must be in writing
and conform to paragraphs (1) - (3) of this subsection:
(1) The appeal must be received in the office of the Director and Librarian no later than 15 days after the date
the determination is mailed to interested parties;
(2) A copy of the appeal must be mailed or delivered by the appealing party to all interested parties and
contain a certification of mailing or delivery;
(3) The appealing party must state whether or not an opportunity is requested to make an oral presentation
to the commission in open meeting.
(h) The Director and Librarian shall refer the matter to the commission for their consideration at an open meeting.
(i) The chair of the commission has the discretion to allow an appeal filed more than 15 days after the Director
and Librarian's determination if the appealing party shows good cause for the late filing or if the appeal raises an
issue significant to the general policies or procedures of the commission.
Q) An interested party may file a response to an appeal of the determination of the Director and Librarian no later
than seven days after the appeal is mailed or delivered.
TSLAC CARES Grant Program Guidelines — SFY 2020 Application Due Date: Sunday, May 31, 2020
Page 10 of 11
(k) Copies of the appeal and responses of interested parties, if any, shall be mailed to the commission by the
Director and Librarian.
(1) The chair of the commission has the discretion to decide whether or not a request for oral presentations will
be granted and will set the order and amount of time for oral presentations that are allowed. The chair also has
the discretion to decide whether presentations and written documents presented by Commission staff and
interested parties will be allowed.
(m) The commission will determine properly filed appeals and make its decision in open meeting. The commission
shall vote to uphold or reverse the decision of the Director and Librarian. Failing a majority vote of a quorum of the
commission, the Director and Librarian's decision is upheld. The commission's decision is final and not subject to
judicial review under the statutes governing the commission.
(n) A decision issued either by the commission in open meeting or in writing by the Director and Librarian shall be
the final administrative action of the commission.
(o) Documentation concerning a protest of a competitive selection is part of the commission's records series for
that selection and is retained in accordance with the commission's approved records retention schedule.
Policy Requirements
TSLAC competitive grant recipients are subject to the State of Texas Uniform Grant Management Standards
(UGMS) (https-//www comptroller texas pov/purchasing/docs/ugms pdf) and federal Office of Management and
Budget (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (also known as the Supercircular)(httpsJ/federalregister.gov/a/2093-30465).
Reporting
Grantees must submit financial and a performance report at the end of the reporting period as will be outlined in
the grant contract. Reports will be submitted electronically through TSLAC's Grant Management System (GMS).
G. Contacts
TSLAC staff members are available via e-mail during regular business hours (7:30 a.m.-4:30 p.m., Central) to
assist with competitive grants.
Bethany Wilson, Grants Administrator
Phone: 512-463-4856, 800-252-9386 (toll free)
Fax: 512-936-2306
E-mail: bwilson@tsl.texas.gov
Erica McCormick, Program Coordinator
Phone: 512-463-5527, 800-252-9386 (toll free)
Fax: 512-936-2306
E-mail: emccormick@tsl.texas.gov
TSLAC CARES Grant Program Guidelines — SFY 2020 Application Due Date: Sunday, May 31, 2020
Page 11 of 11
ROUND ROCK t i <
r.,..a
Grant File Checklist
To be Completed by the Department Applying for Grant
Attachment A
Complete the checklist below for new and continuation grants Once completed, please submit a copy to Finance, along with the Intent
to Apply for Grant Funding Form to Finance for review and filing with the grant records. This should occur prior to submitting the grant
application to the oversight entity.
Check
Cross-reference to Grant
Box
Checklist Item
Acquisition, Management
and Compliance Document
Pre-Award(prior to grant being awarded to the City)
R1.
1 Complete Intent to Apply for Grant Funding Form and submit to Finance for review and approval
Section 6 14 and 6 1 5
Prior to submittal of grant application.
a
2.
1 understand that the department needs to obtain proper approval for grant applications Grant
Section 6 1 7
applications for funds up to $50,000 require City Manager approval Over $50,000 requires City
Council approval. threshold is consistent with the City s purchasing guidelines)_
Section 6 18
3.
1 understand that the department needs to submit a copy of the grant application and supporting
documents to Finance at the time of application submission for tracking and monitoring grant
compliance requirements
a4.
I have read the Grant Acquisition, Management and Compliance process provided by Finance
Post -Award
after the orant is awarded to the CI
5.
If the grant is awarded to the City
0
Sa I understand that the department is responsible for reviewing the grant agreement and
Section 6 1 9
forwarding all information to Finance
5b I understand that the department is responsible for following the City procurement policies when
Section 6 1 16 and
procuring goods or services with grant funds and following the Federal procurement rules when
61 19
rocurin Dods or services with Federal funds.
5c. 1 understand that the department needs to comply with requirements of the grant
Section 6 1 10
6.
For purchases and contracts $25,000 or more (cumulatively in any fiscal year), I understand that
Section fi 1 17
the City shall not enter Into contracts or procure goods from vendors or contractors that are
suspended or debarred.
O7.
1 understand that all records related to the grant program must be retained for a minimum of five
Section 6 1 13
years from the end of the grant closeout However, if any equipment was purchased, then the grant
records must be retained for rive years from the date of transfer, replacement, sale or disposal of
the equipment
8.
The department needs to inform Finance when an external review over the grant is scheduled to be
Section 6 1 14
performed whether on -site or a desk review
8a The department needs to communicate any potential audit findings from external reviews and
Section 6 1 14
provide any reports issued or correspondence from the reviewing agency to Finance
F
9.
1 understand that if equipment is purchased with grant proceeds the department needs to assist
Section 6 1 16
Finance with the City-wide physical inventory of the equ pment as requested, at least once every
two years Required for Federally funded assets
10.
I will work with Finance to subm;t reimbursement requests to grantors For certain grants. it maybe
Section 6 1 20
appropriate and practical for the Department to submit Inmost instances. the Grants Compliance
Team will handle these request with the department's assistance
11.
1 understand the department is responsible for fulfilling closeout requirements of the grant, including
Section 6 1 21
coordination with Finance on any Final financial information and reporting needed
Please print, sign, and return this form to Finance @ _Grants Compliance Team
Edward Young
Department Contact Name and Title (Please Print)
Department Contact Signature
�L Fv� _
eD partment Director Signature
Library
Department Name
05/15/2020
Date Form Completed
5 l /slate
Date Signed
Th's se bn is to be completed by the Prier, apartment. Grants am
1
Received by (Grants Team Member) Cate Re: awed Approved by iGrants Team Member) Date Approved
City of Round Rock, Texas
Intent to Apply for Grant Funding
ROUND ROCK XAS
Vo
Grant name: TSLAC CARES
Grant application deadline: 05131 /2020
Funding/project period: Start Date: 07/01/2020
This grant application is
End Date: 11/30/2020
CFDA # for grant, if applicable. If not applicable, please note N/A: 45.310
r-uipuse of me grant: (proviae project summary)
Attachment B
❑✓ New ❑ Grant Continuation
Multi -year grant: ❑ Yes 7 No
Fund the expansion of digital access in areas of Texas where such access is lacking, including the
purchase of internet-enabled devices and provisions for technical support services in response to the
disruption of schooling and other community services during the COVID-19 emergency.
Fund efforts that prevent, prepare for, and respond to situations arising from the COVID-19 emergency.
What will the funds be used for? (i e., construction, design, equipment, etc..)
24 bay locker unit for automated self-service holds pickup for Curbside Pickup service, especially
for those customers who are at greatest risk for COVID-19, including those over age 60, expecting
mothers, and those with underlying medical conditions.
Who is providing the funds? Texas State Library and Archives Commission
(i e., name of Federal Awarding Agency or Pass-thru Agency)
Which of the following are these funds considered? If Other, please identify
Federal ( I State ❑ Other:
Estimated grant funding amount: $ 2-1� ooO Funding basis ❑ Advance ❑Q Reimbursement
Are matching funds required? ❑ Yes ® No
If yes, please complete the following: Funding source of match:
Match %
Match $
Will the City be a direct recipient or subrecipient of the grant funds? ❑ Direct Recipient r,7( Subrecipient
Are ongoing operational costs anticipated once the grant funds are depleted? ❑✓ Yes ❑ No
If Yes, has the Budget Team been notified? ❑✓ Yes ❑ No
Please print, sign, and return this form to Finance @ Grants Compliance Team
Edward Young , n6aJAO �0/f— 05/15/2020
e artment Co tact' Jame and Title#lease Print) Date Form Completed
0 C�/ f S/2� Z�
epartment Director Signature Date Signed
(This section to be completed lliy thekFiinance Department, Grants Team) )mk�OA.
Rec ' ed y rants Te m ' mbar) DatJR
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Approve ( rants Team Member) Date Approved
City of Round Rock, Texas