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CM-2020-198 - 7/31/202010 Estes Street P.O. Box 682 (978) 356-6500 Ipswich, MA 01938 (800) 653-2726 USA Fax: (978) 356-5640 www.ebsco.com information@epnet.com Purchasing Customer ROUND ROCK PUBLIC LIBRARY SYSTEM 216 EAST MAIN AVE ROUND ROCK, TX, 78664--5245 USA Contact: Rhonda Kuiper 512-218-3283 rkuiper@roundrocktexas.gov - Novelist package LibraryAware NoveList K-8 Plus NoveList Plus Novelist Select Custm: S9213868 Product Order Form OrderlD: WSR541694 Date: 06/29/2020 Page 1 of I Billing Address ROUND ROCK PUBLIC LIBRARY SYSTEM 216 EAST MAIN AVE ROUND ROCK, TX, 78664--5245 USA Your invoice will be sent to: Rhonda Kuiper rkuiper@roundrocktexas.gov 08/01 /2020 08/01 /2020 08/01 /2020 08/01 /2020 07/31 /2021 07/31/2021 07/31 /2021 07/3 l /2021 Ptve $7,335.00 Total: $7,335.00 The above excludes all applicable tax Currency: US Dollar Price represented is the cash discounted price for payments received by check or electronic payment, If paying by a method other than check or electronic payment, please inquire for non cash discounted pricing. Payment due upon receipt of invoice. Interest of I percent per month charged for payment received later than 30 days after invoice date. eBooks and eAudiobooks ordered are non -returnable and non-refundable. Terms and Conditions Customer agrees to terms and conditions of the appropriate license agreement for usage of purchased access or subscription to electronic databases, econtent and services. If ordering ebooks gF�audiobooks, customer also agrees to the terms and conditions of the Library eContent Agreement. �l 1 r =�31-202v Please sign, scan and email this form to: ARIELE PAPPALIIVIBERIS at arpappalimberis@ebsco.com Thank you for your business! If unable to scan, please fax to: 978 356-5640 N,2-020- rqf City of Round Rock Purchasing JrUONROLKTEXF, Justification Form �« Date: 7/23/2020 Department Library Name: To: Purchasing Requestor Rhonda Kuiper Name: Phone Number: 512-218-3283 Instructions: Complete this form for all purchases that will exceed $3,000 and will be exempted from competition as prescribed in Texas Local Government Code Chapter 252.022. Attach additional information as needed to support the exemption request. The City declares the competitive bidding procedures in Texas Local Government Code Chapter 252 to be exempt for this procurement. This Justification Form is executed and filed with the Purchasing Division as follows: 1. The undersigned is authorized and certifies that the following exemption is applicable to this purchase. Please check the criteria listed below that applies to this purchase request: ❑✓ Sole Source (check one) ❑ Items that are available from only one source because of patents, copyrights, secret process, or natural monopolies. ❑ Films, manuscripts or books. ❑ Gas, water and other utilities. ❑ Captive replacement parts or components for equipment ✓❑ Books, papers and other library materials for a public library that are available only from the persons holding the exclusive rights to the materials ❑ Public Calamity • A procurement made because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of a municipality. ❑ Public Health and Safety • A procurement necessary to preserve or protect the public health or safety of the municipality's residents. ❑ Unforeseen Damage • A procurement necessary because of unforeseen damage to public machinery, equipment, or other property. ❑ Personal, Professional or Planning Services • A procurement of personal, professional, or planning services 11Page 2. Justification: Describe in detail below why an exemption according to Section 252.022 of the Local Government Code is being submitted for this purchase. (Attach additional pages if needed) Library materials & services exempt from competitive bidding: In accordance with Government Code 2155.139(a) and Chapter 252 Library materials, including books are exempt by statute from competitive bidding. 3. Attach and submit the following documentation that supports this justification as applicable. • Vendor's proposal/quote. If sole source a Manufacturer's letter declaring the purchase is sole source and why. The letter should be no older than 6 months old and signed by an authorized representative on company letterhead. 4. Because the above facts and supporting documentation the City of Round Rock exempts this procurement from LGC Chapter 252 and intends to contract with: Vendor Name: EBSCO Description: Database subscription 5. Check the purchase type and fill in the dollar amount and purchase term as applicable ✓❑ This is a one-time purchase request for $ 7335.00 ❑ This is a term contract request for (# months) in the amount of $ Recommended By Approved By Purchasing Office Review Purchasing Office Management Review Requestor +) Departifnent Manager, Asst Purchaser Z/—Zc) Date f-43 ctor or Director Date Purchasing Manager (over $50,000) Date Date 2 10 Estes Street P.O. Box 682 (978) 356-6500 Ipswich, MA 01938 (800) 653-2726 USA Fax: (978) 356-5640 wwu.ebsco.com informationfa.epnet.com Purchasing Customer ROUND ROCK PUBLIC LIBRARY SYSTEM 216 EAST MAIN AVE ROUND ROCK, TX. 78664--5245 USA Contact: Rhonda Kuiper 512-218-3283 rkuiper(a roundrocktexas.gov Ptodust .iVatt>te Novelist package LibrarvAware NoveList K-8 Plus NoveList Plus Novelist Select Product Order Form Cust[D: OrderlD: s9213868 WSR541694 Date: 06/290-020 Page I of 1 Billing Address ROUND ROCK PUBLIC LIBRARY SYSTEM 216 EAST MAIN AVE ROUND ROCK, TX, 78664--5245 USA Your invoice will be sent to: Rhonda Kuiper rkuipetYa roundrocktexas.gov JUAh Bate. I:5tlp ►ilBPat� __ R. $7,335.00 0801 2020 0801 2020 0801 2020 0801 2020 0731 2021 0731 2021 0731 2021 0731 2021 Total: S7,335.00 The above excludes all applicable tax Currency: US Dollar Price represented is the cash discounted price for payments received by check or electronic payment, If paying by a method other than check or electronic payment, please inquire for non cash discounted pricing. Payment due upon receipt of invoice. Interest of 1 percent per month charged for payment received later than 30 days after invoice date. eBooks and cAudiobooks ordered are non-refumable and non-refundable. Terms and Conditions Customer agrees to terms and conditions of the appropriate license agreement for usage of purchased access or subscription to electronic databases, econtent and services If ordering ebooksP'l audiobooks, customer also agrees to the terms and conditions of the Library econtent Agreement. Please sign, scan and email this form to: ARIELE PAPPALIMBERIS at arpappalimberis(aebsco.com Thank you for your business! If unable to scan, please fax to: 978 356-5640 ft4-2A2,0-1,/S City of Round Rock ROUND ROCK TEXAS Agenda Item Summary Agenda Number: Title: Consider authorizing a License Agreement for usage of subscription to electronic databases content and services. Type: City Manager Item Governing Body: City Manager Approval Agenda Date: 7/31/2020 Dept Director: Michelle Cervantes, Director Cost: $7,335.00 Indexes: General Fund Attachments: EBSCO Novelist Pkg renewal 080120-073121 072420.pdf Department: Library Department Text of Legislative File CM-2020-198 Renewal of electronic database, Novelist package. Renewal for 8/01/2020 - 07/31/2021. Cost. $7335.00 Source of Funds: General Fund City of Round Rock Page 1 Printed on 713012020