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R-2020-0177 - 7/9/2020RESOLUTION NO. R-2020-0177 WHEREAS, the City of Round Rock, Texas (the "City") has previously approved the Bylaws of the Round Rock Transportation and Economic Development Corporation ("RRTED Corp"); and WHEREAS, the Bylaws of the RRTED Corp has been amended and presented for consideration to the City Council; and WHEREAS, the City Council wishes to approve said amended Bylaws, Now Therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the amended Bylaws, as set forth in Exhibit "A", attached hereto and incorporated herein for all purposes, is hereby approved. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 5 51, Texas Government Code, as amended. RESOLVED this 9th day of July, 2020. CRAM MO WAN, Mayor City of Rou Texas ATTEST: r SARA L. WHITE, City Clerk 0112.20202; 0049238 EXHIBIT « A » BYLAWS OF THE ROUND ROCK TRANSPORTATION AND ECONOMIC DEVELOPMENT CORPORATION ARTICLE I PURPOSE AND POWERS SECTION 1.01 REGISTERED OFFICE AND REGISTERED AGENT. The Round Rock Transportation and Economic Development Corporation (the "Corporation") shall have and continuously maintain i*n the State of Texas a registered office, and a registered agent whose office is identical with such registered office, as required by the Texas Non -Profit Corporation Act, and state law. The Registered Agent for the Corporation shall be the City Clerk, provided that the Board of Directors (the "Board") from time to time, may change the registered agent and/or the address of the registered office, i*n accordance with state law and subject to City Council approval, provided that such change is appropriately reflected in these Bylaws and in the Articles of Incorporation (the "Articles"). The registered office and mailing address of the Corporation is located at 221 East Main Street!, Round Rock, Texas 78664. Said address shall also serve as the principal office of the Corporation and Board. SECTION 1.02 PURPOSE., The Corporation is incorporated as a non-profit corporation for the purposes set forth i"n the Articles, the same to be accomplished on behalf of the City of Round Rock, Texas (the "City") as its duly constituted authority and instrumentality i*n accordance with the Texas Development Corporation Act of 1979, Article 5190.6, Section 4B Tex. Rev. Ci*v. Stat., Ann., as amended, now codified as Local Government Code, Title 12, Subtitle C 1, particularly Chapters 501 and 505 of the Local Government Code (collectively, the "Act"), and other applicable laws, to promote economic development within the City and the State of Texas i*n order to eliminate unemployment and the underemployment, and to promote and encourage employment and the public welfare of, for, and on behalf of the City by expending Type B sales and use tax and to authorize projects as described in the Act, including the payment of maintenance and operating expenses associated with such authorized projects i'*n accordance with the Act. The Corporation shall be a non-profit corporation as defined by the Internal Revenue Code 1986, as amended, and the applicable regulations of the- United States Treasury Department and the rulings of the Internal Revenue Service of the United States prescribed and promulgated thereunder. SECTION 1.03 POWERS. In the fulfillment of its corporate purpose, the Corporation shall be governed by the Act, and shall have all of the power set forth and conferred in the Act, and in other applicable laws, subject to the le imitations prescribed therein and herein and to the provisions thereof and hereof. 002412" ARTICLE II BOARD OF DIRECTORS SECTION 2.01 NUMBER AND TERM OF OFFICE. A. The property and affairs of the Corporation shall be managed and controlled by a Board and, subject to the restrictions imposed by law, by the Articles and these Bylaws, the Board shall exercise all of the powers of the Corporation. Be The Board shall consist of seven (7) directors, each of whom shall be appointed by the City Council. Appointments of directors shall be made by the City Council at the first regular meeting of the City Council in August. Each of the directors shall be a resident of the City for the last 12 months and be registered voters I*n the city of Round Rock. C. Four (4) members of the first Board shall serve terms of one (1) year and three (3) members shall serve terms of two (2) years. The respective terms of the initial directors shall be determined by the City Council. Thereafter, each successive member of the Board shall be appointed and serve for two (2) years and shall expire on August 31; provided, however that members shall continue to serve until their successors are appointed. Members shall not serve on the board for more than eight consecutive years. Five (5) directors shall be persons who are not employees, officers of the City or members of the City Council. D. Any director may be removed from office by the City Council at will. A vacancy of any director's position which occurs by reason of death, resignation, disqualification, removal, or otherwise, shall be filled by the City Council. SECTION 2.02 VACANCIES AND RESIGNATIONS. A vacancy in any position of director which occurs by reason of death, resignation, disqualification, removal, or otherwise, shall be filled as prescribed i*n Article II, Section 2.01. A vacancy I*n the office of President or vice President which occurs by reason of death, resignation, disqualification, removal, or otherwise, shall be filled by appointment by the Mayor, from the remaining directors, with approval by the City Council, for the unexpired portion of the term of that office. Any director may resign at any time. Such resignation shall be made in writing, addressed to the Mayor and the City Clerk, and shall take effect at the tispec, me ified therein, or if no time is specified, at the time of its receipt by the City Clerk. SECTION 2.03 MEETINGS OF DIRECTORS. For meetings of the Board or committees, notice thereof shall be provided and set forth i*n accordance with the Texas Open Meetings Act, Chapter 551 of the Texas Government Code. Any two members of the Board, ,may have an item placed on the agenda by delivering the same in writing to the General Manager no less than 10 calendar days prior to the date of the Board meeting. Each agenda of a Board meeting shall contain an item, entitled "Citizens Communication", to allow public 10 comment to be made by the general public concerning Board related matters. However, no debate, official or formal action, or vote may be taken on any comment made by citizens during Citizens Communication. 3. The Board shall hold regular and special meetings, in the corporate limits of the City, at such place or places as the Board may from time to time determine and in conformance with the Texas Open Meetings Act. SECTION 2.04 QUORUM. A quorum is a majority of the entire membership of the Board (being not less than four (4) members), and shall be present for the conduct of the official business of the Corporation. The Act of four (4) or more directors at a meetinQ at which a quorum is in attendance shall constitute the act of the Board of the Corporation, unless the act of a greater number is required by these Bylaws, policies/procedures of the Board, City Council resolution/ordinance, or state law,. SECTION 2.05 CONDUCT OF BUSINESS. A. At the meetings of the Board, matters pertaining to the business of the Corporation shall be considered i*n accordance with the rules of procedure as from time to time prescribed by the Board. Unless otherwise adopted by the Board, the rules of procedures of the City Council shall be the rules of procedures for the Board. B. At all meetings of the Board, the President shall preside, and I*n the absence of the President, the vice President shall exercise the powers of the President. C. The City Manager shall appoint a City staff member to keep minutes of the transactions of the Board and committee meetings and shall cause such official minutes to be recorded i*n books kept for that purpose in the principal office of the Corporation. SECTION 2.06 COMMITTEES OF THE BOARD. An official committee of the Board shall consist of two (2) or more diredirectors.it is provided, however, that all final official actions of the Corporation may be exercised only b�y the Board. Each committee so designated shall keep regular minutes of the transactions of its meetings and shall cause such mito be recorded inutesn books kept for that purpose in the principal office of the Corporation. SECTION 2.07 COMPENSATION OF DIRECTORS. The directors, including the President, vice President, and Secretary shall not receive any salary or 40 compensation for their services. However, directors may be reimbursed for their actual expenses i0 ncurred in the performance of their duties hereunder, including but not limited to the cost of travel'. lodging and incidental expenses reasonably related to the corporate duties of the Board. Travel expenses incurred by directors for both regular and special meetings are not eligible for 0 reimbursement. 3. ARTICLE III OFFICERS SECTION 3.0 1 TITLES AND TERM QF OFFICE. The President, Vice President, and Secretary shall be appointed from the Board, by the Mayor, and approved by the City Council, and shall serve a term of one (1) year. The respective terms of the initial President, Vice President, and Secretary shall be determined by the City Council. The President and Vice President shall continue to serve until their successors are appointed as provided in Article II, Section 2.01. SECTION 3.02 POWERS AND DUTIES OF THE PRESIDENT. The President shall be the chief executive officer of the Corporation, and shall, subject to the authority of the Board and paramount authority and approval of the City Council, preside at all meetings of the Board, and absent any different designation by a majority of the Board, shall sign and execute all contracts., conveyances, franchises, bonds, deeds, assignments, mortgages, and notes in the name of the Corporation. In addition, the President shall: A. Call both regular and special meetings of the Board and establish the agenda for such; B. Have the right to vote on all matters coming before the Board; C. Have the authority to appoIs int standing or study committees to aid and assist the Board in its business undertaking or other matters incidental to the operation and functions of the Board; D. Perform all duties incident to the office, and such other duties as shall be prescribed from time to time by the Board, subject to approval by the City Council; E. Appear before the City Council, or be represened btyhis designee, regarding any item being considered by the City Council concerning the Corporation. SECTION 3.03 POWERS AND DUTIES OF THE VICE PRESIDENT. The Vice President shall exercise the powers of the President during that officer's absence or inability to act,. The Vice President shall also perform other duties as from time to time may be assigned by the President or the Board. SECTION 3.04 POWERS AND DUTIES OF THE SECRETARY. The Secretary, with the assistance of a City staff person designated by the City Manager, shall keep thei*nutes of all meeti mngs of the Board and committees i*n books provided for that purpose, and Is shall give and serve all notices, shall sign with the President I*n the name of the Corporation, and/or attest the signature thereto, all contracts, conveyances, 4. franchises, bonds, deeds, assignments, mortgages, notes and other instruments of the Corporation, shall have charge of the corporate books, records, documents and instruments except the books of account and financial records and securities, and such other books and papers as the Board may direct, all of which shall at all reasonable times be open to public inspection upon application at the office of the Corporation 19 during business hours, and shall in general perform all duties incident to the office of Secretary subject to the control of the Board. SECTION 3.05 ATTENDANCE. Directors must be present in order to vote at any meeting. Regular attendance at the Board meetings is required of all directors. The following number of absences shall constitute the basis for replacement of a director. Three (3) consecutive unexcused absences from meetings of the Board shall cause the position to be considered vacant. In addition, the position of any director who has four (4) unexcused absences i*n a twelve (12) month period shall also be considered vacant. SECTION 3.06 CONFLICT OF INTEREST. In the event that a director is aware that he has a conflict of interest or potential conflict of interest, with regard to any particular matter or vote coming before the Board, the director shall bring the same to the attention of the Board and shall abstain from discussion and voting thereof. Any director shall bring to the attention of the Board any apparent conflict of interest or potential conflict of interest of any other director. In which case the Board shall determine whether a true conflict of interest exists before any further discussion or vote shall be conducted regarding that particular matter. The director about whom a conflict of interest question has been raised shall refrain ID from voting with regard to the determination as to whether a true conflict exists. Failure to confo41 rm to these requirements herein and policies as may be adopted by the Board is cause for dismissal from the Board by action of the City Council. SECTION 3.07 IMPLIED DUTIES. The Corporation is authorized to do that which the Board deems desirable, subject to City Council approval, to accomplish any of the purposes or duties set out or alluded to in the Articles, these Bylaws, and i"n accordance with state law. SECTION 3.08 BOARD'S RELATIQNSHIL3MITH THE CITY. In accordance with state law, the Board shall be responsible for the proper discharge of its duties assigned herein. The Board shall determine its policies and directives within the limitations of the duties herein imposed by applicable laws, the Articles, these Bylaws, contracts entered into with the City, and budget and fiduciary responsibilities. Such policies and directives are subject to approval by the City Council. Any request for services made to the departments of the City shall be made by the Board or its designee in writing to the City Manager. The City Manager may approve such request for assistance from the Board when he or she finds such requested services are available within the City and that the Board has agreed to reimburse the City for the cost of such services so provided, as provided I*n Article III, Section 3.09 of these Bylaws. 61P SECTION 3.09 CONTRACTS FOR SERVICES. The Corporation may, with approval of the City Council, contract with any qualified and appropriate person, association, corporation or governmental entity to perform and discharge designated tasks which will aid or assist the Board I*n the performance of its duties. However, no such contract shall ever be approved or entered into which seeks or attempts to divest the Board of its discretion and policy -making functions in discharging the duties herein set forth. An administrative services contract shall be executed between the Board and the City Council for the services provided by the general manager, finance manager, clerk, and other City seryices/functions and compensated as provided for herein. Subject to the authority of the City Manager under the Charter of the City, the Corporation shall have the right to utilize the services of the staff and employees of the Finance Department of the City, the staff and employees of the Public Works Department, and other employees of the City, provided (I*) that the City Manager approves of the utilization of such services, (i*i*) that the Corporation shall pay, as approved by the City Manager, reasonable compensation to the City of such services, and (iii) the performance of such services does not materially interfere with the other duties of such personnel Is of the City. Utilization of the aforesaid city staff shall be solely by a contract approved by the City Council. ARTICLE IV FUNCTIONAL CORPORATE DUTIES AND REQUIREMENTS SECTION 4.01 GENERAL MANAGER. The City Manager of the City of Round Rock, Texas, shall be the general manager of the Corporation and be in general charge of the properties and affairs of the Corporation, shall administer all work orders, requisitions for payment, purchase orders, contract administration/ oversight, and other instruments or activities as prescribed by the Board i*n the name of the Corporation. The General Manager shall employ such full or part-time employees as are needed to carry out the programs of the Board. These employees shall be employees of the City and perform those duties as are assigned to the These employees shall be compensated as prescribed I*n Article III, Section 3.09 of these Bylaws. The General Manager shall have the authorl*ty, and subject to provisions of the City Charter and policies -procedures of the City, to hire, fire, direct, and control the work, as functionally appropriate, of such employees. SECTION 4.02 FINANCE MANAGER. The City's CFO shall serve as the F40 inancial Manager for the Corporation. The Finance Manager shall Is Is Is have the responsibility for the Corporation's daily administration and to see to the handling, custody, and security of all funds and securities of the Corporation. When necessary or proper, the Finance Manager shall endorse and sign, on behalf of the Corporation, for collection or issuance, checks, notes and other obligations drawn upon such bank or banks or depositories as shall be designated by the City Council consistent with these Bylaws. The Finance Manager shall see to the entry I'pn the books of the Corporation of full and accurate accounts of all monies received and paid out on account of the Corporation. The Finance Manager shall, at the expense of the Corporation, give such bond for the faithful discharge of the duties in such form and amount as the City Council shall require, by 7. resolution. The Finance Manager shall be an employee of the City. The Finance Manager shall 40 provide a periodic financial report to the City Council concerning activities of the Corporation in a format consistent with other financial reports of the City. SECTION 4.03 EX-OFFICIO MEMBERS. [Section Deleted] SECTION 4e04 PARTICIPATION IN BOARD MEETINGS. The General Manager, Finance Manager, and Mayor (or their respective designees), shall have the right to take part in any discussion of the Board, or committees thereof, including attendance of executive sessions, but shall not have the power to vote i*n any meetings attended. SECTION 4.05 DUTIES OF THE BOARD. The Board shall develop a combined Transportation Capital Improvement Program, ("the TCIP"), including maintenance and operation costs thereof, for the City which shall include and set forth short- and long-term goals. Such plan shall be approved by the City Council. The TCIP developed by the Board shall be one that incorporates the Capital Improvement Plans of the City Public Works 40 Department. The Board shall conduct a public hearing concerning both the adoption and required annual updates to the TCIP. A public hearing notice shall be posted on the Cl*ty's websi'ote at least seventy-two (72) hours prior to the scheduled public hearing. The Board shall review and update the TCIP once a year to ensure the plan i*s up to date with current community needs and is capable of meeting Round Rock's transportation systems needs. The Board shall expend, in accordance with State law and subject to City Council approval, the funds received by it for transportation systems where such expenditures will have a benefit to the citizens of Round Rock. In addition to reviewing and approving the TCIP, the Board may consider and authorize projects, as defined i*n the Act, which promote economic development within the City, to promote new or expanded business enterprises that create or retain primary jobs. The Board shall make an annual report to the City Council including, but not limited to, the following: A. A review of the accomplishments of the Board in the improvement; 7. area of transportation systems B. A review of the accomplishments of the Board i*n the area of other authorized projects that promote economic development within the City by promoting new or expanded business enterprises that create or retain primary jobs; and Co The activities of the Board for the budget year addressed in the annual report, together with any proposed change in the activity as it may relate to transportation systems improvement and/or other authorized projects that promote economic development within the City. The annual required report shall be made to the City Council no later than March 1st of each year. The Board shall be accountable to the City Council for all activities undertaken by it or on its behalf, and shall report on all activities of the Board, whether discharged directly by the Board or by any person, firm, corporation, agency, association or other entity on behalf of the Board. SECTION 4.06 COMPONENTS OF THE TCIP. The Board shall submit to the City Council for its approval, the TCIP which shall include proposed methods and the expected costs of implementation, and cost of operations and maintenance of the projects. The plan shall include both short- and long-term goals for the transportation systems development of the City. SECTION 4.07 ANNUAL QQRPQRATE BUDGET. At least sixty (60) days prior to October I It, the Board shall prepare and adopt a proposed budget of expected revenues and proposed expenditures for the next ensuing fiscal year. The fiscal year of the corporation shall commence on October I It of each year and end on September 30. The budget shall contain such classifications and shall be i*n such form as may be prescribed from time to time by the City Council. The budget proposed for adoption shall include the projected operating expenses, and such other budgetary information as shall be required by the City Council for its approval and adoption. The budget shall be considered adopted upon formal approval by the City Council. SECTION 4.08 FINANCIAL BOOKS. RECORDS. AUDITS. The Finance Manager shall keep and properly maintain, in accordance with generally accepted accounting principles, complete financial books, records, accounts, and financial statements pertaining to its corporate funds, activities, and affairs. The City shall cause the Corporation's financial books, records, accounts, and financial statements to be audited at least once each fiscal year by an outside, independent auditing and accounting firm selected by the City Council. Such audit shall be at the expense of the Corporati'son. The Board shall, annually on the date required, submit to the comptroller a financial report I*n the form required by the comptroller, as required by Section 4C of the Act. The City shall, at all times, have access to the books and records of the Corporation. The Corporation shall be subject to the Public Information Act (Chapter 552, Government Code). 8. SECTION 4.09 DEBT. DEPOSIT AND INVESTMENT OF CORPORATE FUNDS. All proceeds from the issuance of bonds, notes or other debt instruments (the "Bonds") issued by the Corporation shall be deposited and invested as provided i*n the resolution, order, indenture, or other documents authorizing or relating to their execution or issuance and handled in accordance with the 10 statute governing this Corporation, but no bonds shall be issued, including refunding bonds, by the Corporation without the approval of the City Council after review and comment by the C I*ty's bond counsel and financial advisor. All monies of the Corporation shall be deposited, secured, and/or invested i*n the manner provided 40 for the deposit, security, and/or investment of the public funds of the City, as authorized by the City Investment Policy. The Finance Manager shall designate the accounts and depositories to be created and designated for such purposes, and the methods of withdrawal of funds therefrom for use by and for the purposes of the Co oration upon the signature of the Finance Manager and the Secretary. The accounts, reconciliation, and investment of such funds and accounts shall be performed by the Department of Finance of the City. The Corporation shall pay reasonable compensation for such services as prescribed I*n Article III, Section 3.09, of these Bylaws. SECTION 4.10 EXPENDITURES OF CORPORATE MONEY. The monies of the Corporation, including sales and use taxes collected pursuant to the Act, the proceeds from the investment of funds of the Corporation, the proceeds from the sale of property, monies derived from the repayment of loans, rents received from the lease or use of property, the proceeds derived from the sale of bonds, and other proceeds may be expended by the Corporation for any of the purposes authorized by the Act, subject to the following limitations: A. Before expending funds to undertake a project, the Corporation shall hold at least one public hearing on the proposed project. Expenditures from the proceeds of bonds shall be identified and described I*n the orders, resolutions, indentures, or other agreements submitted to and approved by the City Council. B. Expenditures that may be made from a fund created from the proceeds of bonds, and expenditures of monies derived from sources other than the proceeds of bonds may be used for the Purposes of financing or otherwise providing one or more projects, as defined I*n the Act. The specific expenditures shall be described i*n a resolution or order of the Board and shall be made only after the approval thereof by the City Council. C. All other proposed expenditures shall be made in accordance with and shall be set forth in the annual budget required by these Bylaws or in contracts meeting the requirements of the Article. No bonds, including refunding bonds, shall be authorized or sold and delivered by the Corporation unless the City Council shall approve such bonds. 9. SECTION 4.11 CONTRACTS. As provided herein, the President and Secretary shall enter into any contracts or other instruments which the Board has approved and authorized in the name and on behalf of the Corporation. Such authority may be confined to specific instances or defined 1"n general terms. When appropriate, the Board may grant a specific or general power of attorney to carry out some action on behalf of the Board, provided, however, that no such power of attorney may be granted unless an appropriate resolution of the Board authorizes the same to be done,. ARTICLE V MISCELLANEOUS PROVISIONS SECTION 5.01 SEAL16 The Board may obtain a corporate seal which shall bear the words "Corporate Seal of the Round Rock Transportation and Economic Development Corporation" and the Board may thereafter use the corporate seal and corporate name; but these Bylaws shall not be construed to require the use of the corporate seal. SECTION 5.02 APPROVAL OR ADVICE AND CONSENT OF THE CITY COUNCIL. To the extent that these Bylaws refer to any action, approval, advice, or consent by the City or refer to action, approval, advice or consent by the City Council, such action, approval, advice or consent shall be evidenced by a motion, resolution or ordinance duly passed by the City Council and reflected in the minutes of the City Council. SECTION 5.03 INDEMNIFICATION OF DIRECTORS. OFFICERS AND EMPLOYEES. As provided I*n the Act and I*n the Articles of Incorporation, the Corporation is, for the purposes of the Texas Tort Claims Act (SubchapterA, Chapter 101, Texas Civil Practices and Remedies Code), a governmental unit and its actions are governmental functions. The Corporation shall indemnify each and every member of the Board, its officers and its employees, and each member of the City Council and each employee of the City, to the fullest extent permitted by law against any and all liability or expense, including attorneys fees, incurred by any of such persons by reason of any actions or omissions that may arise out of the functions and activities of the Corporation. This indemnity shall apply even 1"f one or more of those to be indemnified was negligent or caused or contributed to cause any loss, claim, action or suit.. Specifically, it is the intent of these Bylaws and the Corporation to require the Corporation to inamed ndemnify those for indemnification, even for the consequences of the negligence of those to be indemnified which caused or contributed to cause any liability. The Corporation must purchase and maintain insurance on behalf of any director, officer, employee, or agent of the Corporation, or on behalf of any person serving at the request of the Corporation as a Board member, officer, employee, or agent of another corporation, partnership, joint venture, trust, or other enterprise, against any liability asserted against that person and incurred by that person i'*n any such capacity or arising out of any such status with regard to the IO. Corporation, whether or not the Corporation has the power to indemnify that person against liability for any of those acts. SECTION 5.04 GIFTS• The Board may accept on behalf of the Corporation any contribution, gib, bequest, or device for the general purpose or for any special purposes of the Corporation. SECTION 5.05 CODE OF ETHICS. Each director, including the President, Vice President, Secretary and other officers, employees, and agents shall abide by and be subject to Chapter 2, Article III, Division 3. Standards of Conduct and Financial Disclosure, Code of Ordinances, 2018 Edition, with the exception of Section 2m120 of the ordinance. SECTION 5.06 AMENDMENTS TO BYLAWS. These Bylaws may be amended or repealed and new Bylaws may be adopted by an affirmative vote of four (4) of the authorized directors serving on the Board, subject to approval by the City Council. The City Council may amend these Bylaws at any titime.Such amendments by the City Council will be duly passed and adopted by motion, resolution or ordinance duly reflected I*n the minutes of the City Council and, thereafter, duly noted to the Board. CERTIFICATE OF SECRETARY I, Jon Sloan, hereby certify that the foregoing Bylaws of the Round Rock Transportation and Economic Development Corporation constitutes a true and correct copy of the bylaws of said corporation. Inwl*tness whereof, I have hereunto subscribed my name and affixedthe seal of said corporation this 9th day of July, 2020. ROUND ROCK TRANSPORTATION AND ECONOMIC DEVELOPMENT CORPORATION By0 : Jon Sloan, Secretary, Round Rock Transportation and Economic Development Corporation 1 1.