Contract - HydroPro - 6/11/2020 CITY OF ROUND ROCK AGREEMENT FOR
PURCHASE OF MASTER METER PRODUCTS
WITH
HYDRO PRO SOLUTIONS, LLC
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
THAT THIS AGREEMENT for the purchase of Master Meter products to support the
City's utility operations, and for related goods and services (referred to herein as the
"Agreement"), is made and entered into on this the day of the month of
�MVIC , 2020 by and between the CITY OF ROUND ROCK, a Texas home-rule
municipality,whose offices are located at 221 East Main Street, Round Rock, Texas 78664-5299
(referred to herein as the "City"), and HYDRO PRO SOLUTIONS, LLC, whose offices are
located at 907 Rockmoor Drive, Georgetown, Texas 78628 (referred to herein as "Vendor").
RECITALS:
WHEREAS, City desires to purchase certain goods, specifically Master Meter products
to support the City's utility operations, and City desires to procure same from Vendor; and
WHEREAS, expenditures that are for procurement of items from only one source are
exempt from competitive bidding requirements pursuant to Section 252.022 of the Texas Local
Government Code; and
WHEREAS, the City has determined that Vendor is a sole source provider for these
goods and services; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE,WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is
mutually agreed between the parties as follow:
00446058/ss2
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1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City agrees to buy specified goods and/or services and Vendor is obligated to provide said goods
and/or services.
B. City means the City of Round Rock, Williamson and Travis Counties, Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods and Services mean the specified services, supplies, materials,
commodities, or equipment.
F. Vendor means HydroPro Solutions,LLC, its successors or assigns.
2.01 EFFECTIVE DATE, TERM
A. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto, and shall remain in full force and effect unless and until it expires by operation
of the term indicated herein, or is terminated or extended as provided herein.
B. The term of this Agreement shall be for sixty (60) months from the effective date
herein.
C. City reserves the right to review the relationship with Vendor at any time, and
may elect to terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
The goods and services which are the subject matter of this Agreement are described in
Exhibit "A" and, together with this Agreement, comprise the Contract Documents. Any
inconsistencies or conflicts in the contract documents shall be resolved by giving preference to
the terms and conditions set forth in pages one (1)through nine (9) of this Agreement
4.01 ITEMS
A. The goods and services which are the subject matter of this Agreement are
described generally in the attached Exhibit"A."
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B. This Agreement shall evidence the entire understanding and agreement between
the parties and shall supersede any prior proposals, correspondence or discussions.
C. Vendor shall satisfactorily provide all items described in Exhibit "A" within the
contract term specified. A change in any term of this Agreement, must be negotiated and agreed
to in all relevant details, and must be embodied in a valid Supplemental Agreement as described
herein.
5.01 COSTS
A. City agrees to pay for supplies and/or services during the term of this Agreement
at the pricing set forth at in Exhibit"A." Vendor specifically acknowledged and agrees that City
is not obligated to use or purchase any estimated annual quantity of goods or services. Only if,
and when needed by City, the costs listed on Exhibit "A" shall be the basis of any charges
collected by Vendor.
B. The City shall be authorized to pay the Vendor an amount not-to-exceed:
(1) Four Hundred Thousand and No/100 Dollars ($400,000.00) for the first
three (3)years of this Agreement; and
(2) Three Hundred Thousand and No/100 Dollars ($300,000.00) for the
last two (2)years of this Agreement;
The total not-to-exceed amount for the term of this Agreement shall be One
Million Eight Hundred Thousand and No/100 Dollars ($1,800,000.00).
6.01 INVOICES
All invoices shall include, at a minimum,the following information:
A. Name and address of Vendor;
B. Purchase Order Number;
C. Description and quantity of items received; and
D. Delivery or performance dates.
7.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the goods and
services as determined by City's budget for the fiscal year in question. City may effect such
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termination by giving Vendor a written notice of termination at the end of its then current fiscal
year.
8.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Vendor will be made within thirty (30) days of the day on which City receives the performance,
supplies, materials, equipment, and/or deliverables, or within thirty (30) days of the day on
which the performance of services was complete, or within thirty (30) days of the day on which
City receives a correct invoice for the performance and/or deliverables or services, whichever is
later. Vendor may charge interest on an overdue payment at the "rate in effect" on September 1
of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas
Government Code, Section 2251.025(b); however, this Policy does not apply to payments made
by City in the event:
A. There is a bona fide dispute between City and Vendor, a contractor, subcontractor
or supplier about the goods delivered or the service performed that cause the
payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute between Vendor and a subcontractor or between a
subcontractor and its supplier about the goods delivered or the service performed
that causes the payment to be late; or
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
9.01 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or
otherwise were offered or given by Vendor or its agents or representatives to any City officer,
employee or elected representative with respect to the performance of this Agreement. In
addition, Vendor may be subject to penalties stated in Title 8 of the Texas Penal Code.
10.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
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11.01 ORDERS PLACED WITH ALTERNATE VENDORS
If Vendor cannot provide the goods and/or as specified, City reserves the right and option
to obtain the products from another supplier or suppliers.
12.01 CITY'S REPRESENTATIVE
City hereby designates the following representative authorized to act in its behalf with
regard to this Agreement:
Brandon Rainer
Logistics Officer
Utilities and Environmental Services
3400 Sunrise Road
Round Rock, Texas 78665
(512)218-5570
brainer2roundrocktexas.gov
13.01 INSURANCE
Vendor shall meet all insurance requirements set forth on the City's website at:
https://www.roundrocktexas. ov/wp-content/uploads/2014/12/corr insurance 07.20112.pdf
14.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
reasonable time specified when demand is made,then and in that event the demanding party may
treat such failure as an anticipatory repudiation of this Agreement.
15.01 DEFAULT
If Vendor abandons or defaults under this Agreement and is a cause of City purchasing
the specified goods and/or services elsewhere, Vendor agrees that it may be charged the
difference in cost, if any, and that it will not be considered in the re-advertisement of the service
and that it may not be considered in future bids for the same type of work unless the scope of
work is significantly changed.
Vendor shall be declared in default of this Agreement if it does any of the following:
A. Fails to fully, timely and faithfully perform any of its material obligations
under this Agreement;
5
B. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein; or
C. Becomes insolvent or seeks relief under the bankruptcy laws of the United
States.
16.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty (30)days' written notice to Vendor.
B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause, upon ten (10) days' written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City, or by mutual agreement to terminate
evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement to the date of termination. City shall then pay Vendor that portion of the
charges, if undisputed. The parties agree that Vendor is not entitled to compensation for services
it would have performed under the remaining term of the Agreement except as provided herein.
17.01 INDEMNIFICATION
Vendor shall defend, indemnify, and hold City, its successors, assigns, officers,
employees and elected officials harmless from and against all third party suits, actions, legal
proceedings, claims, demands, damages, costs, expenses, and reasonable attorney's fees, arising
out of, or incident to, concerning or resulting from the negligence of Vendor, or Vendor's agents,
employees or subcontractors, in the performance of Vendor's obligations under this Agreement.
Nothing herein shall be deemed to limit the rights of City or Vendor (including, but not limited
to the right to seek contribution) against any third party who may be liable for an indemnified
claim.
In no event shall either party's liability to the other party (including for breach of contract
claims, breach of warranty claims, indemnity claims, or anything else) exceed the purchase price
of the equipment or services and neither party shall be liable to the other party for consequential,
indirect, incidental, special or punitive damages, without qualification.
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18.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
A. Vendor, its agents, employees and subcontractors shall use best efforts to comply
with all applicable federal and state laws,the Charter and Ordinances of the City of Round Rock,
as amended, and with all applicable rules and regulations promulgated by local, state and
national boards, bureaus and agencies.
B. In accordance with Chapter 2270, Texas Government Code, a governmental entity
may not enter into a contract with a company for goods or services unless the contract contains
written verification from the company that it: (1) does not boycott Israel; and(2)will not boycott
Israel and will not boycott Israel during the term of this contract. The signatory executing this
Agreement on behalf of Vendor verifies Vendor does not boycott Israel and will not boycott
Israel during the term of this Agreement.
19.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
20.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Vendor:
HydroPro Solutions, LLC
907 Rockmoor Drive
Georgetown, Texas 78628
Notice to City:
City Manager Stephan L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock, TX 78664
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
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21.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be
governed by and construed in accordance with the laws and court decisions of the State of Texas.
22.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing, duly authorized by action of the City Manager or City Council.
23.01 DISPUTE RESOLUTION
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14) or any applicable state arbitration statute.
24.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the
occurrence of any event rendering any portion or provision of this Agreement void shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement. Any
void provision shall be deemed severed from this Agreement, and the balance of this Agreement
shall be construed and enforced as if this Agreement did not contain the particular portion or
provision held to be void. The parties further agree to amend this Agreement to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision. The provisions of this section shall not prevent this entire Agreement from
being void should a provision which is of the essence of this Agreement be determined void.
25.01 MISCELLANEOUS PROVISIONS
Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Vendor understands and agrees that time is of the essence and
that any failure of Vendor to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. Vendor shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to Vendor's failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
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Force Majeure. Neither City nor Vendor shall be deemed in violation of this Agreement
if it is prevented from performing any of its obligations hereunder by reasons for which it is not
responsible as defined herein. However, notice of such impediment or delay in performance must
be timely given and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Rou d Rock, Texas HydroPro Solutions, LLC
p
By: By. lei ,(b, k
Printed Nam 4 Printed Na Greg Broyles
Title: 414 Title: Vice President of Sales
Date Signed: Date Signed:Ma 19, 2020
Attest:
By:
Sara L. White, City Clerk
For City, p oved as to F m:
By: l
Stephan L1 Sheets, City Attorney
00446058/ss2
Exhibit "A"
VHYDP'0PP'ff
S 0 L U T 1 0 N S
To:City of Round Rock Texas
Attn:Mr.Michael Thane
3400 Sunrise Road
Round Rock,TX.78664
Size Part No. Part Description 2020 Pricing
MJ's w/Allegro UTG Registers
5/8"x 3/4" B12-A31-A15-0101A-1 BLMJ Meter w/Bronze Bottom w/Allegro Register $ 234.04
3/4"(7-1/2") B13-A31-A15-0101A-1 BLMJ Meter w/Bronze Bottom w/Allegro Register $ 257.75
1" B16-A31-A15-0101A-1 BLMJ Meter w/Bronze Bottom w/Allegro Register $ 305.97
1-1/2"Flg. M21-A00-A15-0101A-1 1-1/2"&2"MS Multi-Jet Meter w/Allegro Register $ 525.15
2"Fig. M23-A00-A15-0101A-1 1-1/2"&2"MS Multi-Jet Meter w/Allegro Register $ 663.75
Turbine Meters w/Allegro UTG Registers
2" T31-A1-A15-0101A-1 Turbine Meter w/Allegro Register $ 796.55
3" T32-A1-A15-0101A-1 Turbine Meter w/Allegro Register $ 915.21
4" T33-A1-A15-0101A-1 Turbine Meter w/Allegro Register $ 1,308.49
6" T34-A1-A15-0101A-1 Turbine Meter w/Allegro Register $ 2,100.95
8" T35-A1-A15-0101A-1 Turbine Meter w/Allegro Register $ 2,780.13
Allegro UTG Registers
199-070-02 Allegro Register Only $ 195.54
MJ's w/Allegro Wired Registers
5/8"x 3/4" B12-A31-A18-0101A-1 BLMJ Meter w/Bronze Bottom w/Wired Allegro Register $ 234.04
3/4"(7-1/2") B12-A31-A18-0101A-1 BLMJ Meter w/Bronze Bottom w/Wired Allegro Register $ 257.75
V. B16-A31-A18-0101A-1 BLMJ Meter w/Bronze Bottom w/Wired Allegro Register $ 305.97
1-1/2"Flg. M21-A00-A18-0101A-1 1-1/2"&2"MS Multi-Jet w/Wired Allegro Register $ 525.15
2"Fig. M23-A00-A18-0101A-1 1-1/2"&2"MS Multi-Jet w/Wired Allegro Register $ 663.75
Turbine Meters w/Allegro Wired Registers
2" T31-A1-A18-0101A-1 Turbine Meter w/Wired Allegro Register $ 796.55
3" T32-A1-A18-0101A-1 Turbine Meter w/Wired Allegro Register $ 915.21
4" T33-A1-A18-0101A-1 Turbine Meter w/Wired Allegro Register $ 1,308.49
6" T34-A1-A18-0101A-1 Turbine Meter w/Wired Allegro Register $ 2,100.95
8" T35-A1-A18-0101A-1 Turbine Meter w/Wired Allegro Register $ 2,780.13
Allegro Wired Registers&Antenna
199-070-03 Wired Allegro Register Only $ 195.54
974-026-25 Pit Mount External Antenna for Allegro Wired Register $ 59.17
Octave Meters-SS&Floating Flanges
Size Part No. Part Description
Octave Meters Floating Flange w/Stainless Steel Body and 7"Spool Piece w/Encoder module,
2"x 17" 0301-M4-A10 5'Nicor Connector&Allegro Pit module w/Antenna $ 1,582.40
Octave Meter w/Stainless Steel Body w/Floating Flanges w/Encoder Module&Allegro Pit
3"x 12" 0303-M1-A10 Module w/Antenna $ 1,820.91
Octave Meter w/Stainless Steel Body w/Floating Flanges w/Encoder Module&Allegro Pit
4"x 14" 0304-M1-A10 Module w/Antenna $ 2,745.81
Octave Meter w/Stainless Steel Body w/Floating Flanges w/Encoder Module&Allegro Pit
6"x 18" 0305-M1-A10 Module w/Antenna $ 4,193.79
Octave Meters-w/Stainless Steel Body and Stainless Steel Integrated Flanges w/Encoder
8"x 20" 0306-D1-A10 module,5'Nicor Connector&Allegro Pit module w/Antenna $ 4,615.00
Octave Accessories
965-010-56 Octave Encoder Module w/5'Nicor Cable $ 191.92
199-009-82 Pit Mount Allegro RF Module,Encoder input w/Nicor Connector $ 199.75
974-026-25 Pit Mount External Antenna for Allegro Wired Register $ 47.48
CERTIFICATE OF INTERESTED PARTIES FORM 3.295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2020-621087
HydroPro Solutions
Georgetown,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/19/2020
being filed.
City of Round Rock Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
000000
Automated Meter Reading Equipment
4
Nature of interest
Name of Interested Parry City,State,Country(place of business) (check applicable)
Controlling I Intermediary
5 Check only if there is NO Interested Parry.
X
6 UNSWORNL`�ARATION
My name is 1 e 4, and my date of birth is
My address is ,0`1 Vcx—� (/t/-oo y,, MCDZ 4
(street) (city) (state) (zip code) (country)
I declare under penalty
of perjury that the foregoing is true and correct.
Executed in ``� l� �J��� County, State of ��A 1�) ,on the_LLday of t 20� .
(mond ) (year)
orized agent of contracting business entity
41gature of au
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2020-621087
HydroPro Solutions
Georgetown, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/19/2020
being filed.
City of Round Rock Date Acknowledged:
06/08/2020
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
000000
Automated Meter Reading Equipment
4
Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is ,
(street) (city) (state) (zip code) (country)
declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d