CM-2020-267 - 10/9/2020Pagel of 3
Contract Quantity Adjustment/Change Order
ROUND ROD[ I'
rev, 01 16
Department: PARD
Project
Name: Heritage Trail West Date: 9/22/20
City Project Change Order/Quantity
ID Number Adjustment No. 1
Vendor Prime Construction Company, Inc. 20907 Martin Ln, Pflugerville, TX 78660 512-244-7799
Company Name Address Phone No.
Justification
iee attached summary sheet
JtJMMAKT
Original Contract Price:
Previous Quantity Adjustment(s):
This Quantity Adjustment:
Total Quantity Adjustment(s):
Total Contract Price with Quantity Adjustment(s):
Previous Change Order(s):
This Change Order:
Total Change Order(s) To Date:
Adjusted Contract Price (Original Contract Price Plus
Quantity Adjustment(s) Plus Change Order(s)]:
Difference between Original and Adjusted Contract Prices:
Original Contract Time:
Time Adjustment by previous Quan. Adj./Change Order:
Time Adjustment by this Quan. Adj./Change Order:
New Contract Time:
Submitted for Approval
Prepared By:
548
548
Amount
$7,274,622.98
$0.00
$0.00
$7,274,622.98
$0.00
$0.00
$7,274,622.98
$0.00
Change
Signature Printed Name, Title, Company Date
_ APP ls
Contractor: Drew Botkin, Vice President, Prime Construction Company Inc. 9/29/2020
Signature Printed Name, Title, Company Date
City Project -,fi , n MAC
Manager:
Mayor/City
Manaaer
Signature J U
0%
0%
0%
Page 2 of 3
Ra,�owo« Contract Quantity Adjustment/Change Order
ec, E 16
Project Name: Heritage Trail West
Quan. Adj./Change Order No.:
Chanap Order nata
Contract
Time
Item #
Item Description
Unit
Qty.
Unit Price
Amount
Adjustment
(Days)
Handrails (Portal Overlook and
100.13
Stagecoach Area)
LS
1
$1,500.75
$1,500.75
Handrails (on trail leading up to north and
200.17
south abutments)
LS
1
$26,513.25
$26,513.25
400.12
Overlook Barrier Rain (S.T.)
LS
1
-$48,209.60
-$48,209.60
400.13
Overlook Guard Rail (S.T.)
LS
1
-$108,757.60
-$108,757.60
Handrails (Brushy Creek Overlook/Cliff
500.08
Trail)
LS
1
-$45,522.75
-$45,522.75
Guard Rail (running on the trail's north
500.09
side by Brushy Creek Overlook/Cliff Trail)
LS
1
-$3,001.50
-$3,001.50
A1400.11
Brushy Creek Overlook Hand Rail
LS
1
-$8,576.10
-$8,576.10
100.04
Concrete Plan Reconcilliation
LS
1
-$33,287.94
-$33,287.94
Brushy Creek Overlook Handrail - locally
sourced decorative panel credit
LS
1
-$3,796.94
-$3,796.94
Pedestrian Bridge Handrail changed from
custom to standard credit
LS
1
-$21,000.00
-$21,000.00
Memorial Park Restroom Pavilion - Site
Build credit (rather than pre-fab
structure)
LS
1
-$25,000.00
-$25,000.00
Colored, stamped concrete in lieu of
pavers credit
LS
1
-$13,000.00
-$13,000.00
Secondary Site Electrical Service by
A600.19
location
LS
1
$18,306.75
$18,306.75
Secondary Site Electrical Service by
A700.12
location
LS
1
$20,933.22
$20,933.22
Secondary Site Electrical Service by
A800.19
location
LS
1
$9,066.75
$9,066.75
Secondary Site Electrical Service by
A900.09
location
LS
1
$8,838.06
$8,838.06
Secondary Site Electrical Service by
A1000.12
location
LS
1
$13,728.33
$13,728.33
Secondary Site Electrical Service by
A1400.15
location
LS
1
$7,216.44
$7,216.44
Secondary Site Electrical Service by
A1400.17
location
LS
1
$16,963.49
$16,963.49
Site Lighting Fixtures
LS
1
$32,570.58
$32,570.58
Plaza area beneath I-35, utilizing exposed
A1000.01
aggregate instead of concrete pavers
LS
1
$3,676.17
$3,676.17
A1000.06
Bike Rack
LS
1
$710.33
$710.33
A1000,07 JQuarry
Block Benches
1
4, 1 .40
$4,T1776
Page 3 of 3
0650— aaoNortooc, Contract Quantity Adjustment/Change Order
A1000.09
lWoodTrash Receptacle
I Ls
1
$2,310.00.0
Owners Betterment
LS
1
$143,105.91
$143,105.91
Project Name: Heritage Trail West
Quan. Adj./Change Order No.
Ouantitv Adiustment Data
Bid Item #
Item Description
p
Unit
Qty.
Unit Price
Amount
Contract
Time
Adjustment
(Days)
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTALS:
-�_0.:_
$6.001
Heritage Trail West
Change Order #1 Summary
Date:09/23/2020
Change Order #1 to the contract with Prime Construction Company includes changes to the current
phase of construction. After reviewing the bid form, a discrepancy in the quantity of handrails bid in the
contract was discovered. The handrails throughout the project were included in both the Landscape
Architectural bid items, as well as the Structural bid items. This provided a very large credit to the City.
Post -bid, it was also determined that the lighting that was awarded in the contract could be spaced out
significantly more than shown in the plans with a modification of the luminaire. This provided a
substantial credit to the City. Additionally, during discussions with the contractor, there were several
items that they suggested could be built in a different way to decrease long lead times for
delivery/construction, as well as save the City additional money. Finally, while doing quantity take -offs,
the contractor noticed a discrepancy in the amount of concrete bid and found savings for the City.
These changes include:
Handrails/Guardrails quantity reconciliation: ($189,850.49) credit
Handrail Design on pedestrian bridge changed to standard design rather than custom: ($21,000) credit
Restroom Pavilion build on site rather than prefabricated install: ($25,000) credit
Conversion of concrete pavers to colored, stamped concrete: ($13,000) credit
Concrete quantity reconciliation: ($33,287.96) credit
Because of the credits/savings the City, Design Team, and Contractor were able to identify, the City has
been able to add back critical safety elements that were identified as high priority. This includes
electrical service and lighting along the entire main trail. The City has also been able to add back into
the scope a decade marker interpretive plaza area that was inadvertently overlooked when alternates
were selected. A detailed breakdown of the items added to the contract include:
Electrical Service: $95,053.06
Lighting Fixtures: $32,570.58
Concrete at Decade Marker Plaza: $3,676.17
Bike Rack at Decade Marker Plaza: $710.33
Quarry Block Benches at Decade Marker Plaza: $4,712.40
Wood Trash Receptacle at Decade Marker Plaza: $2,310.00
Finally, the remaining credit has been transferred to an Owner's Betterment Line Item. It is important to
keep this money in the contract for several reasons. First, there are over 600 individual bid items
associated with this project and a lot of moving parts and pieces. It is possible that there will be
additional bid quantity reconciliations necessary in the future that may not be in the City's favor.
Additionally, with the Round Rock School District CD Fulkes project occurring simultaneously as the
City's trail project, it is possible that unforeseen circumstances associated with their construction may
arise. This will also allow the City to hold on to the project contingency funds and hopefully reallocate
any extra funds to elements that were eliminated from the scope, such as art pieces.
Transfer remaining credit to Owners Betterment Fund: $143,105.91
Total this Change Order: $0.00
Owner's Betterment Tracking
Date Notes Starting Cost Ending PARD
Balance Impact Balance Appro
09/23/2020* Transfer of cost $0.00 N/A $143,105.91
savings/credits to
betterment line °(r
item
*Date will be updated when C0#1 is officially executed
Prime
val
- City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing Quantity Adjustment/Change Order No. 1 with Prime
Construction Company, Inc. for the Heritage Trail West Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 10/9/2020
Dept Director: Rick Atkins, Director
Cost: $0.00
Indexes: 2017 General Obligation Bonds
Attachments: Backup C01 Heritage Trail West _Prime Construction, LAF - QA-CO#1 w-
Prime Construction Company - Heritage Trail West
Department: Parks and Recreation Department
Text of Legislative File CM-2020-267
This item allows the City Manager to execute CO#1 with Prime Construction Company for the
Heritage Trail West Project. This change order is a net zero change order, but addresses scope
changes that occurred after contract award. The changes are described in the attached
Change Order Summary Sheet.
The Heritage Trail project includes a 10' wide trail detailing the history of Round Rock as a
timeline. The project spans from the Bathing Beach at Chisholm Trail Road to Mays Street and
include improvements at Bathing Beach Park, Chisholm Trail Crossing Park, and Memorial
Park. The programmatic elements of the project will include historical, educational, arts &
cultural, and general park elements. The elements encourage community events and
development revitalization along the corridor.
City of Round Rock Page 1 of 1