CM-2020-224 - 8/28/2020SUPPLEMENTAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK AGREEMENT
FOR SURVEYING SERVICES
WITH CP&Y, INC."
CITY OF ROUND ROCK §
STATE OF TEXAS §
COUNTY OF TRAVIS §
COUNTY OF WILLIAMSON §
KNOW ALL BY THESE PRESENTS:
THIS SUPPLEMENTAL AGREEMENT NO. 1 to "City of Round Rock Agreement for
Surveying Services with CP&Y, Inc.," hereinafter called "Supplemental Agreement No. I," is
made by and between the City of Round Rock, Texas, a home -rule municipality, hereinafter
called the "City" and CP&Y, Inc., hereinafter called the "Surveyor."
WHEREAS, the City and Surveyor previously executed the referenced "City of Round
Rock Agreement for Surveying Services" hereinafter called the "Agreement" on August 23,
2018; and
WHEREAS, the City desires to amend the Agreement to extend the agreement term to
November 30, 2020; and
WHEREAS, it is necessary to amend the Agreement to extend the agreement term
provided in the Agreement;
NOW THEREFORE, in consideration of the mutual promises and obligations in the
Agreement and this Supplemental Agreement No. 1, the City and Surveyor agree that said
Agreement is amended and supplemented as follows:
I.
Article 3, Agreement Term, of the Agreement is hereby amended to read as follows:
Term. This Agreement shall be effective on the date this Agreement has been signed by
each party hereto, and shall remain in full force and effect unless it expires by operation of the
term indicated herein, or is terminated or extended as provided herein.
The term of this Agreement shall be from the effective date of this Agreement through
November 30, 2020.
Notice to Proceed. After execution of this Agreement, Surveyor shall not proceed with
Surveying Services until authorized in writing by City to proceed as provided in Article 7.
00453141
II.
This Supplemental Agreement No. 1 shall amend the original Agreement only as set forth
herein with no other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and Surveyor have executed this Supplemental Agreement
to be effective as of the last date of due execution by both parties.
CITY OF ROUND ROCK, TEXAS CP&Y, INC.
By:
Printec
Title:
Date S
ATTEST:
By: C�M& �
Sara L. White, City Clerk
FOR CITY, APPROVED AS TO FORM:
By:-�
Stephan Sheets, City Attorney
2
By
Prin edNamaZzinri,,, .fit E"" CIe:7-Y
Title:
Date Signed: o V
ACORO* CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
4/1/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER Risk Strateggies
12801 Norf?I Central Expy. Suite 1710
Dallas, TX 75243
CONTACT
NAME: Joe Bryant
PHONE 214 503-1212 FVC No: 214 503 8899
E-MAIL
ADDRESS: certificatedallas risk-strate ies.com
INSURERS AFFORDING COVERAGE
NAIC #
INSURER A: XL Specialty Insurance Company
37885
INSURED
INSURER B : Travelers Indemnity Co of America
25666
CP&Y, Inc.
1820 Regal Row Suite 200
Dallas TX 75235
INSURERC: Travelers Property Casualty Co of Amer
25674
INSURERD:
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 54898175 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
OF INSURANCE
ADDLITYPE
INSD
WVD SUER
POLICY NUMBER
MM/DDY�
OLICY EXP
MMIDDIYYYY
LIMITS
B
�/
COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE �✓ OCCUR
,/
�/
680511846843
1/1/2020
1/1/2021
EACH OCCURRENCE
$1 000000
A AGE TO RENTED
PREMISES Ea occurrence
$1 000 000
✓
MED EXP (Any one person)
$10 000
Contractual Liab
✓
Sever. of Int. & X,C,U
PERSONAL & ADV INJURY
$1 000 000
GEN'LAGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$2,000,000
PRODUCTS -COMP/OP AGG
$ 2 OOO OOO
POLICY ✓� E 7 LOC
Valuable Papers
$2 245 000
OTHER:
B
AUTOMOBILE LIABILITY
✓
✓
BA3865M855
1/1/2020
1/1/2021
CMI EaaccdenISINGLELIMIT
$1 000000
BODILY INJURY (Per person)
$
ANY AUTO
BODILY INJURY (Per accident)
$
OWNED SCHEDULED
AUTOS ONLY AUTOS
1✓ HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY
PROPERTY DAMAGE
Per accident
$
C
�/
UMBRELLALIAB
�/
OCCUR
CUP2D349003
1/1/2020
1/1/2021
EACH OCCURRENCE
$10000000
AGGREGATE
$ 10 000 000
EXCESS LIAB
CLAIMS -MADE
DED I ✓ I RETENTION $10,000
$
C
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANYPROPRIETOR/PARTNER/EXECUTIVE Y I N
OFFICER/MEMBER EXCLUDI
(Mandatory in NH)
N / A
✓
UB6N721941
1/1/2020
1/1/2021
�/ STATUTE ERH
E.L. EACH ACCIDENT
$ 1 000 000
E.L. DISEASE - EA EMPLOYEE
$ 1 0
E.L. DISEASE - POLICY LIMIT 1
$1 000 000
If yes, describe under
DESCRIPTION OF OPERATIONS below
A
Professional Liability
✓
DPR9958104
4/1/2020
4/1/2021
Per Claim $5,000,000
Annual Aggregate $5,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
The claims made professional liability coverage is the total aggregate limit for all claims presented within the annual policy period and is subject
to a deductible. Thirty (30) day notice of cancellation in favor of certificate holder on all policies.
RE: Surveying Services
The claims made professional liability coverage is the total aggregate limit for all claims presented within the annual policy period and is
subject to a deductible. Thirty (30) day notice of cancellation in favor of the certificate holder on all policies.
CERTIFICATE HOLDER CANCELLATION
City of Round Rock
Attn: Jeff Bell
3400 Sunrise Rd
Round Rock TX 78665
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE �4 4.
blyol�
Joe Bryant
V 19BB-2U15 AGURD GUKPUKA I IUN. All rlgnts reservea.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
5489B175 1 20/21 GL/AL/UL/WC/PL I Roma Dana 1 4/1/2020 11:25:45 AM (EDT) 1 Page 1 of 1
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Agreement No. 1 with CP&Y, Inc. for
Surveying Services.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 8/28/2020
Dept Director: Michael Thane, Director of Utilities and Environmental Services Department
Cost:
Indexes:
Attachments: Supplemental Agreement No. 1
Department: Utilities and Environmental Services
Text of Legislative File CM-2020-224
On August 23, 2018, the City entered into an agreement with CP&Y, Inc. for surveying services
to be provided on an "as needed" basis through subsequent issuances of work authorizations.
The maximum amount payable for the surveying services was established at $50,000 under the
agreement. The agreement term was established through August 30, 2020.
Work Authorization (WA) No. 5 issued under the agreement is still currently active and it
appears that the services to be provided under WA No. 5 will not be completed by the
agreement expiration date. Also, another authorization, WA No. 6, is currently being issued by
the City and the associated services will not be completed by the agreement expiration date.
Supplemental Agreement No. 1 will extend the agreement term to November 30, 2020. No
other changes to the agreement are proposed and the amount of the agreement will remain at
$50,000.
Including WA No. 6, the total amount encumbered for surveying services through all WA's
issued under the agreement is approximately $40,000.
Staff recommends approval of Supplemental Agreement No. 1 to extend the agreement term
from August 30, 2020 to November 30, 2020.
City of Round Rock Page 1 Printed on 812712020